fy 2016 proposed budget - alexandria city public schoolsfy 2016 and is the 19th largest of 132...

Our vision is to set the international standard for educational excellence, where all students achieve their potential and actively contribute to our local and global communities.

January 2015

FY 2016 PROPOSED BUDGET

ALEXANDRIA CITY PUBLIC SCHOOLS

http://www.acps.k12.va.us/ Alexandria, Virginia (USA)

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Superintendent and Cabinet Members

Alvin L. Crawley, Ed.D.Superintendent of Schools

School Board

Karen A. Graf, ChairmanChristopher J. Lewis, Vice Chairman

Kelly C. BoozRonnie CampbellWilliam E. CampbellPatricia Ann Hennig

Stephanie A. KapsisJustin P. KeatingMarc Williams Tai Smith, Clerk of the Board

Tammy IgnacioChief of Staff

Superintendent’s Designee

Terri MozingoChief Academic Offi cer

Margaret M. WalshChief Student Services Offi cer

Elizabeth HooverChief Technology Offi cer

Julie CrawfordExecutive Director, Alternative Programs

and Equity

Stacey B. JohnsonChief Financial Offi cer

Superintendent’s Designee

Kevin NorthChief Human Resources Offi cer

Clarence StukesChief Operating Offi cer

Clinton PageChief Accountability Offi cer

Lisa PiehotaDirector, Elementary School Instruction

Gerald MannDirector, Secondary School Instruction

FY 2016 Proposed Budget

Alexandria City Public SchoolsAlexandria, Virginia (USA)http://www.acps.k12.va.us/

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Page iiACPS FY 2016 Proposed BudgetPreface

Financial Services Department

Stacey B. JohnsonChief Financial Offi cer

Andrew J. HullingerDirector, Budget and Financial Systems

Budget Offi ce Staff

Mayuri MiddoughAssistant Budget Director

Richard PatinoBusiness Data Analyst

Linda M. Diaz-PazBudget Analyst II

Shelly SikhammountryBudget Analyst II

Financial Systems and Reporting Staff

Sarah G. RhodesAssistant Director, Financial Systems and Reporting

Daniel FugarBusiness Systems Analyst

ACKNOWLEDGEMENT

The Financial Services staff extends thanks and appreciation to the School Board, principals, executive staff, program managers, and support staff who contributed to the production of the FY 2016 Proposed Budget. This process takes a tremendous amount of time, effort, coordination, and teamwork. Your hard work and cooperation allow us to prepare and present an effective budget.

The Alexandria City School Board does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, marital status, status as a parent, or pregnancy in its programs and activities.

Please direct all inquiries regarding ACPS non-discrimination policies to the Chief Human Resources Offi cer, 1340 Braddock Place, Alexandria, VA 22314, 703-619-8010.

Page iiiACPS FY 2016 Proposed Budget Preface

Page ivACPS FY 2016 Proposed BudgetPreface

Association of School Business Officials International

This Meritorious Budget Award is presented to

ALEXANDRIA CITY PUBLIC SCHOOLS

For excellence in the preparation and issuance of its school entity’s budget for the Fiscal Year 2013-2014.

The budget adheres to the principles and standards

of ASBO International’s Meritorious Budget Award criteria.

Terrie S. Simmons, RSBA, CSBO John D. Musso, CAE, RSBA President Executive Director

Page vACPS FY 2016 Proposed Budget Preface

Page viACPS FY 2016 Proposed BudgetPreface

Page viiACPS FY 2016 Proposed Budget Preface

Page viiiACPS FY 2016 Proposed BudgetPreface

Page ixACPS FY 2016 Proposed Budget Preface

Reading the Budget Document xi

Section I: Executive Summary

Overview of Alexandria City Public Schools 1

School Board Assignments 3Organizational Information 4Budget Process and Timeline 7Strategic Plan 10 Budget-at-a-Glance 13Financial Information 15Other Information 21

Section II: Organization

Division Structure 33Strategic Plan 40Budget and Financial Management 46

Section III: FinancialsACPS Fund Statements 61Revenue 75Expenditures 85Financial Reports 100Personnel Reports 116

Section IV: InformationOverviewAlexandria Community Demographics 127Enrollment & Staffi ng 130School Allocations 148Cost per Pupil 158Schools

Elementary 163 Secondary 353 Alternative Education Programs 432 Northern Virginia Juvenile Detention Center School 438 School-wide Resources 442

Departments Central Offi ce Department Summary 447

Instructional Support 448 Student Support 567 Support Services 623

Section V: AppendixGlossary iAdditional Resources x

TABLE OF CONTENTS

Page xiiiACPS FY 2016 Proposed Budget Preface

Reading the Budget Document

The FY 2016 Proposed Budget document is organized into four major sections: Executive Summary, Organization, Financials, and Information. The Information Section has two sub-sections: one for schools and one for departments.

The information presented in this document is more than just numbers. This document contains use-ful information regarding planning activities, educational programs and initiatives, and division-wide priorities. It looks both at history and future planning.

Executive SummaryThe Executive Summary of the ACPS budget document is a comprehensive summary and presents a complete picture of the budget story. It includes major highlights from each of the other sections of the budget document and can be used as a stand-alone document.

OrganizationThis section includes information related to organizational structure, long-term, division-wide, strate-gic goals that provide the context for decisions within the annual budget, an overview of the budget process and calendar, and a list of the division’s fi nancial policies and practices.

FinancialsThe Financials Section includes all governmental funds and presents information in various ways: through fund statements, details of revenue, details of expenditures, an overview of major changes in expenditures, as well as detailed fi nancial reports that compare the current budget to the prior fi s-cal year’s budget and include three years of historical actual expenditures.

InformationThe Information Section of the document provides the details of ACPS’ enrollment, demographics, and staffi ng. This section compares the unique make-up of our student population and also de-scribes the various staffi ng formulas that are used to allocate staffi ng for elementary homeroom and encore, English language learner (ELL), and special education teachers. In addition, readers can fi ne information regarding real estate property tax rates and details of the cost per pupil.

SchoolsThe Schools Section contains specifi c and unique information for each of ACPS’ 16 schools, the Northern Virginia Juvenile Detention Center School and School-wide Resources that provides an overview of the school education plan and the school report card, highlights the demographic make-up of the school’s student population, and presents staffi ng and budget reports including a brief budget narrative. These pages provide valuable information for each ACPS school.

DepartmentsSimilar to the School Section described above, the Departments Section contains specifi c and unique information for each department within ACPS. These pages include each department’s orga-nizational structure, a list of responsibilities, goals, and staffi ng and budget reports including a brief budget narrative.

AppendixThe Appendix Section of the FY 2016 Proposed Budget document includes a glossary of terms used in the budget document.

EXECUTIVE SUMMARYOverview of Alexandria City Public Schools 1

School Board Assignments 3

Organizational Information ACPS Organizational Chart 4ACPS Facilities 6

Budget Process and Timeline 7

Strategic Plan School Board Budget Priorities 10Division Priorities 10

Budget-at-a-Glance 13

Financial Information Combined Funds Statement 15Sources of Revenue by Fund 17Expenditure Overview by Fund 18Major Changes in Operating Expenditures 19

Other InformationStudent Enrollment 21Alexandria City Demographics 23Alexandria City Demographics 23ACPS and Other Northern Virginia School ACPS and Other Northern Virginia School Demographics 26 Demographics 26Cost per Pupil 30

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ACPS FY 2016 Proposed Budget Executive Summary

Overview of Alexandria City Public Schools

Alexandria City Public Schools

Students and Schools

The City of Alexandria and Alexandria City Pub-lic Schools (ACPS) are dedicated to ensuring academic success for each and every student. ACPS celebrates its diversity; our students come from 125 different countries, speak 87 native languages, and represent a multitude of ethnic and cultural groups, as well as economic status. The ACPS Department of Alternative Programs and Equity helps ensure a culture where diversity and inclusion are recognized and valued.

The school division is comprised of twelve elementary schools, one Pre-K-8 school, two middle schools (grades 6-8), one high school, T.C. Williams High School (consisting of a 9th grade campus and a separate main campus for grades 10-12), a fl exible online learning Satellite Campus, and the Chance for Change Academy (an interim education facility). ACPS also operates the Northern Virginia Juvenile Detention Center School.

ACPS will serve a projected 14,745 students in FY 2016 and is the 19th largest of 132 school divisions in the Commonwealth of Virginia. ACPS is surrounded by the three largest Vir-ginia school divisions—Fairfax, Prince William, and Loudoun County Public Schools.

Governance

The Alexandria City School Board is a nine-member elected body that adopts policy for the daily operation of schools and ensures that school laws and ordinances governing the pub-lic schools in the Commonwealth of Virginia are properly explained, enforced, and observed. The City is divided into three voting districts. Three Board members are elected from each district and serve a three-year term.

School Board meetings are typically held on the fi rst and third Thursdays of the month in the School Board Meeting Room. In the sum-mer of 2014, the central offi ces moved to 1340 Braddock Place and most School Board meet-ings will be held at that location for the 2015-16 school year. Board meetings are televised in Alexandria live on Channel 71, streamed live and archived on the ACPS web site. Meeting agendas are maintained online at http://esbpublic.acps.k12.va.us by the School Board Offi ce. They are also posted online at www.acps.k12.va.us/board/meetings/. For more information, please contact the Clerk of the Board at 703-619-8019.

Any citizen may address the Board at any regu-lar meeting during the designated period called “Communications and Addresses to the Board.” Persons wishing to appear before the School Board are requested to contact the Clerk of the Board or sign up online at www.acps.k12.va.us/board/meetings for placement on the agenda. A reasonable period of time, as determined by the School Board, will be allocated at each regular meeting for citizens to present matters of concern or commendation.

The Superintendent, Dr. Alvin Crawley, is the Chief Executive Offi cer for the school division. The superintendent’s mission is to ensure that: • every child in every classroom receives the

highest quality education and instruction • safe and secure learning and working envi-

ronments are available for all students and employees

• the Alexandria City Public School system attracts and retains the best possible em-ployees

• all employees are properly trained through ongoing staff and professional develop-ment to stay informed of current educational trends and to develop new skills in their areas of expertise

• state of the art technology is readily acces-sible to all students and staff

• parent and community involvement in the educational process of our students is prop-

ACPS FY 2016 Proposed BudgetExecutive Summary

Overview of Alexandria City Public Schools

erly and continuously promoted and encour-aged

• all Alexandria City Public Schools are fully accredited

The Superintendent works closely with execu-tive staff in managing all aspects of school divi-sion operations. All schools, the Department of Alternative Programs and Equity, the Elemen-tary and Secondary Instruction Departments, and all Chief Offi cer areas report directly to the Superintendent.

The organizational structure is intended to ensure that the key focus remains on qual-ity instruction, curriculum, and comprehensive student support. ACPS, like many other school divisions, is retooling signifi cant operations to ensure increased effi ciency and effectiveness as budget discussions become more diffi cult, additional capacity is provided for increased en-rollment, and the focus on student achievement stays central to our work.

The structure of the central offi ce concentrates on planning, continuous improvement, leader-ship development, and culture as shared re-sponsibilities of all ACPS administrators.

The following pages show ACPS’ School Board assignments, division organizational structure, school leadership contacts, and a map of school sites across the City.


School Board Assignments

(Left to right): Stephanie A. Kapsis, William E. Campbell, Marc Williams, Justin P. Keating, Karen A. Graf (Chairman), Ronnie Campbell, Patricia Ann Hennig, Kelly C. Booz, Christopher J. Lewis (Vice Chairman)

School Board Assignments

Board Member School Assignments Board Advisory Committees City Council Liaison Other Appointments

Karen A. GrafChairman

Lyles-CrouchMatthew Maury

Parent Teacher Association Council (PTAC)

Bill EuilleMayor

Joint City-SchoolsLegislative--VSBA DelegateLong Range Planning Committee

Christopher J. LewisVice Chairman

Francis HammondSamuel Tucker

Student Achievement (SAAC) Del Pepper Joint City-SchoolsLegislative--VSBA Alternate DelegateTechnology Commission

Kelly C. Booz Douglas MacArthurGeorge MasonGeorge Washington

Justin Wilson Governor's SOL CommitteeYouth Sports

Ronnie Campbell Patrick HenryJames K. PolkNorthern Virginia Junvenile Detention Center SchoolShelterCare

Career and Technical Education (CTE)

John Chapman Gang Task Force

William E. Campbell Charles BarrettCora KellyT.C. Williams

School Health (SHAB) Paul Smedberg Athletic Hall of FameChildren Youth & Families CommissionPTLIStrategic Planning Steering Committee

Patricia Ann Hennig William RamsayChance for Change AcademyT.C. Williams Satellite CampusAdult Education

Budget (BAC) John Chapman

Stephanie A. Kapsis Jefferson-HoustonJohn AdamsMount Vernon

Special Education (SEAC) Paul Smedberg

Justin P. Keating Talented and Gifted (TAGAC) Allison SilberbergVice Mayor

Long-Range Planning CommitteeStrategic Planning Steering Committee

Marc Williams Francis C. HammondT.C. Williams

Tim Lovain Children Youth & Families Commission

As of January 1, 2015


Organizational Information

Chief Operating Officer

Educational FacilitiesPupil Transportation

School Nutrition Services

Dr. Alvin Crawley Superintendent

Chief Student Services Officer

Positive Behavior Interventions/ Restorative Justice

Partnerships and Community Engagement

School Counseling ServicesSchool Health Services

School Psychology ServicesSchool Social Worker Services

Truancy and Homeless Student Services

Chief Academic Officer

Adult Education Curriculum Design and Instructional

ServicesEarly Childhood

ELL ServicesSpecial Education Services

Talent DevelopmentTalented and Gifted Services

Title I Programs

Chief Human Resources Officer

Compensation and BenefitsEmployee Relations

Employment Services

Chief Financial OfficerSuperintendent Designee

Accounting ServicesBudget and Financial Planning

Financial Systems and ReportingFiscal Procedures and Compliance

Grants ManagementPayroll Services

Procurement and General Services

Chief Technology Officer

Education and Business Applications

FOIAHelp Desk

Instructional TechnologyNetwork Infrastructure

Online LearningRecords Management

Student DataWeb Services

Chief Accountability Officer

Data Analysis & ReportingEvaluation & Research

Technical SupportTest Administration

Clerk of the Board

Chief of StaffSuperintendent Designee

Business Partnerships Communications and Public Relations

Grants DevelopmentEmergency Management

OnboardingStrategic Planning & Policy

Executive Director, Alternative Programs and Equity

Cultural Competency Training & Support

HomeschoolingStudent Hearings

Title IX ComplianceAlternative Education Programs: T.C.

Satellite Campus and Chance for Change Academy

Northern Virginia Juvenile Detention Center SchoolShelter Care

Executive Director, Elementary School Instruction

Elementary School Principals

Executive Director, Secondary School Instruction

Middle and High School Principals

ACPS Organizational Chart



School Name Address YearBuiltSquare

Feet PrincipalGradesServed

ProjectedFY 2016

Enrollment*Charles Barrett ElementarySchool

1115 Martha Custis DriveAlexandria, VA 22302

1949 62,760 Seth Kennard Pre-K-Gr 5 474

Cora Kelly School for Math, Science & Technology

3600 Commonwealth AvenueAlexandria, VA 22305

1955 69,000 Brandon Davis Pre-K-Gr 5 356

Douglas MacArthur Elementary School

1101 Janneys LaneAlexandria, VA 22302

1942 63,120 Rae Covey K-Gr 5 730

George Mason ElementarySchool

2601 Cameron Mills RoadAlexandria, VA 22302

1939 62,625 Brian Orrenmaa K-Gr 5 559

James K. Polk Elementary School 5000 Polk AvenueAlexandria, VA 22304

1965 83,230 PreeAnn Johnson K-Gr 5 771

Jefferson-Houston School 1501 Cameron StreetAlexandria, VA 22314

2014 124,500 Christopher Phillips

Pre-K-Gr 8 464

John Adams Elementary School 5651 Rayburn AvenueAlexandria, VA 22311

1966 143,290 Jill Lee Pre-K-Gr 5 977

Lyles-Crouch Traditional Academy 530 S. St. Asaph StreetAlexandria, VA 22314

1958 65,645 Patricia Zissios K-Gr 5 401

Matthew Maury ElementarySchool

600 Russell RoadAlexandria, VA 22301

1929 51,800 Lucretia Jackson K-Gr 5 447

Mount Vernon Community School 2601 Commonwealth AvenueAlexandria, VA 22305

1923 112,730 Peter Balas K-Gr 5 819

Patrick Henry Elementary School 4643 Taney AvenueAlexandria, VA 22304

1953 77,400 Ingrid Bynum Pre-K-Gr 5 640

Samuel W. Tucker Elementary School

435 Ferdinand Day Drive Alexandria, VA 22304

2000 80,180 Rene Paschal K-Gr 5 744

William Ramsay Elementary School

5700 Sanger AvenueAlexandria, VA 22311

1958 87,650 Rosario Casiano Pre-K-Gr 5 933

Francis C. Hammond Middle School

4646 Seminary RoadAlexandria, VA 22304

1956 236,124 Meilin Jao Gr 6-8 1,462

GeorgeWashington Middle School

1005 Mount Vernon AvenueAlexandria, VA 22301

1935 237,332 Jesse Mazur Gr 6-8 1,258

T.C. Williams High School, Minnie Howard Campus

3801 West Braddock RoadAlexandria, VA 22302

1954 130,435 Suzanne Maxey Gr 9 792

T.C. Williams High School, King Street Campus

3330 King StreetAlexandria, VA 22302

2007 461,147 Suzanne Maxey Gr 10-12 2,858

Northern Virginia Juvenile Detention Center School

200 S. Whiting StreetAlexandria, VA 22304

Jeannette Allen Gr 6-12

T. C. Satellite Campus 216 S. Peyton StreetAlexandria, VA 22314

Julie Crawford, ExecutiveDirector

Gr 9-12

Chance for Change Academy 216 S. Peyton StreetAlexandria, VA 22314

Julie Crawford, ExecutiveDirector

Gr 6-12

* Enrollment numbers do not include 60 special placement students.



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Budget Process and Timeline

Budget Process

The budget is a resource allocation and policy document. It incorporates the best estimate of the school division’s revenues and expenditures for the next fi scal year based on a snapshot of current fi scal year revenue and expenditures. These estimates are modifi ed to refl ect changes in plans, priorities, and trends in enrollment as well as the economic environment.

The Code of Virginia requires each school Superintendent to prepare a budget that es-timates the amount of money needed during the coming year to support public schools. It is then the responsibility of the School Board to balance the needs of the school division with the considerations of the economic and political environment.

The budget provides a framework for measuring and monitoring expenditures. Throughout the year, actual spending is compared with the bud-get in each organizational and programmatic area. The comparison can provide a measure of effectiveness and also help ensure that funds are used for their intended purpose.

Planning Activities in ACPS

The ACPS Strategic Plan is the foundation document for all of the actions of the school division. It directs the actions that the division takes in meeting the goals and aspirations of the Alexandria community and guides the activi-ties of employees and leaders as well as the expenditure of all funds entrusted to the School Board. The Strategic Plan informs the devel-opment of the Division Priorities, the School Education Plans, and the Departmental Work Plans, all of which provide a framework for the school division’s operations. The annual bud-get process quantifi es the resources needed to carry out those plans.

Major planning activities in ACPS are as follows:

• The School Board adopted the compre-hensive 2010-2015 strategic plan on March 19, 2009. The new strategic plan for the period 2016-2020 is in development, and the goals for the school division may change subsequent to the adoption of the FY 2016 combined funds budget. The full 2010-2015 strategic plan can be found in the Organiza-tion section of this document.

• All school principals have prepared educa-

tion plans congruent with the goals and objectives of the current strategic plan. Education plan summaries are located in the Schools section of this document.

• All department leaders have created depart-ment work plans congruent with the goals and objectives of the strategic plan. Depart-ment work plan summaries can be found in the Departments section of this document.

• The School Board’s Combined Funds bud-

get is adopted annually and refl ects ongoing programs as well as initiatives for the follow-ing year.

Key Elements of the ACPS Planning Process

• Strategic plan• Division priorities• School education and department strate-

gic plans• Student and school achievement data• School improvement plans• Operation cost trend analyses• Parent and community input• Capital Improvement Program budget• Current fi scal year budget• Grant or program specifi c plans


Budget Process and Timeline

Key Dates Activity

October 18, 2014 City Council Public Hearing on FY 2016 Budget

October 30, 2014 Regular School Board Meeting: Adoption of the FY 2016 Budget Priorities

December 4, 2014 Regular School Board Meeting: Presentation of the FY 2016 2025 CIP Budget

December 9, 2014 School Board CIP Work Session

December 11, 2014 School Board CIP Work Session

December 17, 2014Governor submits amendments to the 2014 2016 biennial budget to the General Assembly.Preliminary state revenue and VRS rates available.

December 18, 2014 Regular School Board Meeting: Public Hearing on FY 2016 2025 CIP Budget

January 8, 2015Special Called Organizational Meeting followed by a Public Hearing on the FY 2016 2025 CIP budgetfollowed by the CIP Work Session

January 10, 2015 School Board CIP Work Session, if needed

January 15, 2015Regular School Board Meeting: Presentation of the FY 2016 Combined Funds Budget and the FiscalForecast

January 22, 2015Special Called School Board Meeting: Public Hearing on the FY 2016 Combined Funds Budgetfollowed by CIP Add/Delete Work Session

January 27, 2015 School Board Combined Funds Budget Work Session

January 29, 2015Regular School Board Meeting: Adoption of the FY 2016 2025 CIP Budget followed by CombinedFunds Budget Work Session

February 3, 2015 School Board Combined Funds Budget Work Session

February 5, 2015 School Board Combined Funds Budget Work Session, if needed

February 12, 2015 Regular School Board Meeting

February 17, 2015Special Called Meeting: Public Hearing on the FY 2016 Combined Funds Budget followed byPreliminary Add Delete Work Session

February 19, 2015 Final Add Delete Work Session on FY 2016 Combined Funds Budget, if needed

February 26, 2015 Regular School Board Meeting: Adoption of the Approved FY 2016 Combined Funds Budget

March 3, 2015 City Manager presents the City of Alexandria's FY 2016 Proposed Budget

TBD City Council Public Hearing on the City of Alexandria's FY 2106 Proposed Budget

TBD School Board and City Council FY 2015 Budget Work Session

April 18, 2015 City Council Public Hearing on Tax Rates

TBD City Council Preliminary Add Delete Work Session

April 30, 2015 Regular School Board Meeting: Presentation of FY 2015 Year end Estimates

TBD City Council Final Add Delete work session

May 7, 2015City Council Adoption of Tax Rate, FY 2016 General Fund and FY 2016 2025 Capital ImprovementProgram Budgets

May 14, 2015 Regular School Board Meeting: Approval of FY 2015 Year End Estimates

May 19, 2015Special Called Meeting: Public Hearing on FY 2016 Combined Funds and FY 2016 2025 CIP Budgetsfollowed by Preliminary Add Delete Work Session

May 21, 2015 School Board Final Add Delete Work Session

May 28, 2015Regular School Board meeting: Adoption of the Final FY 2016 Combined Funds and FY 2016 2025CIP Budgets


Budget Process and TimelineRevised January 27, 2015

• Analysis of student and school achievement data is done on a regular basis by school staff in professional learning communities and in collaboration with central offi ce staff from the Departments of Curriculum and Instruction and Accountability.

• School improvement plans are required by ACPS and the Virginia Department of Education (VDOE). The Annual Measure-able Objectives (AMO) report, standards of accreditation requirements, and other stu-dent test and achievement data provide the framework for the school planning process.

• Analyses of trends that affect ACPS costs and operations are conducted regularly in a variety of areas.

• School Board advisory committees work regularly with staff to provide input and feedback on ACPS operations and report annually to the School Board. These com-mittees include the Special Education Ad-visory Committee, the Talented and Gifted Advisory Committee, the Budget Advisory Committee, and the Athletic Hall of Fame Committee.

• The Superintendent receives input for plan-ning from a variety of advisory groups, such as the Superintendent’s Advisory Commit-tees on African American Student Achieve-ment and Latino Student Achievement, and the Teachers Advisory Council.

• The Capital Improvement Program (CIP) budget is adopted annually by the School Board. The CIP budget provides a ten-year prioritized plan for major facility changes.

• In addition to division-wide plans such as the annual budget, there are many sub-sidiary areas that require detailed plans. The Commonwealth of Virginia requires plans for talented and gifted, career and technical, technology, and adult education programs. Division plans, including special

education, are impacted by the Federal entitlement grant process which requires comprehensive planning.

Budget Overview

The FY 2016 proposed combined funds budget represents an ongoing commitment to ACPS students through the support of initiatives that have been implemented to decrease gaps in achievement across various economic, educa-tional and racial achievement groups. It also refl ects a thorough review of all programs and services to focus on student achievement.

The FY 2016 proposed operating budget totals $240.36 million, an increase of 2.2% compared to the FY 2015 fi nal budget. The appropria-tion to ACPS from the City of Alexandria totals $201.02 million, an increase of 4.8% compared to the FY 2015 fi nal budget.

Total positions show a net increase of 66.99 FTE or 2.9%, when combining all funding sources.

For FY 2016, overall student growth is pro-jected to increase by 3.7%, or 521 students, for a total enrollment of 14,745. Elementary and secondary enrollment are projected to increase by 282 and 236 students, respectively.

Although exceptional progress can be seen through the division-wide transformation ef-forts over the past several years, the work is not complete. The School Board, Superinten-dent, and staff continue long-term efforts that require strategic planning, investment in our staff, professional learning, accountability, and community engagement. This budget aligns our resources effectively and effi ciently so we can support student achievement, especially among our lowest achieving students, provide top quality teachers, improve facilities, engage our families, and ensure the safety and security of our students and staff.


ACPS Strategic Planning and Divi-sion Priorities

To achieve the Division’s mission, ACPS aligns all resources and activities towards meeting the goals and objectives of the ACPS Strategic Plan 2010-2015, shown on the following pages.

In December 2012, the ACPS School Board approved the Division Priorities for school years 2012-13 through 2015-16. The six identifi ed areas of priority are: Special Education, English Language Learners, Elementary Reading and Mathematics, Talented and Gifted Identifi cation, Middle Schools, and T.C. Williams High School.

The areas are mapped to the fi ve broad goals of the ACPS Strategic Plan 2010-2015 and are uniformly focused on improving student learning, with an emphasis on closing achieve-ment gaps and reducing disproportionality for black and Hispanic students in areas such as talented and gifted identifi cation, special educa-tion identifi cation, drop-out rates and short-term suspensions. Each priority area is assigned key measures to evaluate past performance as well as future targets in order to gauge progress.

Schools align their School Education Plans to the Division Priorities and use school-specifi c data to identify SMART (Specifi c, Measurable, Aggressive and Achievable, Relevant, Time-Bound) goals that guide their actions through-out the school year. Through a root-cause analysis, schools identify the top strategies used to reach their SMART goals and create action plans to support the strategies. Sum-maries of the School Education Plans can be found on the individual school pages in the Schools section of this document.

The table on the following pages, “Key Mea-sures for ACPS Priorities for School Years 2012-16,” includes 2013-14 results and serves as an update to the division’s progress toward the identifi ed targets.

All metrics are aligned to goals 1, 2, and 3 of

the Strategic Plan 2010-2015. Progress to-wards the goals is shown in the column titled ACPS Results SY 2013-14. Two targets were reached, while improvement was shown for an additional eight targets that were not met.

A new strategic plan for the period 2016-2020 id in development, and thus the goals for the school division may change subsequent to the presentation and adoption of the budget.

School Board Budget Priorities

Each year, the School Board provides guid-ance to the Superintendent and staff regarding budget priorities for the upcoming school year. These priorities may range across the division from academic achievement to operational ef-fectiveness.

The School Board approved the following FY 2016 Budget Priorities:

• Core Achievement: Literacy, Mathematics, Science and Writing

• Student Services: Special Education, Eng-lish Language Learners, and Family and Community Engagement (FACE)

• Targeted Intervention: Gap Group Achieve-ment

• Recruitment, Training, and Retention: Com-petitive Salaries, Effective Recruitment, and Leadership Development

• Operational Effectiveness: Revenue and Grants Development, Communications, and Facilities Maintenance

These budget priorities are mapped to the Strategic Plan 2010-2015 goals and division priorities. All school and department budgets were created with these priorities as a focus. In addition, all budget decisions by the Super-intendent and Executive Leadership Team are based on budget priorities and their relationship to the division priorities and strategic plan. The table following the ACPS Priorities for SY 2012-16 shows specifi c funding areas to support these budget priorities.

Strategic Plan


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82%

(68%

)%

On-

time

grad

uatio

n ra

te -

SP

ED

stu

dent

s83

%82

%88

%93

% (8

8%)

% D

ropo

ut R

ate

- SP

ED

stu

dent

s re

duce

to 1

4%17

%re

duce

to 1

0%6%

(7%

)%

Dis

prop

ortio

nalit

y be

twee

n S

PE

D id

entif

icat

ion

and

enro

llmen

t - B

lack

stu

dent

sre

duce

to 2

%14

%re

duce

to 1

%0%

2. E

LL%

Pas

s on

Rea

ding

SO

L - E

LL s

tude

nts

60%

45%

74%

88%

(75%

)%

Pas

s on

Mat

h S

OL

- ELL

stu

dent

s 64

%51

%73

%82

% (6

8%)

% O

n-tim

e gr

adua

tion

rate

- E

LL s

tude

nts

87%

72%

90%

93%

(83%

)%

Dro

pout

Rat

e - E

LL s

tude

nts

redu

ce to

11%

19%

redu

ce to

9%

6% (7

%)

3. R

eadi

ng &

Mat

h%

Pas

s on

Gra

de 3

-5 R

eadi

ng S

OL

- all

stud

ents

74%

66%

82%

89%

(72%

)%

Pas

s on

Gra

de 3

-5 R

eadi

ng S

OL

- Bla

ck s

tude

nts

/ His

pani

c st

uden

ts68

% /

65%

54%

/ 52

%78

% /

77%

89%

(72%

)%

of F

all-i

dent

ified

K-3

stu

dent

s w

ho s

ucce

ed in

mee

ting

the

PA

LS S

prin

g be

nchm

ark

71%

36%

85%

100%

% P

ass

on G

rade

3-5

Mat

h S

OL

- all

stud

ents

70%

66%

77%

84%

(67%

)%

Pas

s on

Gra

de 3

-5 M

ath

SO

L - B

lack

stu

dent

s / H

ispa

nic

stud

ents

62%

/ 64

%58

% /

55%

73%

/ 74

%84

% (6

7%)

% D

ispr

opor

tiona

lity

betw

een

shor

t-ter

m s

uspe

nsio

ns a

nd e

nrol

lmen

t - E

lem

enta

ry S

choo

l Bla

ck m

ale

stud

ents

redu

ce to

15%

51%

redu

ce to

8%

0%

4. T

AG

Iden

tific

atio

n (K

-5)

% D

ispr

opor

tiona

lity

betw

een

K-5

TA

G id

entif

icat

ion

and

K-5

stu

dent

enr

ollm

ent -

FA

RM

(Fre

e &

Red

uced

Mea

lre

duce

to 2

3%36

%re

duce

to 1

2%0%

% D

ispr

opor

tiona

lity

betw

een

K-5

TA

G id

entif

icat

ion

and

K-5

stu

dent

enr

ollm

ent -

Bla

ck s

tude

nts

redu

ce to

13%

16%

redu

ce to

7%

0%%

Dis

prop

ortio

nalit

y be

twee

n K

-5 T

AG

iden

tific

atio

n an

d K

-5 s

tude

nt e

nrol

lmen

t - H

ispa

nic

stud

ents

re

duce

to 1

5%23

%re

duce

to 8

%0%

5. M

iddl

e Sc

hool

s%

Pas

s on

Gra

de 6

-8 R

eadi

ng S

OL

- all

stud

ents

69

%62

%77

%85

% (7

3%)

% P

ass

on G

rade

6-8

Rea

ding

SO

L - B

lack

stu

dent

s / H

ispa

nic

stud

ents

62

% /

62%

53%

/ 49

%74

% /

74%

85%

(73%

)%

Pas

s on

Gra

de 6

-8 M

ath

SO

L - a

ll st

uden

ts67

%64

%74

%81

% (6

3%)

% P

ass

on G

rade

6-8

Mat

h S

OL

- Bla

ck s

tude

nts

/ His

pani

c st

uden

ts62

% /

61%

54%

/ 52

%71

% /

71%

81%

(63%

)%

Par

ticip

atio

n in

ELA

Hon

ors

and

% P

ass

on R

eadi

ng S

OL

68%

/ 88

%51

% /

87%

76%

/ 91

%84

% /

95%

% P

artic

ipat

ion

in A

lgeb

ra I

by G

rade

8 a

nd %

Pas

s on

Alg

ebra

SO

L79

% /

72%

87%

/ 73

%89

% /

76%

99%

/ 80

%%

Dis

prop

ortio

nalit

y be

twee

n sh

ort-t

erm

sus

pens

ions

and

enr

ollm

ent -

Mid

dle

Sch

ool B

lack

mal

e st

uden

tsre

duce

to 1

4%24

%re

duce

to 7

%0%

6. T

CW

% o

f Stu

dent

s ta

king

an

AP

ass

essm

ent (

Gra

des

10, 1

1, 1

2)40

%40

%42

%44

%2

% o

f AP

Sco

res

earn

ing

a sc

ore

of '3

', '4

' or '

5'64

%62

%70

%76

%%

of S

tude

nts

taki

ng d

ual-e

nrol

lmen

t cla

sses

8%7%

8%8%

% G

radu

atio

n ba

sed

on F

eder

al G

radu

atio

n In

dica

tor 1

79%

77%

84%

88%

(82%

)%

Com

plet

ion

of S

AT

or A

CT

by g

radu

atin

g se

nior

s (S

AT

data

onl

y; A

CT

has

not b

een

valid

ated

yet

)73

%67

%76

%80

% (7

2%)

% P

ass

on E

nglis

h S

OL

88%

82%

91%

94%

(89%

)%

Pas

s on

Mat

h S

OL

70%

60%

74%

79%

(68%

)%

Dro

pout

Rat

e - B

lack

stu

dent

s / H

ispa

nic

stud

ents

9% /

13%

8% /

14%

8% /

9%6%

(7%

)%

Dis

prop

ortio

nalit

y be

twee

n sh

ort-t

erm

sus

pens

ions

and

enr

ollm

ent -

Hig

h S

choo

l Bla

ck m

ale

stud

ents

redu

ce to

12%

23%

redu

ce to

6%

0%

Key

Mea

sure

s fo

r AC

PS P

riorit

ies

for S

choo

l Ye

ars

2012

-16

Goal

5. Pr

ovide

clea

n, sa

fe an

d con

duciv

e lea

rning

envir

onme

nts th

at uti

lize b

est p

racti

ces f

or en

ergy

effic

iency

and e

nviro

nmen

tal su

staina

bility

.

AC

PS P

riorit

ies

for S

Y 20

12-1

6

SO

L da

ta a

re re

porte

d us

ing

the

adju

sted

pas

s ra

te, a

djus

tmen

ts w

ere

mad

e fo

r cer

tain

tran

sfer

sta

tuse

s, E

nglis

h la

ngua

ge p

rofic

ienc

y, a

nd/o

r rem

edia

tion.

1 Fed

eral

Gra

duat

ion

Indi

cato

r: %

of s

tude

nts

who

gra

duat

e w

ith a

Sta

ndar

d or

Adv

ance

d S

tudi

es D

iplo

ma

in fo

ur, f

ive,

or s

ix y

ears

(T.C

. Will

iam

s is

usi

ng th

e fo

ur-y

ear m

easu

re);

curr

ent A

CP

S d

ata

are

base

d on

the

SY

11-

12 4

-yr c

ohor

t.2D

ue to

a b

asel

ine

year

of 2

013-

14 th

e A

P p

artic

ipat

ion

benc

hmar

k fo

r 201

5-16

was

set

bas

ed o

n im

prov

ing

perfo

rman

ce tr

ends

see

n in

rece

nt y

ears

.

Secondary

Not

es:

ElementarySPED & ELL

Stra

tegi

c Pl

an 2

010-

2015

Goal

1. En

sure

all s

tuden

ts de

mons

trate

signif

icant

acad

emic

grow

th, an

d dra

matic

ally i

mpro

ve ac

hieve

ment

outco

mes f

or st

uden

ts be

low g

rade

leve

l.Go

al 2.

Prov

ide a

rigor

ous,

relev

ant, a

nd in

terna

tiona

lly be

nchm

arke

d edu

catio

n to e

nable

all s

tuden

ts to

succ

eed a

s citiz

ens i

n the

glob

al co

mmun

ity.

Goal

3. Cr

eate

an ex

cepti

onal

learn

ing en

viron

ment.

Goal

4. Im

pleme

nt a f

ocus

ed, tr

ansp

aren

t gov

erna

nce m

odel

which

inco

rpor

ates e

ffecti

ve co

mmun

icatio

n and

evide

nce-

base

d dec

ision

mak

ing.

Improved

Reache

dTarget

Stayed

constant

(+/2%

)De

clined


Division Priorities Support1.

Cor

e Ac

hiev

emen

t: Li

tera

cy,

Mat

hem

atic

s, S

cien

ce, a

nd W

ritin

gSt

uden

t im

prov

emen

t FTE

s at

all e

lem

enta

ry s

choo

ls; a

mat

h in

terv

entio

nist

add

ed a

t Geo

rge

Was

hing

ton;

add

itiona

l scie

nce,

STE

M, a

nd

mat

h st

affin

g at

T.C

. Willi

ams

Min

nie

Howa

rd a

nd K

ing

Stre

et c

ampu

ses;

enh

ance

d el

emen

tary

sch

ool s

cienc

e in

tegr

atio

n; in

crea

sed

tale

nted

and

gift

ed (T

AG) a

nd s

pecia

l edu

catio

n st

affin

g su

ppor

t; ad

ditio

nal a

ssist

ant p

rincip

als

staf

fed,

by

form

ula,

at s

choo

ls wi

th e

nrol

lmen

t gr

eate

r tha

n 60

0 st

uden

ts; s

taff

cont

inge

ncy

for g

ener

al a

nd s

pecia

l edu

catio

n in

stru

ctio

n; e

xpan

ded

exem

plar

y pr

ogra

ms,

inclu

ding

Inte

rnat

iona

l Bac

cala

urea

te P

rimar

y Ye

ars

Prog

ram

me

and

Mid

dle

Year

s Pr

ogra

mm

e; fu

ndin

g to

sup

port

star

t-up

cost

s fo

r ele

men

tary

wor

ld

lang

uage

s; p

rofe

ssio

nal le

arni

ng in

read

ing,

writ

ing,

and

mat

h; E

xpan

ded

Pre-

K; a

nd g

rant

-fund

ed s

uppo

rt th

roug

h th

e Ea

rly R

eadi

ngIn

terv

entio

n an

d SO

L Al

gebr

a Re

adin

ess

fund

s.

Cont

inue

d su

ppor

t for

the

Exce

l Aca

dem

y; e

xpan

ded

teac

her a

nd p

arap

rofe

ssio

nal a

lloca

tions

abo

ve S

tate

-requ

ired

staf

fing

leve

ls; ID

EA

gran

t-fun

ded

spec

ialis

ts; a

n ad

ditio

nal 0

.50

FTE

pare

nt s

uppo

rt sp

ecia

list f

or th

e pa

rent

reso

urce

cen

ter;

trans

porta

tion

and

tuitio

n fo

r st

uden

ts w

ho a

ttend

facil

ities

outs

ide

of th

e sc

hool

divi

sion;

sta

ff de

velo

pmen

t, as

sistiv

e te

chno

logy

sof

twar

e an

d ha

rdwa

re; a

ugm

enta

tive

com

mun

icatio

n de

vices

; and

ext

ende

d sc

hool

yea

r. Co

ntin

ued

supp

ort f

or E

LL, I

nter

natio

nal A

cade

my,

and

Dua

l Lan

guag

e;20

.50

FTE

addi

tiona

l ELL

teac

hers

bas

ed o

n en

rollm

ent g

rowt

h;ad

ditio

nal f

undi

ng fo

r the

Inte

rnat

iona

l Aca

dem

y at

the

mid

dle

and

high

sch

ools;

add

itiona

l sup

port

of A

CCES

S fo

r ELL

s, a

n En

glish

lang

uage

pr

ofici

ency

ass

essm

ent a

nd E

LL s

umm

er le

arni

ng; m

aint

ains

ELL

dat

a an

alys

t, sc

hool

-bas

ed d

ual la

ngua

ge c

oord

inat

or, l

angu

age

acqu

isitio

n an

d EL

L in

clusio

n sp

ecia

lists

; and

cen

traliz

ed tr

ansla

tion

serv

ices

with

in th

e EL

L of

fice.

1.00

FTE

add

itiona

l fam

ily e

ngag

emen

t spe

cialis

t at t

he F

ACE

Cent

er; c

ontin

ued

fund

ing

for p

artn

ersh

ip g

rant

s; a

dditio

nal 4

.00

FTE

pare

nt

liaiso

ns; f

undi

ng fo

r Res

tora

tive

Just

ice, a

n al

tern

ative

to s

uspe

nsio

n; c

ontin

ued

supp

ort f

or g

rant

par

tner

ship

s at

a re

duce

d le

vel;

and

cont

inue

d su

ppor

t for

pro

gram

s an

d wo

rksh

ops

offe

red

to A

CPS

stud

ents

and

fam

ilies.

3. T

arge

ted

Inte

rven

tion:

Gap

Gro

up

Achi

evem

ent

Mul

ti-tie

red

syst

ems

to in

clude

aca

dem

ic an

d be

havio

r int

erve

ntio

ns; a

dditio

nal 3

.60

FTE

Tale

nted

and

Gift

ed (T

AG) t

each

ers;

add

itiona

lfu

ndin

g to

exp

and

the

Youn

g Sc

hola

rs p

rogr

am, w

hich

targ

ets

disp

ropo

rtion

ality

with

in g

ifted

pro

gram

min

g, to

Mou

nt V

erno

n an

d Co

ra K

elly;

Ne

wcom

ers

Engl

ish L

angu

age

Lear

ners

(NEL

L) p

rogr

am; e

xpan

sion

of A

VID

to J

effe

rson

-Hou

ston

; con

tinua

tion

of R

esto

rativ

e Ju

stice

,ta

rget

ing

susp

ensio

n ra

tes;

rest

ruct

ure

of th

e T.

C. S

atel

lite c

ampu

s an

d Ch

ance

for C

hang

e Ac

adem

y to

ser

ve s

tude

nts

in g

rade

s 6

to 8

; m

aint

ain

alte

rnat

ive a

nd a

t-pro

mise

edu

catio

n st

affin

g at

mid

dle

and

high

sch

ools;

con

tinue

d 10

add

itiona

l hig

h sc

hool

cou

nsel

ing

days

;su

mm

er le

arni

ng p

rogr

ams,

inclu

ding

the

addi

tion

of d

ivisio

n-wi

de p

rogr

ams

at tw

o el

emen

tary

sch

ools

and

one

mid

dle

scho

ol;

Sum

mer

Lang

uage

Aca

dem

y fo

r Mou

nt V

erno

n Co

mm

unity

Sch

ool a

nd J

ohn

Adam

s El

emen

tary

Sch

ool s

tude

nts;

and

ext

ende

d le

arni

ng p

rogr

ams

for

which

fund

ing

is al

loca

ted

base

d, in

par

t, on

gap

gro

up p

opul

atio

n an

d ac

hiev

emen

t.

4. R

ecru

itmen

t, Tr

aini

ng, a

nd R

eten

tion:

Co

mpe

titiv

e Sa

larie

s, E

ffect

ive

Recr

uitm

ent,

and

Lead

ersh

ip D

evel

opm

entR

ecru

itmen

t of n

ew e

mpl

oyee

s th

roug

h jo

b fa

irs, u

nive

rsity

visi

ts, a

nd a

dver

tisin

g; fu

ll ste

p in

crea

se fo

r all e

ligib

le e

mpl

oyee

s; s

hort-

term

su

bstit

ute

rate

incr

ease

; rec

lass

ificat

ion

of th

e fo

llowi

ng s

uppo

rt st

aff p

ositio

ns: l

ibra

ry m

edia

ass

istan

ts, c

afe

aide

s, b

us m

onito

rs,

mai

nten

ance

and

food

ser

vice

pers

onne

l; at

hlet

ic he

ad c

oach

stip

end

adju

stm

ents

; pro

fess

iona

l lear

ning

at a

ll lev

els,

inclu

ding

cul

tura

l co

mpe

tenc

e an

d cu

stom

er s

ervic

e; w

orkin

g co

nditio

ns a

ctio

n pl

an; l

eade

rshi

p de

velo

pmen

t pro

gram

for t

each

ers

and

adm

inist

rato

rs;

rest

ruct

ure

of th

e Ta

lent

Dev

elop

men

t offi

ce; a

nd tu

ition

assis

tanc

e fo

r cou

rses

sup

porti

ng IB

pro

gram

, dua

l cer

tifica

tion

in E

LL o

r spe

cial

educ

atio

n, m

ath,

read

ing,

and

hon

ors/

gifte

d pr

ogra

ms

and

for s

uppo

rt st

aff.

5. O

pera

tiona

l Effe

ctiv

enes

s: R

even

ue a

nd

Gran

ts D

evel

opm

ent,

Com

mun

icat

ions

, an

d Fa

cilit

ies

Mai

nten

ance

A fu

ll-tim

e gr

ants

offi

cer t

o fo

cus

on g

rant

dev

elop

men

t; va

rious

gra

nt p

rogr

am m

anag

ers

and

gran

t man

agem

ent s

uppo

rt pe

rson

nel;

an

addi

tiona

l 1.0

0 FT

E co

mm

unica

tions

spe

cialis

t pos

ition;

add

itiona

l com

mun

icatio

ns fu

ndin

g fo

r aud

io-v

isual

equ

ipm

ent a

nd o

utso

urcin

gsu

ppor

t; an

add

itiona

l 1.0

0 FT

E pr

ogra

m/p

roje

ct m

anag

er fo

r Fac

ilitie

s; a

n ad

ditio

nal 1

.00

FTE

cust

odia

l sup

port

supe

rviso

r and

2.0

0 FT

E sk

illed

mai

nten

ance

wor

kers

/bui

ldin

g en

gine

ers

to s

uppo

rt th

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Budget-at-a-Glance

ACPS 4-Year Goals• All schools accredited• World Language K-12• Expanded pre-K opportunities• Excellent customer service• Graduation Rates that exceed state standards• SAT/ACT performance at or above state standards• Improved business processes and protocol• 50% reduction in suspensions• Teacher/Principal retention rates at or below national

statistics• 85-90% of parents and students rate their school with

A or B

ACPS Top 10 Challenges• Rising achievement for all students / Underperformance of

gap groups• Middle and high school math results• Under-representation of minority students in Talented &

Gifted program• Behavioral support: Suspension rates of minority students,

particulary male• Aging facilities and failing mechanical systems• Capacity of facilities to support increasing enrollment• Remaining competitive in staff compensation• Coordination of collaborative planning and articulation

across levels• Public/community perception of ACPS• Ability to fund and house more pre-K programs

FY 2016 Operating Budget:$240 million

FY 2016 Average Cost Per Student:$16,838

FY 2016-2025 Capital Improvement Program (CIP):$293 million


Budget-at-a-Glance

Alexandria City Public Schools

Combined Expenditures

BudgetFY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget

FY 2016 Proposed

Budget

$ Change FY 2015 to 2016

Operating 204,930,536$ 215,330,930$ 221,977,702$ 235,292,599$ 240,359,595$ 5,066,996

Grants 18,585,285 14,382,814 12,651,346 11,745,375 12,104,568 359,193

School Nutrition 5,992,413 6,547,968 6,392,678 7,176,687 8,036,705 860,018

Total 229,508,234$ 236,261,712$ 241,021,726$ 254,214,661$ 260,500,868$ 19,479,142$ *The FY 2014 Actual and FY 2015 and FY 2016 budget amounts do not include other sources of funds for accuracy in expenditure comparisons.

Total FY 2016 Operating Fund Expenditures Budget: $240.36 million, or 2.2% greater than FY 2015. City appropriation totals $201.02 million, or 4.8% above FY 2015. Total positions (full-time equivalents or FTEs) in the operating budget have increased by 61.64 FTEs for a total of 2,214.88.

Total FY 2016 Grants and Special Projects Budget: $12.10 million, increasing by 3.1% compared to FY 2015. Total FY 2016 Grants and Special Projects FTE: 82.75, increasing by 6.9% compared to FY 2015. Total FY 2016 School Nutrition Budget: $8.03 million, an increase of 12.0% compared to FY 2015. Total FY 2016 School Nutrition FTE: 109.00, at the same level compared to FY 2014.

G R A N T S , S P E C I A L P R O J E C T S , A N D S C H O O L N U T R I T I O N F U N D S E X P E N D I T U R E S

FY 2012 Actual

FY 2013 Actual

FY 2014 Actual

FY 2015 Final Budget

FY 2016 Proposed

Budget

% Change FY 2012 to

2016

% Change FY 2015 to

2016

Total Enrollment* 12,395 13,114 13,623 14,224 14,745 19.0% 3.7%Total FTEs (all funds) 2,210.19 2,194.78 2,332.65 2,339.64 2,406.63 8.9% 2.9%City Appropriation 174,956,420$ 179,486,405$ 185,611,472$ 191,811,472$ 201,018,423$ 14.9% 4.8%*Enrollment figures represent actuals for FY 2012 through FY 2015 as of September 30; FY 2016 is projected enrollment.

T O T A L O P E R A T I N G R E V E N U E A N D E X P E N D I T U R E S

FTE FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget

FY 2016 Proposed

Budget

$ Change FY 2015 to 2016

Operating 2,010.71 2,001.76 2,140.30 2,153.24 2,214.88 61.64

Grants 129.48 115.82 83.35 77.40 82.75 5.35

School Nutrition 70.00 77.20 109.00 109.00 109.00 -

Total 2,210.19 2,194.78 2,332.65 2,339.64 2,406.63 66.99


Financial InformationRevised January 27, 2015

Combined Funds Statements

The table below shows the combined funds statement. Actual fi gures are shown for FY 2012 through FY 2014, fi nal budget fi gures are shown for FY 2015 and proposed budget fi gures are shown for FY 2016. The presentation of rev-enue and expenditures has been adjusted to show other fi nancing sources and uses on a separate line. This presentation more closely aligns with the statement of revenues, expendi-tures, and changes in fund balances as pre-sented in the Comprehensive Annual Financial Report (CAFR).

The FY 2016 proposed Combined Funds budget consists of the following three separate funds:

Operating Fund: This fund provides for the day-to-day operation of the school division and includes the division’s primary revenue sources from the Commonwealth of Virginia and the City of Alexandria. Revenue increases come from increases in the City appropriation and state revenue. Operating Fund expenditures are projected to increase by 2.2% in FY 2016, compared to the FY 2015 fi nal budget.

Grants and Special Projects Fund: This fund accounts for all federal, state, and local grants. Federal and state grant funds are pri-marily entitlement funds, allocated to the school division on a formula basis but operating under grant rules as they relate to requirements, man-agement, performance, and reporting. Grants and special projects expenditures are projected to increase by 3.1% from the FY 2015 fi nal budget.

Fund FY 2012ActualFY 2013 Actual FY 2014 Actual

FY 2015 Final Budget1

FY 2016 ProposedBudget1

Change FY 2015 to FY 2016

PercentChange

Operating FundBeginning Balance 15,977,860$ 16,173,447$ 13,097,781$ -$ -$ -$ NARevenue 205,126,123 212,286,484 220,985,296 228,371,580 238,409,025 10,037,445 4.4%Expenditures 204,930,536 215,330,930 221,976,702 235,292,599 240,359,595 5,066,996 2.2%Other Financing Sources / (Uses) - (31,221) (1,079,387) 2,355,078 (684,782) (3,039,860) -129.1%Ending Fund Balance* 16,173,447$ 13,097,781$ 11,026,988$Total Addition to / (Use of) Fund Balance 195,587 (3,075,667) (2,070,793) (4,565,941) (2,635,352) 1,930,589 -42.3%

Grants and Special Projects FundBeginning Balance 2,753,314$ 2,562,085$ 3,091,636$ -$ -$ -$ NARevenue 18,394,056 14,881,143 11,621,772 10,766,132 10,744,884 (21,248) -0.2%Expenditures 18,585,285 14,382,814 12,651,346 11,745,375 12,104,568 359,193 3.1%Other Financing Sources / (Uses) - 31,221 1,079,387 (30,446) 684,782 715,228 -2349.2%Ending Fund Balance* 2,562,085$ 3,091,636$ 3,141,449$Total Addition to / (Use of) Fund Balance (191,229) 529,550 49,813 (1,009,689) (674,902) 334,787 -33.2%

School Nutrition FundBeginning Balance 2,047,504$ 2,569,600$ 2,903,412$ -$ -$ -$ NARevenue 6,514,509 6,881,779 7,029,122 7,127,637 8,321,682 1,194,045 16.8%Expenditures 5,992,413 6,547,967 6,392,678 7,176,687 8,036,705 860,018 12.0%Other Financing Sources / (Uses) - - - - - - NAEnding Fund Balance* 2,569,600$ 2,903,412$ 3,539,856$Total Addition to / (Use of) Fund Balance 522,096 333,812 636,444 (49,050) 284,977 334,027 -681.0%

All FundsBeginning Balance 20,778,679$ 21,305,133$ 19,092,829$ -$ -$ -$ NARevenue 230,034,688 234,049,406 239,636,190 246,265,349 257,475,591 11,210,242 4.6%Expenditures 229,508,234 236,261,710 241,020,726 254,214,661 260,500,868 6,286,207 2.5%Other Financing Sources / (Uses) - - - 2,324,632 - (2,324,632) -100.0%Ending Fund Balance* 21,305,133$ 19,092,828$ 17,708,293$Total Addition to / (Use of) Fund Balance 526,454 (2,212,304) (1,384,536) (5,624,680) (3,025,277) 2,599,403 -46.2%Note: Numbers may vary due to rounding.

Combined Funds StatementOperating, Grants and Special Projects, and School Nutrition Funds

*Includes encumbered carryover, prepaids, designated beginning balance for the next fiscal year, and undesignated beginning balance for the following fiscal year.1This presentation aligns the fund activity more closely with the presentation found in the the Comprehensive Annual Financial Report (CAFR), with respect to presentation of revenues, expenditures, and changes in fund balance. Beginning fund balances are not shown for the FY 2015 Final Budget nor the FY 2016 Proposed Budget.


Financial Information

School Nutrition Fund: This enterprise fund covers all food service operations and administrative costs, primarily from food sales and federal revenue. It does not in-clude cafeteria aides who are budgeted in the Operating Fund. School Nutrition Fund expenditures are expected to increase by 12.0%, from the FY 2015 fi nal budget.

Combined Funds: As shown on the pie chart to the right, the Operating Fund revenue represents 92.6% of the com-bined funds budgeted revenue and totals $238.41 million. Grants and Special Proj-ects fund revenue represents 4.2% and totals $10.74 million. School Nutrition fund revenue represents 3.2% and totals $8.32 mil-lion of the combined funds budget revenue.

The chart below shows the distribution of salary, benefi ts and non-personnel expenditures for all funds, combined. Total salary and benefi ts expenditures comprise approximately 84.2%

of the total combined funds fi nal budget in FY 2016, in line with the FY 2015 fi nal budget. Of signifi cance, the benefi ts category decreases by $2.70 million, a decrease of 4.6% as a result of changes to healthcare premiums, a decrease in the VRS rate, and a reduction of long-term leave.

Operating Fund92.6%

Grants andSpecial Projects

Fund4.2%

School NutritionFund3.2%

FY 2016 Proposed Combined Funds BudgetTotal Revenue

$0

$50

$100

$150

$200

$250

$300

FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget FY 2016 ProposedBudget

$143.6 $149.3 $151.6 $156.8$164.2

$47.1$51.1 $52.3

$57.8 $55.1$38.8

$35.9 $37.1$39.6 $41.2

Dollars,inmillions

ACPS Combined Funds ExpendituresFY 2012 FY 2016

Non personnel Benefits Salaries



Sources of Revenue by Fund

Operating Fund: The primary source of operating revenue for ACPS is the City appro-priation which comprises 84.3% of projected op-erating revenue. State revenue is much smaller at 14.7%, and local and federal revenues total approximately 0.5%.

The City appropriation of $201.02 million is an increase of $9.21 million, or 4.8% greater than the previous fi scal year. The City appropriation per student is projected to increase. The FY 2016 appropriation per student increases by $98 or 0.7%.

State revenues are projected to total $36.07 million, an increase of $0.58 million or 1.6%. State revenues are projected to decrease in a few Average Daily Membership (ADM) driven items but are offset by increases in basic aid and sales tax revenue projections.

Local revenue projections total $1.21 million in FY 2016, a increase of $0.06 million or 4.9%.

This increase is primarily driven by projected increases in summer school & intersession and rental fees.

Federal funds total $0.11 million, an increase of $0.02 million compared to FY 2015. These funds support the JROTC program at T.C. Wil-liams high school. Additional federal revenue received by ACPS include entitlement grants which are budgeted in the Grants and Special Projects Fund.

State Funds15.1%

Local Funds0.5%

Federal Funds0.0%

City Appropriation84.3%

Operating Fund FY 2016 Projected Budget Revenue

Excludes Fund Balance and Other Financing Sources

$174,956,420 $179,486,405

$185,611,472

$191,811,472

$201,018,423

$14,115

$13,687 $13,625

$13,535 $13,633

13,000

13,500

14,000

14,500

15,000

$110,000,000

$120,000,000

$130,000,000

$140,000,000

$150,000,000

$160,000,000

$170,000,000

$180,000,000

$190,000,000

$200,000,000

$210,000,000

FY 2012Actual

FY 2013Actual

FY 2014Actual

FY 2015Final

FY 2016Projected

City A

ppropriation

City Appropriation: Total and Per Student

City Appropriation City Appropriation per Student



Other Financing includes other sources of funds from Medicaid, the Healthcare Benefi ts Reserve, and E-Rate. The combined amount is projected to decrease by $2.95 million for FY 2016. Also included are other uses of funds for the Preschool Fund. The Operating Fund sup-port to the preschool program is $1.38 million, an increase of $0.09 million for FY 2016.

The FY 2016 budget includes a requested use of fund balance which represents the unencumbered, undesignated, unspent funds from two years prior. The total amount of $2.64 million budgeted for FY 2016 is a decrease of approximately $1.93 million, or 42.3%, from the amount budgeted for FY 2015.

Grants and Special Projects Fund: Total budgeted revenues in this fund are projected to decrease by $0.02 million, or 0.2%. Additional grant funding may be available during FY 2016 through the use of carryover from prior year grant funds or if new awards become available.

School Nutrition Fund: An increase in revenues of $1.2 million, or 16.8%, is driven by increases in projected local revenue such as new local program for K-snacks. Additionally,

projected increases in federal revenue for meal reimbursement supper, a new federal program. Additional information can be found in the Fi-nancials section of this document.

Expenditure Overview by Fund

Operating Fund: The FY 2016 Operating Fund expenditure budget totals $240.36 million, an increase of $5.07 million or 2.2% when com-pared to the previous fi scal year’s budget.

Salary accounts increase by $6.56 million or 4.4% compared to the FY 2015 fi nal budget as a result of a greater number of FTEs, a full step increase for all eligible employees which will be awarded at the start of the contract year, and salary scale adjustments for library media assistants, cafeteria aides, bus monitors, and maintenance workers. In addition, pay rates are increased for substitutes and athletic coaches. The benefi t expenditures decrease by $2.78 million or 5.1%, primarily the result of changes to health benefi t premiums and plans as well as a decrease in the VRS rate for the professional group. Non-personnel accounts in-crease by $1.29 million or 4.0%. Major changes

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 FinalBudget

FY 2016 ProposedBudget

$204.93$215.33

$221.98$235.29

$240.36

$18.59 $14.38$12.65

$11.75 $12.10$5.99 $6.55$6.39

$7.18 $8.04

$In

Millions

Expenditures by FundFY 2015 FY 2016

Operating Fund Grants and Special Projects Fund School Nutrition Fund



include funding to support routine maintenance needs and increased number of summer learn-ing programs. Additional details can be found in the Financials section of this document.

Grants and Special Projects Fund: The total budgeted expenditures for the Grants and Special Projects Fund in FY 2016 is $12.10 mil-lion, an increase of $0.36 million or 3.1% over FY 2015.

Salary accounts increase by $0.45 million or 7.0%. Benefi t accounts increase by $0.28 mil-lion or 1.4%. Salaries and benefi t expenditures from the grants and special projects fund total $8.89 million, or approximately 73.4% of the total grants and special projects budget.

Non-personnel accounts decrease by $0.12 mil-lion or 3.5%. These changes are seen in more detail in the Financials section of this document. The Grants and Special Projects Fund proposed budget is a preliminary estimate (as in previous years) of new awards that will be adjusted later in the year as additional information is received. Final grant award amounts are typically con-fi rmed by the grantors in the fall. In addition, carry-over funding will be determined based on the FY 2015 year-end audited actual expendi-tures.

School Nutrition Fund: The Food and Nutri-tion Services Fund is a major special revenue fund used to account for revenues internally restricted to expenditures for certain purposes, specifi cally for the procurement, preparation, and serving of student meals. The FY 2016 budget-ed expenditures total $8.04 million, an increase of $0.86 million compared to the FY 2015 fi nal budget.

Salary accounts increase by $0.40 million or 18.2% due to a step increase awarded to eli-gible employees at the beginning of the contract year, salary scale adjustments for school nutri-tion assistants, and an updated methodology for calculating salaries based on all positions being set at 1.00 FTE. Benefi ts accounts increase by

$0.07 million, or 6.7%, as a result of the changes to health benefi t premiums and plans as well as a decrease in the VRS rate for the professional group. Non-personnel accounts increase by $0.39 million or 9.9% driven by increases in food supplies and food service supplies and additional food service equipment. These changes are shown in more detail in the tables in the Finan-cials section of this document.

Major Changes in Operating Expenditures

The FY 2016 operating budget increases by 2.2% or $5.07 million compared to the FY 2015 fi nal budget. This increase is driven by enroll-ment growth, compensation for staff, facilities maintenance needs, and instructional support programs and services to better meet the needs of students.

The budget represents an ongoing commitment to ACPS students as it focuses on decreasing gaps in achievement across economic, educa-tional, and racial groups, as well as improving the delivery of instruction for all students.

Many factors impact the overall level of ACPS budgeted expenditures and the changes in the budget from one year to the next including:

• Student enrollment growth and the corre-sponding staffi ng required based on staffi ng ratios for elementary homeroom and encore classes, English language learner, and stu-dents receiving special education services;

• Formula-based allocations for schools (mate-rials and supplies and standard stipends);

• The value of salary adjustments, a function of salary scales, seniority, and the educa-tional levels of staff;

• Reallocation of staff based on changes in student needs and effi ciency issues;



• The cost of employee benefi ts such as Vir-ginia retirement plans and related benefi ts (as determined by the Commonwealth of Virginia) and health benefi t plan premiums;

• Federal, state, and local mandates; and

• New initiatives to meet student needs and division goals.

The table below highlights the major cost driv-ers in the FY 2016 budget. It includes technical adjustments and other expenditure additions, a summary of available revenue and other fund-ing sources, and fi nally, the resulting funding gap and the expenditure reductions/revenue enhancements required to balance. Additional details can be found in the Financials section of this document.

DESCRIPTION AMOUNT FTE

FY 2015 Base Budget 235,292,599$ 2,153.24

Technical Adjustments (3,736,825)$ 1.94 Compensation: Full Step and Other Salary Adjustments 4,643,387$ - Virginia Retirement System (478,582)$ - Kaiser Healthcare Premium Increase and Other Benefit Changes 348,768$ Enrollment-driven Staffing: K-12 School Instructional Staff 3,629,100$ 47.60 Instructional Support, Student Services and School Administration 2,955,588$ 14.10 Facilities Maintenance and Support 1,952,376$ 4.00 Other Infrastructure Supports 708,580$ 3.00

Annual Expenditure Change 10,022,391$ 70.64

Total Needs-based Budget 245,314,990$ 2,223.88

Revenue and Other Uses of Funds Total

City Appropriation (Based on enrollment growth at FY 2015 per student rates) 199,573,575$ State Revenue and Medicaid Reimbursements 36,069,428 Local Revenue 1,206,519 Federal ROTC Funding 114,655 Other Uses: Preschool Transfer (1,384,782) Subtotal : Available Revenue 235,579,395$

Needs-based Funding Gap closed through the Efficiencies/Reductions and Revenue Enhancements*: (9,735,596)$

Expenditure Reductions/ Efficiencies (4,955,396)$ (9.00) Revenue Enhancements include the use of fund balance 3,335,352$ Additional City Appropriation 1,444,848$ Total of Reductions and Revenue Enhancements 9,735,596$ (9.00)$

FY 2016 Total City Appropriation Request 201,018,423

FY 2016 Proposed Operating Expenditures and FTEs 240,359,595 2,214.88

Major Changes and Funding Gap Analysis--FY 2016 Proposed Operating Budget


Other Information

FY 2016 Student EnrollmentStudent enrollment is projected to total 14,745, an increase of 521 students or 3.7% compared to FY 2015 actual enrollment. This is a continu-ation of the trend experienced from FY 2012 to FY 2015, during which student enrollment increased from 12,395 to 14,224. This repre-sents an annual enrollment increase of 4.5% for that time period.

Changes in our student demographics are shown on the following page. Key highlights include:

• Special Education enrollment is projected to increase by 1.3% for FY 2016, with the total of 1,591 students representing 10.8% of the total student enrollments.

• The number of students who are English Language Learners (ELL) has increased by an average of 12.7% per year from FY 2012 to FY 2015. A total of 4,400 ELL students are projected for FY 2016, representing 29.8% of the total student enrollment.

• The number of students eligible for free and reduced-price meals has increased by 9.7%

ElementaryCharles Barrett 391 402 446 458 474 83 16 Cora Kelly 353 365 373 342 356 3 14 Douglas MacArthur 643 693 704 708 730 87 22 George Mason 472 495 512 541 559 87 18 James K. Polk 626 656 690 704 771 145 67 Jefferson-Houston1 364 372 356 446 464 100 18 John Adams 814 820 874 945 977 163 32 Lyles-Crouch 415 427 437 396 401 (14) 5 Maury 395 422 418 441 447 52 6 Mount Vernon 713 774 768 817 819 106 2 Patrick Henry 531 586 586 597 640

fy 2016 proposed budget - alexandria city public schoolsfy 2016 and is the 19th largest of 132...

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