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G:\Budget\FY2020\BOOK\Proposed\BOE Proposed Submission.docx
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FY 2020
Proposed
Operating Budget February 12, 2019
Virginia R. McGraw, Chairman
Latina L. Wilson, Vice Chairman
Jennifer S. Abell
Tajala D. Battle-Lockhart
Elizabeth C. Brown
David W. Hancock, Jr.
Michael K. Lukas
Krisha Patel, Student Member
Charles County Public Schools
Dr. Kimberly A. Hill, Ed. D
Superintendent
Randolph A. Sotomayor
Assistant Superintendent of Fiscal Services
The Charles County Public Schools Operating Budget was prepared by the Office of Fiscal Services. If there are questions regarding this
document, please contact Randolph A. Sotomayor, Executive Director for Finance, Business Administration, P.O. Box 2770, La Plata, MD
20646. 301-934-7350.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity,
age or disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator
(students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/adults), at: Charles County Public Schools, Jesse L. Starkey
Administration Building, P.O. Box 2770, La Plata, Maryland 20646, or by phone: (301) 932-6610 or (301) 870-3814. For special accommodations call
(301) 934-7230 or TDD 1-800-735-2258 two weeks prior to the event.
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Contents TRANSMITTAL LETTER ................................................................................................ 3
ACTION ITEM FOR THE BOARD OF EDUCATION .................................................... 4
Attachment: FY 2020 Budget Planning Model .............................................................. 5
Attachment: Operating Revenue ..................................................................................... 6
Attachment: Operating Budget by Category and Object Code ....................................... 7
Attachment: Full-time Equivalent Staff .......................................................................... 8
REVENUE INCREASES ................................................................................................... 9
County Funding Request................................................................................................. 9
State Funding Request .................................................................................................... 9
Fund Balance Transfer .................................................................................................... 9
Food Service Meal Price Increase ................................................................................... 9
Restricted Funds............................................................................................................ 10
MANDATORY COST INCREASES............................................................................... 11
Billingsley Elementary School ..................................................................................... 11
Health Insurance ........................................................................................................... 11
Bus Contracts ................................................................................................................ 11
Teachers' Pension (SB1301) ......................................................................................... 12
Psychologists from IDEA grant .................................................................................... 12
Security Department ..................................................................................................... 12
Maryland Association of Boards of Education (MABE) Insurance Premium Increase 13
Nurses’ Contract ........................................................................................................... 13
COLLECTIVE BARGAINING ASSUMPTIONS ........................................................... 13
Reserve for Collective Bargaining ................................................................................ 13
OTHER COST INCREASES ........................................................................................... 13
Teachers for Enrollment Growth .................................................................................. 13
Elementary Alternative Program .................................................................................. 14
Mental Health Initiative ................................................................................................ 14
BUDGET REDUCTIONS .................................................................................................... 14
Communications – Television Equipment ................................................................ 14
SUPPLEMENTAL BUDGET REQUESTS ..................................................................... 15
BILLINGSLEY ATTACHMENT
PRESENTATION
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TRANSMITTAL LETTER
This Page is left blank intentionally. A transmittal letter will be attached once the Board of Education has approved the proposed budget and the Chairman and Superintendent have both signed the letter.
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ACTION - OFS
February 12, 2019
Attachments
ACTION ITEM FOR THE BOARD OF EDUCATION
SUBJECT:
Revised FY 2020 Proposed Operating Budget
OVERVIEW:
The Superintendent has developed a proposed FY 2020 operating budget for consideration
by the Board of Education (BOE). Expenditure increases include a reserve for collective
bargaining (salary scale increases and health insurance), state-mandated teachers’ pension
contribution and mandatory school bus replacements. Funds would also support student
enrollment growth, operating costs for the New Billingsley Elementary School, Fresh Start
Academy and additional psychologists to support the school system’s Mental Health
Initiative. The budget is balanced with reliance on county funding.
The budget request reflects the needs of the school system, as required by the Education
Article § 4-205. Should additional funding become available, there are significant system
wide needs included in a supplemental budget.
BUDGET IMPLICATIONS:
The FY 2020 operating budget request of $392.3 million represents an increase in funding
of $22.7 million (6.1 percent). Of this amount, state funding is assumed to increase $8.6
million (4.7 percent) and county funding increases $15.1 million (8.3 percent). This
request includes a reduction in the requirement to transfer in fund balance of $1.0 million.
In the Food Nutrition Services program, breakfast and lunch prices will comply with
Maryland Cares for Kids Act (House Bill 315) including a five-cent increase for paid
students to comply with The Healthy, Hunger-Free Kids Act of 2010.
STAKEHOLDERS INVOLVEMENT:
Board of Education (BOE), students, parents, teachers, staff, Charles County
Commissioners, the Maryland State Department of Education, the Education Association
of Charles County (EACC) and the American Federation of State, County and Municipal
Employees (AFSCME) collective bargaining units.
RECOMMENDATION/FUTURE DIRECTION:
That the BOE consider the recommendations included in the Proposed Operating Budget.
This budget proposal is subject to change based on final funding from the state and
county. The remaining budget development calendar is as follows:
BOE final approval – February 12, 2019
BOE budget submission to the county – February 28, 2019
Charles County Commissioners’ public hearing – April 9, 2019
Board adopts final budget – June 11, 2019
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Attachment: FY 2020 Budget Planning Model
DESCRIPTION FY 2020 COST Cost Per Pupil 14,779$
BASE REVENUE BUDGET 369,597,861$
REVENUE INCREASES:
County Funding - Additional Base 13,671,105
County Funding - Maintenance of Effort - 563.8 student increase 1,601,100
One-time, Non-recurring Additional County Funding (166,500)
8.3% TOTAL ADDITIONAL COUNTY FUNDING 15,105,705
4.7% STATE FUNDING (MSDE Preliminary Estimate - January 18, 2019) 8,610,895
LOCAL REVENUES -
FUND BALANCE TRANSFER (total base transfer requirement $2.2 M ) (1,000,000)
TOTAL REVENUE INCREASES: 22,716,600
TOTAL REVENUE BUDGET 392,314,461
Percent Increase 6.1%
BASE EXPENDITURE BUDGET 369,597,861$
MANDATORY COST INCREASES:
Billingsley Elementary School (Estimate - Net Teacher Transfers) 4,939,000
Health Care Costs (estimate) 2,000,000
Bus Contracts (36 replacement buses and 6 enrollment growth/program routes, driver salary) 2,712,400
Teachers' Pension (SB1301) - State Retirement Agency (estimate) 895,200
Transfer from IDEA Restricted Grant - disproportionality - six psychologists 763,100
Security Office - one investigator, security software 378,600
MABE Liability Insurance and Workers' Compensation Premium Increase (estimate) 317,600
Nurses' Contract - (estimate) 103,700
TOTAL MANDATORY COST INCREASES: 12,109,600
COLLECTIVE BARGAINING ASSUMPTIONS:
TOTAL COLLECTIVE BARGAINING ASSUMPTIONS: 9,503,100
OTHER COST INCREASES:
Teachers for Enrollment Growth (193.5 FTE student increase; 25 to 1 average student to
teacher ratio) 596,000
Elementary Alternative Program - one behavior specialist, three teachers, three instructional
assistants and one secretary 452,200
Mental Health Initiatives - two elementary psychologists 222,200
TOTAL OTHER COST INCREASES: 1,270,400
BUDGET REDUCTIONS:
COMMUNICATIONS - Television Equipment - (Non-recurring cost exclusion) (166,500)
TOTAL BUDGET REDUCTIONS: (166,500)
TOTAL EXPENDITURE BUDGET 392,314,461
NET SURPLUS/(DEFICIT) -
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Attachment: Operating Revenue
*Note: Includes five cent increase for paying students
FISCAL YEARS
DESCRIPTIONFINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
50 - STATE REVENUES
5030 - STATE-NONPUBLIC SPEC ED 1,015,735 1,194,373 1,194,373 (0) 0.0%
5031 - STATE-FOUNDATION PROGRAM 107,084,114 111,700,280 115,861,320 4,161,040 3.7%
5032 - STATE-SPECIAL ED FORMULA 8,247,138 8,816,208 9,306,961 490,753 5.6%
5033 - STATE-TRANSPORTATION 10,889,250 11,276,556 11,968,026 691,470 6.1%
5036 - STATE-COMPENSATORY AID 32,049,886 34,227,033 35,504,708 1,277,675 3.7%
5041 - STATE-OUT OF COUNTY 47,704 0 0 (0) 0.0%
5044 - STATE-MEDICAID REVENUES 890,000 890,000 890,000 (0) 0.0%
5045 - STATE-LIMITED ENGLISH 2,159,880 2,860,066 3,392,610 532,544 18.6%
5046 - STATE-GUARANTEED TAX BASE 0 1,596,663 2,137,264 540,601 33.9%
5048 - STATE-GCEI 3,579,100 3,685,811 3,812,445 126,634 3.4%
5050 - STATE-NET TAXABLE INCOME 3,941,805 5,612,105 6,402,283 790,178 14.1%
50 - STATE REVENUES Total 169,904,612 181,859,095 190,469,990 8,610,895 4.7%
51 - FEDERAL REVENUES
5151 - RESTRICTED-FED THRU STATE 0 0 0 (0) 0.0%
5153 - FEDERAL-IMPACT AID 344,393 476,000 476,000 (0) 0.0%
5155 - FEDERAL-R.O.T.C. 433,855 430,000 430,000 (0) 0.0%
5156 - FEDERAL-USDA COMMODITIES 0 0 0 (0) 0.0%
5161 - FEDERAL-SP ED IMPACT AID 39,078 64,000 64,000 (0) 0.0%
51 - FEDERAL REVENUES Total 817,326 970,000 970,000 (0) 0.0%
52 - LOCAL REVENUES
5204 - PRIOR YEAR FUND BALANCE TRANSFER 0 3,201,086 2,201,086 (1,000,000) -31.2%
5206 - TUITION-SUMMER YOUTH CAMP 31,708 30,000 30,000 (0) 0.0%
5207 - TUITION-SUMMER SCHOOL 80,650 115,296 115,296 (0) 0.0%
5208 - TUITION-OUT OF STATE 199,118 189,400 189,400 (0) 0.0%
5209 - TUITION-PARENT PAYMENTS 32,988 104,100 104,100 (0) 0.0%
5210 - INTEREST INCOME 400,386 149,880 149,880 (0) 0.0%
5211 - RENT-SCHOOL FACILITIES 233,691 190,000 190,000 (0) 0.0%
5212 - PAYROLL TRANSFERS 97,685 100,000 100,000 (0) 0.0%
5215 - SALE OF PROPERTY 7,165 36,000 36,000 (0) 0.0%
5216 - TUITION-OTHER MD COUNTIES 233,066 247,704 247,704 (0) 0.0%
5221 - MISCELLANEOUS REVENUE 54,953 65,000 65,000 (0) 0.0%
5222 - RESTITUTION 18,307 20,000 20,000 (0) 0.0%
5225 - REBATES 13,494 51,700 51,700 (0) 0.0%
5226 - VENDING COMMISSIONS 100,000 100,000 100,000 (0) 0.0%
5227 - TUITION-NOVEL 1,490 20,000 20,000 (0) 0.0%
5228 - UNCLAIMED ESTATES 0 0 0 (0) 0.0%
5262 - NET INSURANCE RECOVERY 37,287 0 0 (0)
5264 - DONATIONS 0 0 0 (0) 0.0%
52 - LOCAL REVENUES Total 1,541,987 4,620,166 3,620,166 (1,000,000) -21.6%
53 - LOCAL COUNTY APPROPRIATIONS
5300 - COUNTY-SUPPLEMENT 25,060 166,500 0 (166,500) -100.0%
5301 - COUNTY-APPROPRIATIONS 175,484,000 181,982,100 197,254,305 15,272,205 8.4%
53 - LOCAL COUNTY APPROPRIATIONS Total 175,509,060 182,148,600 197,254,305 15,105,705 8.3%
GENERAL FUND Total 347,772,985 369,597,861 392,314,461 22,716,600 6.1%
FOOD SERVICE * 13,554,725 13,613,273 13,949,215 335,942 2.5%
RESTRICTED 15,416,623 14,740,698 13,449,654 (1,291,044) -8.8%
Grand Total 376,744,333 397,951,832 419,713,330 21,761,498 5.5%
*** PROPOSED ***
18 19 20
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Attachment: Operating Budget by Category and Object Code
CATEGORY
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
01 - ADMINISTRATION 9,678,799 10,441,733 10,275,233 (166,500) -1.6%
02 - MID-LEVEL ADMINISTRATION 22,961,069 24,626,280 25,066,363 440,083 1.8%
03 - INSTRUCTION
71 - SALARIES & WAGES 128,785,440 137,544,983 141,002,168 3,457,185 2.5%
73 - SUPPLIES & MATERIALS 5,112,612 4,303,877 4,330,377 26,500 0.6%
OTHER INSTRUCTIONAL COSTS 1,696,434 2,388,290 2,392,090 3,800 0.2%
03 - INSTRUCTION Total 135,594,486 144,237,150 147,724,635 3,487,485 2.4%
04 - SPECIAL EDUCATION 35,475,547 37,875,310 38,474,110 598,800 1.6%
05 - STUDENT PERSONNEL SERVICE 3,429,066 3,750,865 3,772,165 21,300 0.6%
06 - STUDENT HEALTH SERVICES 3,042,488 3,592,700 3,696,400 103,700 2.9%
07 - STUDENT TRANSPORTATION 27,506,045 28,241,797 30,821,065 2,579,268 9.1%
08 - OPERATION OF PLANT 26,839,772 26,466,901 27,407,901 941,000 3.6%
09 - MAINTENANCE OF PLANT 8,273,437 8,459,177 8,554,777 95,600 1.1%
10 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 70,605,746 77,138,478 91,715,210 14,576,732 18.9%
12 - COMMUNITY SERVICE 901,329 968,369 1,007,501 39,132 4.0%
13 - CAPITAL OUTLAY 5,103,329 3,799,101 3,799,101 0 0.0%
GENERAL FUND Total 349,411,111 369,597,861 392,314,461 22,716,600 6.1%
FOOD SERVICE* 13,505,055 13,613,273 13,949,215 335,942 2.5%
RESTRICTED 15,416,623 14,740,698 13,449,654 (1,291,044) -8.8%
Grand Total 378,332,790 397,951,832 419,713,330 21,761,498 5.5%
OBJECT CODE
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
71 - SALARIES & WAGES 205,262,235 220,298,246 225,512,415 5,214,169 2.4%
72 - CONTRACTED SERVICES 41,990,395 45,639,382 47,694,982 2,055,600 4.5%
73 - SUPPLIES & MATERIALS 13,026,905 9,185,609 9,415,408 229,800 2.5%
74 - OTHER CHARGES 9,194,618 11,189,682 11,400,482 210,800 1.9%
75 - EQUIPMENT 6,147,718 2,585,870 3,015,370 429,500 16.6%
78 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 70,605,746 77,138,478 91,715,210 14,576,732 18.9%
79 - TRANSFERS 3,183,494 3,560,594 3,560,594 0 0.0%
GENERAL FUND Total 349,411,111 369,597,861 392,314,461 22,716,600 6.1%
FOOD SERVICE* 13,505,055 13,613,273 13,949,215 335,942 2.5%
RESTRICTED 15,416,623 14,740,698 13,449,654 (1,291,044) -8.8%
Grand Total 378,332,790 397,951,832 419,713,330 21,761,498 5.5%
18 19 20
*** PROPOSED ***
*** PROPOSED ***
18 19 20
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Attachment: Full-time Equivalent Staff
Note: School Nursing Services are provided by the Charles County Health Department (41 nurses: one at each
school and center, plus three supervisors).
FISCAL YEARS
DESCRIPTIONACTUAL
BUDGET
POSITIONS
BUDGET
POSITIONSFTE CHANGE
GENERAL FUND
01 - ADMINISTRATION 91.0 91.0 91.0 0.0
02 - MID-LEVEL ADMINISTRATION 275.5 289.5 295.7 6.2
03 - INSTRUCTION 2,026.8 2,113.9 2,178.9 65.1
04 - SPECIAL EDUCATION 587.2 614.6 626.6 12.0
05 - STUDENT PERSONNEL SERVICE 45.0 46.0 46.3 0.3
06 - STUDENT HEALTH SERVICES 0.0 0.0 0.0 0.0
07 - STUDENT TRANSPORTATION 18.0 19.0 30.0 11.0
08 - OPERATION OF PLANT 244.1 258.3 266.3 8.0
09 - MAINTENANCE OF PLANT 63.0 62.0 63.0 1.0
12 - COMMUNITY SERVICE 0.0 0.0 0.0 0.0
13 - CAPITAL OUTLAY 6.0 6.0 6.0 0.0
GENERAL FUND Total 3,356.6 3,500.2 3,603.7 103.6
FOOD SERVICE 116.0 132.8 128.9 (3.9)
RESTRICTED 109.6 107.7 102.4 (5.3)
Grand Total 3,582.2 3,740.7 3,835.0 94.4
*** PROPOSED ***
18 19 20
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EXPLANATORY PARAGRAPHS
REVENUE INCREASES
County Funding Request County funding requirements are subject to Maintenance of Effort (MOE) set forth in the
Maryland Annotated Code Education Article 5-202. Full-time equivalent enrollments
increased by 229.5 students from 26,085 the previous fiscal year, or 0.9 percent.
The request includes an adjustment from prior year one-time allocation under COMAR
13A.02.05.03(2), a non-recurring cost exclusion from the maintenance of effort
calculations, for upgrades of the broadcast recording and television programming
equipment.
To fully fund the operating budget requirements, the school system is requesting
additional base funding above the MOE requirement to avoid drastic budget cuts
affecting programs and personnel.
State Funding Request State revenues are based on changes in enrollment, county wealth and free-and-reduced
meal enrollments. Charles County ranks ninth out of 24 counties for student enrollment
and 15th out of 24 in county wealth. State revenue projection assumes a growth rate of 3
percent. State funding is highly variable and subject to change until the legislative
session ends in April.
Fund Balance Transfer The use of fund balance relies on one-time funds for designated maintenance projects at
schools, such as asphalt repair, carpet replacement and school playgrounds. The school
system has operated in a deficit budget since FY 2010. Assuming no budget surplus in
FY 2019, the discretionary unassigned fund balance will jeopardize targeted reserves for
best practices.
Food Service Meal Price Increase In accordance with House Bill 315 State Department of Education - Breakfast and Lunch
Programs - Funding (Maryland Cares for Kids Act) lunch prices for the 2019–2020
school year will be reduced by 10 cents for eligible reduced-price meal students only.
This bill makes the State responsible for the student share of the costs of (1) reduced-
price breakfasts provided under the Federal School Breakfast Program by fiscal 2022 and
(2) reduced-price lunches provided under the National School Lunch Program (NSLP) by
fiscal 2023. The bill phases in this responsibility beginning with fiscal 2020. During the
phase in period, the state will pay school systems the reduction amount of the price. A
local board of education or participating nonpublic school is prohibited from charging a
student who is eligible for a reduced-price breakfast beginning in fiscal 2022 or a
reduced-price lunch beginning in fiscal 2023, for any portion of the cost of a meal.
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For FY 2020, breakfast and lunch prices will increase by 5 cents for paid students. This
increase is necessary to comply with The Healthy, Hunger-Free Kids Act of 2010
requiring school systems set meal prices equal to the Federal reimbursement rate for Free
and Reduced Meals (FARMS). This act assures that Federal reimbursement rates do not
subsidize paying students. The following price meals will be established for the
upcoming school year.
School Level Type Paid Students Reduced Price
Students
Elementary Breakfast $1.30 $0.20
Lunch $2.70 $0.30
Secondary (Middle & High) Breakfast $1.45 $0.20
Lunch $2.95 $0.30
Restricted Funds All budgeted amounts are based on original proposals. In most cases, changes between
fiscal years are due to final allocations from authorizing agencies. Final grant allocations
are usually official in the month of September. Restricted funds are anticipated to
decrease by $1.2 million from the previous year for a total of $13.4 million. The
reduction is primarily due to the proposed sunset of the Judy Center grants in FY 2019
($990K funding based on the governor’s final budget proposal), the proposed transfer of
the Adult Education program to The College of Southern Maryland ($655K), a reduction
in QZAB ($356K), E-Rate ($300K) and the Summer Youth and Meals programs ($48K).
The program reductions were offset by increases from the following grants: Striving
Readers – Year 3 ($900K) focusing on an increasing student achievement in literacy,
Title IV ($166K) primarily focusing on STEM and physical education initiatives.
FTEs are anticipated to decrease by (5.3) with (7) proposed reductions in Judy Center,
(2.3) proposed reductions in Adult Education offset by an increase of 2 Resource
Teachers in Striving Readers, 1 Instructional Specialist in Title II and 1 Title I Resource
Teacher in Title I.
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MANDATORY COST INCREASES Charles County Public Schools (CCPS) considers mandatory costs (cost elements that are
vital to the operations of the school system) an essential part of the budget development
process. Mandatory costs include state mandates, contractual requirements, utilities and
insurance costs.
Billingsley Elementary School Billingsley Elementary School will open in August 2019. This request provides funds for
operations based on the State Rated Capacity (SRC) of 758 students. Salaries are based
on STEP/LEVEL 5 and include all employee benefits. The funds requested are net of
transferred positions from other schools. Staffing is based on an average class size of 25
students per class. Requested funds exclude operating budgets for food nutrition
services, and nursing services. (See Attachment for details)
Implications of not funding
Not funding this request may result in full-time equivalent (FTE) position reductions or
other budget cuts.
Health Insurance CCPS became self-insured in FY 2008. Annual health care cost increases are due to
claims and additional enrollments. There are additional costs associated with the
Affordable Care Act that have not been fully determined. This request provides funds for
anticipated industry trend cost increases. The CCPS insurance committee meets on a
regular basis to review and discuss health care costs. Changes to benefits or employee
contribution levels (75/25) must be negotiated with collective bargaining units.
Implications of not funding
Not funding this request may result in full-time equivalent (FTE) position reductions or
other budget cuts. Health care cost increases are mandatory and directly impact the
ability to provide wage adjustments.
Bus Contracts Under Maryland Annotated Code § 7-804(b)(2)(i) CCPS may not operate a school
vehicle for longer than 15 years. The school system’s operational bus fleet consists of
366 buses: 358 contractual buses and eight buses owned by CCPS (four special education
buses and four spare buses).
This request provides funds to replace 36 buses that have reached the 15-year limitation.
Funds would support per vehicle allotment (PVA) for replacement buses and three
additional school system buses to accommodate school system needs. There is a need to
reduce student travel times due to their program, number of students on the route, and the
location of their homes in relation to their placement at their regional programs and out-
of-county non-public placements.
Due to contract modifications (including driver salaries), erosion of funding reserves due
to replenishing the spare bus inventory and establishing reserves for potential increases in
the retail price per gallon, CCPS is requesting funds to align with current expenditure
trends. Over the past two years, the number of spare buses reaching the age of retirement
has increased, resulting in the purchase of replacement buses. This has eroded reserve
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funds. Lastly, additional funds are requested to replenish reserve funds at a maximum
retail price of $3.00 per gallon of gasoline.
Implications of not funding
Not funding this request will result in non-compliance with state law and may jeopardize
other funding initiatives.
Teachers' Pension (SB1301) This budget request is required by the Budget Reconciliation and Financing Act of 2012
(Senate Bill 1301/House Bill 1801). The teachers’ pension cost was shared between
county and the Board of Education between fiscal years 2013 through 2016. In FY 2017,
the incremental “normal cost" for teachers’ pension is the burden of the Board of
Education. “Normal cost” is a rate determined by the contributions that should have been
paid for a period.
Implications of not funding
The Board is required to comply with the Act.
Psychologists from IDEA grant On January 9, 2019, CCPS received the Charles County data regarding significant
disproportionality under the new criteria developed by the federal government to track
identification, placement, and discipline of students with disabilities. This data reflects the
2016-2017 and 2017-2018 school years. CCPS is disproportionate in the area of
suspension of African American students with disabilities for 10 or less days.
As a result of the new federal government criteria, CCPS is mandated to divert 15 percent
of the IDEA restricted funds currently received to address the root causes of this
disproportionality. In order to act in accordance with the mandate, and to maintain the
objective of utilizing these funds for teachers, the FY 2020 budget proposal includes a
transfer of non-teaching personnel costs to the general fund. Currently, six psychologists
are paid out of the federal IDEA restricted grant at an estimated cost of $763,100 for salary
and benefits.
Implications of not funding
Not funding these positions will likely jeopardize the response in meeting the needs of
students.
Security Department In conjunction with the Safe School Act of 2010 and House Bill (HB1265) Safe to Learn
Act of 2018, to adopt certain school safety facility requirements. CCPS is one of the few
counties that complies with each provision of the Safe School Act of 2010. School
employees, volunteers, and contractors are subject to state and local background check
requirements and mandatory reporting of suspected child abuse. Charles County Public
Schools top priority is to provide security services for our employees and students
throughout the 47 facilities.
Funding includes one internal affairs investigator and part-time wages for administrative
support, contractual obligations for Background Investigation Bureau (BIB) employment
screening management software for new employees and operations for office supplies
and workforce training.
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Implications of not funding
Not funding this request may place the school system at risk and may hamper feelings of
safety and security in our working environment.
Maryland Association of Boards of Education (MABE) Insurance Premium Increase Founded in 1957, the Maryland Association of Boards of Education is a private, non-
profit organization dedicated to serving and supporting boards of education in Maryland.
Members benefit in numerous ways from participating in the MABE Insurance Trusts,
the Group Insurance Pool and the Workers' Compensation Fund.
This budget request reflects a 10 percent insurance premium increase for workers’
compensation, liability and property.
Implications of not funding
Not funding this request may result in full-time equivalent (FTE) position reductions or
other budget cuts. Insurance cost increases are mandatory and may impact the ability to
provide wage adjustments.
Nurses’ Contract Funding includes estimated contract increases of 3.1 percent for benefits and wages.
Implications of not funding
Not funding this request may result in a reduction of nursing services provided to
students.
COLLECTIVE BARGAINING ASSUMPTIONS
Reserve for Collective Bargaining This request is to establish a reserve for collective bargaining with the Education
Association of Charles County (EACC) and the American Federation of State, County
and Municipal Employees (AFSCME). The estimated reserve amount supports FY 2020
funding needs. Please note, the school system is behind one level increase (FY 2015).
Implications of not funding
Not funding this initiative will keep the employees behind in STEPS/LEVELS and will
affect staff recruitment and retention.
OTHER COST INCREASES
Teachers for Enrollment Growth Funding supports anticipated student enrollment growth and reach a 25 to 1 ratio at all
levels. Currently, the student to teacher ratio is 25 to 1 at grades K through 5 and 27 to 1
for grades 6 to 12.
Implications of not funding
Not funding this request could increase student-to-teacher ratios.
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14
Elementary Alternative Program Across the nation, schools are grappling with the resources to provide therapeutic
supports to early elementary students. Charles County Public Schools is experiencing
this same trend and therefore would like to implement a new program to meet the needs
of students in early elementary school. COMAR regulations prevent schools from
suspending students with extreme behaviors without extensive supports in place. Schools
currently are struggling with existing staff to support these students. In addition, the
students exhibiting these extreme behaviors are impacting the learning environment for
other students as well as causing a morale issue with staff. The new program, titled Fresh
Start Academy, will provide an instructional program with intensive therapeutic and
behavior supports for students in kindergarten through second grade as well as a parental
component.
Implications of not funding
Not funding the new program will prevent the school system from providing the supports
students need at an early age to help them to access their education as well as provide a
safe and orderly environment for all students. In addition, the school system will not be
able to address the community concerns about discipline with a proactive approach that
supports helping all students without the necessity to increase suspensions.
Mental Health Initiative Mental health concerns are continually increasing as CCPS is seeing many more students
with emotional issues as well as students who have experienced traumatic events in their
lives. To meet these needs, we must increase staff so mental health professionals such as
school psychologists have the time to meet with students who need additional support.
Every school in Charles County must be staffed with a full time psychologist that can
provide the help that many of our students require. Currently, most elementary schools
must share a psychologist, which is extremely detrimental to providing these services.
This request is to add two more full time psychologists in an effort to eventually have a
psychologist in every school.
Implications of not funding
Not funding this additional staff will reduce the school system's ability to meet the
growing mental health demands of our student population.
BUDGET REDUCTIONS
Communications – Television Equipment The request includes a one-time allocation under COMAR 13A.02.05.03(2), a non-
recurring cost exclusion from the maintenance of effort calculations, for upgrades of the
broadcast recording and television programming equipment.
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15
SUPPLEMENTAL BUDGET REQUESTS If additional funds are available, and depending on amounts, selected initiatives will be
accommodated.
Summary of Office Budget Requests (sorted in descending order by monetary amounts):
INITIATIVE NAME INITIATIVE DESCRIPTION FTE Total Cost
Replacement of laptops
and desktops that will be
over 5 years of age in
FY2020
Replace 4225 laptops and 1398 desktops that will be
over 5 years old in FY2020.
$3,373,800
OPEB Other Post-Employment Benefits (OPEB) funding
should be supplemented to fund the Annual
Recurring Contribution. This will also lower the
amount of the Unfunded Actuarial Liability for
Charles County Public Schools.
$2,000,000
ERP System - Initial
Purchase
Enterprise resource planning (ERP) is the integrated
management of core business processes through
software and technology. ERP business management
software is a suite of integrated applications that will
collect, store, manage and interpret data from
financial and human resource activities. Annual
Maintenance costs are included in this request.
$2,000,000
Upgrade classrooms
with audio and digital
touchscreen displays
A majority of our classrooms are outfitted with a
projector on a cart. This project would replace the
carts with touchscreen displays and an audio system
that would enable a more inclusive instructional
environment. This project would retrofit five
classrooms per school per year to better meet
instructional needs.
$1,750,000
Replacement of Laptops
and desktops that will be
over 6 years of age in
FY2020
Replace 1515 laptops and 831 desktops that will be
over 6 years old in FY2020.
$1,407,600
Turf Field for Lackey
High School
Provide another artificial playing surface besides
North Point so that there is an additional field in
South County to use when weather makes fields
unplayable.
$1,100,000
Technology Support
Staff Positions
Provide 10 additional Computer Analysts to schools
to support technology initiatives and 2 new Network
Engineer II positions to augment existing staff.
12 $630,521
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16
Upgrade/replacement of
backup system
Project to replace the existing backup and recovery
system for the entire network. The current system is
5 years old and is at capacity. An upgraded system is
needed to ensure that we can perform backups or
recover data in an outage.
$500,000
Replacement of Storage
Area Network (SAN)
and Wide Area Network
(WAN) infrastructure
Project to replace the SAN that is used for the
phone, wireless, e911, and other WAN systems. The
current SAN is over 5 years old and must be
replaced as it has exceeded its useful like. A new
SAN is critical as all WAN systems utilize this
storage. This is part of a five year rotation for
network-related infrastructure.
$500,000
Jan Richardson Guided
reading books
Purchase bookroom books that follow a new guided
reading system called Literacy Footprints that will
improve small-group literacy instruction.
$491,040
Elementary School
Network Upgrade
Second year of the 4 year plan to upgrade the
networks in all elementary schools to accommodate
current technology needs: this year the upgrades
would be at Craik, Parks, Higdon, and Neal.
$430,000
North Point (NPHS)
complex fiber redesign Project would include contracted services and
supplies to run separate fiber optic cables from the
Waldorf Head End to Diggs and Davis - Currently
there is limited fiber service through NPHS
$309,744
Visiting Stadium
Bleachers-Lackey and
McDonough High
Schools
Current visitor’s bleachers are very low and small
and hold less than 100 so cannot handle the capacity
of visitors at games. Also have very poor sight line
causing spectators to stand so they can view the
games.
$300,000
Replacement of
Projectors, Bulbs, UPS
and other parts
associated with general
technology equipment
Funding each year has enabled us to fix, repair or
replace aging equipment such as projectors, UPS,
headphones and supply parts for equipment that is
no longer under warranty.
$300,000
Replacement of
computers that will be
over 7 years of age
Replace 448 computers that will be over 7 years old
in FY 2020.
$247,789
Dance Program Phase in of K-12 dance program to all schools by
hiring teachers in elementary schools first (supplies
required).
2 $190,000
Textbooks & Novels HS
English
Increase reading selections for grades 9-12 English
in order to support development of rigorous
curriculum.
$186,000
Replace Gym Floor Gym floor at Westlake is damaged from a leaking
roof.
$175,000
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17
Elementary
Mathematics
DreamBox - online K-8 math program used to raise
student achievement while supporting informed
decision making - adaptive program designed to
complement classroom instruction.
$158,000
New Teacher Induction Research and then purchase training program for
mentors and/or new teachers. This may be a
combination of materials and consultant expertise. It
would have an initial cost and then some recurring
costs to sustain and implement for new staff.
$150,000
Discovery Techbook -
Middle School Courses
Discovery Techbook digital resources for 6-8 grade
teachers of math, science, and social studies.
$140,000
Technology Support
Staff Positions
Over the past 10 years CCPS has nearly doubled the
amount of technology equipment used in the
schools. A full time Technology Procurement
Analyst is needed to evaluate, purchase and track all
technology in a cost-conscious manner.
Additionally, a dedicated Instructional Technologist
can work with staff on ways to use the equipment
appropriately and effectively.
2 $129,600
School Safety and
Security
Enhancing building security at the Starkey Building.
Add storefront, door card readers, and re-design
entryway.
$125,000
Revision Assistant
(Grade 6-12)
Students receive instant feedback, and teachers
receive instant data for writing successes and
challenges of their students which drives instruction
- program prompts help struggling students
understand the demands of Partnership for
Assessment of Readiness for College and Careers
(PARCC).
$117,600
Additional HR
Specialist
Additional staffing to increase recruitment
effectiveness, relieve volume, improve morale,
drive business capabilities, and succession plan.
1 $104,000
ILB books Books for Integrated Literacy Block (ILB) for
redistricting, so students will have the materials they
need during the reading block.
$100,000
Design Funds
(Planning &
Construction)
Additional funds to support design on small projects
in advance of local funding or year-end funding
$100,000
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18
Operations Manager
(Operations)
Improve Operations support to schools by acting as
a liaison with repair technicians regarding work
orders, equipment repair issues, coordinating the
floater pool and Mobile Building Service Unit,
coordinating building coverage, overseeing the
equipment repair parts orders, coordinate teams to
address Operations Projects (weather responses,
relocation of offices, equipment and materials).
This position would oversee the fixed assets
assigned to Operations and insure they are assigned
to schools appropriately.
1 $97,000
New Position -
Instructional Specialist
Instructional Specialist of Formative Assessment to
assist with formative assessment coaching and
mentoring.
1 $92,000
Advanced Placement
Statistics Textbooks
Provide books and online resources with more
current data.
$91,500
High Quality
Curriculum - Staff
Development
Stipends and subs for teachers to work on
Curriculum - Instructional guidance is key to
academic achievement - Multiple courses and grade
level updates are staggered so that updates are
ongoing.
$90,000
General Operations
Technician (Operations)
Position would support school-based staff by
performing duties outside of the regular day-to-day
cleaning of the building and facility coverage when
needed.
1 $90,000
Landscape Technician
(Operations)
Position would be responsible for maintenance and
beautification of existing landscaping; position
responsible for maintaining and creating landscape
appropriate for local climate, security concerns, and
reduced maintenance.
1 $90,000
Apex Learning Online standards based courses providing a
complete course of study through a blended learning
model.
$87,500
Ways of the World -
Advanced Placement
(AP) World History
Textbook - revised
Updating the AP World History textbook based on
several College Board revisions of the course.
$85,000
Planning &
Construction Position
Additional staff to support design and construction
projects with drafting services for smaller Planning
& Construction (P&C) and Maintenance projects.
1 $85,000
Renovation of
restrooms, Annex 2
Restrooms at Annex 2 are in need of repair and
renovation: they are used by three Communications
staff members as well as a transportation employee
and those who train in the center.
$80,000
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19
Internet bandwidth
increase
At various times throughout the school year, we are
hitting our maximum bandwidth for the system. It
needs to be increased to prevent an impact to
instruction, testing and public's ability to access our
systems such as the website and ParentVue. This
project would increase the CCPS' current bandwidth
from 6 Gb to 10 Gb.
$79,200
Study Island Web-based program used for the following: grade
recovery; individualized instruction; data provides
ways to differentiate, especially if students need to
work below grade level; group sessions; Grade 12
transition modules to meet Maryland Bill 740; AP,
SAT, ACT practice. The contract includes Fixed
Form Assessment with Prescriptions: Science
Library program (300 seats).
$75,600
Leveled Literacy
Intervention (LLI) kits -
orange
Students in the primary grades need a variety of
interventions.
$69,600
Science Lab Equipment This initiative continues with our move from a
lecture-based to an inquiry-based science
instructional model to address 3-D evaluations
presented on Maryland Integrated Science
Assessments (MISA) at Grades 5, 8, and 10.
$66,000
Dual Enrollment
English
An option to help students become College and
Career Ready in English and earn college credit;
needed to address expanded enrollment in the dual
enrollment Composition & Rhetoric course.
$65,000
Locksmith
(Maintenance)
Addition - the system currently has one locksmith
and needs additional staff to take care of a work
order backlog and stay current with the needs of 38
schools and other CCPS buildings.
1 $60,000
HVAC Tech III
(Maintenance)
Addition - this position would help support HVAC
requests for heating and cooling issues which will
increase with the addition of two more schools on
GeoThermal systems. There are seven HVAC
Technicians in the CCPS maintenance staff.
1 $60,000
Plumber III
(Maintenance)
Addition - this position would help keep up with
plumbing work orders which are increasing due to
backflow issues. There are four plumbers in the
CCPS maintenance staff.
1 $60,000
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20
Electrician III
(Maintenance)
Addition - this position would help support staying
abreast of electrical work order requests plus
perform preventive maintenance inspections with
infrared testing of electrical equipment. CCPS
maintenance staff has four electricians.
1 $60,000
Security Tech III
(Maintenance)
In addition to security department requests, this
position would help support additional security
measures being implemented at the request of the
new Security Director, including additional cameras
and access controls.
1 $60,000
Mechanic II
(Operations)
Addition - this position would help maintain and
repair existing floor (scrubber, burnisher, extractor)
equipment which is essential to proper care of
carpet, vinyl composition tile (VCT), and terrazzo
floors). There is one equipment mechanic currently
on staff.
1 $60,000
Scoreboard for Lackey
and North Point
Lackey is the only school that lacks a wireless
scoreboard, and North Point's stadium and gym
scoreboards warranties have expired.
$60,000
Storm Water
Management Specialist
(Maintenance)
Position would be responsible for the maintenance
and inspections of storm water management devices
(which require compliance inspections through
Maryland Department of the Environment).
1 $60,000
Junior Great Books
updated: Grades 3-5
Currently using an outdated version of Junior Great
Books (copyright 2006) and they need to be
replaced.
$60,000
Mechanic I (Operations) Increasing our grounds equipment repair staff to
better maintain and repair existing fleet of grounds
(tractors, yard carts, string trimmers, blowers, etc.)
equipment including preventative maintenance to
extend the life of the equipment. There is one
equipment mechanic currently on staff.
1 $49,000
What on Earth & Sci-Fi
Factor (hard cover)
Anthologies used to replace SpringBoard texts. $48,000
Discovery Techbook -
HS Expansion (Grade 9)
Discovery Techbook digital resources for 9th grade
teachers of math, science, and social studies
$46,000
Communications
Assistant
A growing portion of the work performed by
communications professionals such as video editing,
event preparation, moving web copy, School
Messenger data processing could be performed by
an assistant. Existing staff would be freed up to do
additional mass communication work for CCPS and
the public.
1 $45,000
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21
Full Time
receptionist/secretary
The number of verifications of domicile continue to
grow in the county. A consistent support in
verifying family residencies, along with a point of
contact is necessary to efficiently process and
manage the work load. Possible summer
registrations for families will lessen the backup of
registrations at the schools.
1 $41,000
Gizmos Program Middle school students will be able to have a more
visual understanding of key science concepts using
online simulations
$40,000
Mentoring Mathematical
Minds: Grade 3
The advanced/gifted math curriculum was revised
last summer to make it more accessible for all
students. One teacher's guide with online access and
one student guide was purchased for each school.
The online access changed and they are no longer
able to print from it and it is also not very user-
friendly so teachers are requesting their own copy of
the teacher guide and student guide.
$40,000
Synergy Enhancement
Software Maintenance
Yearly maintenance for software enhancements due
to board policy changes that had to be funded from
Office of Accountability Budget. (eligibility
requirements, concussions, response to intervention,
etc.)
$35,000
Turnitin - Feedback
Studio
(Grades 9-12)
Students learn about plagiarism, and teachers can
check for plagiarism; teachers can give written and
audio suggestions to student papers; students can
peer edit; at a minimum Social Studies, Science, and
Mathematics, Engineering, Science Achievement
(MESA) use the program too.
$33,200
Moby Max
Math (Grades 6-
8)
On-line tool for Math, Science, and
Reading/English/Language Arts.
$30,000
Contracted Private
Investigator to
investigate residency
issues
Number reports of students living out of the county
using false addresses to attend Charles County
Public Schools.
$25,000
Replacement printers
and parts/repairs for
equipment
Over the past 10 years, there have been an increase
in the printers purchased to support staff. There is
currently not a replacement cycle to replace aged
printers. This project would create a recurring
replacement/maintenance plan for aged printers.
$25,000
Elementary
Mathematics
Digi-blocks - Allows students to understand place
value and number sense - students physically
compose and decompose numbers by using blocks
that come apart.
$24,000
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22
Novels for Curriculum Larger variety of novels used for classroom or small
group instruction.
$20,000
Baseball Bleachers Replacement bleacher for baseball field at Thomas
Stone High School.
$20,000
Elementary
Mathematics
Additional math manipulatives/tools to supplement
classrooms.
$20,000
Staff Development
(Maintenance)
Initiative to provide necessary training and
certification opportunities for staff members to stay
current with industry standards and practices.
$20,000
SpringBoard
Reading/English/Langua
ge Arts (Grades 9-12)
Teacher editions to match the student editions to use
until materials are replaced; College Board offers
rigorous skills and informational texts to help
prepare students to be College and Career Ready.
$18,000
Imagine Learning iPads
with cases and licenses
Middle and High School Newcomer English
language learners (ELL) will be using the Imagine
Learning program with their English as a Second
Language (ESOL) teacher. The teachers need a
portable method of bringing the technology to their
instructional spaces in each of their schools.
$17,762
Maryland Desk Maps Desk maps used to support the updated 4th grade
social studies lessons.
$17,640
U.S./ World Desk Maps Desk maps used to support the updated 5th grade
social studies lessons.
$17,640
Imagine Learning
Headphones
English Language Learners (ELL) using Imagine
Learning (all elementary ELL and newcomers at the
middle and high school) need headphones with a
microphone capability - currently not funded by
ESOL.
$15,600
Elementary mathematics Math in Practice School Bundle - Comprehensive
professional learning resources for math curriculum.
$15,600
World Atlas Sets
(Secondary)
Finalizing the map purchase from last year for all
classrooms.
$15,000
Engineering is
Elementary (EIE)
Science teachers in grades 2-5 are integrating the
Next Gen science engineering practices through EIE
units.
$15,000
Recruitment Increase budget for travel and expenses for job fairs
and advertisements to secure highly effective
teachers in a tight labor market.
$15,000
Large format Scanner
and Printer (P&C)
Replacement of 10+ year old large format
printer/scanner for Planning and Construction
(P&C).
$15,000
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23
Closed Captioning CCPS needs annual operating funding for closed
captioning for its television station, video on
demand platform, and live streaming. Under the
Americans with Disabilities Act (ADA-passed 1990)
it is required that educational and instructional
videotapes be accessible to hearing impaired and
deaf individuals. The law mandates the provision of
appropriate auxiliary aids and services where
necessary. Last school year, CCPS-TV produced
more than 5,000 minutes of material with the board
meetings alone.
$13,000
Test Coordinator IPADS Need to update technology for all School Test
Coordinators. Current equipment not functional or
outdated
$13,000
UTV for La Plata High
and North Point High
School
UTV's for athletics to transport equipment. $12,000
Guided Reading Short
Reads
Leveled Materials used during Guided Reading. $12,000
Literacy Edge Materials: Textbooks and interactive materials
to help struggling students with reading and writing
$12,000
Generator for Annex 2 Annex 2 houses our television and website
equipment. While we have battery backup for much
of our equipment, it is not sufficient during power
outages that last longer than several hours. Placing a
generator for backup for the equipment would
provide more reliable protection and the ability to
use the television and website during possible crisis.
$12,000
PebbleGo Next Databases targeted towards grades 3-5 - Provides
downloadable questions to encourage critical
thinking, read-aloud audio, and the topics are
connected to the curriculum.
$11,660
Temporary
residency/registration
secretary (summer
months)
The number of verifications of domicile and
registrations continue to grow in the county and are
extremely difficult to process throughout the
summer months due to the volume of requests and
the lack of personnel at the schools. A consistent
support in verifying family residencies, along with a
point of contact is necessary to efficiently process
and manage the work load and would lessen the
amount of registrations at the school when personnel
returned at the start of the school year.
$10,000
New Teacher Induction Books and materials for New Teacher training on
Classroom Management.
$9,900
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Magnetic Letters for
Kindergarten and First
Grade
Set of magnetic letters and case for letters to be
organized and stored - allows children to learn by
quickly changing letters to create different words.
$9,000
Elementary
Mathematics
Rekenreks (arithmetic rack) are designed to support
natural development of number sense in children -
tool provides learners with visual models to develop
a variety of addition and subtraction strategies.
$8,500
Fundations Pre-K
Activity Kit
Builds a foundation for reading and spelling; builds
phonemic awareness, phonics/word study, reading
fluency, vocabulary, comprehension strategies for
pre-k; connects to what is being done in
Kindergarten for phonemic awareness and
handwriting.
$8,070
CCSSO FAST SCASS
Membership
Annual membership for Council of Chief State
School Officers.
$8,000
Accuplacer math test
prep for all 11th grade
students
Online math test prep course for 11 grade students -
test of college readiness in math before the end of
11th grade.
$8,000
Gifted Education
materials
Provide additional materials (especially teacher
editions) for schools with increased enrollment
from redistricting.
$7,500
Nystrom Wall Maps Purchase will provide wall maps resources for
grades 2-3.
$7,035
School Safety and
Security Office
Office furniture for two employees. $7,000
Restripe Track Restripe faded track at Thomas Stone. $6,000
Elementary
Mathematics
Number Lines for all classrooms. $6,000
Plan file cabinets
(Planning &
Construction)
Additional large plan storage cabinets are necessary
for new schools and renovations.
$6,000
Additional Funding for
School Psychology MOI
Test Kits and Protocols
An additional $6,000 is requested to purchase test
kits and protocols for the school psychologist.
$6,000
CPR Manikin Kits from
the American Heart
Association
CPR kits need to be replaced, as the manikins have
popped over year of frequent use.
$5,200
Reading Recovery Leveled Books - Replace books by Rigby that are
falling apart/damaged or lost; levels 3-11
damaged/lost books; testing packages for
perspective students reading level; testing materials
for entrance and exit from reading recovery;
professional development by Mary Fried for
teachers.
$5,152
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25
Wilson Reading/Just
Words Materials
Highly explicit, multisensory decoding and spelling
program for grades 4-12 - designed for students with
below-average decoding and spelling scores.
$5,000
CPR Training for PE
teachers
100 PE teachers trained every two years. $5,000
Office of Human
Resources (HR) Retreat
Initiative to enhance team collaboration, optimize
team effectiveness, and re-engage HR employees.
$5,000
Training for P&C Additional training to stay current with codes and
Leadership in Energy and Environmental Design
(LEED ) requirements.
$5,000
Line item for Formative
Assessment
Initial budget for program to teachers identify
concepts that students are struggling to understand,
skills they are having difficulty acquiring, or
learning standards they have not yet achieved.
$5,000
Miscellaneous Laptops, Professional Development, public
information programs, Math and other instructional
aids, additional Employee Assistance Program
(EAP) Services.
$25,795
GRAND TOTAL
32 $19,776,348
Note: All position requests include 35% for benefits
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AttachmentBillingsley Elementary School Operating Budget Request Detail
Total Full-
time
Equivalent
FY 2020
BUDGET
AMOUNT
Total Full-
time
Equivalent
BUDGET
AMOUNT
Total Full-
time
Equivalent
BUDGET
AMOUNT
PERSONNEL COSTS
71 - SALARIES & WAGES
PRINCIPAL 1.0 142,700 1.0 142,700
VICE-PRINCIPAL 1.0 110,800 1.0 110,800
SECRETARIES AND CLERKS
564 SECRETARY TO THE PRINCIPAL 1.0 52,800 1.0 52,800
568 SECRETARY - 11 MONTHS 2.0 75,400 2.0 75,400
SECRETARIES AND CLERKS Total 3.0 128,200 0.0 0 3.0 128,200
OTHER STAFF
859 COMPUTER ANALYST II 1.0 62,900 1.0 62,900
625 GENERAL MAINTENANCE WKR 2 1.0 62,900 1.0 62,900
446 SP ED TCHR-IEP FACILITATOR 11M 1.0 86,300 1.0 86,300
OTHER STAFF Total 3.0 212,100 0.0 0 3.0 212,100
BUILDING SERVICE PERSONNEL
682 BUILDING SERVICE MANAGER 1.0 56,200 1.0 56,200
684 BUILDING SERVICE WORKER 4.0 184,400 4.0 184,400
685 BUILDING SERVICE ASST MANAGER 1.0 41,000 1.0 41,000
BUILDING SERVICE PERSONNEL Total 6.0 281,600 0.0 0 6.0 281,600
LIBRARIAN 1.0 79,400 1.0 79,400
SCHOOL COUNSELOR 1.5 121,200 1.5 121,200
PSYCHOLOGIST 1.0 111,100 1.0 111,100
STUDENT PERSONNEL WORKER 0.3 28,800 0.3 28,800
THERAPISTS 1.0 79,400 1.0 79,400
TEACHERS
345 PRE-KINDERGARTEN TEACHER 1.0 78,000 1.0 78,000 0.0 0
268 KINDERGARTEN TEACHER 5.0 376,900 2.0 144,400 3.0 232,500
181 FIRST GRADE TEACHER 5.0 386,400 2.0 150,200 3.0 236,200
182 SECOND GRADE TEACHER 5.0 378,400 2.0 144,400 3.0 234,000
183 THIRD GRADE TEACHER 5.0 381,200 2.0 148,700 3.0 232,500
184 FOURTH GRADE TEACHER 5.0 373,700 2.0 144,400 3.0 229,300
185 FIFTH GRADE TEACHER 5.0 367,800 2.0 144,400 3.0 223,400
020 ART TEACHER 1.0 78,000 0 1.0 78,000
163 ESOL TEACHER (Family Liasion) 0.2 15,300 0 0.2 15,300
310 MUSIC TCHR -INSTRUMENTAL 0.6 46,400 0 0.6 46,400
320 MUSIC TEACHER-VOCAL 1.0 72,200 0 1.0 72,200
340 PHYSICAL EDUCATION/HEALTH TEACHER 2.0 155,200 1.0 77,600 1.0 77,600
450
SPECIAL EDUCATION TEACHER (3 Teachers, 1 Life
Skills, 1 Pre-K, 2 MIT) 7.0 547,300 7.0 547,300
152 ELEMENTARY SCIENCE TEACHER 2.0 161,000 2.0 161,000
205 LEARNING RESOURCE TCHR 1.0 78,000 1.0 78,000
361 READING RESOURCE TEACHER 11 MO 1.0 87,500 1.0 87,500
361 MATH RESOURCE TEACHER 11 MO 1.0 87,500 1.0 87,500
TEACHERS Total 47.8 3,670,800 14.0 1,032,100 33.8 2,638,700
INSTRUCTIONAL ASSISTANTS
480 MEDIA INSTRUCTIONAL ASSISTANT 1.0 29,000 1.0 29,000
495 SPECIAL ED I.A. 7.0 222,200 7.0 222,200
778 TECHNOLOGY FACILITATOR 1.0 41,400 1.0 41,400
433 KINDERGARTEN IA 5.0 156,400 2.0 61,800 3.0 94,600
457 SE PRE SCH I.A. 1.0 29,000 0 1.0 29,000
594 PRE-KINDERGARTEN INST ASST 1.0 34,800 0 1.0 34,800
INSTRUCTIONAL ASSISTANTS Total 16.0 512,800 2.0 61,800 14.0 451,000
TEACHER SUBSTITUTE (DAILY, LONG-TERM, STIPENDS) 129,600 0.0 129,600
Total Personnel Cost 82.6 5,608,500 16.0 1,093,900 66.6 4,514,600
TRANSFERRED
Operating Budget
Request
G:\Budget\FY2020\BOOK\Proposed\BOE Proposed Submission.docx
27
Billingsley Elementary School Operating Budget Request Detail (Continued)
Total Full-
time
Equivalent
FY 2020
BUDGET
AMOUNT
Total Full-
time
Equivalent
BUDGET
AMOUNT
Total Full-
time
Equivalent
BUDGET
AMOUNT
TRANSFERRED
Operating Budget
Request
OPERATING COST
72 - CONTRACTED SERVICES
COPIER LEASE/MAIN. CONTR 49,000 49,000
REPAIRS-BLDG & GROUNDS 35,000 35,000
SOFTWARE MAINTENANCE 20,000 20,000
REFUSE DISPOSAL (LANDFILL) 17,000 17,000
FIELD TRIPS 8,200 8,200
REPAIRS-EQUIPMENT 2,200 2,200
BUS OPERATIONS-TO & FROM 0 0
72 - CONTRACTED SERVICES Total 131,400 0 131,400
73 - SUPPLIES & MATERIALS 0
CUSTODIAL SUPPLIES 28,000 28,000
MATERIALS OF INSTRUCTION 22,300 22,300
OFFICE SUPPLIES 17,700 17,700
REPAIR MATERIALS-GROUNDS 14,000 14,000
LIBRARY BOOKS 5,200 5,200
TEXTBOOKS 4,500 4,500
LIBRARY SUPPLIES 500 500
73 - SUPPLIES & MATERIALS Total 92,200 0 92,200
74 - OTHER CHARGES
UTILITIES-ELECTRICITY 160,000 160,000
COMMUNICATIONS 16,500 16,500
UTILITIES-WATER & SEWAGE 12,000 12,000
UTILITIES-GAS 10,000 10,000
PROFESSIONAL DEVELOPMENT 2,300 2,300
UTILITIES-OIL 0 0
74 - OTHER CHARGES Total 200,800 0 200,800
OPERATING COST Total 424,400 0 424,400
Grand Total 82.6 6,032,900 16.0 1,093,900 66.6 4,939,000
Assumptions:Opening Enrollment 677Salaries based on STEP/LEVEL 5 FY2019 salary scales, including 35% employee benefits (7.65 % for hourly wages)Class size assumes 25 students per classExcludes Food Nutrition Personnel and School Nurse
Board of Education of Charles County
Fiscal Year 2020Proposed Operating Budget
OBJECTIVES
Student Achievement
Compensation Financial Support
Student Achievement• Maintain core programs
and progress.• Add new programs to
meet student needs.• Comply with Every
Student Succeeds Act (ESSA) requirements.
Compensation• Funding for salary
increases.• Provide a competitive
teacher salary.
Financial Support• Reduce the reliance on
fund balance.• Maintain employment
and avoid furloughs or layoffs.
• Student enrollment growth.
• Billingsley Elementary 2
• CCPS 2018 student graduation rate was 95.7%, which was the third highest in the state.
• CCPS graduating students are projected to have additional lifetime earnings which will generate income tax in the future.
•Student AchievementGraduation Highlights
3
Note: The statement regarding student earnings is from the 2016 Beacon Report.
75%
80%
85%
90%
95%
100%
CCPS Graduation Rates for FY17 and FY18
School Year 16-17 School Year 17-18
• Trends in Full-time Equivalent (FTE) Student Enrollment
For FY 2020, preliminary estimates for student enrollment are expected to reach 26,508, an increase of .7 percent (193.5 students more than the previous year).
FISCAL
YEAR
FULL-TIME
EQUIVALENT CHANGE %
2009 25,860.5 17.3 0.1%
2010 25,896.8 36.3 0.1%
2011 25,954.5 57.8 0.2%
2012 25,869.5 (85.0) -0.3%
2013 25,717.0 (152.5) -0.6%
2014 25,524.0 (193.0) -0.8%
2015 25,413.0 (111.0) -0.4%
2016 25,470.8 57.8 0.2%
2017 25,521.3 50.5 0.2%
2018 26,085.0 563.8 2.2%
2019 26,314.5 229.5 0.9%
2020 Budget 26,508.0 193.5 0.7%
(300.0)
(200.0)
(100.0)
-
100.0
200.0
300.0
400.0
500.0
600.0
700.0
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Bu
dge
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Enro
llmen
t
Student EnrollmentChange in Full-Time Equivalent (FTE)
4
36%
12%3%
49%
FY 201926,314.5 FTE
FARMS Sped. Ed. ELL Gen. Ed.
•Student Enrollment Special Populations
24%
9%
1%66%
FY 200925,860 FTE
FARMS Spec Ed. ELL Gen. Ed.
5
In terms of enrollment growth, CCPS is ranked fourth in the state forEnglish Language Learners (ELL) and fifth in the state for total FTEstudent enrollment.
•State Funding
• State revenues are based on changes in enrollment, county wealth and free-and-reduced meals program eligibility relative to all other counties.
• FTE enrollments increased from the previous fiscal year by 229.5 students, or .88 percent.
• State Compensatory Aid is based on eligible free-and-reduced-price meal students (FARMS). FARMS student enrollment for FY 2019 is 9130 students. The total FARMS rate is 36.2 percent.
• State Funding will change based on the legislative budget process which ends on April 8, 2019.
6
$8.6 million increase
($5.0)
$.0
$5.0
$10.0
$15.0
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Est
imat
e
State Incremental Funding$ in Millions
Note: FY 2012 reflects federal ARRA and Ed jobs funding.
The total county funding request is a 8.3 percent increase from the current fiscal year.
State Law (Article 5-202) requires the minimum Maintenance of Effort (MOE) funding level to be no less than the prior year’s per pupil funding amount, adjusted by the change in enrollment. The County MOE funding requirement is $1.6 million more than FY 2019.
County incremental funding does not include allocations to support the teachers’ pension contribution in accordance with the Budget Reconciliation and Financing Act of 2012 (Senate Bill 1301/House Bill 1801).
7
•County Funding $15.1 Million Increase
($1.0)
$4.0
$9.0
$14.0
$19.0
$24.0
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09
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20
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Bu
dge
t
20
20
Est
imat
e
County Incremental Funding$ in Millions
Note: 2013 includes state retirement2014 include $2.0M one-time funding.
Total use of fund balance will be reduced to $2.2 million for general fund operations to reflect current reserves.
If there is no budget surplus in FY 2019, the reserves for best practices will be jeopardized.
Fund balance is primarily managed via employee lapsed salary savings and other non-personnel items.
8
•Use of Fund Balance$1 Million Decrease
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
20
08
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20
10
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11
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17
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18
Un
emp
loym
ent
Rat
e
Att
riti
on
Rat
e
Teacher Attrition Compared to the Unemployment Rate
Percent Attrition Percent Unemployment
Source Data: 2018 US Department of Labor and Statistics; Annual Washington-Baltimore-Arlington Metropolitan Area (Not Seasonally Adjusted)
The Healthy, Hunger-Free Kids Act of 2010 Requires the school system to set meal prices equal to (or above) the Federal reimbursement rate for free-and-reduced meals. The law limits the amount of the increase to $0.10 in any one-year period.
Meal Price IncreasesMeal prices for paying students for the 2019 – 2020 school year will increase by $0.05 each to: ElementaryBreakfast $1.30 Lunch $2.70SecondaryBreakfast $1.45 Lunch $2.95
FOOD NUTRITION SERVICE
9
•Revenue Schedule
10
Amount $
FY 2019 General Fund Revenue Budget 369,597,861
Requested incremental changes:
County funding additional base 13,671,105
County funding - MOE - 229.5 student increase 1,601,100
County funding (one-time) (166,500)
Total county funding request - 8.3 percent increase 15,105,705
State funding 8,610,895
Fund balance transfer (1,000,000)
Total requested revenue incremental change 22,716,600
FY 2020 General Fund Revenue Budget 392,314,461
Percent increase 6.1%
-5,000
0,
5,000
10,000
15,000
20,000
25,000
30,0002
00
9
20
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dge
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Est
imat
e
$ T
ho
usa
nd
s
Fiscal Year
Contract Assumptions
Mandatory Cost
Revenues
• Mandatory costs include cost elements that are vital to the operations of the school system.
• Since FY 2014, staffing has been reduced by 122 full time equivalent positions (cost of $7.3 million) to help balance the operating budget.
• In FY 2010, a STEP/LEVEL increase was granted during the fiscal year while revenues reflect sunset funding from the Bridge to Excellence (BTE) initiative.
•Historical Incremental Funding Trends
11
•FY 2019 BudgetOperating Cost Per Pupil = $13,923
(An increase of $433.00 from the previous fiscal year)
Instruction(Classroom)
Central Administration
Maintenance, Operations& Capital
Outlay
$0.12
Student Transportation
$0.08$0.67
$0.03
Student & Community Services
$0.01 $0.09
School Administration
12
•FY 2019 Budget by Object $369.6 Million
Supplies & Materials, Equipment
3%
Contracted Services
12%
Other (Utilities, Transfers etc.)
4%
Salaries & Wages
60%
Employee Benefits
21%
Compensation81%
13
EXPENDITURE INCREASES
Collective BargainingReserve estimate for
collective bargaining
Health Care CostsFollowing industry trends
Student Transportation36 bus replacements6 program/enrollment growth routes
Contracts & MandatesTeachers’ pensionMABE insurance Nurses’ contract Security OfficeBillingsley ElementaryIndividuals with
Disabilities Education Act (IDEA) funding shift
14
Instructional NeedsTeachers for Enrollment
GrowthMental Health InitiativeElementary Alternative
School Program
15
•Collective Bargaining Assumptions• This request is to set aside funding
for FY 2020 collective bargaining including STEP/LEVEL increases for the Education Association of Charles County (EACC) and the American Federation of State, County and Municipal Employees (AFSCME).
• The system is behind one STEP/LEVEL increase for FY 2015.
• The chart includes data based on the current scales and salary grades prior to collective bargaining, which can change how salaries are distributed.
Description Estimate $
Reserve estimate for Collective Bargaining
$9,503,100
16
•Billingsley ElementaryNet Increase $4,939,000
• Planned opening August 2019. • Operations budget is based on the projected enrollment
of 677 students. • Staffing:
• Net staffing request is 66.6.• Assumes transfers of 16 teachers from other schools.• Staffing is based on 25 students per class.
• Salaries are based on STEP/LEVEL 5 and include all employee benefits.
• Requested funds shown do not include operating budgets for food nutrition services or nursing services.
17
•Health Care Insurance CostsIncrease $2,000,000
• The budget includes a cost increase of $2.0 million, or 5 percent over the FY 2019 budget.
• Funding would provide for anticipated industry trend cost increases.
• An ongoing insurance committee is reviewing health care costs. The potential impact of changes to the Affordable Care Act (ACA) is also under review.
$.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
$40.0
$45.0
$50.0
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General Fund Actual Expenditures($ in Millions)
18
•Student TransportationIncrease $2,712,400
• The school system’s operational bus fleet is 365 (358 contractual and seven owned by CCPS).
• This request provides funds to replace 36 buses beyond the 15-year limitation and six additional bus routes to accommodate student needs.
• State transportation funding represents about 39 percent of transportation expenditures.
$.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
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Student Transportation Actual Contractual Expenditures ($ in Millions)
19
•Teachers’ PensionIncrease $895,200
The budget increase required by the
Budget Reconciliation and Financing Act
of 2012 (BRFA [Senate Bill 1301/House
Bill 1801]) to support the teachers’
pension is $895,200 more than last fiscal
year.
The teachers’ pension cost was shared
between the county and the Board of
Education between fiscal years 2013
through 2016.
Starting with FY 2017, the responsibility
for the incremental ‘normal cost’ for
teachers’ pension falls to the Board of
Education.
The FY 2020 cost is expected to be $9.85
million.
$.0
$.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
2013 2014 2015 2016 2017 2018 2019Budget
2020Budget
Pension Funding Incremental Requirements$ in Millions
20
• IDEA grant costs - $763,100This budget is the cost of six psychologists’ wages and benefits (formerly in the IDEA grant) for FY 2020 and future years.
• Security Office - $378,600
This budget includes the costs of an additional investigator, background checks and other expenses of the newly-created school security department
• Maryland Association of Boards of Education (MABE) insurance premium - $317,600This budget request reflects an insurance premium increase for workers’ compensation liability and property insurance (a 10 percent increase).
• Nurses’ contract - $103,700Contract increases of 3.2 percent, for benefits and wages.
•Other Mandatory Cost Increases
• Teachers for Enrollment Growth - $596,000
Based on a 25-to-1 student-to-teacher ratio, the enrollment increase of 193.5 students equals eight additional teachers for the budget.
• Elementary Alternative Program - $452,200
Add one behavioral specialist, three teachers, three instructional assistants, and one secretary for a new elementary alternative program.
• Mental Health Initiative - $222,200
Add two additional school psychologists for the elementary
level.
21
•Other Cost Increases
22
Communications - $166,500
This amount represents an allocation for communications equipment for FY 2019. This one-time allocation under COMAR 13A.02.05.03(2) was for upgrades of the broadcast recording and television programming equipment, and was a non-recurring cost exclusion from the maintenance of effort calculations.
•Budget Reductions
•Expenditure Schedule
23
Amount $
FY 2019 General Fund Expenditure Budget 369,597,861
Requested cost changes:
Collective bargaining assumptions 9,503,100
Billingsley Elementary School 4,939,000
Bus contracts (36 bus replacements, six program routes) 2,712,400
Health care costs 2,000,000
Teachers' pension (SB1301) 895,200
Shift from IDEA grant - six psychologists 763,100
Teachers for enrollment growth 596,000
Elementary Alternative Program 452,200
Security Office 378,600
MABE insurance premium increase (workers' compensation 10.0 percent) 317,600
Mental Health Initiative 222,200
Nurses' contract 103,700
Budget reduction: Communications Television equipment (166,500)
Total requested cost changes 22,716,600
FY 2020 General Fund Expenditure Budget 392,314,461
Percent increase 6.1%
•Future Financial and Program Considerations
• Funding OPEB (Other Post-Employment Benefits) - funding the
actuarially-determined ARC (Annual Contribution Rate) would cost about $35.4 million each fiscal year. The budget is currently $4 million.
• Kirwan Commission - The Commission on Innovation and Excellence in Education (Kirwan Commission) has recommended a $4.4 billion increase in public education spending statewide. Those costs would be shared by state and local governments, with cost sharing allocations still to be determined by the Maryland legislature.
• Financial impact of the Affordable Care Act (ACA) - the requirements for managing employee and retiree health care costs.
• Unmet requirements - These include supplemental budget requests, deferred maintenance projects, the GWWO capital
improvement study and increased technology needs.
• Funding STEP/LEVEL increases and COLAs (cost of living adjustments).
24
25
•Next Steps
• BOE final approval – February 12, 2019
• BOE budget due to the county – February 28, 2019
• Collective bargaining – Mid-March 2019
• End of legislative session – April 8, 2019
• County government public hearing – April 9, 2019
• Board adopts final budget based on finalcost estimates, funding levels and contract ratifications – June 11, 2019