FY 2017-18 Preliminary Budget Update

February 6, 2017

Introduction• State Foundation Formula• ASD Board Destination 2020 Goals and

Community Feedback• ASD Staffing • Pupil Teacher Ratio (PTR) Formula• Staff Allocations at Schools• Special Education Staffing• Cost Cutting Measures

3

State funds + Local funds+ Federal funds = $560,192,998 (General Fund)

Total Estimated Budget Gap: $13,830,858 (GF) + $1,524,192 (TF) = $15,355,050

State Foundation Formula

Performance

Graduation

Attendance

Recommendation

Safety

Efficiency

Legend

Destination 2020 InvestmentsInvestments

Measures of Academic Progress (MAP) assessment

Alaska Middle College School startup

4 new Site-Based Behavior Supports (SBBS)

Elementary Instructional Coaches

IT: 2nd year of Apple lease, student technology

Special Education – summer staff & transportation

Capturing Kids’ Hearts – school climate & safety

ASD Employer Sponsored Health Clinic

Personnel: custodian, summer staff

Project Mgt: ADA construction & PM software

Maint & custodial supplies, summer student hires

Maintenance assumes Student Nutrition support

Warehouse restores support for summer projects

Use of $4M in FY17 fund balance: retain 40 positions

Goals

Valued School Functions Overall Ranking Students Parents Employees Parents &

Employees Community

Clean and safe schools and facilities 1 1 1 2 2 1

Class size 2 5 2 1 1 3

Effective and rigorous course offerings 3 2 3 3 3 2

Counseling services at schools 4 7 7 4 4 4

Options and choice in schools and programs 5 4 4 7 6 7

Updated computers and information technology 6 6 5 5 5 5

Cocurricular activities and sports 7 3 6 8 8 8

Library services full time at schools 8 8 8 6 7 6

Response rate 4,592 145 2477 1029 841 100

% of survey respondents 100% 3.16% 53.94% 22.41% 18.31% 2.18%

Community Survey Responses

1. Clean & safe schools◦ “Affective” behaviors◦ Capturing Kids’ Hearts

2. Class size◦ Addressed at all levels◦ Limited impact on elementary

3. Effective & rigorous course offerings◦ Support/building of master schedules◦ Supplemental support

Community Survey Responses

Added Instructional Coachesto Elementary Schools

Added Secretary FTE to

Elementary Schools

ASD Staffing Overview

PTR Snapshot for all Levels (teachers)

School typeFY 18 PTR - Grade Level Groupings

K 1 2 3 4-5 6-8 9-12

Secondary Schools 29Middle Schools 27

Elementary Schools 21 22 24 25 26 27

School typeFY 17 PTR - Grade Level Groupings

K 1 2-3 4-5 6 7-8 9-12

Secondary Schools 30.5Middle Schools 27Elementary Schools 21 22 25 26 27 28.25

* Pupil Teacher Ratio (PTR) is a budget staffing formula, not a class size

Staff Allocations for Elementary Schools

# StudentsLibrarians Nurses Office Admin BPO

FTE< 300 1 1 1.5 1

300 to 400 1 1 2 1400 to 500 1 1 2 1500 to 750 1 1 2 1

* Metrics for Staff Allocations are a guide. Additional factors may change final authorizations at each school.

Changes Investments• Reduced 41.4 FTE for Teachers • Added 16.81 for Secretaries

• Added 48 FTE for Instructional Coaches (Funded by Title I and IIA)

• Added 2.44 FTE for Kindergarten TA (KTA) pilot expansion

Staff Allocations for Middle SchoolsPrincipals Counselors Nurses Office Admin BPO Security

Metric 400:1 300:1 1 per school 3 1 per school 450:1

Proposed Allocations Difference

School Total Housed Principals Counselors Nurses Office

Admin BPO Security Principals Counselors Nurses Office Admin BPO Security

Central 527 2.00 2.00 1.00 3.00 1.00 1.00 (1.00) (1.00)Clark 1,016 3.00 3.00 1.00 4.00 1.00 3.00 (1.00) (1.00)Gruening 590 2.00 2.00 1.00 3.00 1.00 1.00 (1.00) (1.00)Hanshew 713 2.00 2.00 1.00 3.00 1.00 2.00 (1.00) (1.00)Mears 803 2.00 3.00 1.00 3.00 1.00 2.00 (1.00) (0.50)Mirror Lake 670 2.00 2.00 1.00 3.00 1.00 1.00 (1.00) (1.00)Romig 762 2.00 2.50 1.00 3.00 1.00 2.00 (1.00) (1.00)Wendler 450 2.00 1.60 1.00 3.00 1.00 1.00 (1.00) (1.00)Goldenview 710 2.00 2.00 1.00 3.00 1.00 1.50 (1.00) (1.00) (1.00)Begich 993 3.00 3.00 1.00 4.00 1.00 3.00 (1.00)Totals 7,234 22.00 23.10 10.00 32.00 10.00 18.50 0.00 (4.00) 0.00 (8.00) 0.00 (7.50)

* Metrics for Staff Allocations are a guide. Additional factors may change final authorizations at each school.

Changes Investments• Reduced 31.4 FTE for Teachers• Reduced 4 FTE for Counselors• Reduced 8 FTE for Office Admin• Reduced 7.5 FTE for Security

• Added Capturing Kids’ Hearts

Principals Counselors Nurses Office Admin BPO SecurityMetric 400:1 300:1 1 per school Principals + 3 1 per school 450:1

Proposed Allocations Difference

School Total Housed Principals Counselors Nurses Office

Admin BPO Security Principals Counselors Nurses Office Admin BPO Security

Bartlett 1,555 4.00 5.00 1.00 7.00 1.00 3.00 (1.00) (1.00) (1.00)Chugiak 1,084 3.00 4.00 1.00 6.00 1.00 2.00 (1.00) (1.00) (2.00)Dimond 1,717 4.00 6.00 1.00 7.00 1.00 4.00 (1.00) (1.00)East 2,111 5.00 7.00 1.00 8.00 1.00 5.00Service 1,600 4.00 5.00 1.00 7.00 1.00 3.00 (1.00) (1.00) (1.00) (1.00)West 1,854 5.00 6.00 1.00 7.00 1.00 4.00 1.00 South 1,411 4.00 5.00 1.00 7.00 1.00 3.00 (1.00)Eagle River 908 3.00 3.00 1.00 6.00 1.00 2.00 (1.00)Totals 12,240 32.00 41.00 8.00 55.00 8.00 26.00 (4.00) 0.00 0.00 (4.00) 0.00 (6.00)

* Metrics for Staff Allocations are a guide. Additional factors may change final authorizations at each school.

Changes Investments• Reduced 4 FTE for Principals

• Reduced 19 FTE for Teachers

• Reduced 4 FTE for Office Admin

• Reduced 6 FTE for Security

• Added 2 FTE for AMCS Teachers

• Added 0.5 FTE for AMCS Counselor

• Added Capturing Kids Hearts - Pilot

Staff Allocations for High Schools

Staff Allocations for Alternative SchoolsPrincipals Counselors Nurses Office Admin BPO Security

Metric 400:1 300:1 1 per school As Required 1 per school 450:1Proposed Allocations Difference

SchoolTotal

Housed Principals Counselors NursesOffice Admin BPO Security Principals Counselors Nurses

Office Admin BPO Security

King Career Center 490 2.00 1.00 1.00 4.00 1.00 1.00 (0.50)

ASD iSchool 150 1.00Polaris K-12 479 1.00 0.60 1.00 2.00 1.00 1.00Crossroads 15 (1.00)SAVE I 182 1.00 1.00 1.00 2.00 1.00 1.00Steller 287 1.00 0.60 1.00 2.00 1.00McLaughlin 102 0.34 1.60 1.00 0.34 BensonSEARCH/SAVE II

271 1.00 1.80 0.50 3.00 1.00 1.00

AVAIL 76 0.33 0.50 (0.17)New Path 21 0.33 0.50 (0.17)

Totals

2,073.00 7.00 6.60 4.50 16.00 5.00 4.00 0.00 (1.00) 0.00 (0.50) 0.00 0.00

* Metrics for Staff Allocations are a guide. Additional factors may change final authorizations at each school.

Changes• Reduced 17.3 FTE for Teachers

• Reduced 1 FTE for Counselor

• Reduced .5 FTE for Office Admin

Teacher Staffing:

• Student projections• Case management #s• Master Scheduling• School and individual student

specific needs • Curriculum • TA allocations, District

initiatives• Historical patterns &

enrollment trends• Self-contained program needs• Available space, Safety,

Federal & State law

TA Staffing:

• Student membership projections

• Mandated 1:3 intensive needs funding ratio

• Individual student needs as directed by their IEP

• Safety• Inclusive practices• Previous staffing/historical

patterns & trends• Teacher allocations• Student specific legal matters• School input and needs

Special Education Staffing Considerations

Special Ed Staffing Formula

Grade LevelCommunication

Classroom 5 Day Developmental Resource

Extended Resource

Structured Learning

Site Based Behavior Supports

(SBBS)

Life Skills

(2 day / 3 day) (ER) (SLC) (LS)

Preschool 1:10 1:06 1:06

ElementaryLevel 1 = 1:22

1:08 1:06 1:06 1:06Level 2 = 1:14Level 3 = 1:10

* The tables above are the starting point for special education programs.

Resource LS1 LS2 SLC High School 1:25 1:12 1:6 1:12Middle School 1:25 1:12 1:6 1:12

Special Education Teacher Staffing

Resource LS1 LS2 SLC High School 1:50 2:12 2:6 2:12Middle School 1:50 2:12 2:6 2:12

Special Education Teacher Assistant Staffing

Initial Staffing Ratios for Preschool and Elementary

Special Ed Staffing Formula

Extended Resource (ER) Classroom

Structured learning Classrooms (SLC) Life Skills (LS)

School Based Behavior Support

(SBBS)

Oral-Auditory Classrooms

# of School Sites 6 6 8 4 1# of Classrooms 17 18 18 16 2

Pre-School Programs in the Elementary Schools

Elementary Self-Contained Programs

Structured Learning Classrooms (SLC)

Life Skills Classrooms (LS)

# of MS Sites 4 8# of MS Classrooms 6 9# of HS Sites 3 7# of HS Classrooms 5 20

Secondary School Self-Contained Programs

Developmental Preschool (5 day)

Communication Classrooms (2 day or

3 day )

Structured Learning Preschool (SLC)

Hard of Hearing Preschool (HOH) AKSD Preschool

# of School Sites 16 3 5 1 1# of Classrooms 32 2.5 5 1 1

• Special Education◦ 1 FTE for Teachers◦ 2 FTE Open Speech◦ 4 FTE Teacher Assistants◦ 1 FTE Educational Interpreter◦ 1 FTE (TBD)

• Mt. Iliamna: Principal, Nurse, Admin, BPO/Custodian• ELL: 12.25 FTE Tutors (redirected to Instructional Coaches)• Executives: 3 FTE and associated Admin/Secretaries

• Teacher Experts: 0.5 FTE

District-Level Reductions

• Addenda standardization

• Reduce utility costs (change custodial hours, expand energy efficiency projects)

• Increase recycling program

• Multi-tiered health insurance plans

• Smart printing (FY19)

• King Career Center becomes a formal school site (FY19)

Potential Districtwide Measures

• Secure Building (10-20 Calls per night)

• Reduce printing costs

• More disciplined energy use (lights, doors, windows)

• Principal-managed curfews during evening hours, weekends

• Release unneeded funds to help meet other District priorities. We’re all on the same team!

Schools Can Help Improve Efficiency

This is a Proposed Budget

Proposal could change several times between now and the final budget.

◦ Anchorage School Board◦ State Legislature◦ Governor Veto◦ Federal Regulations◦ Other

• 89% of ASD budget is salary and benefits, therefore:◦ 122.8 total position reductions (48 positions will

be added back with the addition of Instructional Coaches – via ASD entitlement grants)

◦ Monitoring of attrition will limit layoff ◦ Impact to staff is determined by contract factors ◦ HR will provide updates to impacted staff

Potential Staff Reductions

Summary of Major AdjustmentsAdjustment FTE Cost ($M)

Updated PTR Formula (includes charter schools) (99.41) ($11.2)

Elementary Secretaries 16.81 $1.32

Continue noon-duty Kindergarten TA support 2.44 .08

Reduction in School Staff (principals, office admin, counselors, security)

(33.6) ($2.7)

Special ED & Mt. I Reductions (11.89) ($.99)

ELL Reductions (2 adds for Instructional Coaches) (10) (.44)

A&E and PLD reduced positions (2.83), added 1 FTE and moved positions from Title IIA to pay for Instructional Coaches

7.19 .72

Operations & Maintenance: add 1 custodian, add recycling coordinator and assume Student Nutrition maintenance (SN reimburse for services)

1.33 (.1)

Curriculum deletions (4 positions) and adds to pay for Instructional Coaches (changed from Title funds to General funds)

1.59 .4

Totals of Major Adjustments (133.23) (12.91)

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