fy 2010 leadership performance management process and form who should take this course? all leaders...
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FY 2010 Leadership Performance Management Process and Form
Who should take this course?
All Leaders
Content Expert:
Jane [email protected]
Leadership Performance Management Process
…includes:
•Performance Planning and Evaluation for Leaders (basis for year-end performance evaluation)
•Professional Development Planning and Assessment (not calculated into the year-end performance evaluation)
Learning Objectives
At the end of this module, leaders will be able to:
• describe the performance management process
• define a key area of responsibility (KAR)
• develop goals that align with the institutional/unit goals
• establish measurement criteria
• identify critical leadership competencies for success with
identified goals
• create professional development goals
- Institutional Competency
- Optional
2. Professional Development Goal Setting
Start of Fiscal Year
3. Observation, Feedback and Discussions
All Year
4. Performance Evaluation End of Year
5. Professional Development Assessment End of Year
1. Performance GoalSetting
Start of Fiscal Year
Performance Management Process Begin here
…and
here
Doc AStep 1: Unlock the DocumentBe sure the document is in Microsoft Word Form. Click View – Select Toolbars …then, Form
Once in Form, you’ll see a small “lock” appear. Click on the Lock icon to unlock the form.
Step 2: Enter Name and Emp ID
2009-2010 Name: Emp ID:
When the document is unlocked, you can enter the employee’s name and Emp ID in the Header.
Double click on the Header to enter the information.
After you’ve entered the information, exit the Header.
Step 3: Lock the DocumentBe sure to re-lock the document.Click on the Lock icon to lock.
If, at any time, you want to add additional sections or parts of a section, you can do so by unlocking the document, copy and paste the desired section and re-lock the document.
Note:
Step 4: Enter Employee Information
IncludeEmployee
InformationHere
Employee Information
Position: Supervisor:
Start Date: End Date:
Step 5: Review UMHHC Goals and Objectives
Section I – UMHHC Goals and Objectives -http://www.med.umich.edu/i/quality/action/doc/goals_and_objectives.pdf
• SERVICE: Patient satisfaction mean scores on “care experience” at or above 90
• FINANCIAL: Operating margin at 3% or better
• QUALITY CARE: Quality and safety measures at or above the 90th percentile of select benchmarks
• ACADEMIC: All Graduate Medical Education programs will have five-year accreditation; 10% annual increase in clinical research funding
• PEOPLE: Faculty/employee satisfaction scores will improve by 10%
• COMMUNITY: Partner with the community to improve the health of the population
Keep in mind when setting your goals.
Step 6: Add Your Unit Goals
Section II: Unit Goals
If your unit goals have not been entered, you can add them now.
1. 1. 2.2.3. 3.
Section III: Performance Plan
1. Identify your key areas of responsibility (KAR) from your job description*
2. Select the KARs on which you will focus in this evaluation period.
3. Identify one or more goals for each selected KAR: what you will accomplish and by when
4. Identify the measurement criteria for each goal: how you will evaluate this goal; include
a leadership competency key to the successful completion of the goal**
5. You may add additional areas of Section III or V, if needed. Unlock the document, copy
and paste the Section and relock the document.
* Examples of KARs can be found in Doc D.** Leadership Competencies and Behaviors are listed in Doc B.
Read instructionsRead instructionsfirst!first!
Step 7: Read the Performance Plan Instructions
Section III: Performance Plan
Key Area of Responsibility:
Description of Goal:
Measurement:
Key Leadership Competency:
Comments and Notes:
Self Rating:
Self Evaluation:
Manager’s Rating:
Manager’s Evaluation:
Step 8: Identify Key Areas of Responsibility
What is this?What is this?
Click Here
Click Here
What is it?
…represents your main responsibilities as outlined in your job description.
How many KARS do people have?
Key Area of ResponsibilityJobDescription
There is no ideal number; It will depend on your job.
Examples• Budget management
• Team leadership
• Institutional projects
• Staff development
• Safety compliance
• Grant writing
#1 KAR#2 KAR#3 KAR#4 KAR#5 KAR
Section III: Performance Plan
Key Area of Responsibility:
Description of Goal:
Measurement:
Key Leadership Competency:
Comments and Notes:
Self Rating:
Self Evaluation:
Manager’s Rating:
Manager’s Evaluation:
Step 9: Set Performance Goals
“What” is to be
accomplished?
Click Here
Click Here
Performance Plan Goals should…• Support a Key Area of Responsibility
• Align with an institutional/unit goal
• Start with an action verb
• State a specific result
• Be measurable
KAR: Budget Management
Goal: Maintain a balanced budget and create a plan for
additional 5% savings by 1/1/10
Key Area of Responsibility:
Description of Goal:
Measurement:
Key Leadership Competency:
Comments and Notes:
Self Rating:
Self Evaluation:
Manager’s Rating:
Manager’s Evaluation:
Step 10 & 11: Identify Criteria for Measurement
KAR: Budget ManagementGoal: Maintain balanced budget established in 6/09 and
create plan for additional 5% savings by 1/1/10
Measurement: Financial statement shows a balanced budget with additional 5% savings
Key Leadership Competency: Problem SolvingLeadership competencies can be found on Doc B for convenient reference when planning.
“How”will you know when the goal
is accomplished ?
Click Here
Click Here
1. Set a goal for each of the Institutional Competencies
2. Optional
• Identify a leadership competency, of your choice, for development
• Identify a professional development goal(s) of your choice
Step 12: Professional Development Plan: Instructions
Section IV: Professional Development Plan Instructions
Read instructionsRead instructionsfirst!first!
Step 13: Institutional Competency
Leadership Competency: Improves Processes Encourages and uses lean principles to improve the business and administration of the organization in areas of quality, safety, efficiency, service appropriateness and service deliveryDescription of Goal, Plan and Resources: Comments and Notes: Self Assessment: Self Evaluation: Manager’s Assessment: Manager’s Evaluation:
Section IV: Professional Development Plan
Click Here
Click Here
Institutional Competency Example
Leadership Competency: - Improves Processes Encourages and uses lean principles to improve the business and administration of the organization in areas of quality, safety, efficiency, service appropriateness and service delivery
Description of Goal, Plan and Resources: Work with a Lean Coach to evaluate the patient wait process. Improve patient satisfaction by 10 points.Comments and Notes: Self Assessment: Self Evaluation: Manager’s Assessment Manager’s Evaluation:
Section III: Professional Development Plan
Click Here
Click Here
Step 14: Optional Competency - Example
Self-selected Professional Development Goal
Description of Goal and Plan: Project Management: Attend class on project management by 12-1-09. Develop a plan for the roll out of the new training by 3-1-10.
Comments and notes:
Self Assessment: Self Evaluation: Manager’s Assessment: Manager’s Evaluation:
Click Here
Click Here
Step 16: Comments and ReviewStep 16: Comments and Review
•Record progress in the Comments and Notes section.
•Your manager will do the same.
•This step will save you time at the end of the year!
Key Area of Responsibility:
Description of Goal:
Measurement:
Key Leadership Competency:
Comments and Notes:
Self Rating:
Self Evaluation:
Manager’s Rating:
Manager’s Evaluation:
Comments and Notes – Performance Plan Example
KAR: Budget ManagementGoal: Maintain balanced budget established in 6/09 and
create plan for additional 5% savings by 1/1/10Measurement: Financial statement shows a balanced budget ; demonstrate leadership competency: problem solving
Comments: 10-5, JP, met and discussed budget gaps
Throughout the year, add comments to the form. Date and initial your comments. You can merge comments from others later.
Section II: Performance Plan
Click Here
Click Here
Leadership Competency Improves Processes Encourages and uses lean principles to improve the business and administration of the organization in areas of quality, safety, efficiency, service appropriateness and service delivery
Description of Goal, Plan and Resources: Attend 4-day Lean Course; create A3 for patient wait process
Comments and Notes: 11/9 JP Completed 4 day Lean Training
Self Assessment: Self Evaluation: Manager’s Assessment: Manager’s Evaluation:
Comments and Notes – Professional Development ExampleSection III: Professional Development Plan
Click Here
Click Here
Step 18: Evaluation and Assessment
If you have kept notes throughout the year, the Leadership Performance Evaluation should be easy to complete.
Key Area of Responsibility:
Description of Goal:
Measurement:
Key Leadership Competency:
Comments and Notes:
Self Rating:
Self Evaluation:
Manager’s Rating:
Manager’s Evaluation:
Rate and Evaluate Individual Goals
Click Here
Click Here
Section III: Performance Plan
Drop-down Menu- Not Met- Approaching- Successful- Exemplary
Overall Performance Summary and Rating
Overall Performance Summary
Overall Performance Rating:
Complete an overall summary
Click Here
Drop-down Menu: Rate the overall
performance
Assess and Evaluate Individual Competencies
Click Here
Click Here Drop-down Menu- Knows- Does- Does Consistently- Teaches/Mentors
Institutional Leadership Competencies for 2009-2010Process-Execution-Operations: Improves Processes
Description of Goal, Plan and Resources: Attend 4-day Lean Course; create A3 for patient wait process
Comments and Notes: 11/9 Completed 4 day Lean Training
Self Assessment: Self Evaluation: Manager’s Assessment: Manager’s Evaluation:
Overall Professional Development Summary
Overall Professional Development Summary
Complete an overall summary of progress
Note: This summary does not calculate into the final Performance rating.
Step 18 & 19: Meet and Sign Discuss overall summaries, ratings and assessment.
Manager's Signature Date
Employee's Signature Date
Sign the fo
rm
Step 20: Make copies
The manager gives a copy of the final evaluation to the employee and the Department’s main Administrator
A copy will be put in the employee’s Blue Folder