fy 2013 proposed budget presentation 10-29-12 v3

Wally Bobkiewicz, City Managerwww.cityofevanston.org

FY2013 Proposed Budget Presentation

October 29, 2012

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FY 2013 Proposed Budget Presentation

• State of the City

• FY2013 Budget Overview• General Fund• Other Funds• Capital Improvement Plan

• Upcoming Budget Discussion Schedule

• Questions

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FY 2013 Proposed Budget Presentation

http://www.engageevanston.org/

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State of the City

• Revenues

• Expenditures

• Program Issues

• Future Opportunities

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Revenues

• Taxation

• Fees and Charges

• State and Federal Aid / Grants

• Other Non-Tax Revenues

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Expenditures

• Personnel Costs

• Continued reductions severely impact quality of life

• Efficiencies and Innovation

• Role of the City Council

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Future Challenges

• Debt – Capital Program Planning

– Police and Fire Pension Funding

• Community Services– At-Risk and At-Need Families

– Senior Programs

– Youth Engagement

– Services to Latino Population

• Safety Issues

• State of Illinois

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Future Opportunities

• Economic Development and Job Creation

• Community Services – Visual and Performing Arts

• Selling Water

• Innovation

• Partnerships

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Fiscal Year 2013Proposed Budget Overview

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• Total proposed budget for FY2013 is $248,034,384 (including interfund transfers) Pg. 35

• General Fund Revenues - $84,138,051 – Pg. 14, 43, 51

• General Fund Expenditures - $85,079,401 – Pg. 14, 43

• Deficit - $941,350 – Pg. 14, 43

• Deficit Reduction - $968,979 – Pg. 18-19

• Balance $27,629 – Pg. 19

FY 2013 Proposed Budget Overview

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FY 2012 FY 2012 FY 2012 FY 2013 Adopted Amended Estimated Proposed Budget Budget* Actual Budget Revenues $82,700,787 $82,700,787 $82,045,112 $84,138,051 Expenditures $82,696,543 $82,696,543 $80,884,049 $85,079,401 Net $4,244 $4,244 $1,161,063 ($941,350) Transfer Capital Improvement $0 ($1,250,000) ($1,250,000) $0 Transfer Equip. Replacement $0 ($500,000) ($500,000) $0 Surplus/(Deficit) $4,244 ($1,745,756) ($588,937) ($941,350) * General Fund budget was amended on 6/11/12 to include fund balance transfers totaling $1.75M. $1.25M was transferred to the Capital Improvement Fund and $500,000 was transferred to the Equipment Replacement Fund.


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Property Tax Levy History:

2008 2009 2010 2011 2012Adopted Adopted1 Adopted Adopted Proposed2

General Fund $ 16,305,500 $ 16,587,883 $ 14,198,162 $ 13,351,689 $ 9,098,475

IMRF Pension $ -

$ -

$ 2,151,438 $ 2,997,911 $ 2,997,911

Library $ -

$ -

$ -

$ -

$ 4,253,214

Fire Pension $ 4,914,539 $ 5,527,112 $ 6,057,267 $ 6,119,393 $ 5,846,400

Police Pension $ 5,962,353 $ 6,730,620 $ 7,436,369 $ 8,196,751 $ 7,784,500 Debt Service Fund $ 10,101,385 $ 10,138,162 $ 10,806,575 $ 11,863,894 $ 11,798,019 TOTAL NET LEVY $ 37,283,777 $ 38,983,777 $ 40,649,811 $ 42,529,638 $ 41,778,519

1. 2009 adopted levy increase due to redistribution of Downtown TIF property tax2. 2012 Proposed Debt Service Levy is reduced due to 2002C Bond refinancing


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Other Funds (Pg. 119):

• Special Revenue Funds

• Debt Service Funds

• Capital Projects Funds

• Enterprise Funds - 3% Water rate increase on 7/1/2013

• Internal Service Funds


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Other Funds:

• Pension Trust – Required trust fund to track the assets and liabilities for sworn police and fire personnel. Resources are contributed by sworn fire and police members at a fixed rate as mandated by State statute and by the City through an annual property tax levy as determined by an independent actuary.

• Firefighters’ Pension• Police Pension


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RECOMMENDED REVENUESGENERAL FUND BUDGET ADJUSTMENTS - REVENUES

Revenue AdjustmentsEnhance Collections 200,000 Net Impact of 2002C Bond Refunding (Levy Deferral) 185,000 (Assumes $500,000 increase to Police / Fire Pension Funding) (Assumes abatement of $685,000 in debt service payments due to 2012 bond refunding)SUBTOTAL REVENUE ADJUSTMENTS 385,000$


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RECOMMENDED REDUCTIONSCITY-WIDE BUDGET ADJUSTMENTS -

Department Reduction DetailGeneral FundRestructuring of Cell Phone Stipends 30,000 Reduction of Printer, Copier, and Toner Expenses 37,000 Increase transfer to Fleet Fund (50,000) Utilize Vacancy Savings 325,000

Subtotal General Fund 342,000$

City Manager's OfficeAddition of M/W/EBE Contract Compliance Officer (30,000) Reduction in ECTV agreement by $50,000 50,000

Subtotal City Manager's Office 20,000$

Administrative Services Administrative Services Personnel Reduction (IS Trainer) 112,000 Increase for IT Mobile Computing Initiative (46,000) Retain Contractual Collection Coordinator Services (60,000)

Subtotal Administrative Services 6,000$


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Community and Economic DevelopmentCommunity and Economic Development Staffing Reduction (Planner) 98,000 Community and Economic Development Staffing Reduction (Insp/Cust Service Supervisor) 108,000 25% Allocation of CED Director Salary to Economic Development Fund 47,864

Subtotal Community and Economic Development 253,864$

Police311 Part-time Reductions - 2 part-time positions 42,630 Reduce Police Department payout budget 50,000$

Subtotal Police 92,630$

HealthAddition of Crisis Intervention Coordinator (10 Months starting 3/1/13) (85,000)

Subtotal Health (85,000)$

Parks, Recreation and Community ServicesAdditional PT Custodians at Levy Center (15,966) Additional PT Facility Supervisors at Levy Center (24,828) Additional PT Office Assistant at Levy Center (4,721)

Subtotal Parks, Recreation and Community Services (45,515)$


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Total Revenue Adjustments (General Fund) 385,000$ Total Expenditure Reductions (General Fund) 583,979$ Net Deficit Reduction (General Fund) 968,979

TOTAL PROPOSED REVENUES (General Fund) 84,138,051$ TOTAL PROPOSED EXPENDITURES (General Fund) 85,079,401$ TOTAL PROJECTED DEFICIT (General Fund) 941,350$

TOTAL DEFICIT REDUCTION (General Fund) 968,979$

NET BALANCE (General Fund) 27,629$


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POSITION DEPARTMENT FUND FTE

Development Officer (vacant) City Manager’s OfficeEconomic Development

1.00

Information Services Trainer Administrative Services General 1.00

Planner Community and Economic Development General 1.00

Inspector / Cust. Service Supervisor Community and Economic Development General 1.00

Service Desk Officer (vacant) Police Department General 0.50

Service Desk Officer (vacant) Police Department General 0.50

Clerk II (vacant) Health Department General 1.00

Dental Assistant (vacant) Health Department General 1.00

Dentist (vacant) Health Department General 0.80

TOTAL REDUCTIONS 7.80

Crisis Intervention Coordinator Health Department General 1.00

Part-Time Custodian – Levy Center Parks/Recreation/Community Services General 0.53

Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.50

Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.25

Office Assistant – Levy Center Parks/Recreation/Community Services General 0.25

TOTAL ADDITIONS 2.53

NET TOTAL REDUCTIONS 5.27


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General Fund Highlights

•Staff anticipates a year-end General Fund surplus of approximately $1.2M for FY 2012.

•This projection excludes the General Fund transfers of $1.25M to the Capital Improvement and $500,000 to the Equipment Replacement Fund.

•The projected deficit of FY 2013 is $941,350

•Position eliminations recommended – 6.80 FTEs

•Position additions recommended – 2.53 FTEs


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POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE"

General FundRaise Property Tax by 1% 420,000 Reduce PRCS Overtime and Part-Time Budget by 10% 270,000 Increase Parks and Recreation Fees by an Average of 2% 100,000

SUBTOTAL POTENTIAL ADDITIONAL ADJUSTMENTS GENERAL FUND 790,000$


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OTHER FUNDS BUDGET ITEMS

Economic Development

City Manager's Office - Community Outreach Adjustments 93,392$ 25% Allocation of CED Director Salary to Economic Development Fund (47,864)$

Subtotal Economic Development 45,528$

TOTAL EXPENSE REDUCTIONS (Other Funds) 45,528$

OTHER FUNDS BUDGET ITEMS - "BELOW THE LINE"Solid Waste (Solid Waste Fund)Increase Charge for Garbage Collection by $1 per Can 250,000 Reduce General Fund Transfer to Solid Waste Fund (250,000)

Subtotal Solid Waste Fund -$

TOTAL EXPENSE REDUCTIONS "BELOW THE LINE" (Other Funds) -$


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FY 2013 Proposed Capital Improvement Plan

General Obligation Debt Funded Projects:Description Total

Services to General Fund $ 475,000 Street Lights - Chicago Avenue / Kedzie / AMLI $ 50,000 Crown Center Renovations $ 50,000 Lakefront - Boat Ramp Renovations $ 350,000 Levy Center Renovations $ 270,000 Fleetwood-Jourdain Center Renovations $ 85,000 Noyes Center Seat Replacements $ 160,000 Civic Center Renovations $ 145,000 Penny Park Renovations $ 50,000 Lakefront - Lagoon Area Improvements $ 250,000 Police - Fire Headquarters Renovations $ 175,000 Firemen's Park Renovations $ 235,000 Grey Park $ 60,000 Bridge Street Bridge Phase II - Construction Engineering $ 200,000 50 / 50 Sidewalk Replacement Program $ 100,000 Street Resurfacing - CIP $ 1,700,000 Central Street Sidewalk - Eastwood to Hartrey Design $ 350,000 Bridge Rehab Isabella Phase II - Design $ 150,000 Bridge Street Bridge Phase III - Construction Engineering $ 300,000 Dempster Signal Phase I Engineering $ 60,000 Dempster Signal Phase II Engineering $ 110,000 Pedestrian Safety Improvements $ 200,000 Ridge/Emerson/Green Bay Intersection Phase 1 Engineering $ 250,000 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey $ 97,000 SUBTOTAL $ 5,872,000

(Engineering and Administration)

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Tax Increment Financing (TIF) Funded Projects:Description Fund Total

Comprehensive Sign Package Washington TIF 125,000 Sherman Avenue Public Art Washington TIF 81,000 Davis Street Street Streetscape / Repaving - Benson to Chicago Washington TIF 2,325,000 Pedestrian Lighting Washington TIF 175,000 Davis Street Sewer (If No IEPA Loan) Washington TIF 180,000 Economic Development - Outlot Development Howard-Hartrey TIF 500,000 Access Drive Sidewalk & Pedestrian Lighting Installation Howard-Hartrey TIF 350,000 Hartrey Streetscape Improvement from Howard to Dead End Howard-Hartrey TIF 250,000 Howard Street & Jewel Osco Driveway Reconfiguration Howard-Hartrey TIF 550,000 New Bus Shelter at Howard Street Including Bump Out Howard-Hartrey TIF 250,000 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Southwest TIF 580,000 Economic Development - CIP for City-Owned Building at 727 Howard St. Howard-Ridge TIF 600,000 Economic Development - CIP for City-Owned Building at 623 Howard St. Howard-Ridge TIF 200,000 Church and Darrow Parking Lot - Mini Park West Evanston TIF 440,000 Church and Dodge Development West Evanston TIF 350,000 Comprehensive Sign Package West Evanston TIF 125,000 Dempster Traffic Signal Phase I Engineering West Evanston TIF 10,000 Dodge Ave Streetscape - Dempster to Lake (West Side Only) West Evanston TIF 360,000 SUBTOTAL 7,451,000

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Grant and Private Donation Funded Projects*:

Description Funding Source Total Ladd Arboretum Bike Path Renovations Grant 580,000 Main Library Renovations Grant 200,000 Noyes Center Roof Grant 70,000 Noyes Center Renovations Grant 750,000 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Grant 776,000 Dempster Signal Phase I Engineering Grant 24,000 Dempster Signal Phase II Engineering Grant 51,000 Lakefront - Lagoon Area Improvements IDNR Grant 400,000 Lakefront - Lagoon Area Improvements Private Donation 500,000 Metra Station Heating Control Replacements Private Donation 10,000 SUBTOTAL 3,361,000

* All projects are budgeted in Capital Improvement Fund

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Remaining Budget Discussion Schedule

Saturday, November 10, 20129 a.m. – 1 p.m.

Council Chambers

Special City Council MeetingPublic Hearing – Truth in TaxationPublic Hearing – FY 2013 Budget

Preliminary Tax Levy EstimatePerformance Measures Overview

Tuesday, November 13, 20127 p.m.

Council Chambers

Optional Special City Council MeetingBudget Discussion

Monday, November 19, 20127 p.m.

Council ChambersFY 2013 Budget Adoption

Monday, December 10, 20127 p.m.

Council Chambers

Tax Levy AdoptionTax Levy Abatement

Questions

www.cityofevanston.org/budget

http://www.cityofevanston.org/budget

fy 2013 proposed budget presentation 10-29-12 v3

Government & Nonprofit

proposed budget overview

total proposed budget

subtotal general fund

general fund revenues

actual budget revenues

economic development

general fund expenditures

trust fund