fy05 sherm annual report key workload, performance, and managerial aspects of the uthsch safety,...

16
FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Upload: basil-montgomery

Post on 13-Jan-2016

217 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

FY05 SHERM Annual Report

Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Page 2: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Objectives/Contents

• Provide a metrics-based overview of SHERM operations in FY05 by describing aspects of:– Activities/workload– Outcomes– Operations– Client satisfaction

Page 3: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Number of Safety Committee New Protocol Reviews, by Type

0

5

10

15

20

25

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Total

RadiationChemical

Biological

FY06

Page 4: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Number of EH&S Safety Surveys, by Type(not inclusive of follow up surveys for deficiencies)

0

100

200

300

400

500

600

700

800

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Total

RadiationChemical

Biological

FY06

Page 5: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Rate of First Reports of Injury per 200,000 Person-hours of Exposure, by Population Type

(Based on assumption of annual exposure hours per employee = 2,000; resident = 4,000; student = 800)*

0.0

2.0

4.0

6.0

8.0

10.0

12.0

14.0

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Employees

Residents

Students

FY06

*Rate calculated using Bureau of Labor Statistics formula = no. of injury reports x 200,000 / total person-hours of exposure, which is derived based on the working exposure of 100 individuals. Values pro-rated for calendar quarters.

Page 6: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Number of Employee First Reports of Injury and Compensable Injuries

0

10

20

30

40

50

60

70

80

90

100

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Compensable

First Reports

FY06

Page 7: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

WCI Premium Adjustment for UTS Health Components(discount premium rating as compared to a baseline of 1)

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

Fiscal year

UT Health Center TylerUT Medical Branch Galveston

UT HSC San AntonioUT Southwestern Dallas

UT HSC HoustonUT MD Anderson Cancer Center

Page 8: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Hazardous Waste Cost Obligation and Actual Disposal Expenditures (inclusive of chemical, biological, and radioactive waste streams)

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Waste Cost Obligation

Actual Disposal Expenditures

FY06

Page 9: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Number of SHERM Permanent Employees (both EH&S and Risk Management & Insurance) in Full Time Equivalents (FTE)

0

10

20

30

40

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qrt 3rd Qrt 4th Qrt 1st Qrt 2nd Qrt

FY04 FY05

Total Staff

FY06

Increases due to transfer of Fire & Life Safety and Risk Management functions, not expansion of existing EH&S staff

Page 10: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

EH&S Resources and Campus Square Footage

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

FY04 FY05 FY06

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

FY04 FY05 FY06

Increase due to added Fire & Life Safety and Risk Management & Insurance functions

Amount held until substantial completion of IMM

Lab area portion of total square footage

Resource Allocation By Year Campus Square Footage By Year

Page 11: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

External Compliance• FY04

– March 29, 2004 TX Dept of Health Bureau of Radiation Control• no items of non-compliance

• FY05– September 14, 2004 TX Dept of State Health Services Radiation Control

• no items of non-compliance– May 26-27, 2005 TX Dept of State Health Services Radiation Control

• no items of non-compliance – June 24, 2005 CDC

• 6 minor lab-based items identified, all corrected immediately– July 27-29, 2005 AAALAC

• No safety-related issues identified– August 30, 2005 TX Health Service Radiation Control

• no items of non-compliance

Page 12: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Client Satisfaction

• Focused assessment of a designated aspect performed annually:

– FY03 – Focus on Radiation Safety Program

– FY04 – Focus on client expectations of safety programs and fulfillment of expectations

– FY05 – Focus on Chemical Safety Program

– FY06 – Focus on Administrative Support Staff

Page 13: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Chemical Safety Program Client Satisfaction Survey Results (distributed to 42 investigators with active chemical protocols, response rate 36%)

0

1

2

3

4

5

6

7

8

9

HighlySatisf ied

Satisf ied Neutral Not Satisf ied StronglyDissatisf ied

Nu

mb

er o

f re

spo

nse

s

0

1

2

3

4

5

6

7

8

9

10

HighlySatisf ied

Satisf ied Neutral Not Satisf ied StronglyDissatisf ied

Nu

mb

er o

f re

spo

nse

s

Protocol Submission and Review Process(5 questions)

Program Services Provided(7 questions)

Page 14: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

External Client Satisfaction

• Diana Browning, UT Physicians:

“I have only positive feed back, you have given credibility to our safety program….”

“…taken a practical and pragmatic approach.”

“Your staff has always responded quickly and appropriately when we have called.”

Page 15: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Metrics Caveats

• What isn’t effectively captured by metrics?• Increasing complexity of research protocols• Increased collaborations and associated challenges• Increased complexity of regulatory environment• Impacts of construction – both navigation and reviews• The pain, suffering, apprehension associated with any

injury – every dot on the graph is a person • The things that didn’t happen• Overall comfort/satisfaction with the department and

the work environment – achieving a “workplace of choice”

Page 16: FY05 SHERM Annual Report Key workload, performance, and managerial aspects of the UTHSCH Safety, Health, Environment & Risk Management function

Summary• Various metrics indicate that SHERM is fulfilling its mission of maintaining a safe and healthy working

and learning environment in a cost effective manner that doesn’t interfere with operations:– Injury rates are at the lowest rate in the history of the institution– Despite growth in the research enterprise, hazardous waste costs aggressively contained– Client satisfaction is high

• Biosafety is an area of significant growth in the near term future and will necessitate added support

• Likewise, Fire & Life Safety & Emergency Response will also be an area of growth driven by new construction

• A successful safety program is largely people powered – the most valued services cannot be automated

• Resource needs are driven by campus square footage (lab and non-lab)