fy 2022/23 – fy 2023/24 strategic plan workshop

FY 2022/23 –FY 2023/24STRATEGIC PLAN WORKSHOP

2STRATEGIC PLAN WORKSHOP

AGENDA

Introduction, Meeting Outline

Public Comment

Department Services / Programs / Projects Overview

High Level Workload Summary

Proposed Goals & Initiatives

Potential Resources Needed

Q&A

Lunch break around noon


AGENDA

Identify top initiatives; Share suggested

funding sources

February 2022 – People, Time &

Money (PTM) analysis. Approve Strategic Plan

April - June 2022 – CIP and Operating Budget workshops/hearings

July 1, 2022 – FY 2022/23 – FY 2023/24 Strategic Plan launches

FOCUS AREAS

STRATEGIC PLAN WORKSHOP 4

FOCUS AREA 1Public Works

1FOCUS AREA 2Police Services

2FOCUS AREA 3Economic Development

3

FOCUS AREA 4Community Development

4FOCUS AREA 6Fiscal Sustainability and Operational Management

6FOCUS AREA 5Parks & Recreation Services

5


INITIATIVES – WHAT QUALIFIES?

Innovative enhancements to quality of life

Exciting, efficient, and effective

Identifiable phases of accomplishment

Significant return on investment


FOCUS AREA 2: POLICE SERVICES

Mission Statement:

To protect and enhance the quality of life in our community through uncompromised dedication,

professionalism, integrity, and innovative police services. 72 Sworn Staff & 34 Professional Staff


DEPARTMENT SERVICES

OPERATIONS DIVISION• PatrolTraffic Safety Unit School Resource OfficerK9

• Holding Facility• Dispatch• Fleet• Community Engagement


DEPARTMENT SERVICES

SUPPORT SERVICES DIVISION• Administration Budget/contracts Professional Standards/training

• Investigations• Property/Evidence• Records


DEPARTMENT WORKLOAD SUMMARY

To Protect and Enhance Quality of Life… Recruit and hire Police Officers to staff 5th Beat

Review/amend policies and procedures related to legislative changes

PROPOSED GOALS & INITIATIVES

1) Enhanced Community Engagement

a. Strengthen our connections with:

Under Represented Community Groups

Aging adults (approx. 22,960 between 50-65+)

Mentally Ill

Youth (approx. 14,570 between 5-19)

Police Activities League

Citizens Emergency Response Team




a. Strengthen our connections cont.:

Citizen’s Academy

Coffee with a COP

Police Sponsored Events

Multiple Interactive Learning

Objectives (MILO)





b. TRIAD (since 2010)

Recruit new members to broaden network

Increased frequency of regularly scheduled meetings

Agendized topics of discussion to enhance efficiency and identify deliverables

Senior Safety Fair




c. Under represented communities

Be accountable for quantifying enhanced relationship building

Neighborhood Watch meetings

National Night Out

Attend neighborhood events/host events




d. Mentally Ill

Partner with One Mind Campaign through IACP

Training

Policy and Procedure




e. Unsheltered Population

Create a Public Safety approach to intimately engage those living on the streets

Educate our community on enforcement limitations

Design an app. to more efficiently locate and engage our unsheltered population

Assess current collaboration efforts with County services




f. Youth Population

Increased presence at youth sporting events - job recruiting

Return of Bicycle Rodeos

Free Bicycle Helmet Program

Collaborate with local business to host skateboarding/scooter events

Increased presence at P.A.L. events/programming


FOCUS AREA 2: POLICE SERVICESSUMMARY


QUESTIONS & ANSWERS


FOCUS AREA 3: ECONOMIC DEVELOPMENT

Mission Statement:

Maintain and enhance Brentwood’s quality of life by developing an economy that is vibrant

and diverse.


DEPARTMENT SERVICES / PROGRAMS / PROJECTS OVERVIEW

Department Services Attraction and marketing, local business assistance

Programs Better in Brentwood

Economic Development Grant Program

Beautification Programs

Agriculture Enterprise-Ag. Tourism

Incentives


HIGH LEVEL WORKLOAD SUMMARY

The Innovation Center @ Brentwood

Enhanced Infrastructure Financing Districts (EIFDs) for The Innovation Center and Brentwood Blvd. and Downtown

Specific Plan Updates for Brentwood Blvd. & Downtown

Main Street America Certification



Facilitate Hospitality/Retail Development at Sand Creek – Highway 4

Retail Attraction and Property Owner/Broker Relations

Successor Agency and City Real Property Sales

Commercial Beautification and Façade Improvement Grant Program

Better in Brentwood – 2021/22 Marketing Awareness Campaign



Annual Economic Development Grant Program

Agriculture Enterprise Business Program/Special Projects

Downtown Banners Program and Decorative Lighting Program

Regional Agency Representation



Challenges Economic development takes time, forward planning

to realize significant results for the community

Market factors cannot be forced, i.e. COVID concerns and construction costs

Balancing confidentiality with transparency

Staffing


1) Implement strategic actions identified in the Downtown & Brentwood Blvd. Specific Plan Updatesa) Encourage private re-investment through the sale of Successor Agency and

City owned real properties. Report back next year with a plan. ($ revenue)

b) Incentivize higher tier, unique businesses and development to the Brentwood Blvd. and Downtown areas. ($0 - $500,000)



2) Enhance the City’s Marketing and Economic Development Programs: capturing retail leakage, promoting local businesses and key investmentsa) Enhance retail recruitment awareness and prioritize activities that display the

City’s efforts inducing new retail-commercial development. ($25,000 - $50,000)

b) Boost the Better in Brentwood ™ brand with expanded marketing services to promote local shopping and business support. ($25,000 - $75,000)

c) Agriculture and Business Promotion partner organizations to plan, create and appropriately scale a destination tourism facility. ($75,000 – TBD)



QUESTIONS & ANSWERS


FOCUS AREA 1: PUBLIC WORKS

Mission Statement:

Provide a safe, efficient, sustainable and environmentally sound infrastructure system

that delivers economic opportunity and enhances the quality of life in Brentwood.



SOLID WASTE WATER

WATER DIVISION WASTEWATER DIVISION SOLID WASTE DIVISION POTABLE WATERNONPOTABLE WATER DRINKING WATER BIOSOLIDS WATER RATES CLEAN WATER PROGRAMSOLID WASTE TRANSFER STATION RAW WATER WELL WATER GROUNDWATER RECYCLEDWATER CONTRA COSTA WATER DISTRICT RAIN WATER WATER CONSERVATIONWASTEWATER INFRASTRUCTURE WATER INFRASTRUCTURE WATER QUALITY REPORTSGROUNDWATER STORMWATER SOLID WATER ENTERPRISE WATER HYDRANTS SOLID BIOCHAR

RECYCLED WATER FILL STATION WATER SUPPLY WASTEWATER RATES WATER MASTER PLANWATER PRESSURE MUNICIPAL STORMWATER NPDES PERMIT YARD WASTE SOLID WASTE TRUCKSWASTEWATER ENTERPRISE SOLID WASTE RATES SOLIDS DRYER WATER ENTERPRISEWASTEWATER MASTER PLAN STORMWATER INFRASTRUCTURE E-WASTE WATER SUPPLYHOUSEHOLD HAZARDOUS WASTE SOLID WASTE HOT SPOTS FOOD WASTE INDUSTRIAL WASTEORGANIC WASTE WATER RESERVOIR BRACKISH WATER WATER PIPE WATERSHED


SERVICES / PROGRAMS / PROJECTS OVERVIEW


Construct Innovation Center Infrastructure



Ensure Adequate Funding to Preserve our Streets



Pursue grant funding to improve the Brentwood Blvd. corridor (i.e. underground existing utility lines)



Engage agencies to help reduce traffic noise



Combat Climate Change Through Organics Management



Ensure Adequate Water Supply by Expanding our Water Treatment, Storage and Distribution Infrastructure



Ensure Fiscal Sustainability by Conducting Rate Studies



Improve safety in the parking garage (identified for funding only)


POTENTIAL RESOURCES NEEDED


Initiative Staffing Needs Funding Needs Immediate Future General Fund Enterprise Grant

Construct Innovation Center Infrastructure Consultants Operations Staff - - -Ensure Adequate Funding to Preserve Our Streets

- - up to $0.9 M/yr - -

Pursue Grant Funding to Improve the Brentwood Boulevard Corridor Consultants - - - $5.0 M +

matching funds

Engage Agencies to Reduce Traffic Noise - - $0 - 0.6 M - -Improve Safety in the Parking Garage - Operations / Police? TBD - -Combat Climate Change through Organics Management Consultant Operations Staff - $40 M +/-Ensure Adequate Water Supply by Expanding our Water Treatment, Storage and Distribution Infrastructure

Consultants Operations Staff - $100 M +/-

Ensure Fiscal Sustainability by Conducting Rate Studies Consultants - - $0.2 M -



Transportation: Proactively engage and collaborate with regional transportation agencies and stakeholders to facilitate the safe and efficient movement of people and goods

• Construct Innovation Center infrastructure• Ensure adequate funding to preserve our streets• *Pursue grant funding to improve the Brentwood Boulevard corridor (i.e. underground existing utility lines)• *Engage agencies to help reduce traffic noise• *Improve safety in the Parking Garage

Water, Wastewater and Solid Waste Services: Provide safe and sustainable water, wastewater and solid waste services for the build-out of the City per the City’s General Plan

• Combat climate change through organics management• Ensure adequate water supply by expanding our water treatment, storage and distribution infrastructure• Ensure fiscal sustainability by conducting rate studies

*early implementation initiatives


QUESTIONS & ANSWERS


FOCUS AREA 4: COMMUNITY DEVELOPMENT

Mission Statement:

Develop Brentwood as a high quality, diverse and balanced community while

protecting natural and agricultural resources.


DEPARTMENT SERVICES

The Community Development Department is responsible for implementing City Council policies related to planning, zoning, community enrichment, and housing.

The Department also oversees the building and development of residential and commercial projects, ensuring that these projects meet and protect public health and safety.


COMMUNITY DEVELOPMENT DEPARTMENT STAFF


PROGRAMS – AFFORDABLE HOUSING

The Affordable Housing Program seeks to make decent, sanitary and safe housing available to Brentwood residents, workers, and all eligible participants that qualify under the Very Low, Low, or Moderate Income Category.


PROGRAMS – AFFORDABLE HOUSING

Program Statistics Affordable units (single family) sold to income qualifying buyers: 96

Affordable units (single family) resold to income qualifying buyers: 10

Amended AH agreements (due to refinance of principal loan): 20

Affordable rentals (City owned/managed): 22

Down payment assistance loans distributed: 50 ($1,417,600.00 total in loans)

Down payment assistance loans paid off: 22 ($905,708.98 paid back w/interest)

Refinanced down payment assistance loans: 5 (amended loan agreements)

2021 Waitlist applications received: 342

2021 Applications accepted on Waitlist: 142



Affordable Housing Program Update affordable housing program with 20-25% requirement and revisions to in-lieu fee

requirement

Review/amend affordable housing ordinance to comply with State Mandates as needed

Re-evaluate affordable housing application(s) and wait lists/opening wait lists

Update Affordable Housing/First Time Homebuyer Manual

Recruitment of part time assistant

Website overhaul


PROGRAMS – NEIGHBORHOOD SERVICES

Building Division: provide life safety and the safeguarding of property through enforcement of the California Building, Electrical, Plumbing, and Mechanical Codes and other codes, laws, and ordinances.

Community Enrichment Program: helps keep a healthy, safe, clean, and attractive place to live and work. City staff work with residents to improving and maintaining the quality of life of their neighborhoods, and property values.


PROGRAMS – NEIGHBORHOOD SERVICES

Program Statistics

Building Inspections – 2021 YTD: 15,589

Inspections per Inspector per day: 28

Code Enforcement Cases Opened – 2021 YTD: 3,694

Cases Closed – 2021 YTD: 3,665



Neighborhood Services Building fee and job valuation update

Community enrichment program enhanced community engagement and communication

Implementation of electronic plan check process

Website overhaul


PROGRAMS – DEVELOPMENT SERVICES

The Development Services Division: oversees operation of the Permit Center, coordinating building permit and plan review processes, and administers the City’s project and permit-management software.

New Commercial, Office & Industrial Space Finaled: 45,324 Square FeetNew Single-Family Residential Units Finaled: 325 UnitsNew Accessory Dwelling Units Finaled: 5 UnitsPlan Reviews Completed by Building and Planning: 2,284 Reviews



2019 NEW CONSTRUCTION STATISTICS

2020 NEW CONSTRUCTION STATISTICS

2021 YTD NEW CONSTRUCTION STATISTICS



Development Services Online permitting process implementation Phase II of the software upgrade – GeoTRAK Safety upgrades in the Permit Center Fee program update (shared with Neighborhood Services) Milestone monitoring program Comprehensive estimate of city-wide fees for prospective projects Managing major/long term development projects Website overhaul


PROGRAMS – PLANNING

The Planning Division: implements City policies that direct the physical development of the City. Policy implementation and project analysis include establishing conformance to local goals for development, and adopted General Plan policies.



Planning Downtown Specific Plan Update Brentwood Boulevard Specific Plan

Update Innovation Center Specific Plan Update Housing Element Update Focused Zoning Ordinance Update Implement recent State housing laws Process major development applications

Website overhaul Housing Element Annual Progress Report General Plan Annual Progress Report SB 9 Ordinance and Implementation (Dec.

2021) Conservation and Open Space Element

implementation plan (Feb. 2022)


1. Implement Zoning Ordinance update to maintain compliance with State law, including developing objective design standards (SB 330 compliance)

Implementation: Bring project scope, cost estimate and request for direction to LUD and Council in 2022. Proceed with implementation of priority items 2022-2023.

Resources: SB 2 grant funds, possible Gen Fund, significant Planning staff time (Planning Manager, Senior Planner, Dir. Of Community Development), consultant time.



2. Protect natural and agricultural resources

Develop implementation plan for General Plan Conservation and Open Space policies to minimize the city’s impact on the environment

Implementation: Bring implementation updates, cost estimates and requests for prioritization of items to Council in February 2022. Proceed with implementation of priority items 2022-2023.

Resources: Significant Gen Fund, planning staff time (Planning Manager, Senior Planner, Dir. Of Community Development), possible consultant time depending on programs.



3. More effectively engage and educate the community

Implement General Plan implementation status updates every two years

Implementation: Review General Plan with all City departments, write summary report, create webpage for the results.

Resources: Significant staff time (Dir. Of Community Development, Assistant City Manager, Representatives from relevant City departments)



QUESTIONS & ANSWERS


LUNCH BREAK

The City Council has recessed for lunch and will return shortly.

FOCUS AREA 5: PARKS & RECREATION

Mission Statement:

Provide community and neighborhood services to enrich lives and to maintain facilities, infrastructure, and resources to

maximize Brentwood’s high quality of life.



PARKS AND RECREATION DEPARTMENT STAFF


WORK LOAD INDICATOR AND SERVICES (RECREATION)Recreation Division areas of responsibilities: Recreation activities and facility rentalsBrentwood Community CenterBrentwood Family Aquatic ComplexBrentwood Senior Activity Center Sunset Athletic Complex & City owned

fieldsBrentwood Education and Technology

Center

Arts Commission Public Art Youth Commission Joint Use agreements with school districtsHeritage and Liberty Pools

Internal and external Special EventsMobile stage & bleachers

Brentwood Library & Café


WORK LOAD INDICATOR AND SERVICES (RECREATION)


WORK LOAD INDICATOR AND SERVICES (PARKS)

Landscape maintenance and contract management of: 94 parks totaling over 259 acres 63 Lighting and Landscape Districts totaling 585

parcels and over 180 acres 191 City owned parcels totaling over 89 acres

(streetscape) Over 32,000 City owned and maintained trees and

over 50,000 in Brentwood’s total Urban Forest Weed Abatement/Open Space sites of 252 parcels

totaling over 212 acres (some acreage went to PW)

Over 20 miles of walking/biking trails


WORK LOAD INDICATOR AND SERVICES (PARKS) Park Maintenance Division responsibilities:

Over 2,000 in preventative maintenance

Over 400 annual average of picnic rentals to clean up after in the months of April – October

Over 395 backflows are inspected by certified staff

Over 84 play structures are inspected (weekly, monthly, yearly) by a Certified Playground Inspector on staff

13 Citywide water features inspected and maintained

Inspect, replace and repair over 94 parks

Inspect, repair and renovate 20 ballfields, 15 basketball courts, 8 bocce courts, and 2 tennis courts

Over 4,600 annual average of work orders completed


WORK LOAD INDICATOR AND SERVICES (PARKS) Park Maintenance Division responsibilities (continued):

Oversee City owned sound walls, fences and hardscape

Maintain pavers/cobble in parks and landscape areas

Assist with installation of Citywide public art

Complete over 200 hours annually on stand by

Assist with CIP playground/amenities replacement projects

Assist with Recreation Division special events

Liaison to Park and Recreation Commission

Parks Planning (returned to Parks & Recreation 2018)


CURRENT NON-STRATEGIC INITIATIVE PROJECTS

Deer Ridge Landscape Improvements CIP

Public Art Spaces

Blue Goose playground replacement

The Three Creeks Parkway project along Marsh Creek

Brentwood Family Aquatic Complex improvement projects


1. Implement short-term high priority Parks and Recreation Master Plan projects

2. Develop a plan to implement long-term high priority Parks and Recreation Master Plan projects

3. Enhance cultural and performing arts opportunities for Brentwood

4. Expand and enhance recreation opportunities by increasing programing for seniors, youth, and teens; implementing adaptive recreation


COMMITTED STRATEGIC INITIATIVES FROM FY 2020/21

Long-Term Planning Projects (In Process)

Vineyards Amphitheater Project (Design and CEQA)

Senior Center expansion

Youth Center development


Short-Term Planned Projects (Currently Working On)

Creekside Park and Garin Park Restrooms

Creekside Park Pickleball Courts

Expanding the hours at Sunset Park

Citywide Trail Enhancements

Adaptive Recreation


AMPHITHEATER PROJECT

This Amphitheater project is part of adevelopment agreement between the City ofBrentwood and the developer of the Vineyardsat Marsh Creek

First Public Workshop was held on October21, 2021

Architect is proceeding with Design andBridging documents

CEQA

Current budget is at $9.5M


SENIOR CENTER EXPANSION

Final report from Dreyfuss + Blackford accepted by City Council on November 16, 2021

Current building 8,737 sq. ft. with capacity of 377

Proposed expansion would increase size by 49% to 13,042 sq. ft. with a capacity of 594

Estimated cost for expansion - $2.6 million


YOUTH CENTER DEVELOPMENT

Final report from Dreyfuss + Blackford accepted by City Council on November 16, 2021

Construction will trigger seismic and building code updates which will increase the cost significantly

Not enough ceiling height for gymnasium

Two options presented:

Option 1: 24,420 sq. ft. fully renovated - $5.6 million

Option 2: 24,420 sq. ft. available for use with 11,430 sq. ft. fully renovated and balance using existing classroom space - $2.9 million

Potential Measure X funding?


4th of July Fireworks Event

QR Code Program for Art Pieces and Historical Facilities

Sand Creek Sports Park


Shady Willow Park development

Skate Park Night Hours and Lighting

Tech Center Youth Center

Tech Center/Community Center Assessment for Non-Profit Hub

Trail Connections

Windsor Way Community Center/Park



TECH CENTER & COMMUNITY CENTER ASSESSMENT - NON-PROFIT HUB

BCC Rooms Hours Reserved 2019 Days Reserved 2019 Hours Reserved 2021Days Reserved

2021

Downstairs

Community Room A (main hall) 1720.5 234 1145 209

Community Room B (main hall) 1611.5 256 1231.42 238

Multipurpose A 707 203 487.25 102

Multipurpose Room B 732 191 525.75 143

Art Room n/a - Chamber 365 n/a - Chamber 365

Upstairs

Previous Chamber Office n/a - PW Facility storage 365n/a - PW Facility storage 365

Upstairs Offices 0 0

temporarily utilized by Rec staff to allow for adequate space during pandemic 365

Previous "Hive" space* 0 0 400 100

Conference Room A 1263.75 250 615.75 105

Conference Room B 1000.75 260 766.25 145

*began programming in late April 2021


WINDSOR WAY COMMUNITY CENTER/PARK

2.22 acre site adjacent to Windsor Way Park

Multi-use community building

Community and non-profit outreach

Estimated cost: $2M - $5M


SAND CREEK SPORTS PARK – FUNDING & PHASING PLAN

Develop Conceptual Design and Project Phasing Plan

Original estimate was $25 million, which includes indoor and outdoor facilities

Develop new project cost estimates based on desired scope of work

Identify funding and potential grant sources

Property ownership:

City approximately 13 acres

County approximately 20 acres


SHADY WILLOW PARK

Cost to City to construct this park may be as much as $2.0 million including design services

Typically developers build parks within their developments

Funding for this park may divert Development Fee Program funding from the Sand Creek Sports Park, Windsor Way Community Center and Park, and completion of Master Plan Trail Circulation

Currently 10 existing parks within a ½ mile radius of this site including the Grant Street Trail (Mokelumne Aqueduct Trail/Greenbelt) adjacent to this site and roughly 36 acres

Pioneer Elementary School


COMPLETION OF MASTER PLAN TRAIL CIRCULATION

Approximately 10 miles of trails needed to complete the Master Plan Trail Circulation

Approximately 6 miles to be completed with new development as it occurs

Approximately 4 miles to be complete by the City with Development Fee Program funds or grants

Cost of trail construction is approximately $1M per mile not including formal landscaping


TOURIST ART & HISTORICAL SITE PROGRAM

Partner with an organization and provide financing assistance to focus on historical and interesting facts tour. $25K - $50K

QR code installed at each permanent art piece and historical facilities

Background information on facility, artist and project

Videos of art creation and installation


4TH OF JULY FIREWORKS EVENT

History of firework shows in Brentwood: Sunset Park grand opening: Launched from

behind Sunset Park where the current Municipal Services Center is located

2012 Last fireworks display was at Cornfestheld on a vacant lot at O’Hara/Sand Creek.This lot is now developed, so new location isneeded

Cost General pricing for firework displays is $30K-

$50K for a 15-20 minutes display duration on average


SKATE PARK NIGHT HOURS AND LIGHTING

Skate Park opened in 2001

Numerous public meetings were held between 2002 and 2003 amongst the Park & Recreation Commission, a Youth Commission subcommittee, City Council about night use

In June 2003, City Council action was taken to not allow night skating due to promises made to the neighbors in the area

Considerations in adding Skate Park night skating now:

Cost to upgrade lighting would be approximately $150,000 depending on the scope of work

Impact on surrounding neighborhoods (including the new development east of the Skate Park)

Security concerns

POTENTIAL RESOURCES NEEDED


Staff Needs Funding Needs Total Unfunded

Proposed Strategic Initiatives Immediate Future General Fund Developer Fees

Senior Center expansion Consultant O/M $2.6M TBD $2.6MYouth Center development Consultant O/M $2.9M-$5.6M TBD $2.9M-$5.6MTech Center, Comm. Center assessment for non-profit hub

Consultants - TBD - TBD

Windsor Way Community Center/Park

Consultants O/M $1.36M – $3.4M $640K-$1.6M $2M-$5M

Completion of trail connections P&R/Consultants O/M $2.72M $1.28M $4M

Art/Historical QR tour program Recreation Staff - - $25K-$50K

Sand Creek Sports Park Consultants O/M $17M $8M $25MPark near Amber Lane Consultants O/M $1.36M $640K $2M

4th of July fireworks event Recreation Staff - $30K-$50K - $30K-$50KSkate park night hours and lighting P&R/Consultants O/M $150K - $150K


SUMMARY - PROPOSED STRATEGIC INITIATIVES

Completion of existing strategic initiative projects

Amphitheater project (Development Agreement)

Creekside Park and Garin Park restrooms

Pickle ball courts

Expanding the hours of Sunset Park

Adaptive Recreation

Trail enhancement

Other additional major projects (Deer Ridge LLAD, Public Art Spaces, Playground Replacement, etc.)

Consideration of master plan/strategic plan projects

Senior Center expansion $2.6M

Youth Center development $2.9M-$5.6M

Sand Creek Sports Park $25M

Windsor Way Community Center/Park $2M-$5M

Completion of trail connections $4M

Other initiatives

Tourism Historical and Art QR code program $25K -$50K

Development of Park near Amber Lane Apartments $2M

4th of July fireworks event $30K-$50K

Skate park night hours and lighting $150K

Tech Center, Comm. Center - non-profit hub TBD


QUESTIONS & ANSWERS

FOCUS AREA 6: FISCAL SUSTAINABILITY & OPERATIONAL MANAGEMENT

Mission Statement:

Provide high quality services that are cost efficient in a fiscally responsible and

transparent manner.




Mission Statement:The mission of the Human Resources Department is to deliver

exceptional service and support the organization. Our goal is to attract, motivate, and retain the best qualified employees whose diversity and

skills contribute to and sustain the City as a quality organization.

92



Human Resources Strategic Business Partner

Service Employee Life Cycle

Integrate Best Practices



Service Area OverviewEmployer-Employee and Labor Relations

Labor Negotiations, Employment Agreements, MOUs, Personnel Rules and Regulations, City Policies and Procedures, Performance Management

Benefits Administration Medical, Dental, Life, Vision, Employee Assistance Program, Retirement, Deferred Compensation, Disability, Leave Management

Classification and Compensation

Job Descriptions, Pay Schedules, Desk Audits

Recruitment and Selection Outreach, Examination Development, Talent Acquisition and Retention

Risk Management Regulatory Compliance, Loss Prevention, Liability Insurance, Claims Management, Health and Safety, Records Management, COVID-19 Response

Workforce Training and Development

New Employee Orientation/Onboarding, Customer Service Training, Diversity and Inclusion Program, Internship Program, Wellness Program, Employee Engagement and Awards Program



HR Projects Overview COVID-19 and Safety Solutions Personnel Rules and Regulations Citywide Policies Position Management Employee Handbook

Diversity Equity & Inclusion Program Internship Program Employee Engagement Performance Management Records Management Automation and Process Review


Classification & Compensation Study (MOU term)

Enhanced community engagement/Spanish translation


CLASSIFICATION & COMPENSATION STUDY

MOU TermThe City will complete a salary survey by January 31, 2024

Cost: Est. $150,000



SPANISH TRANSLATION/ENGAGEMENT

Community Champions program authorized, but not started due to resource challenges

Current: Social media, flyers, select public meetings

Integrating into future contract requirements of special projects. Est. $25K-50K

Full public meeting agendas? Simultaneous translation at all public meetings? One quote: Est. $1,000 per meeting. $.25 per word


QUESTIONS & ANSWERS


Mission Statement:

Provide timely and accurate fiscal information and a full range of

technology based resources and services in support of city officials, departments,

and the community.



DEPARTMENT SERVICES / PROGRAMS / PROJECTS OVERVIEW Financial Services

Business Services

Information Services

Utility Billing Payroll Cash Receipts Accounts Payable

Business License Accounts Receivable Purchasing

Operating Budget Capital Projects Budget Fiscal Model Audit

Debt Management Financial Reports Cash Management Financial Capacity

Audio/Visual Systems Employee Tech Support Cybersecurity ECCFPD Support

Networks & Email Citywide Cameras Building Alarms Dispatch Support



Dual Budget Year

Financial Software Upgrade

Next Bond Refinance

Water Shutoff Moratorium

IT Master Plan Council Chamber AV Upgrade Website Update City Network Upgrade Building Access Controls Windows 365 Update


IT Master Plan implementation

Enhanced Cybersecurity Plan

Comprehensive Business Continuity Plan



IT MASTER PLAN IMPLEMENTATION

Enhanced Cybersecurity Plan Increasing Risk Environment

Current Plan System Monitoring

Monthly Employee Testing

Enhanced Plan National Standards / Facility Security / Education

Attack Recovery Plan

Cost - $50,000 one-time ($35,000 General Fund)


IT MASTER PLAN IMPLEMENTATION

Comprehensive Business Continuity Plan Prepare for an unplanned outage

Ensure continuity of mission critical services

Identify weakness / single points of failure / high risk areas

Periodic testing / simulations

Cost - $50,000 one-time ($35,000 General Fund)


QUESTIONS & ANSWERS


FUNDING & INITIATIVE PRIORITIZATION

Prioritize initiatives and identify some funding options

Other initiatives will require more fiscal analysis

Some initiatives may require additional personnel

Returning in February 2022 with more information


MANDATORY/COMPLIANCE PROJECTS/PROGRAMS

Conservation Element implementation

Zoning ordinance/SB 330 compliance *

Classification & Compensation Study

Utility Rate studies

Organics management

Water expansion project

IT Master Plan


MEASURE X – POTENTIAL FUNDING

The Contra Costa County Board recently authorized Measure X funding for two new youth centers in East and Central County.

The Employment and Human Services Department will be the host agency to contract for the development and operations of the youth centers, and City staff have already initiated preliminary discussions regarding possible sites in Brentwood with County staff

The funding allocation for each youth center includes $5,000,000 for infrastructure, approximately $875,000 for start‐up costs through June 30, 2023, and on‐going annual appropriations of $1,750,000 for operations


RESTRICTED FUNDS

Impact Fees, Replacement Funds

Sand Creek Complex – phase 1 fields


Shady Willow Park

Tech Center repurpose (youth center, non-profit)

Trail completions

Windsor Way Park

Public Art Acquisition Fund

Fund balance $3.1 million

Mural Expansion (Est. $50K)

Historical/Interesting Tourism Walk (Est. $50K)


AMERICAN RESCUE PLAN ACT FUNDS – SEMI-RESTRICTIVE

Fund Balance ($6.9 million) Innovation Center @ Brentwood Infrastructure ($2.5M – $5.2M)

Parks/Community Facility projects from previous slide

General Provision of Government Services – most projects


GENERAL FUND

Fund Balance: ($1.26+ million annually)

Arts, historical facts QR code

Boost the Better in Brentwood ™ brand

Citywide pavement condition

Community service annual day

Engagement/Spanish translation

Enhanced retail recruitment

4th of July firework annual event

Implement Brentwood Blvd. and Downtown Specific Plans

*Parking Garage mitigation measures

Sound study mitigation measures

Skate park hours and lighting

*Underground utility lines off Brentwood Blvd.

*early implementation initiatives


POSSIBLE FINANCING

Bonding capacity requires additional research with bond counsel

$15 million bond in project dollars

$750,000 annual debt service (not necessarily all General Fund)

$10 million bond in project dollars

$500,000 annual debt service

Sales tax measure. ½ cent sales tax = $5M annually

Hotel tax increase (TOT) 10% > 12%? = $200K+


QUESTIONS & ANSWERS


PRIORITIZATION PROCESS

Top Ten priority ranking

Parking lot for next Strategic Plan

PARKING LOT

Strategic Initiatives

Initiative


THANK YOU!


fy 2022/23 – fy 2023/24 strategic plan workshop

Documents