fy17 superintendent’s budget request fiscal year: 2017 … · 10. provide quality substitute...

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSchool Committee 3010

Fiscal Year: 2017

Budgetary constraints make it increasingly difficult to provide the high quality education the school system has always delivered, within the context ofadvancing the District’s goals and objectives.

Facility maintenance, renovation and space are pressing issues for the School Department.

Critical Issues:

The budget seeks to advance the District’s priorities and goals, within the context of limited resources and increasing enrollment.

Capital requests have been submitted to address facility issues.

Critical Issues Addressed:

Departmental Goals & Objectives:

Funding Recommendation

The FY17 budget recommendation for this department is $138,071, which represents a $0 (0%) change from FY16. The $138,071 request includes a baselinebudget of $138,071, plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

The School Committee supports all District goals and objectives.

The Needham School Committee acts as agent of the Commonwealth in the operation of educational facilities within its jurisdiction;; it is responsible for thefulfillment of statutory mandates and it interprets the educational needs of the community through the formulation of policies that stimulate the learning process.The School Committee reviews and approves district goals annually to ensure growth and learning for all students.

Budget Overview:

Department Staffing (FTE):

TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

138,071

138,071

FY17

Baseline

138,071

138,071

FY17

TL Request

138,071

138,071

$ Chg % CH

FY17 Supt.

Recomm

138,071

138,071

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

240,176

240,176

FY15

Actual

436

168,497

168,933

FY13

Actual

258,245

258,245

AmountRecomm

Additional Funds Request - Blank Request For Printing /

Request Description & Funding Recommendation

$0

OriginalRequest

$0

[3010]/ 1

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSuperintendent 3020

Fiscal Year: 2017

Budgetary constraints make it increasingly difficult to provide the high quality education the school system has always delivered, within the context ofadvancing the District’s goals and objectives.

Facility maintenance, renovation and space are pressing issues for the School Department.

Critical Issues:

The budget seeks to advance the District’s priorities, within the context of limited resources.

The School Leadership Team of District principals and central administrators meets bimonthly to discuss high level issues affecting the District. There is aneed for funds to bring in speakers and outside sources for information and consultation purposes.

Capital requests have been submitted to address facility issues.



Advance Standards based Learning: To refine and put into practice a system of curriculum, instruction, and assessment that enables each student to be engagedin challenging academic experiences that are grounded in clearly defined standards

The Superintendent provides leadership in developing and managing the highest quality educational programs and services possible and is the Chief ExecutiveOfficer of the School Committee in charge of the day-to-day operation of the school district. He is responsible for maintaining open lines of communicationwith other departments of the Town as well as parents and members of the community.

The Superintendent develops annually the district goals and objectives which guide the system in ensuring student growth and learning.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.001.002.00

FY15

Actuals

1.000.000.001.002.00

FY16

Budget

1.000.000.001.002.00

FY17

TL Request

1.000.000.001.002.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Develop Social, Emotional, Wellness, and Citizenship Skills: To ensure students develop the knowledge and skills that empower healthy, resilient, andculturally proficient global citizens who commit to act with integrity, respect, and compassion.

Objective 1:

Students in all classrooms have the opportunity to increase their achievement as a result of instruction that is differentiated and grounded in best researchpractices.Objective 2:

Students develop the foreign language, technological, scientific, and civic skills necessary to adapt and respond to the conditions of 21st century globalchange.Objective 3:

Teacher teams and administrators identify essential content and learning expectations for each grade level/subject area that are aligned to state standards andwill clearly communicate them to students and parents.

Objective 1:

Students experience a sense of wellness, participation, and safety in response to meaningful adult and peer relationships within a caring school environment.

Department Goal 2:

Department Goal 1:

FY16TM

Budget

325,218

21,241

346,459

FY17

Baseline

337,688

21,241

358,929

FY17

TL Request

337,688

21,241

358,929

$ Chg

12,470

12,470

% CH

3.83%

3.60%

FY17 Supt.

Recomm

337,688

21,241

358,929

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

292,514

18,643

311,157

FY15

Actual

308,563

17,535

326,099

FY13

Actual

292,333

16,296

308,629

[3020]/ 2

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSuperintendent 3020

Fiscal Year: 2017


The FY17 budget recommendation for this department is $358,929, which represents a $12,470 (4%) change from FY16. The $358,929 request includes abaseline budget of $358,929, plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Ensure Infrastructure Supports District Values and Learning Goals: To build and carry out a sustainable plan for financial, building, technological, and humanresources that enables our learning goals and is responsive to student and school needs.

Objective 2:

Students develop social competence, problem solving skills, a positive sense of identity, autonomy, and a sense of purpose through consistent, layered, andeffective instruction of social and emotional skills at all levels.Objective 3:

Students engage in age appropriate service activities that enable them to contribute to or act on local or global social needs and that provide themopportunities to develop social, civic, and academic skills through reflection and analysis of their efforts.

Objective 1:

School leaders engage in long-range planning that supports sustainable school infrastructure and operations.Objective 2:

School administrators implement modern and efficient information systems and training opportunities to manage school and district operations, enhancecommunication, and sustain culturally proficient teaching, learning, and administrative environments. Objective 3:

Teachers experience professional development and supervision programs that provide learning opportunities which are job-embedded and enable them to:acquire rigorous growth and relevant content knowledge;; implement best instructional strategies;; receive support and guidance;; and promote individual careergrowth.

Department Goal 3:

AmountRecomm



$0

OriginalRequest

$0

[3020]/ 3

FY17 Superintendent’s Budget RequestNeedham Public Schools

Director of Human Resources 3030

Fiscal Year: 2017

Critical issues facing the Human Resources Department include the following:1. Over the past decade, the District has added approximately 450 new students, a new school building, expanded the school day and hundreds of newemployees. The Human Resources office has provided excellent services with stretched resources.2. The hiring and retention of qualified administrators, teachers, and support personnel. Providing comprehensive human resource services to the employeesof the Needham Public Schools (NPS) will continue to be a priority of this department.3. Managing the large number of NPS staff who are seeking Family Medical Leave Act (FMLA) and extended leave for the purposes of parental leave.Processing leave requests and hiring substitute teachers is a time consuming task for Human Resources staff members. It is expected that the large number ofstaff members requesting this leave will continue in FY17.4. Implementation of a new educator evaluation model to meet the new regulations of the Department of Elementary and Secondary Education. After a one-year pilot and two-year full implementation of the DESE model with feedback from focus groups and surveys, our district has developed the Needhameducator evaluation model. In addition, we have launched the technology tool “TeachPoint” to help with the management of the educator evaluation model.For the 2015-2016 school year, student feedback must be incorporated in the evaluations. In 2017-2018 school year, we anticipate parent feedback will also beincorporated.5. Completing many long-standing projects, including: creating a job description database for all employees, developing a NPS employee handbook,improving procedures to comply with the conflict of interest law dealing with second positions, and creating a substitute handbook.6. Continued implementation of the Statewide Applicant Fingerprinting Identification Service (SAFIS) with all current employees related to a nationalcriminal background check.7. The complexity of the Town’s new Integrated Financial System, Infinite Visions requires a significant amount of time to add new employees to the system,make changes to existing employees, and maintain all required fields. While the quality of information is significantly improved and efficiencies have beenrealized in some areas, Infinite Visions has not provided an overall productivity advantage as maintenance of leave plans, accruals, deductions, positions,supplementals and funding control are cumbersome and time consuming.8. Ongoing, coordinated and effective professional development is an important aspect of the School District and necessary for all employees. The Districtcontinues to seek ways to deliver the most effective and cost efficient professional development program for all employees. 9. Partnering with outside organizations is important to the success of the School District. Examples of how the District has developed strong relationshipsthat benefit the students of Needham include the teacher training program with Lesley University, and the work with Parametric Technology Corporation, OlinCollege and with the Parent Teacher Council. Further institutional relationships should be developed with many other colleges and universities as well as inthe business community (Trip Advisor, for example) to continue to provide learning opportunities for the students of Needham.10. Provide quality substitute teacher when regular teachers are absent due to illness or professional development and continue the curriculum, teaching andlearning at a high level during these times.11. New Uniform Grant Guidance for federally-funded programs took effect on July 1, 2015. To comply with these requirements, Needham must reconfigure the personnel charged to federal grants as direct or indirect activities.

Critical Issues:

Budget requests are directed towards resources needed to address the critical issues listed above. Supplemental requests are attached.



The Office of Human Resources supervises the hiring and evaluation of approximately 1,200 staff in the Needham Public Schools, oversees the staffdevelopment program for the school system, submits and maintains CORI and national criminal background requests, leads contract negotiations for all unionand most non-union employees, manages all issues facing school personnel, ensures compliance with State and Federal mandates such as Highly Qualified,EPIMS and licensing and credentialing, oversees mentoring program and new staff orientation, oversees staff supervision and evaluations, and oversees payrolloperations.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.006.077.07

FY15

Actuals

1.000.000.004.905.90

FY16

Budget

1.000.000.005.146.14

FY17

TL Request

1.000.000.004.855.85

FY17

TL Recom.

0.000.000.00-0.05-0.05

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

475,845

64,161

540,006

FY17

Baseline

484,491

64,161

548,652

FY17

TL Request

514,089

69,161

583,250

$ Chg

5,106

5,106

% CH

1.07%

0.95%

FY17 Supt.

Recomm

480,951

64,161

545,112

FY17 Sup’t.

Change

-33,138

-5,000

-38,138

Plus FY17

Base Req.

19,561

19,561

Plus FY17

PI Req.

10,037

5,000

15,037

FY14

Actual

548,642

47,955

596,598

FY15

Actual

475,230

52,417

527,647

FY13

Actual

431,668

43,786

475,454

[3030]/ 4



Fiscal Year: 2017


The FY17 budget recommendation for this department is $545,112, which represents a $5,106 (1%) change from FY16. The $545,112 request includes abaseline budget of $548,652, plus $-3,540 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Provide high quality, effective and timely professional development to employees to enhance skills and delivery of services to Needham’s 5600 students.

School administrators will implement modern and efficient information systems and training opportunities to manage school and district operations, enhancecommunication, enrich collaboration, and sustain teaching, learning, and administrative environments.

The School Department will create a safe and healthy work place that promotes a positive work ethic and reflects the District’s core values.

Objective 1:

Provide courses and workshop that directly meet the goals and objective in the District’s plan as well as each school’s improvement plan.

Measure 1:

A variety of courses and workshops that are made available and well attended by staff.Measure 2:

All measures of student success improve.Measure 3:

Feedback on efficacy is collected by participants.

Objective 2:

Provide relevant professional development to support staff including teaching assistants and clerical staff.

Objective 1:

Continue with the implementation of Infinite Visions, the new financial and payroll system and ensure accuracy of employee’s pay and deductions.

Measure 1:

Weekly human resource and payroll staff department meetings to evaluate accuracy of paychecks.Measure 2:

Demonstration conducted by all vendors compatible with Infinite Visions.Measure 3:

Train teacher and administrators to use TechPoint for full implementation.

Objective 2:

Investigate time and attendance softwareObjective 3:

Implement TeachPoint as part of the Needham educator evaluation model.

Objective 1:

Continue the training and implementation of the new educator evaluation system.

Measure 1:

Present new job descriptions to administration and the Needham Education Foundation (NEA.)Measure 2:

Publish handbook for all employees.

Objective 2:

Develop a handbook for all NPS employees.Objective 3:

Develop job description for all positions in the Needham Public Schools (multi-year goal).

Department Goal 2:

Department Goal 3:

Department Goal 1:

While a full year, full-time 10 month secretary is required in the Human Resources office, this request is for a temporary, part-timesecretary to assist in the HR office in the months of March, April, May and June. These months represent the most active months inthe HR office. This yearly, temporary position will assist with all phases of the clerical process involved in hiring new staff.

The Superintendent recommends that funding for this request be deferred to FY18.

AmountRecomm

Additional Funds Request - Seasonal Human Resources Secretary / Goal 3 Infrastructure


$0

OriginalRequest

$12,439

[3030]/ 5



Fiscal Year: 2017

As previously articulated, a full-time 12-month secretary is required for the Human Resources department. This request is for a0.2857 FTE 12-month secretary to work 10 hours per week. The primary function of this position will be to assist the Director withcorrespondance and coordinating meetings.


AmountRecomm

Additional Funds Request - Part-Time Human Resources Secretary / Goal 3 Infrastructure


$0

OriginalRequest

$10,662

Inactive personnel files need to be converted to electronic files. Currently, these files are currently stored in file cabinets that linethe halls on the first floor of the Administration Building. The request is for funds to contract with a vendor that would provide thisservice to convert files and does not require any new equipment or human resources. An allocation of $5,000 each year will allowfor the transfer of files over a four to five year period.

The Superintendent recommends that funding for this request be provided from the capital improvement request for a documentarchival system.

AmountRecomm

Additional Funds Request - Electronic Storage System Personnel Files / Goal 3 Infrastructure


$0

OriginalRequest

$5,000

Each Central Office Administrator has an Administrative Secretary. While the role and title was appropriate 20 years ago, thenature of the work has changed dramatically. No longer do the Central Office Administrators need secretaries;; the need is forExecutive Assistants to perform tasks that are much greater than clerical including report writing, data collection and analysis,managing ever complex scheduling, solving lower level problems and issues that do not require the administrator’s attention, etc.This request funds the conversion of the Human Resources position.


AmountRecomm

Additional Funds Request - Convert Administrative Secretary to Executive Assistant / Goal 3 Infrastructure


$0

OriginalRequest

$10,037

On July 1, 2015, new cost principals went into effect, for federally-funded programs. Some current practices and procedures must change to conform to the new regulations. One such change affects those expenses currently charged to state and federal grants as ‘indirect costs.” Under the regulations, Needham will not be able to allocate the cost of grant writing and grant accounting servicesto grants as indirect costs, because indirect costs are defined as those expenses which apply to programs proportionately. Since grant writing and grant accounting services are specifically applicable to grants, Needham must reallocate these services to theoperating budget and reallocate only central services (HR, AP/AR, Payroll) to Grant Indirect. This request shifts a net of 0.79 FTEfrom Grant Indirect to the Operating Budget, including a net reduction of (0.05 FTE) from Cost Center 3030. Companion requestsare found in Cost Center 3040 and 3050. The shift of overhead expense to operating will be offset by the allocation of new specialeducation direct service staff from operating to the 94-142 Grant under Cost Center 3530.

The Superintendent recommends full funding for this request.

AmountRecomm

Additional Funds Request - Grant Overhead Adjustments / Goal 3 Infrastructure


-$3,540

OriginalRequest

-$3,540

[3030]/ 6


Director of Student Services 3031

Fiscal Year: 2017

The District continues to provide a robust general education program for students, which is reflected through Needham’s percentage of students in specialeducation (15%) remaining below the state average (18%). Strengths include consistency and quality of curriculum, 504 accommodations plans, and healthand guidance-related supports and services. Persistent growth in the number of students with health and emotional needs however has strained schoolresources, particularly in the areas of Nursing and Guidance. The June 2015 opening of a group home in Needham for children in DCF custody, has resultedin an increased enrollment of students at the elementary and middle school level with emotional needs, some who require placement in specialized programs.Increased enrollment at the High School has required the District to increase nursing staff above FY16 budget allocations. FY17 budget requests include arequest for increased guidance and nursing staff in order to respond to the current and projected needs.

Although still below the state average, Needham has experienced an increase in special education enrollment over the past few years. FY16 budget requestsand a reallocation of positions and resources has positioned the District well for this year, however, additional students with significant special needs moved induring the Summer and Fall requiring additional supports, including a request for 4.5 teaching assistants. In addition to the unanticipated enrollment increases,the District remains vulnerable to out-of-district placements for students who either require this level of service or have been placed privately by parents whothen seek public funding from the District. Students most often requiring a higher level of support and services found in collaborative programs or privateschools include those with significant language-based learning disabilities, those with complex medical and global development delays, and those withemotional disabilities, particularly at the High School level. FY17 budget requests include increases in special education staff to keep pace with enrollment, as well as proposals for two specializedprograms (elementary intensive program for complex medical and global delays;; high school sub-separate therapeutic program) to increase the District’s capacity to meet students’ needs in-district.

Currently the financial management support provided to the Director of Student Support Services is limited to a secretarial position with bookkeepingresponsibilities. This support is offset by support from the Director of Finances for the District. Given the volatility and complexity of the special educationbudget a higher level of direct administrative support is needed. This additional support would allow for the development of financial management systemspecific to the department’s needs including, medicaid reimbursement, circuit breaker reimbursement, Out-of-District & contractual services fiscalmanagement, and oversight of the Ain Group Home tuition reimbursement process. FY17 budget requests include a request for a 1.0 Financial Analyst for theDirector of Student Support Services department.

The District continues to experience increases in several areas of student support: home-hospital tutoring;; assistive technology needs;; translation andinterpretation services;; extended school year programs and services;; and out of district student tuition expenses this continues to be a critical issue for FY16and FY17.

During FY15 and FY16 the District experienced a decline in preschool tuition revenue due to lower than expected typical peer enrollment in the program.

Critical Issues:

The Director of Student Services oversees the provision of the mandated services required under the Individuals with Disabilities Education Act (IDEA),Section 504 of the Rehabilitation Act, the No Child Left Behind (NCLB), Title 1, Massachusetts Student Records, the McKinney-Vento Act, MassachusettsAttendance Laws, including home-educated students and translation of important district documents and oral interpretation for parents whose first language isnot English, and who require interpretation in order to participate in typical school activities, such as parent-teacher conferences and special education meetings.The Student Support Services department oversees registration of all new students in the District, ensuring compliance with district policy and state laws.

The Department also has responsibility for services provided under the following departments: Special Education, Guidance, METCO, Student Health Services,Community Education, ELL, and grant development. Additionally, the District Goal 2 - To ensure students develop the knowledge and skills that empowerhealthy, resilient, and culturally proficient global citizens who commit to act with integrity, respect, and compassion is addressed through this departmentdirector’s oversight.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.001.002.00

FY15

Actuals

1.000.000.001.002.00

FY16

Budget

1.000.000.002.003.00

FY17

TL Request

1.000.000.001.002.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

205,698

1,962

207,660

FY17

Baseline

215,303

1,962

217,265

FY17

TL Request

289,720

1,962

291,682

$ Chg

9,605

9,605

% CH

4.67%

4.63%

FY17 Supt.

Recomm

215,303

1,962

217,265

FY17 Sup’t.

Change

-74,417

-74,417

Plus FY17

Base Req.

Plus FY17

PI Req.

74,417

74,417

FY14

Actual

206,338

1,252

207,589

FY15

Actual

192,950

835

193,785

FY13

Actual

190,558

3,471

194,030

[3031]/ 7



Fiscal Year: 2017

The Student Support Services budget request focuses available resources on meeting the aforementioned critical needs, including:

1. Increase of 4.5 teaching assistants2. Expand elementary special education programs to include an intensive elementary program for students with complex medical profiles and global developmental delays including high level of staff support: special education teacher, classroom nurse, teaching assistants, .5 speech therapist, .4 PT, and increased contractual services.3. Expand High School special education programs to include a substantially separate therapeutic program for students requiring a higher level of support than the district is currently able to provide4. Increase in nursing and guidance supports and personnel5. Increase 1.0 Wilson Reading Instructor for the district6. Increase .5 BCBA at Middle School Level7. Increase 1.0 Financial Analyst for the Department of Student Support Services8. Increase in out of district and contractual service budget to respond to anticipated needs.9. Increase in operating funds for preschool staff salaries10. Continue reallocation of 1.0 TVI to: .4 TVI, .2 Wilson Instructor, .5 Program Specialist11. Increase OTs & PT work year from 180 days to 182 days;; an additional 2 days/year





Vertically articulate special education programming from preschool to post-graduate. (Goal 1 - Objective 1)

General and special education staff will partner to provide effective mainstream curriculum learning expectations, modifications and program development.(Goal 1, Objective 1)

Examine the recommendations from the Special Education Program Review and determine implications for instructional practice, professional development,and service delivery models. (Goal 1, Objective 2)

Department Goal 2:

Department Goal 3:

Department Goal 1:

Currently the financial management support provided to the Director of Student Support Services is limited to a secretarial/bookkeeper position and off set by support from the Director of Finances for the District. Given the volatility and complexity of thespecial education budget, a higher level of direct administrative support is needed. This additional support will allow for improvedsystems of financial management specific to the department’s needs including, medicaid reimbursement, circuit breakerreimbursement, Out-of-District & contractual services fiscal management, and oversight of the AIN Group Home tuitionreimbursement process.


AmountRecomm

Additional Funds Request - Financial Analyst: Student Support Services / Goal 3 Infrastructure


$0

OriginalRequest

$65,500

[3031]/ 8



Fiscal Year: 2017

603 CMR 46.00: Prevention of Physical Restraint and Requirements if Used, requires in-depth staff training in the use of physicalrestraint. Specifically, for the start of each school year, each principal must identify staff to serve as a school-wide resource to assistin ensuring proper administration of physical restraint. Such staff must participate in in-depth training in the use of physicalrestraint. Needham has adopted the Safety Care Behavioral Safety Training Program for the in-depth training. Similar to other in-depth training models, the Safety Care Behavioral Safety Training Program involves a 16 hour training course. Safety Caremembers must then participate in re-certification training annually, which involves a 6 hour course. Needham has supported 3 staffmembers in becoming certified as Safety Care Trainers. Two trainers are needed for each training, and in order to secureappropriate Safety Care Teams in each school, two initial trainings and two re-certification trainings per year have been needed.Due to the length of the trainings, afterschool, weekend, and summer sessions have been offered. Currently, the Safety CareTrainers and any Teaching Assistants participating in the training are compensated. Professional staff who participate do not receivecompensation, but can receive PDPs. Funding for Safety Care has come from Grant 274. With the amendment to CMR 603 46.00 (effective January 2016), the training requirements described are a significant increase from past years, which is putting a strain onthe grant. Additionally, with the increased responsibilities of the Safety Care Team members, it is most appropriate to alsocompensate professional staff for their participation in the required trainings. The total cost of Safety Care Training is $23,968.The FY17 request can be found under Human Resources: Professional Development.

AmountRecomm

Additional Funds Request - Physical Restraint In-Depth Training: Safety Care / Goal 2.2 Social & Emotional Competence

Request Description & Funding Recommendation OriginalRequest

Each Central Office Administrator has an Administrative Secretary. While the role and title was appropriate 20 years ago, thenature of the work has changed dramatically. No longer do the Central Office Administrators need secretaries;; the need is forExecutive Assistants to perform tasks that are much greater than clerical including report writing, data collection and analysis,managing ever complex scheduling, solving lower level problems and issues that do not require the administrator’s attention, etc.This request funds the conversion of the Student Services position.


AmountRecomm



$0

OriginalRequest

$8,917

[3031]/ 9


Director of Student Learning 3032

Fiscal Year: 2017

This budget provides for the expenses associated with the overall operation of the department.

Critical Issues:

There are no critical issues associated with the operations of the Office of Student Learning, although budget requests have been submitted under other costcenters to strengthen and to improve focused instruction in Math and Literacy.





The Program Development Department supports District Goal 1.0: Advance Student Learning.

The Office of Student Learning (formerly the Office of Program Development) articulates, coordinates, and implements curriculum and instructional programs,K-12. It provides for the development, support, and implementation of curriculum, ensures that the curriculum is aligned with mandated MA subject areaframeworks along with the new ELA and Math Common Core curriculum frameworks. It ensures that the curriculum and instructional practices in Needhamcomply with those articulated by the federal No Child Left Behind Act (NCLB) and Race to the Top (RTT) initiative. Additionally, the Office of StudentLearning is responsible for the regular evaluation and revision of all curriculum & instructional practices, K-12 and provides oversight for the Reading, Fine &Performing Arts, Technology/Media, Foreign Language, & Physical Education/Health programs.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.001.002.00

FY15

Actuals

1.000.000.001.002.00

FY16

Budget

1.000.000.001.002.00

FY17

TL Request

1.000.000.001.002.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

233,250

3,519

236,769

FY17

Baseline

248,299

3,519

251,818

FY17

TL Request

258,042

3,519

261,561

$ Chg

15,049

15,049

% CH

6.45%

6.36%

FY17 Supt.

Recomm

248,299

3,519

251,818

FY17 Sup’t.

Change

-9,743

-9,743

Plus FY17

Base Req.

Plus FY17

PI Req.

9,743

9,743

FY14

Actual

216,303

2,583

218,887

FY15

Actual

223,679

1,805

225,484

FY13

Actual

207,586

5,633

213,219

Each Central Office Administrator has an Administrative Secretary. While the role and title was appropriate 20 years ago, the nature of the work has changed dramatically. No longer do the Central Office Administrators need secretaries;; the need is forExecutive Assistants to perform tasks that are much greater than clerical including report writing, data collection and analysis,managing ever complex scheduling, solving lower level problems and issues that do not require the administrator’s attention, etc.This request funds the conversion of the Student Learning position.


AmountRecomm



$0

OriginalRequest

$9,743

[3032]/ 10


Director of Financial Operations 3040

Fiscal Year: 2017

Over the past decade, the District has added over 600 new students, an eighth school building, an expanded school day and over 165 employees (31%.) TheSchool Operating Budget has grown by over $25 million (69%) and grant and revolving expenditures have increased by approximately $4.3 million (65%.) Atthe account level, the number of line items has increased eight-fold to comply with school and function-level reporting requirements. Financial compliancerequirements are increasingly complex, in response to evolving state mandates and auditing accountability standards at the national level. Finally, transparentbudget and management practices have been, and will continue to be, the primary objective of this office. Financial Operations staff have provided excellentservices with stretched resources.

Additionally, new Uniform Grant Guidance for federally-funded programs took effect on July 1, 2015. Currently, the Grant Accountant’s responsibilities arecharged as indirect activities to state and federal grants. To remain in compliance, Needham must reconfigure the personnel charged to federal grants as director indirect activities.

Critical Issues:

The budget includes a request to expand one of the two Accounts Payable/Accounts Receivable clerks from 35 to 40 hours per week, to process the growingvolume of school-based transactions. In addition, a request is made to reconfigure the existing 1.0 FTE Businesss Specialist position to improve recruitmentand retention in this critical position. Finally, the budget includes a request to transfer grant accounting from grant indirect to the school operating budget andto reallocate general administrative overhead (provided by Payroll, Human Resources and Accounting) to the grants as indirect expense.



Annually engage in long-range resource planning that supports a sustainable school infrastructure and operations (District Goal 3, Objective 1)

The Financial Operations office provides financial management for the School Department, including the development and oversight of school financial policyand budgets, forecasting, reporting, procurement, accounting and accounts payable/receivable services. This department also oversees the following non-academic support functions: Pupil Transportation, Cafeteria Services, Production Center/Mail Room Services, and General Services/Supplies.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.005.206.20

FY15

Actuals

1.000.000.004.205.20

FY16

Budget

1.000.000.004.945.94

FY17

TL Request

1.000.000.004.945.94

FY17

TL Recom.

0.000.000.000.740.74

FY17 /FY16

Inc/DecFTE

Operating

Provide continuous quality improvement of financial information systems and training opportunities for administrative staff members (District Goal 3,Objective 2)

Objective 1:

Prepare annual operating budgets consistent with GFOA and ASBO best practices

Measure 1:

GFOA Distinguished Budget Presentation Award and ASBO Meritorious Budget Award Received for FY10, FY11 and FY12, FY13 Budgets. Submitapplication for FY17 by June 30, 2016.Measure 2:

Complete five-year financial forecast by December, 2015.

Objective 2:

Annually update five-year financial forecast for School Committee in Fall

Objective 1:

Department Goal 2:

Department Goal 1:

FY16TM

Budget

426,046

22,112

448,158

FY17

Baseline

449,103

22,112

471,215

FY17

TL Request

527,215

22,112

549,327

$ Chg

93,143

93,143

% CH

21.86%

20.78%

FY17 Supt.

Recomm

519,189

22,112

541,301

FY17 Sup’t.

Change

-8,026

-8,026

Plus FY17

Base Req.

63,978

63,978

Plus FY17

PI Req.

14,134

14,134

FY14

Actual

360,156

19,892

380,047

FY15

Actual

391,850

10,331

402,181

FY13

Actual

338,577

13,117

351,694

[3040]/ 11


Director of Financial Operations 3040

Fiscal Year: 2017


The FY17 budget recommendation for this department is $541,301, which represents a $93,143 (21%) change from FY16. The $541,301 request includes abaseline budget of $471,215, plus $70,086 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Complete financial policy and procedure update by June 30, 2016.

Measure 1:

% policy update manual completed by June 30, 2016.Measure 2:

% fee paid online# systems implemented by June 30, 2016.

Objective 2:

Implement new online billing and fee payment systems by June 20, 2016 that will allow for all school fees to be paid online, including community educationand student activity fees.

The workload of the Account Payable/Accounts Receivable clerks in the Accounting Office have increased over the last severalyears. New tasks have been added including reporting and reconciling for three online payment vendors, invoicing for preschool,and processing an ever increasing volume of transactions, particularly student-activity related transactions. This request is toincrease one position from 35 hours a week to 40 hours.

The Superintendent was unable to recommend funding for this request, due to budget constraints.

AmountRecomm

Additional Funds Request - Expand Accounting Department AP/AR Clerk / Goal 3 Infrastructure


$0

OriginalRequest

$8,026

This request is for additional funding to reconfigure the Business Specialist position to improve recruitment and retention andprovide expanded capacity for financial management.


AmountRecomm

Additional Funds Request - Reconfigure Business Specialist Position / Goal 3 Infrastructure


$14,134

OriginalRequest

$14,134

On July 1, 2015, new cost principals went into effect, for federally-funded programs. Some current practices and procedures mustchange to conform to the new regulations. One such change affects those expenses which are currently charged to state and federalgrants as ‘indirect cost.” Under the regulations, Needham will not be able to allocate the cost of grant writing and grant accountingservices to grants as indirect costs, because indirect costs are defined as those expenses which all apply to all programsproportionately. Since grant writing and grant accounting services are specifically applicable to grants, Needham must reallocatethese services to the operating budget and reallocate only central services (HR, AP/AR, Payroll) to Grant Indirect. This requestshifts a net of 0.79 FTE from Grant Indirect to the Operating Budget, including a net increase of 0.74 FTE to Cost Center 3040.Companion requests are found in Cost Center 3030 and 3050. The shift of overhead expense to operating will be offset by theallocation of new special education direct service staff from operating to the 94-142 Grant under Cost Center 3530.


AmountRecomm



$55,952

OriginalRequest

$55,952

[3040]/ 12


Director of External Funding 3050

Fiscal Year: 2017

Success in attracting grants increased steadily from FY98 to FY02, then leveled out. Two factors make it difficult to maintain grant revenues: shrinkingcompetitive funds at the State/Federal level, and a focus on low-performing communities as a result of the No Child Left Behind Act. In many grant categoriesfrom both government and private funders, high performing communities like Needham are not eligible to compete.

As federal grant resources have diminished, so have the funding sources available to produce the annual Performance Report and administer the Districtsurvey.

Additionally, new Uniform Grant Guidance for federally-funded programs took effect on July 1, 2015. Currently, the Director’s Grant Writing responsibilitiesare charged as indirect activities to state and federal grants. To remain in compliance, Needham must reconfigure the personnel charged to federal grants asdirect or indirect activities.

Critical Issues:

The baseline budget addresses the need to continue to produce the Performance Report because the plan is to administer the District Parent-Student-StaffSurvey every other year. We can allocate the survey resources to cover the expense for the FY17 Performance Report. The Federal Title IIA grant covered$3380 toward the previous Performance Report, but that grant allocation is now $0.

The budget includes a request to transfer grant writing from grant indirect to the school operating budget and to reallocate general administrative overhead(provided by Payroll, Human Resources and Accounting) to the grants as indirect expense.



To support District-wide initiatives with additional outside funding that develops capacity and moves initiatives forward. (District Goals 1,2,3.)

The Office of External Funding solicits external grant funding to support District programs and goals, and assists with long-range planning efforts. The officealso develops and coordinates communications plans as needed, including producing the annual Performance Report, administering the District Parent-Student-Staff Survey, and updating the District web site.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.10

0.000.000.090.19

FY15

Actuals

0.100.000.000.090.19

FY16

Budget

0.200.000.000.090.29

FY17

TL Request

0.200.000.000.090.29

FY17

TL Recom.

0.100.000.000.000.10

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

To strategically pursue grant opportunities that: align with district priorities;; support one-time needs or can be sustained beyond the grant period withoutstressing the operating budget;; are proposed/led by district leaders who have the capacity to manage the grant project.

Measure 1:

Total dollars generated annually.Measure 2:

Percentage of dollars that support district priorities as defined by goals/objectives.Measure 3:

Feedback from faculty, staff and community members about the effectiveness and impact of grant funding.

Objective 2:

To facilitate effective communication with the Needham Education Foundation and MetroWest Health Foundation to maximize the impact of funding.

Department Goal 2:

Department Goal 1:

FY16TM

Budget

18,271

9,050

27,321

FY17

Baseline

19,044

9,050

28,094

FY17

TL Request

30,759

9,050

39,809

$ Chg

12,488

12,488

% CH

68.35%

45.71%

FY17 Supt.

Recomm

30,759

9,050

39,809

FY17 Sup’t.

Change

Plus FY17

Base Req.

11,715

11,715

Plus FY17

PI Req.

FY14

Actual

19,422

1,665

21,087

FY15

Actual

17,707

2,799

20,506

FY13

Actual

12,630

284

12,914

[3050]/ 13


Director of External Funding 3050

Fiscal Year: 2017



appropriate targets for achievement, program, and administrative improvements. (District Goals 1,2,3.)

To develop communications strategies that offer community members easy access to accurate, timely, objective information about the schools and currentschool issues/challenges. (District Goals 1 and 3)

Objective 1:

To help school staff plan better. Specifically, to help staff (Central Admin, Principals, Department Directors, and teachers) develop effective strategies andskills in strategic planning including: using data from the district survey to identify problems/needs;; connecting those findings to district priorities;;developing program/project plans;; activities/timelines;; and methods of evaluation.Measure 1:

Number of long-range and short-range plans that prove effective and useful in focusing resources and staff time towards measurable results.Measure 2:

Focus groups and feedback from faculty, staff and community members about the usefulness of planning in reducing work loads, reducing stress, andincreasing job satisfaction and results for students.

Objective 1:

Produce and distribute to all Needham households and businesses an annual performance report that demonstrates to stakeholders our progress toward theNPS district goals.

Measure 1:

Parent-Student-Staff survey measures on progress toward district goals and satisfaction with communications including district website.Measure 2:

Focus groups and feedback from various stakeholders about their understanding of school issues, trust in school leaders to make good decisions, andwillingness of community to support school priorities.

Objective 2:

Develop communications plans and execute as needed for critical communications challenges so that the district and staff can proactively keep allstakeholders appropriately informed and therefore build mutual trust.Objective 3:

Review and revamp district website as appropriate.

Department Goal 3:

On July 1, 2015, new cost principals went into effect, for federally-funded programs. Some current practices and procedures mustchange to conform to the new regulations. One such change affects those expenses which are currently charged to state and federalgrants as ‘indirect cost.” Under the regulations, Needham will not be able to allocate the cost of grant writing and grant accountingservices to grants as indirect costs, because indirect costs are defined as those expenses which all apply to all programsproportionately. Since grant writing and grant accounting services are specifically applicable to grants, Needham must reallocatethese services to the operating budget and reallocate only central services (HR, AP/AR, Payroll) to Grant Indirect. This requestshifts a net of 0.79 FTE from Grant Indirect to the Operating Budget, including a shift of 0.1 FTE to Cost Center 3050. Companionrequests are found in Cost Center 3030 and 3040. The shift of overhead expense to operating will be offset by the allocation of newspecial education direct service staff from operating to the 94-142 Grant under Cost Center 3530.


AmountRecomm



$11,715

OriginalRequest

$11,715

[3050]/ 14


Professional Development 3110

Fiscal Year: 2017

The most critical issue facing this program is continuing to provide a high quality professional development program, which meets the needs of the staff and isconsistent with the systemwide goals.

In FY17, professional development will continue to focus on the new educator evaluation system. Specifically, teachers and administrators are required tolearn how to effectively link student achievement data to the educator’s evaluation, as required in the DESE regulations, implement the new performanceassessment system (commom assessments) and develop staff and student feedback protocols as required by regulation.

In FY17, DESE will no longer offer cost free training for Needham teachers and administrators in Sheltered English Immersion (SEI). The District will offerthe SEI course as part of the overall professional development program

Beginning August 2016, teachers and administrators are required to obtain 30 professional development points in ELL and Special Education in order to renewa professional license.

Currently the District pays stipends for a Professional Development Coordinator, a Mentor Coordinator, and a Professional Growth Coordinator. A request isbeing submitted to eliminate these stipends and hire a full-time Coordinator of Professional Growth and Development and Institutional Partnerships.

Critical Issues:

The District has implemented the new Needham Educator Evaluation System in FY16. Additionally, the budget contains sufficient resources with which toprovide a high quality professional development program.



Develop a professional development plan to address the new evaluation regulations, including the use of student performance data in evaluating teachers andadministrators. (Goal 3, Objective 4)

The Professional Development Program provides professional development courses and workshops for all teachers in the Needham Public Schools. Theprogram provides for curriculum development;; mentor training and support with stipends;; summer professional development;; substitutes for teachers toparticipate in professional development;; tuition reimbursement for teachers and secretaries by contract;; and systemwide memberships in professional organizations.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.001.000.000.001.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Provide two SEI courses to teachers and administrators in FY17.Objective 1:

Train an additional 40-50 teachers in SEI.Objective 2:

Offer an abbreviated SEI course for teaching assistants.Objective 3:

Provide workshops in ELL and Special Education to meet DESE guidelines for teacher and administrator licensure.

Department Goal 2:

Department Goal 3:

Department Goal 1:

FY16TM

Budget

186,896

78,880

265,776

FY17

Baseline

189,447

78,880

268,327

FY17

TL Request

286,067

80,380

366,447

$ Chg

27,551

27,551

% CH

14.74%

10.37%

FY17 Supt.

Recomm

214,447

78,880

293,327

FY17 Sup’t.

Change

-71,620

-1,500

-73,120

Plus FY17

Base Req.

50,000

50,000

Plus FY17

PI Req.

46,620

1,500

48,120

FY14

Actual

234,894

101,403

336,297

FY15

Actual

205,517

89,199

294,715

FY13

Actual

126,341

80,902

207,242

[3110]/ 15


Professional Development 3110

Fiscal Year: 2017



Provide workshops in ELL and Special Education to teacher and administrators

Additional funds are sought to create a combined and new position for the Professional Growth and Development and InstitutionalPartnership, funded in part by existing stipends for the Mentor Coordinator, Staff Development Coordinator and ProfessionalGrowth Coordinator ($12,480.) Presently, professional development is coordinated by a teacher with full time teaching duties andpaid as a stipend.

The Office of Professional Growth and Development and Institutional Partnerships would oversee Needham’s mentoring programfor new teachers and administrators, the professional development training program (including graduate courses and workshops), theProfessional Growth Council responsible for salary lane changes based on graduate coursework, and a new function of institutionalpartnerships. This new function will take responsibility for developing and cultivating partnerships with colleges and universities toexpand the teacher training program such as the Lesley program at Hillside;; continue to develop and expand the relationship withOlin and other colleges in the area;; continue and develop new partnerships with business and industry in our community such asPTC, and Trip Advisor and many other businesses in the Needham community and surrounding towns;; and engage in other activitiesto create partnerships for new student opportunities. Finally, the Coordinator of Professional Growth and Development andInstitutional Partnerships would serve the role as coordinator of planned giving to supplement the operating budget and other needsin the District.


AmountRecomm

Additional Funds Request - Coordinator of Professional Growth and Development and Institutional Partnerships / Goal 3.4 Professional Development & Supervision


$0

OriginalRequest

$48,120

Increase in the professional development account to meet the needs of the district including training in SEI, special education, RTI,Common Core, common assessment, safety care, ALICE, etc. This is an unfunded mandate.

The Superintendent recommends reduced funding for this request, due to budget constraints and the reallocation of funds fromelsewhere in the professional development budget, as available to meet this need.

AmountRecomm

Additional Funds Request - Funding for Mandated Training / Goal 3.4 Professional Development & Supervision


$25,000

OriginalRequest

$50,000

[3110]/ 16


EAP 3120

Fiscal Year: 2017

The expense of this program is the $8,000 contractual fee for the EAP program.

Critical Issues:

As demands rise for educators due to federal and state mandates, the EAP program will play an even more critical role in addressing the emotional and mentalhealth needs of our employees.





The activities of the Employee Assistant Program support District Goal 3:3. School Staff create a safe and healthy work place that is culturally proficient,promotes a positive work ethic and reflects the District’s core values.

The Employee Assistance Program (EAP) provides confidential counseling, consultation, and education to all staff of the Needham Public Schools. The EAPoffers training and consultation to supervisors on management, leadership, and personnel issues.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

8,000

8,000

FY17

Baseline

8,000

8,000

FY17

TL Request

8,000

8,000

$ Chg % CH

FY17 Supt.

Recomm

8,000

8,000

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

8,000

8,000

FY15

Actual

8,000

8,000

FY13

Actual

8,000

8,000

AmountRecomm



$0

OriginalRequest

$0

[3120]/ 17


Staff 504 Accommodations 3121

Fiscal Year: 2017

The expense-only budget for this program provides for as-needed staff accomodations.

Critical Issues:





The activities of the Staff 504 Accommodations department support District Goal 3.4: School staff create a safe and healthy work place that is culturallyproficient, promotes a positive work ethic and reflects the District’s core values.

The Needham Public Schools are required by law to make reasonable accommodations for any staff member who has a physical or mental impairment whichsubstantially limits one or more major life activities.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

1,000

1,000

FY17

Baseline

1,000

1,000

FY17

TL Request

1,000

1,000

$ Chg % CH

FY17 Supt.

Recomm

1,000

1,000

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

833

833

FY15

Actual

599

599

FY13

Actual

AmountRecomm



$0

OriginalRequest

$0

[3121]/ 18


Lane Changes/ Sick Buy Back 3122

Fiscal Year: 2017

- The cost of lane changes in FY17 are $308,602, an increase of $62,115 or 25.2% over the current year. This amount reflects anticipated lane changes for 118employees.- The cost of employee sick buy back in FY17 is $77,124, an increase of $6,576 over FY16, associated with the planned retirement of 11 teachers and oneadministrator.

Critical Issues:

N/A





The activities of this department support District Goal 3.0: Ensure infrastructure supports District values and learning goals.

This cost center contains funding for educational lane changes within the contractual salary agreements for teachers and administrators,funding for sick buyback payments. The Sick Buy Back Program allows retiring employees to receive a monetary benefit for accumulated sick leave upon retirement. Prior yearincidental expenditures of $3,634 reflect the fact that lane changes and sick buy back expenses, although budgeted here, are actually expensed to the homebudget incidental account of each employee for reporting purposes.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

317,036

317,036

FY17

Baseline

385,727

385,727

FY17

TL Request

385,727

385,727

$ Chg

68,691

68,691

% CH

21.67%

21.67%

FY17 Supt.

Recomm

385,727

385,727

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

3,634

3,634

FY15

Actual

FY13

Actual

AmountRecomm



$0

OriginalRequest

$0

[3122]/ 19

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSub Callers 3130

Fiscal Year: 2017

This cost center is no longer in use.

Critical Issues:

N/A




The FY17 budget recommendation for this department is $0, which represents a $0 (0%) change from FY16. The $0 request includes a baseline budget of $0,plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

N/A

This Cost Center identifies and recruits substitutes to fill teaching vacancies in the system. In prior years, this department employed two staff members torecruit and place substitutes within the system. In FY10, the district replaced the sub callers with an automated placement system, AESOP, for greateroperational efficiency. The operational expenses of AESOP are funded by the Director of Personnel.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

FY17

Baseline

FY17

TL Request $ Chg % CH

FY17 Supt.

Recomm

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

FY15

Actual

FY13

Actual

AmountRecomm



$0

OriginalRequest

$0

[3130]/ 20

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSubstitutes 3131

Fiscal Year: 2017

In the last several years, the District averaged 2,500 absences per year, and hired substitute teachers to fill those vacancies. The District has implemented acomprehensive program to recruit, train, and supervise these important staff members who provide a significant service to the students of the Needham PublicSchools. An ongoing challenge is to maintain competitive wages for substitutes that allow the District to adequately recruit to fill staff absences.

As the economy improves, the availability of substitutes decreases. Unfilled substitute assignments are on the rise and school principals are forced more andmore to use teaching assistants to cover classrooms as well as asking permanent teachers to give up their contractual preparation time to cover classrooms.Increasing the number of permanent substitutes in the District would address this issue.

Critical Issues:

The district is experiencing difficulty filling vacancies created by teacher absences. As the economy improves, fewer individuals are interested in substituteteacher assignments. Over the past year, substitute fill rates have dropped considerably from 92% fill in September 2014 to 77% in October 2015. Comparingthis fill rate over the past 12 months, fill rates have dropped from 86% (September 2014-January 2015) to 79.5%(March 2015-October 2015). It is anticipatedthat fill rates will drop further as the economy improves. Increasing the daily sub rate by $24.35 per day will create a competitive market resulting in higherfill rates.





The activities of this cost center support District Goal 3.0: Ensuring infrastructure supports District values and learning goals.

Needham hires substitutes for regular classroom teachers who are absent due to illness, professional development, or personal days;; to supervise the Middle andHigh School cafeterias at lunch time;; and provide permanent ‘as needed’ coverage at the Middle and High Schools. Funding for long-term substitutes, coveringfamily and extended medical leaves, also comes from this cost center, although the salary expense of these personnel is charged to the home department of theemployee on leave. Professional development substitutes are budgeted under the Professional Development cost center (3110) and Nursing substitutes arebudgeted under the Nursing cost center (3520.)

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

2.000.000.472.47

FY15

Actuals

0.002.000.000.472.47

FY16

Budget

0.002.000.000.472.47

FY17

TL Request

0.002.000.000.472.47

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

415,491

415,491

FY17

Baseline

421,127

421,127

FY17

TL Request

523,302

523,302

$ Chg

22,145

22,145

% CH

5.33%

5.33%

FY17 Supt.

Recomm

437,636

437,636

FY17 Sup’t.

Change

-85,666

-85,666

Plus FY17

Base Req.

102,175

102,175

Plus FY17

PI Req.

FY14

Actual

243,293

243,293

FY15

Actual

305,956

305,956

FY13

Actual

263,263

263,263

[3131]/ 21

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSubstitutes 3131

Fiscal Year: 2017

The improved economy has reduced the number of substitutes available to work in the District. Each day, most of our schools donot have the required number of substitutes to fill absences. This request would increase the sub rate from $90.65/day to $115.00 tonot only remain competitive, but provide an incentive for subs to work in Needham. On average 2,500 vacancies are filled withsubstitutes per year.

The Superintendent recommends partial funding for this request due to budget constraints-increasing the sub rate from $90.65 to$96.75/day

AmountRecomm

Additional Funds Request - Increase Daily Substitute Rate / Goal 3 Infrastructure


$15,955

OriginalRequest

$63,821

Middle School cafeteria coverage is not budgeted within the regular school operating budget. Currently, it is paid from the food service account, which places financial pressure on the food service program. In addition, federal regulations allow only those expenses related to the production, sale and service of food to be paid from by the food services program. Although wiping tablesis a required component of the duty, it is difficult to ensure that the table wiping is being completed in a consistent way. Thisrequest is to establish an operating budget allocation for cafeteria duty monitors. The High Rock request is for an Office Aideworking 2.5 hours/day (@ $9,000), or the equivalent of 5 lunches x 1 monitor/lunch x 180 days x $10/lunch. The Pollard request isfor $28,800 = 4 lunches x 4 monitors/lunch x 180 days x $10/lunch.


AmountRecomm

Additional Funds Request - Shift Middle School Cafeteria Substitutes to Operating Budget / Goal 3 Infrastructure


$0

OriginalRequest

$37,800

This upgrade is requested because of the added responsibility that the Office Aide, in the High School Principal’s office continues toassume. The Main Office at the High School currently has a Principal’s Secretary, a Bookkeeper and an Office Aide. Due to thegrowing enrollment and the volume of clubs and activities that the high school is experiencing, additional support for the existingstaff is needed. Our current aide regularly remains in the office well beyond the established work day.

One of the responsibilities of this position is to provide cafeteria substitute coverage in the High School cafeteria. The total of thisrequest is $3,079, of which $2,533 is funded from the operating budget ($1,979) in Cost Center 3400 and $554 from Cost Center3131) and $545 is funded from the Parking Revolving Fund. A companion request is found in Cost Center 3400.


AmountRecomm

Additional Funds Request - Upgrade High School Aide to 10-Month Secretary / Goal 3.1 Long-Range Planning


$554

OriginalRequest

$554

[3131]/ 22


General Supplies, Services & Equipment 3133

Fiscal Year: 2017

There are no critical issues for this program in FY17.

Critical Issues:

N/A





The activities of this department support District Goal 3.0: Ensure infrastructure supports District values and learning goals.

The General Services Department provides funding for District-wide services and supplies, including paper, printing, contractual mileage reimbursements,advertising, collaborative dues and photocopier maintenance.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

218,460

218,460

FY17

Baseline

218,460

218,460

FY17

TL Request

218,460

218,460

$ Chg % CH

FY17 Supt.

Recomm

218,460

218,460

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

715,91821,409

737,326

FY15

Actual

209,70511,102

220,807

FY13

Actual

608,93125,354

634,285

AmountRecomm



$0

OriginalRequest

$0

[3133]/ 23


Production Center/ Mail Room 3141

Fiscal Year: 2017

Replacement of District postage machine, purchased in 2007. This machine will be 10 years old in FY17 and is in need of replacement. Initially submitted asa capital improvement program request is FY14, the Town Manager recommended that funding for this request come from the school operating budgetbecause the”test of capital” was not met.

Critical Issues:

N/A




The FY17 budget recommendation for this department is $120,186, which represents a $692 (1%) change from FY16. The $120,186 request includes abaseline budget of $120,186, plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

The resources provided by this cost center support District Goal 3.0: Ensure infrastructure supports District values and learning goals.

The Production Center provides photocopy services to all school and Town departments, as well as daily inter-school/interdepartmental mail delivery servicesand operation of the postage/bulk mail meter.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.001.001.00

FY15

Actuals

0.000.000.001.001.00

FY16

Budget

0.000.000.001.001.00

FY17

TL Request

0.000.000.001.001.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

52,248

67,246

119,494

FY17

Baseline

52,940

67,246

120,186

FY17

TL Request

52,940

67,24616,770

136,956

$ Chg

692

692

% CH

1.32%

0.58%

FY17 Supt.

Recomm

52,940

67,246

120,186

FY17 Sup’t.

Change

-16,770

-16,770

Plus FY17

Base Req.

16,770

16,770

Plus FY17

PI Req.

FY14

Actual

49,080

60,929

110,009

FY15

Actual

50,569

63,316

113,884

FY13

Actual

47,939

74,570

122,509

This request is to purchase a replacement postage meter for the Production Center. The Pitney Bowes postage meter (purchased in2007) will complete ten years of service in FY17, when it is scheduled for replacement. The postage machine is critical to theoperation of the District Production Center/Mail Room. This request was submitted for capital improvement program funding inFY14, but does not meet the test of capital and was recommended for funding from the school operating budget by the TownManager.

The Superintendent recommends that this request be funded from year-end surplus, as available, or deferred to FY18.

AmountRecomm

Additional Funds Request - Production Center Replacement Postage Machine / Goal 3 Infrastructure


$0

OriginalRequest

$16,770

[3141]/ 24


Administrative Technology 3150

Fiscal Year: 2017

This year, the Needham Public Schools Technology Department (ETC) was reorganized into two separate divisions: the Information Technology Services(ITS) and Media and Digital Learning. The Administrative Technology cost center (3150) falls under the new ITS department. The Educational Technology(3530) and Library Media Services cost center (3631) fall under the new Media and Digital Learning Department.

As part of the process of restructuring of the Technology Department, the District identified several critical issues for the Administrative Technology program:

-The need for a robust, user friendly, and web based content management system.-The need for a centralized Help Desk Ticketing / Inventory / Software Distribution System.-The need to host the Districts student information system, PowerSchool, externally in a secure enterprise class data center rather than in the district.-Meeting contract maintenance costs for new and existing information systems and software.-Annual licensing costs for the increased number of wireless access points installed in 2011.

Critical Issues:

This budget cycle includes funds to:-Continue funding for the staff reorganization in FY16, some aspects of which were finalized after the operating budget was developed.-Support the increased cost of hosting PowerSchool externally.-Fund the annual licensing cost of the additional access points beyond the ones already installed.-Fund the purchase of a Content Management System for the District’s website.-Cover additional licensing expense for a software management system to include the increased number of iPads in the district-Fund the purchase of a software management system for OSX to enable remote updating of software.-Fund the purchase of a Help Desk Ticketing / Inventory System.-Additional licenses for virus protection software for increased number of computers across the district.



Expand administrator and support staff’s capacity and use of administrative information systems to support their work

The Administrative Technology (AT) program is a part of the newly restructured Information Technology Services (ITS) department. The AT program provideshardware support and training for the District’s information systems. The District uses over twenty-five information systems for various management purposes.The AT program supports the integration of data among systems, but relies on the primary users of each system to be the power users of that system. TheAdministrative Technology staff implements the Student Information System with administrators, teachers and support staff to provide accurate demographics,attendance and student grades. The Administrative Technology staff also files required reports with the Department of Elementary & Secondary Education(DESE) and provides local data as requested.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.004.504.50

FY15

Actuals

0.000.000.004.504.50

FY16

Budget

0.000.000.006.006.00

FY17

TL Request

0.000.000.006.006.00

FY17

TL Recom.

0.000.000.001.501.50

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Provide additional training opportunities for administrators and support staff to use productivity tools such as Microsoft Office and Google Apps forEducation

Measure 1:

Objective 2:

Provide training for K-8 administrators in the use of data analysis tool(s) to assess student progress.

Department Goal 1:

FY16TM

Budget

403,773

256,0784,750

664,601

FY17

Baseline

421,010

266,0784,750

691,838

FY17

TL Request

551,268

345,0284,750

901,046

$ Chg

147,495

66,950

214,445

% CH

36.53%

26.14%

32.27%

FY17 Supt.

Recomm

551,268

323,0284,750

879,046

FY17 Sup’t.

Change

-22,000

-22,000

Plus FY17

Base Req.

130,258

78,950

209,208

Plus FY17

PI Req.

FY14

Actual

270,064

188,893

458,957

FY15

Actual

353,090

229,339

582,429

FY13

Actual

259,077

217,04625,000

501,122

[3150]/ 25



Fiscal Year: 2017



Use online technology systems to improve the way that the district is able to receive payments for the fees charged for a variety of services (e.g. transportation,community education, athletic, etc.)

Develop and implement processes to improve data integrity of information systems.

K-12 administrators will be using a variety of productivity tools with increased efficiency and independence.Measure 2:

K-8 administrators and teachers will be introduced to a new data management tool to examine student growth and achievement data.

Objective 1:

Analyze and review a variety of options for online payment systems.Measure 1:

A variety of online payment systems will be reviewed and appropriate systems selected for implementation.

Objective 1:

Investigate ways in which data can be collected with greater integrity

Measure 1:

Less time needed to review and correct accuracy of data.Measure 2:

Improved processes and correct data will result in the production of more accurate and reliable reports.

Objective 2:

Create a system in which the accuracy of existing data can be reviewed and corrected.

Department Goal 2:

Department Goal 3:

Enhancing communication is a District-Wide priority and includes a plan for the development of an updated website that is beingspearheaded through a collaboration between the Director of Planning & Communication and the Administrator of InformationTechnology. This supplemental request is a placeholder for this initiative. In the past year, we made limited progress in updating thewebsite based on an audit of content and usage. In FY16, we will continue to assess feedback from our stakeholders, and develop ahierarchy of content leading us to a new site map that best reflects our current and future needs. The plan for FY17 will help usmove away from our outdated RWD system and use a content management system that is structurally flexible and makes buildingand maintaining our website faster and easier. The ongoing cost of this item is offset by the reallocation of RWD maintenance funds,which are already budgeted at $7,000. The current system is old, unstable and in need of an upgrade.

The Superintendent recommends reduced funding for this request of $25,000.

AmountRecomm

Additional Funds Request - Website Content Management System / Goal 3.2 Modern Information Systems & Training


$25,000

OriginalRequest

$30,000

This request provides funds to increase our current contract with PowerSchool to provide Software as a Service hosting (Saas). Thehosting service would provide an enterprise infrastructure for our PowerSchool system located offsite with web based access. Hosting is preferred as a service delivery method because it provides enterprise class back up and redundancy and reduces personneltime for maintaining the servers.


AmountRecomm

Additional Funds Request - PowerSchool Hosting / Goal 3.2 Modern Information Systems & Training


$0

OriginalRequest

$12,000

Increased licensing cost associated with the additional wireless access points that have been added to the network. This represents80 new access points at $50/each.


AmountRecomm

Additional Funds Request - Licensing For Additional Wireless Access Points / Goal 3.2 Modern Information Systems & Training


$4,000

OriginalRequest

$4,000

[3150]/ 26



Fiscal Year: 2017

Additional iPad management system licenses to accommodate the implementation of additional iPads at the Middle School andsome elementary grades in FY17. The license expense is based on 278 additional licenses at $7/person, needed in FY16. This is amulti-year request-as new iPads are purchased by the District, additional management licenses will be required.


AmountRecomm

Additional Funds Request - Network Application Management Licenses / Goal 3.2 Modern Information Systems & Training


$1,950

OriginalRequest

$1,950

Enables the remote management/updating and software distribution for laptop computers. The current system works only withdesktop computers.

The total cost needed for this system is $30,000 per year. This request of $15,000 reflects a two year phased rollout of the systemand will be followed by an additional $15,000 request in FY18.


AmountRecomm

Additional Funds Request - Software Management System (OS X) for Laptops / Goal 3.2 Modern Information Systems & Training


$15,000

OriginalRequest

$15,000

This request is for licenses for virus protection software for additional computers across the district. In the past this has been fundedin the Department capital request. In FY16 it was moved out of the capital but not funded in the operating.

The Superintendent recommends that existing funding be reallocated to this purpose.

AmountRecomm

Additional Funds Request - Anti-Virus Software Licenses / Goal 3.2 Modern Information Systems & Training


$0

OriginalRequest

$5,000

As part of the restructure of the Technology Department in September of 2015 we piloted a new online ticketing system for staff tomake technology help requests. This requests reflects the annual cost for this system.


AmountRecomm

Additional Funds Request - ITS Help Desk Ticketing System / Goal 3.2 Modern Information Systems & Training


$11,000

OriginalRequest

$11,000

This request is for ongoing funding to implement the reorganization of the Technology Department in FY16. This requesteliminated the Director of Technology & Innovation position and created two positions: an Administrator of InformationTechnology Services and a Director of Digital Learning. In addition, the existing Technology Operations Manager position wasconverted to an Assistant Administrator of Information Technology Services. Finally, a part-time computer technician waseliminated and the Network and Systems Engineer Assistant was expanded from part-time to full-time. The net cost of the reorganization is $4,272 (0 FTE) and is spread among Cost Centers 3150, 3630 and 3631. The increase under Cost Center 3150 isfor 1.5 FTE, or $130,258, and is offset by a 1.5 FTE ($112,641) reduction under Cost Center 3630 and a $13,345 (0 FTE) reductionunder Cost Center 3631.


AmountRecomm

Additional Funds Request - Continue Funding for Technology Department Reorganization / Goal 3.2 Modern Information Systems & Training


$130,258

OriginalRequest$130,258

[3150]/ 27

FY17 Superintendent’s Budget RequestNeedham Public SchoolsTransportation 3160

Fiscal Year: 2017

The most critical issue for the Transportation program is the rapidly escalating cost of providing transportation services.

Historically, the special education program has seen dramatic increases in cost. For FY17, we assume a 3% contractual rate increase for all vendors totaling$52,753. Changes in student placements since last year increase net expenses by $44,336. As such, total special education transportation costs increase by$97,089 over FY16.

The in-district van program continues to expand, to meet student needs. Since the program was created in FY12, the number of vans has doubled, associated with the rapid growth of the special education summer school, vocational work placement program for students aged 18-22, and special education preschoolprogram. Other trends include: required transportation of out-of-district students to afterschool and extracurricular activities, and the required transportationof preschool students to other child care programs.

The cost of yellow bus transportation (shared with the revolving fund) also has increased substantially over the past several years. The most recent bid fortransportation services increased the per diem rate for buses by 27% over the three year period FY12-FY14 and by 31.2% over the five-year period FY12-FY16. FY17 will be the first year of a new five-year contract. A modest increase is budgeted for the first year of that new contract. In addition, the mix ofeligible/fee based riders has changed since last year, resulting in an increase in the portion of FY17 transportation costs funded by the operating budget. TheFY16 budget is based on 16.15% eligible/ 83.85% fee-based riders. The FY17 budget reflects actual ridership during the current year at 17.53% eligible/82.47% fee-based.

On a positive note, the charter van program - serving athletics, student field trips and community-uses has become increasingly profitable. In FY15, theprogram generated $90,964 in revenues, which were offset by $44,032 in cost, for a net profit of $46,932. All of these profits are used to offset fee-basedoperations and have been factored into the FY17 budget proposal.

Critical Issues:

This budget request addresses the contractual rate increase for yellow bus transportation, as well as the change in ridership for FY17.

Contractual increases are provided in the special education out-of-district program, reflecting both contractual rate increases for FY17, as well as projectedridership needs.



Provide efficient and cost-effective transportation services to Needham students. (Goal 3, Objective 2)

The Transportation Department oversees the transportation of children to and from school, and to school-related events. State law requires that the SchoolDepartment provide free transportation to school for children K-6 living more than 2.0 miles from school. Children living less than 2.0 miles from school, orwho attend Grades 7-12, may purchase transportation for a fee of $395/rider. The School Department also provides transportation to children with special needs. (Transportation for METCO youngsters is funded by the METCO Program.)

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.009.119.11

FY15

Actuals

0.000.000.009.109.10

FY16

Budget

0.000.000.009.109.10

FY17

TL Request

0.000.000.009.109.10

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Achieve incremental cost savings by continuing to participate in the SPED out-of-district transportation network and the provision of cost-effective in-districtservices.

Department Goal 1:

FY16TM

Budget

274,899

1,907,115

2,182,014

FY17

Baseline

286,378

1,907,115

2,193,493

FY17

TL Request

286,378

2,025,734

2,312,112

$ Chg

11,479

118,619

130,098

% CH

4.18%

6.22%

5.96%

FY17 Supt.

Recomm

286,378

2,025,734

2,312,112

FY17 Sup’t.

Change

Plus FY17

Base Req.

118,619

118,619

Plus FY17

PI Req.

FY14

Actual

180,221

1,506,70465,992

1,752,917

FY15

Actual

251,536

1,558,347

1,809,883

FY13

Actual

172,691

1,168,87043,340

1,384,901

[3160]/ 28

FY17 Superintendent’s Budget RequestNeedham Public SchoolsTransportation 3160

Fiscal Year: 2017


The FY17 budget recommendation for this department is $2,312,112, which represents a $130,098 (6%) change from FY16. The $2,312,112 request includesa baseline budget of $2,193,493, plus $118,619 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Ensure ongoing sustainability of the in-town van program by budgeting capital replacement expense for the school vans.

Bid yellow bus transportation services in FY16, to achieve a new and cost-effective multi-year provider contract for FY17-FY21.Objective 3:

Continue to expand the charter program to achieve additional cost savings for the fee-based transportation program.

Objective 1:

Include van and bus replacement in the FY17-22 School CIP request, and a van replacement budget line item in the FY18 operating budget.

Department Goal 2:

Historically, the special education program has seen dramatic increases in cost. For FY17, we assume a 3% contractual rate increasefor all vendors totaling $52,753. Changes in student placements increase net expenses by $44,336. As such, total special educationtransportation costs increase by $97,089 over FY16.

AmountRecomm

Additional Funds Request - Increase Special Education Transportation Allocation / Goal 3 Infrastructure


$97,089

OriginalRequest

$97,089

The cost of yellow bus transportation (shared with the revolving fund) also has increased substantially over the past several years.The most recent bid for transportation services increased the per diem rate for buses by 27% over the three year period FY12-FY14 and by 31.2% over the five-year period FY12-FY16. Since FY17 is the first year of a new contract,this request provides for amoderate rate increase. In addition, the mix of eligible/fee based riders has changed slightly since last year, resulting in an increasein the portion of FY17 transportation costs funded by the operating budget. The FY16 budget is based on 16.15% eligible/ 83.85%fee-based riders. The FY17 budget reflects actual ridership during the current year at 17.53% eligible/ 82.47% fee-based.


AmountRecomm

Additional Funds Request - Increase Regular Education Transportation Contract Funding / Goal 3 Infrastructure


$21,530

OriginalRequest

$21,530

[3160]/ 29

FY17 Superintendent’s Budget Request Needham Public Schools

Broadmeadow Elementary 3210

Fiscal Year: 2017

-Broadmeadow is one of two Needham Public Schools with an 11-month Lead Secretary, which makes it difficult to complete the work necessary for theclosing and start up of school each year.-Broadmeadow is forming a Student Council and seeks a stipend for the teacher leader.-The Broadmeadow Grade Level Leaders is the school leadership team that provides important advice and communication between administration andteachers. Not all roles/disciplines are represented on this team as currently funded.-Seed City, the hands-on garden, has been overseen by a parent volunteer. To ensure better integration with science and other disciplines we seek a teacherleader to support the use of the garden, K-5.-Each year Broadmeadow enrolls 10-15 new first Graders which would bring our class sizes to 23 in FY17.

Critical Issues:

This budget addresses the aforementioned critical issues by requesting an increase in the number of work days for the Lead Secretary from 237 days to 261days, and providing stipends for the Advisor of the Student Council, two additional representatives to the Grade Level Leader Team, and a GardenCoordinator. In addition, an additional teacher is requested to maintain small class sizes in Grade 1 to support the importance of early intervention for ouryoungest students.



The goal of an increase in the Lead Secretary’s work year is to provide adequate time to complete the administrative tasks required for ending one school yearand beginning the next school year.

In FY16 Broadmeadow Elementary has an enrollment of 558 students. This enrollment includes approximately 40+ special education students served in the regular education classrooms, 18+ METCO students and up to eight students served by the Connections Program, a 502.4 substantially separate Special Education program serving students with emotional and behavioral disabilities (therapeutic program). Class sizes range from 20-24 students per class, with thelargest class sizes anticipated in the rising first and fifth Grades.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.80

25.000.003.5130.31

FY15

Actuals

1.8024.000.003.5129.31

FY16

Budget

2.0025.000.003.5130.51

FY17

TL Request

1.8024.000.003.5129.31

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

The goal of teacher stipends in the areas of Student Council leader, Grade Level Leaders, and Garden Coordinator is to compensate teachers for work beyondthe school day that has a direct or indirect impact on the students’ school experience.

Objective 1:

Given the dynamic nature of student enrollment and staffing changes over the summer, the Lead Secretary needs to be available to parents, teachers, andadministrators to complete time sensitive administrative tasks.Measure 1:

More timely responses to queries, etc. from all constituencies. Measure 2:

Greater customer satisfaction from all constituencies interacting with the Broadmeadow office.

Objective 1:

Organize, plan and manage the Student Council comprised of 16 students from Grades four and five.Objective 2:

Participate in Grade Level Leaders discussions and decision making through two way communication between teachers and administrators

Department Goal 2:

Department Goal 1:

FY16TM

Budget

2,486,991

31,251

2,518,242

FY17

Baseline

2,567,467

31,251

2,598,718

FY17

TL Request

2,576,581

31,251

2,607,832

$ Chg

81,354

81,354

% CH

3.27%

3.23%

FY17 Supt.

Recomm

2,568,345

31,251

2,599,596

FY17 Sup’t.

Change

-8,236

-8,236

Plus FY17

Base Req.

Plus FY17

PI Req.

9,114

9,114

FY14

Actual

2,395,853

21,142

2,416,996

FY15

Actual

2,388,672

14,324

2,402,997

FY13

Actual

2,189,555

29,605

2,219,160

[3210]/ 30



Fiscal Year: 2017


The FY17 budget recommendation for this department is $2,599,596, which represents a $81,354 (3%) change from FY16. The $2,599,596 request includes abaseline budget of $2,598,718, plus $878 in recommended additional funding requests. The recommended additional funding requests are detailed below:

The goal of an additional teacher in Grade one is to create small class sizes which will allow for greater early intervention for our youngest, most fragilestudents.

Measure 1:

The Student Council provides opportunities for student leadership and avenues for students to contribute to the Broadmeadow community.Measure 2:

Student-support teachers and special-area teachers have a voice through their Grade Level Leaders representatives and thereby contribute to the decisionmaking and climate and culture of the school.Measure 3:

More teachers and students make use of the garden through effective integration with science, social studies, and other curricula areas.

Objective 3:

Oversee the use of the garden and help teachers find ways to integrate this resource into their curriculum.

Objective 1:

Hire and support a classroom teacher to keep class sizes close to 20.Measure 1:

An addition Grade one section is added.Measure 2:

Students reach benchmarks because small class size/smaller student:teacher ratio enables better differentiated instruction

Department Goal 3:

Broadmeadow is the only school which does not have a 12-month secretary. It is difficult to complete all the administrative tasksnecessary to end one school year and begin the next year without the extra time in the summer. If the current secretary were to leavethe position, we would hire someone in this role as a 12 month secretary.

The Superintendent did not recommend funding for this position.

AmountRecomm

Additional Funds Request - Expanded Lead Secretary (11 to 12 Months) / Goal 3 Infrastructure


$0

OriginalRequest

$5,904

Broadmeadow is instituting a Student Council to align with the other elementary schools in the District. This request is for a Unit Aco-curricular stipend for the Student Council Advisor.


AmountRecomm

Additional Funds Request - Broadmeadow Student Council Advisor Stipend / Goal 2.3 Service Activities


$878

OriginalRequest

$878

[3210]/ 31



Fiscal Year: 2017

The Grade Level Leaders function as the building’s instructional leadership team and meet regularly to advise the principal and toprovide a conduit for communication to and from building administrators. All school-wide efforts and issues are filtered through this group and the principal relies on their ideas and feedback in her decision making. By including specialist representatives, we areable to realize a more complete assessment of school wide issues and cast a wider lens on the implications of decisions for allstudents and from multiple perspectives. Besides the monthly meetings these leaders organize and support collaborative efforts withtheir teacher constituency, interface with the PTC, provide leadership at faculty meetings as well as community building activitiesfor both students and adults. The special area teachers have contact with most or all students in the building, and the student supportteachers work with some of our most fragile students. Broadmeadow could not run effectively without this leadership group nor beas effective without these additional voices at the table.

The impact of this group extends across the school day and school year and reaches into every aspect of school life and everystudent. Everything from school rules, discipline procedures, core values, all school meetings, testing schedules, drop off and pickup procedures (the list is endless) along with curriculum planning and school climate issues for both students and staff areconsidered by this group to ensure the visioning and planning is thoughtful and child-centered from a variety of disciplines andperspectives. Providing a stipend for these two teachers would put them on par with their grade level colleagues. This request is fortwo half-time stipends.


AmountRecomm

Additional Funds Request - Broadmeadow Student Support and Special Area Grade Level Leader Stipends / Goal 2.1 Meaningful Relationships


$0

OriginalRequest

$1,163

The coordination and oversight of the garden should be in the hands of a teacher leader in order to sustain the educational focus of this wonderful resource. The Advisor would not only oversee the garden and its needs, but s/he would consult with other staffmembers to determine ways to integrate the garden into instruction and interface with the PTC which will continue to fund suppliesand provide upkeep for the garden, especially over the summer.


AmountRecomm

Additional Funds Request - Broadmeadow Garden Coordinator Advisor Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$1,169

[3210]/ 32

FY17 Superintendent’s Budget RequestNeedham Public SchoolsEliot Elementary 3220

Fiscal Year: 2017

Last year, Eliot’s Guidance Department was decreased by 0.2 FTE to provide additional services at Hillside. This left Eliot with 1.2 FTE GuidanceCounselors, which consists of one full time counselor and one half-time counselor who comes to Eliot for a half day on Tuesday and Friday. The reduction hasnegatively affected our ability to service both general and special education students who need assistance with anxiety, creating positive peer relationships,peer mediation as well as achieving IEP guidance goals. Both counselors have had to manage their services by creating a triage approach with IEP students,who have guidance at the top of the list. The 0.2 FTE counselor comes in a half day for Tuesday and Friday, which makes it difficult to establish continuitywith students who need support on the days she is away from the building. Additionally, the ability of both counselors to run lunch groups that focus onbuilding positive peer relationships has been reduced.

Critical Issues:

An additional 0.3 FTE Guidance Counselor position is requested at Hillside under Cost Center (3510), which would enable the 0.2 FTE to be returned to Eliot.



The Eliot School budget supports District Goal 1 related to advancing a standards-based curriculum for all students.

John Eliot is a K-5 elementary school that is home to 395 students and 62 staff members that include classroom teachers, specialists and various supportpersonnel. The population of students at the Eliot school includes a wide variety of learning styles and abilities, a Language Based Classroom (LBC) whichfocuses on teaching students who have a deficiency in their language skills as well as an increasing ELL student population.

Teachers and staff support students academically by adopting an individualized approach to instruction that allows each student to reach his/her potential. Webase our instructional goals on the common core curriculum, which challenges students to develop their critical thinking skills by thinking deeper about thecontent. In this format, teachers use assessment data to inform their instruction and to evaluate individual student growth.

In addition to academic growth, students at the Eliot school receive multiple opportunities to learn through community service projects. Past projects haveincluded making lunches for the homeless, and sending holiday cards and care packages overseas to our military men and women.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.30

16.500.003.5921.39

FY15

Actuals

1.3016.500.003.5921.39

FY16

Budget

1.3016.500.003.5921.39

FY17

TL Request

1.3016.500.003.5921.39

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Implement a balanced literacy program that is based upon the Lucy Calkins Units of Study.

Measure 1:

Kindergarten literacy assessments, 1-5 F&P Benchmark Assessment System, MCAS ELA data, Teacher Observation, and report cards.Measure 2:

aMath assessment, MCAS math data, unit assessments, lesson plans, report cards.Measure 3:

Teachers in grades K-5 will participate in grade level data meetings to analyze student assessment data.

Objective 2:

Implement a comprehensive math program that is based upon the Standards for Mathematical Practice.Objective 3:

Implement a protocol for reviewing data to identify trends, areas of strength and improvement to identify specific learning objectives.

Department Goal 2:

Department Goal 1:

FY16TM

Budget

1,706,978

19,811

1,726,789

FY17

Baseline

1,726,184

19,811

1,745,995

FY17

TL Request

1,726,184

19,811

1,745,995

$ Chg

19,206

19,206

% CH

1.13%

1.11%

FY17 Supt.

Recomm

1,726,184

19,811

1,745,995

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

1,489,585

17,608

1,507,193

FY15

Actual

1,615,795

14,390

1,630,186

FY13

Actual

1,459,620

21,193

1,480,813

[3220]/ 33

FY17 Superintendent’s Budget RequestNeedham Public SchoolsEliot Elementary 3220

Fiscal Year: 2017



The Eliot School budget supports District Goal 2 to support the social and emotional development of all students.

The Eliot School Budget supports Goal 3 to build infrastructure that supports district values and learning goals.

Objective 1:

Create a student council that will represent student interests and plan community service projects.

Measure 1:

Student Council Meeting agendas/notes and calendar of student council events.Measure 2:

AssembliesMeasure 3:

Professional development calendar, lesson plans, staff feedback.

Objective 2:

Identify strategies and behaviors that will help to shape an environment that promotes cultural proficiency.Objective 3:

Students will participate in assemblies to promote tolerance and cultural awareness.

Objective 1:

Identify professional development opportunities that support the implementation of Reader’s Workshop and the new units of study, NPS Google Drive,strategies to support cultural proficiency, and collaborative data meetings.

Department Goal 3:

AmountRecomm



$0

OriginalRequest

$0

[3220]/ 34


Hillside Elementary 3230

Fiscal Year: 2017

An aging and overcrowded physical plant, outdated technology, inadequate infrastructure, maintenance concerns as well as a critical spike in studentpopulation continue to be critical issues at Hillside, given the age, condition and space constraints of the building and its environs. By current compliancestandards, Hillside should house 261 students, but presently houses 465 students, The increased student population, as well as increasingly different needs ofthe diverse student population, continue to impact instruction in such constricted indoor and outdoor spaces. Complicated transportation of these students,particularly some of the students in ELC program, has added more logistical pressure to an already inadequate parking lot at drop-off and pick up times. Thisyear (the second of the extended school day schedule) with the addition of Spanish and STEAM programming and increased PE in the schedule Hillsidecontinues to experience more pressure on the use of space both inside and outside the building.

Currently, the 465 students are taught in 20 sections. Concern about the large enrollment (two classes at 25 students and one with 27) of our present Grade 5continues to be voiced by parents. We continue to need the 0.5 Kindergarten teacher added in the current year (after the budget was developed) to provide foursections of Kindergarten. An additional 1.0 FTE Grade 5 teacher also will be needed for next year and is requested below. There also are requests forincreasing the Math Coach and the Technology Specialist positions and a request to move the music program out of a classroom and onto a cart to make roomfor the added class section.

Critical Issues:

Supplemental requests for staffing additional classroom section is included here.

Capital requests have been submitted to continue addressing the facility’s needs, including requests for building maintenance to upgrade parts of the physicalplant and the electrical infrastructure of the school.

A request is made for a 0.5 FTE increase in counseling services through the Guidance Department to help with the demographic needs of our students and theneed for mandated services (as per IEPs) for our ELC students.

Increasing the Math Coach and Technology Specialist positions from 0.5 to 1.0 FTE through the Directors of these program areas.

A request for resources needed to put the music teacher “on a a cart” (storage cabinets and carts) being made through Arts department.



Create and improve through regular review, a Continuum of Learning that matches the needs of all learners.

Hillside Elementary is a K-5 elementary school, with an enrollment of 465 students. This is an increase of 44 over last year. Our student population consists ofMETCO students (5% of our student population) and a diverse ELL population (also 5% of student population). Hillside also houses the upper ELC (EarlyLearning Center) magnet program for students with severe special needs in Grade 3 through 5, who come from all five Elementary Schools.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.40

19.500.003.7024.60

FY15

Actuals

1.4019.500.003.7024.60

FY16

Budget

1.4021.000.003.7026.10

FY17

TL Request

1.4021.000.003.7026.10

FY17

TL Recom.

0.001.500.000.001.50

FY17 /FY16

Inc/DecFTE

Operating

Collaboration with our school constituencies, other Needham Schools and other outside institutions to develop and promote student leadership and expandedlearning opportunities.

Department Goal 2:

Department Goal 3:

Department Goal 1:

FY16TM

Budget

1,950,361

20,453

1,970,814

FY17

Baseline

2,011,101

20,453

2,031,554

FY17

TL Request

2,120,521

27,453

2,147,974

$ Chg

170,160

170,160

% CH

8.72%

8.63%

FY17 Supt.

Recomm

2,120,521

20,453

2,140,974

FY17 Sup’t.

Change

-7,000

-7,000

Plus FY17

Base Req.

109,420

7,000

116,420

Plus FY17

PI Req.

FY14

Actual

1,825,158

20,049

1,845,206

FY15

Actual

1,927,573

20,287

1,947,860

FY13

Actual

1,785,468

21,287

1,806,755

[3230]/ 35


Hillside Elementary 3230

Fiscal Year: 2017



Continue to run a safe and successful school program in an aging facility that has inadequate interior and exterior space and is in need of renovation.

A full-time teacher is needed to accommodate increase in student population, specifically four sections of rising Grade 4 as theyenter Grade 5. Currently, we have four sections of 4th Grade moving up and no decrease is anticipated at any other level. Currently,the 465 students are taught in 20 sections. An additional 1.0 FTE will be needed for next year.

The Superintendent recommended reduced funding of $59,100 (excluding $500 supplies, $1,500 computer and $5,000 non-recurringfurniture.) The Superintendent also recommends that the furniture and computer be purchased from existing budget funds asavailable.

AmountRecomm

Additional Funds Request - Hillside Full-Time Grade 5 Teacher / Goal 1 Curriculum, Instruction & Assessment


$59,100

OriginalRequest

$66,100

This request is to continue funding for a 0.5 FTE Kindergarten Teacher added in FY16. This position will continue to be needed inFY17, to provide a fourth section of Kindergarten for an estimated 82 Kindergarten students.


AmountRecomm

Additional Funds Request - Continue Funding for Half-Time Hillside Kindergarten Teacher / Goal 1 Curriculum, Instruction & Assessment


$50,320

OriginalRequest

$50,320

[3230]/ 36


Mitchell Elementary 3240

Fiscal Year: 2017

1. The Mitchell School is in need of modernization and continues to have some space issues e.g., during the six week gymnastics unit, we have two physicaleducation teachers for two days/week, but only one can have access to the gymnastics equipment because the gym is too small for two classes to access theequipment at the same time.2. The infrastructure requires substantial maintenance to provide adequate lighting, heat, ventilation, and freedom from mechanical sounds.3. Building security: classroom doors that need to be locked from the hallway;; the PA system cannot be heard in most student bathrooms;; large glassclassroom windows facing hallway represent a danger in armed intruder event.4. Additionally, there is a need to provide administrative support for the Principal, given the increasing demands of educator evaluation, data analysis andproviding leadership in a large elementary school.

Critical Issues:

1. The FY17 operating budget request includes a request to increase the Assistant Principal from 0.5 FTE to 0.6 FTE to assist in scheduling, space, safety andmaintenance issues among other proposed new responsibilities. The current Assistant Principal works more than 0.5 FTE in order to accomplish the state-mandated evaluation system.

2. A request to renovate/rebuild the Mitchell School is included in the District’s planned Capital Improvement requests.



The Mitchell School budget supports District Goal 1 by maintaining reasonable class sizes in order to provide time for individualized academic support,thorough administration of common assessments, analyses of data, and attention to students’ social and emotional needs.

The Mitchell School is a K-5 elementary school with a current enrollment of 493 students. It has 5 new modular classrooms: 2 for KG, 1 for Art, and 2 forKASE.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.50

22.000.003.6627.16

FY15

Actuals

1.5022.000.003.6627.16

FY16

Budget

1.6022.000.003.6627.26

FY17

TL Request

1.5022.000.003.6627.16

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

The Mitchell School budget supports District Goal 2 by providing materials, equipment, and resources to support and enhance learning opportunities for Stateidentified high risk groups.

Objective 1:

Incorporate data from Fountas and Pinnel reading assessments into guided reading instruction.

Measure 1:

A goal of 10% improvement in performance on District and MCAS assessments.Measure 2:

A goal of 4th and 5th Grade students meeting the new MCAS “halving” targets.

Objective 2:

Incorporate data from rubric-based writing assessments into differentiated writing instruction.Objective 3:

Incorporate data from aMath assessment into math instruction in all grades.

Department Goal 2:

Department Goal 1:

FY16TM

Budget

1,966,648

25,275

1,991,923

FY17

Baseline

2,042,740

25,275

2,068,015

FY17

TL Request

2,053,616

25,275

2,078,891

$ Chg

76,092

76,092

% CH

3.87%

3.82%

FY17 Supt.

Recomm

2,042,740

25,275

2,068,015

FY17 Sup’t.

Change

-10,876

-10,876

Plus FY17

Base Req.

Plus FY17

PI Req.

10,876

10,876

FY14

Actual

1,880,751

24,171

1,904,922

FY15

Actual

1,872,451

15,549

1,888,000

FY13

Actual

1,870,060

24,699

1,894,758

[3240]/ 37


Mitchell Elementary 3240

Fiscal Year: 2017



The Mitchell School budget addresses building safety issues by a detailed, intensive room by room analysis of lockdowns and sheltering in place options andimplementation of protocols based on the analysis.

Provide OT materials (e.g., backjack chairs), curriculum supplements (e.g., Singapore math), and technology (including iPads and wifi wiring) for studentswith identified special needs.

Measure 1:

All special ed students will have the resources they need to access the curriculum.Measure 2:

Each classroom library will grow to 10 new titles representing diverse populations.Measure 3:

Staff members will implement their SIP action step and share with staff at faculty meetings.

Objective 2:

Provide an expanding list of books for classroom libraries with Authors and Characters of Color.Objective 3:

Implement two new programs in grades 4 and 5 to increase student and staff cultural proficiency.

Objective 1:

The Assistant Principal will chair the School Crisis Team. The Chair will research the most effective means to ensure student safety in classrooms wherelocks, blinds, windows and other features make them vulnerable.

Measure 1:

The Crisis Team will evaluate the research and make recommendations for further methods to barricade classroom doors including doorstops.Measure 2:

The Assistant Principal participate in the District ALICE rollout committee.Measure 3:

The Crisis Team, in conjunction with the Health and Safety Committee and School Council, will evaluate and update the current crisis planning document.

Objective 2:

Assistant Principal will provide training to all staff in evacuation and lockdown/barricade situations involving an armed intruder.

Department Goal 3:

Relative to the other elementary schools, Mitchell has the lowest administrator to teacher ratio 1:14.7, vs the other schools whoseratios average 1:12.8. An increase of 0.1 FTE (from 0.5 FTE to 0.6 FTE) is requested to improve Mitchell’s administrator to teacherratio to 1:13.75 which is more consistent with the other elementary schools and would allow for improved supervision andevaluation of Unit A staff.


AmountRecomm

Additional Funds Request - Expanded Mitchell Assistant Principal / Goal 3.4 Professional Development & Supervision


$0

OriginalRequest

$10,876

[3240]/ 38


Newman Elementary 3250

Fiscal Year: 2017

Newman School is focused on meeting the needs of diverse learners. Last year, the school had an increase in projected enrollment, resulting in the need for asixth section in Grade 2. This is anticipated to carryover into FY17, requiring the need for a 6th Grade 3 classroom. The Principal, in collaboration with theSpecial Education Department, Guidance and ELL (English Language Learners), continues to look for ways to maximize staffing and create meaningfullearning experiences for all students. In order to best serve the academic and social and emotional needs of all students, this budget is requesting additionalELL and guidance support. The ELL population at the Newman School has increased over time and has required more direct service from the ELL teacher, aswell as consultation with general education in order to best serve students. In light of recent state mandated revisions to ELL support, particularly the bestpractices shared through SEI endorsement recommendations, we are requesting this additional FTE so that we can continue to support all students. Ourincreasing population of special education and ELL students consume an ever greater percentage of our 2.0 FTE guidance staff. The result is our generaleducation students have limited access to guidance support. The concern over time is that this could result in increased referrals to special education or 504plans as parents and teachers seek to get their students’ needs met. Finally, the Newman School is the home district for children placed in the Walker Group Home. While we are proud to be supportive of these students, their mental health and exposure to trauma requires additional, intensive guidance support,which further inhibits access for general education.

Finally, guidance staff have increasingly worked with families in need of financial support as our number of economically disadvantaged families has increased. This has required our guidance staff to work with town agencies to find scholarships and other programs to help support these families in need.

Critical Issues:

This budget addresses critical issues through the request to provide a sixth section in Grade 3. In addition, a request has been made to increase the level ofsupport for our ELL students.The Guidance Department’s budget request for additional guidance FTE at Newman would address the growing student need and allow more access tostudents in the general education population. (This request is presented in Cost Center 3510.)



The Newman School budget supports District Goals 1 and 2, related to advancing a standards-based curriculum, supporting the needs of diverse learners, andfostering service learning and citizenship skills in students.

Newman Elementary School currently has an enrollment of 716 students in Grades PK-5 (613 K-5 and 85 PreK.). This enrollment includes a population ofSpecial Education students who receive instruction in a variety of settings, including the general education classroom and the Early Learning Center. TheNewman Elementary School is a diverse community of learners serving METCO students, as well as English Language Learners.

Budget Overview:

Department staff are presented below. The number of regular classroom teachers is augmented by 0.83 FTE teaching position on the Teacher Quality grant.Department Staffing (FTE):

TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 2.00

27.670.004.6634.33

FY15

Actuals

2.0026.670.004.6633.33

FY16

Budget

2.0027.670.004.6634.33

FY17

TL Request

2.0027.670.004.6634.33

FY17

TL Recom.

0.001.000.000.001.00

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

To continue to maintain small class sizes that promote the learning of all students by providing an additional class section.Objective 2:

To provide increased ELL support for students at Newman.Objective 3:

To provide increased guidance support for Newman students and families.

Department Goal 1:

FY16TM

Budget

2,558,581

35,984

2,594,565

FY17

Baseline

2,638,402

35,984

2,674,386

FY17

TL Request

2,698,671

37,484

2,736,155

$ Chg

138,921

138,921

% CH

5.43%

5.35%

FY17 Supt.

Recomm

2,697,502

35,984

2,733,486

FY17 Sup’t.

Change

-1,169

-1,500

-2,669

Plus FY17

Base Req.

59,100

1,500

60,600

Plus FY17

PI Req.

1,169

1,169

FY14

Actual

2,309,769

35,385

2,345,154

FY15

Actual

2,504,884

31,366

2,536,251

FY13

Actual

2,208,407

35,943

2,244,350

[3250]/ 39


Newman Elementary 3250

Fiscal Year: 2017



Measure 1:

Smaller class sizes in Grade 3 to provide effective instruction to all students.Measure 2:

Decreased student behavior incidents and/or need for reactive guidance support through the strengthening of tier 1 guidance services.Measure 3:

Decreased referrals to special education and 504 plans.

Currently, Grade 4 enrollment is 107 students if Grade 5 maintains 4 sections the would be class size of 26-27. We are requestingan additional section of Grade 5 to maintain classes of 22.

The Superintendent recommends reduced funding for this request of $59,100 (excluding $1,500 laptop), but that end of year fundsbe used, as available, to meet the need for the computer.

AmountRecomm

Additional Funds Request - Full-Time Fifth Grade Teacher / Goal 1 Curriculum, Instruction & Assessment


$59,100

OriginalRequest

$60,600

The District has prioritized advancing a District-Wide Response to Intervention(RTI) process to support all learners. Expanding theexisting Elementary Teachers Support Teachers(TST) Leaders to include PreK through High School. RTI Leaders would allow thedistrict to implement action steps aligned with this goal. TST/RTI teams are needed in all schools. The RTI Leader will assistPrincipals in development and implementation of an RTI process aligned with a District-Wide plan.


AmountRecomm

Additional Funds Request - Teachers Support Teachers/Response to Intervention Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$1,169

[3250]/ 40

FY17 Superintendent’s Budget RequestNeedham Public SchoolsHigh Rock 3260

Fiscal Year: 2017

Within a one-year cycle, High Rock is constantly supporting the transition of emerging adolescents and their families from their elementary school experienceto a middle school program.

While High Rock appears to be a small school in size, the diversity of student needs and corresponding all-inclusive programming, combined with the majordevelopmental and transitional stage for children, results in a school community that must be flexible, provide opportunities for all, maintain transparency,ensure safety, engage all students in rigorous instruction and be accountable in the same way a larger, multi-grade school would require.

For us to continue to grow as a community, meet the transition needs of students and families, address the goals of the district, enrich our instructionallandscape and meet the specific intellectual, physical, social and emotional needs of 11-12 year olds in a safe and developmentally appropriate way, it isimperative that additional personnel and programming be supported.

Critical Issues:

An increase in the FTE of the Assistant Principal and the ELA Curriculum Coordinator will assist HRS to reorganize the development of programming,broaden instructional responsibilities and address the goals set forth in the revised District Goal Document. If these positions are funded, the necessary supportand expertise will be positioned to address the needs that have come from the addition of State mandated requirements and the School Council’s identificationfor school improvement.

There are supplemental requests highlighted in other department budgets that directly impact High Rock School (HRS). One is a 0.1 FTE increase in the Fineand Performing Arts band class in order to alleviate scheduling issues and conflicts. The other is to increase the arts integration teacher from 0.8 to 1.0. Thisprogram has been successful at HRS in part to the generous funding from the NEF grant process-(The NEF supported an increase from 0.8 to 0.9 in FY16.)These requests appear in Cost Centers (3650) and (3651.)



Develop a school leadership model in order to advance school improvement and support the diverse needs of the school community

The High Rock School (HRS) currently serves 451 students in Grade 6. High Rock addresses specific academic, social, emotional and developmental needs of11 & 12- year old children. The focus for instruction, improvement, and programming centers around the District Goals and the three school values ofLearning, Self-Discovery, and Caring for Others.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.40

20.000.002.9324.33

FY15

Actuals

2.2020.200.002.9325.33

FY16

Budget

2.7020.600.003.1726.47

FY17

TL Request

2.5020.600.002.9326.03

FY17

TL Recom.

0.300.400.000.000.70

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Improve communication among staff, administration and support personnel around students and families. Implement consistent supervision and access toadministrative support for staff, students and families.Objective 2:

Provide additional supports and strategies to intervene and support students’ academic, emotional and behavioral needs, through the management of datatools and the facilitation of collaborative meetings with educators.Objective 3:

Evaluate and refine transition structures that facilitate adult/student and student/student relationships. Address areas of the transition process that did notprovide timely, accurate and quality information. The clarity and communication of this information has a direct impact on the placement and transition ofstudents into High Rock School.

Department Goal 1:

FY16TM

Budget

2,128,470

38,956

2,167,426

FY17

Baseline

2,212,178

38,956

2,251,134

FY17

TL Request

2,266,676

38,956

2,305,632

$ Chg

106,434

106,434

% CH

5.00%

4.91%

FY17 Supt.

Recomm

2,234,904

38,956

2,273,860

FY17 Sup’t.

Change

-31,772

-31,772

Plus FY17

Base Req.

30,911

30,911

Plus FY17

PI Req.

23,587

23,587

FY14

Actual

1,779,717

37,923

1,817,640

FY15

Actual

1,931,562

22,580

1,954,141

FY13

Actual

1,695,991

35,457

1,731,447

[3260]/ 41


Fiscal Year: 2017



Measure 1:

Student needs are addressed in more appropriate and timely ways that involve greater communication among teachers, families, administration andchildren.Measure 2:

Communication and information during transitions (5-6 & 6-7) will become better documented and tracked. Programming will be developed to better servestudent and family transition in and out of HRS. The number of early school year Teachers Assistance Team(TAT) meetings will be reduced and effectivestrategies will be utilized by staff as a result of this comprehensive and streamlined communication during transition. TAT meetings will increase effectiveinterventions resulting in greater growth and achievement for individual students

The Assistant Principal position at High Rock School is currently a 0.4 FTE position. The request is to increase the position by 0.2FTE. This increase will address the critical issues identified in this budget request.

While the implementation of assistant principals in K-6 buildings was determined by a formula based on student population, thereare intense and ongoing transition needs due to the unique structure of the Grade 6 center that are not factored into a populationbased formula. When examining District Goals, School Committee Priorities and the High Rock School Improvement Plan it isevident that for progress to occur there needs to be an increase in this position.

High Rock is a high functioning, successful and valued part of the Needham School District and Town of Needham. However, tocontinue to grow as a community, meet the ever present transition needs of students and families, address the goals of the District,enrich our instructional landscape and meet the broad intellectual, physical, social and emotional needs of students in adevelopmentally appropriate way, it is imperative that administrative support be increased.


AmountRecomm

Additional Funds Request - Expanded Assistant Principal / Goal 2.1 Meaningful Relationships


$0

OriginalRequest

$22,418

This request is to provide full-time Bookkeeping support at Pollard School and part-time (0.57 FTE) support at High Rock School.Currently a 1.0 FTE is shared by the Pollard and the High Rock. Given the growth in Middle School enrollment and increasedvolume of school-based and student activity transactions, it is no longer feasible for a single individual to provide bookkeeping fortwo schools. The current middle level bookkeeper ranks 4th and 5th respectively, in terms of the number of units processed(accounts, requisitions, FTE) and dollars expended or received (requisitions, fee collections, grants, and budget), and bearsresponsibility for all middle school student activities. It has become increasingly difficult to manage the workload for two schools,and to provide enough ‘face time’ at each location to satisfy the expectations of the Principal and school staff, to count and processall cash and checks received, and process transactions. This request would re-assign the existing bookkeeper to Pollard (for 1.0FTE) and hire a dedicated 0.57 FTE bookeeper for the High Rock School. A companion request is found in the Pollard School Cost Center (3300), for a total cost of $23,673.


AmountRecomm

Additional Funds Request - Part-Time High Rock Bookkeeper / Goal 3.2 Modern Information Systems & Training


$0

OriginalRequest

$8,185

The District has prioritized advancing a District-Wide Response to Intervention (RTI) process to support all learners. Expanding theexisting Elementary Teachers Support Teachers (TST) Leaders to include PreK through High School would allow the District toimplement action steps aligned with this goal. TST/RTI teams are needed in all schools. The RTI Leader will assist Principals todevelop and implement an RTI process aligned with a District-Wide plan.


AmountRecomm

Additional Funds Request - Teachers Support Teachers/Response to Intervention Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$1,169

[3260]/ 42


Fiscal Year: 2017

The 0.5 FTE Middle School English/Language Arts Department Head position, as it is currently structured, has become untenable.For the last four years, the position has been filled on an interim basis by a half-time retired former ELA coordinator who isresponsible for supervising and evaluating 15 English/Language Arts teachers across two schools in Grades 6-8. In addition tosupervision & evaluation, responsibilities include: professional development, curriculum development, resource planning andmanagement and overall department operations. The department has been able to function because the interim coordinator has beengenerously providing more than half time support for the department. It is time to reconfigure the position. Increasing thecoordinator to a 1.0 FTE will enable the Middle School to have a curriculum leadership structure in Math, Science, Social Studiesand English that parallels the one that has existed at the high school for decades. Like their High School and other Middle Schoolsubject area counterparts, the ELA coordinator would be providing leadership for 0.8 FTE and direct service to students for 0.2 FTE.A companion request is found in Cost Center (3300) for a total request of $56,814.


AmountRecomm

Additional Funds Request - MS English Language Arts Department Head / Goal 1 Curriculum, Instruction & Assessment


$22,726

OriginalRequest

$22,726

[3260]/ 43


Pollard Middle School 3300

Fiscal Year: 2017

A major challenge that Pollard will face in FY17 is supporting the continuity of the incoming iPad program from Grade 7 to Grade 8. The infrastructure andmaterials necessary to maintain a fluid transition and continuation are vital. Increased professional development for teachers, new instructional hardware andsoftware, and other security supplies are required.Another challenge for Pollard is the need to focus on interventions for regular education students. Approximately 30 students each year enter Pollard withindividualized reading support for struggling students not identified as needing special education services. At Pollard, Grade 7 uses pre-assessment data,transition meetings, MCAS scores, and observations to develop individual reading goals in order to enhance fluency and comprehension. Although students areidentified and given opportunities to conference with a teacher, more thoughtful interventions such as an RTI block, Personalized Learning Community (PLC),or personal reading time is necessary to improve student growth and achievement. In a similar vein, with the new math program a need to support thosestudents formerly enrolled in B level and Language Based Learning (LBC) math is needed. Approximately 40 students will benefit from additional support andinclusion in regular education classes.An increase in the FTE of the ELA Curriculum Coordinator is necessary to promote equity and support for our ELA curriculum. With the implementation ofPARCC this year, emphasis must be given to our ELA department.

Critical Issues:

The operating budget request addresses the aforementioned critical issues in the following ways:1. Provide a full time literacy support for regular education students at Pollard, who are struggling readers. At Pollard there is a need to continue to providedirect support for at least 50 students who are currently receiving reading support at High Rock, to support Grade 7 students who are having difficultyaccessing the middle school Common Core Curriculum, and to effectively support teachers to further support differentiation in the core academic subjects.2. Provide for additional professional development funds for teachers, to support the development of content expertise and skills. This budget requests additional funds for conferences for teachers. In addition online subscriptions (”apps”) are requested for student use and instruction for use with iPads.3. Full time curriculum coordinator in ELA is requested to better align curriculum in Grades 6, 7, and 8, and at the high school. This request is reflected in CostCenters (3260) and (3300.)4. Instructional math materials are needed to implement a new math program at the middle school level. Math texts in Grade 7 have just been replaced, yetmath books in Grade 8 are over 11 years old. To align to the new course at Pollard to the Common Core, textbooks and online resources are needed. In FY17,funds are requested to support the change in course offerings in Grade 7. This request is reflected under Cost Center (3561.)5. In Science, additional funds are requested for lab equipment, which is compatible with the iPads and allows students to collect and analyze a wider varietyof data to support curriculum content. Additionally, funds to provide new engineering materials are reflected in this budget.6. To continue Pollard’s One School, One Book community read and the SEL curriculum that is addressed in this program, a request to purchase a novel for


Pollard Middle School serves 839 students in Grades 7 and 8. A total of 451 students in Grade 6 attend the High Rock School and the projected studentenrollment in FY17 is 874 students based on both attrition rates and new-to-Pollard students.The current Pollard master schedule offers 55 minute classes and allows for 6 classes per day (4 core classes and 2 elective classes). The schedule has providedGrade 8 students with classes that only meet between 20-30 sessions in total. As a result, a scheduling committee has been researching best practice at othermiddle schools to address Pollard’s need for more time on learning in elective classes, as well as including a Response to Intervention (RTI) block of time. AnRTI block has been identified as a need at Pollard to address student performance and skill development.Pollard launched a new math program in grade 7, aligned to the Common Core. Students are enrolled in Pathway 1 (advanced, compacted curriculum) orPathway 2 (common core Algebra 1);; B level math no longer exists.Pollard continues to offer a daily advisory period (with at least 70 advisories) to insure students make a personal connection with at least one adult in thebuilding and to deliver the the social/emotional curriculum to every student. Pollard’s pilot of One School, One Book has been a huge success. The entire community read, discussed, and completed activities on the community read, and it not only brought the community together as learners and readers, but also enhanced our SEL curriculum and values.Finally, Pollard continues to explore how best to support and individualize the academic, social, and emotional growth of all students. We also will focus on

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 3.00

41.200.004.6748.87

FY15

Actuals

4.6041.400.004.6750.67

FY16

Budget

5.1041.400.005.0051.50

FY17

TL Request

5.1041.400.004.6751.17

FY17

TL Recom.

0.500.000.000.000.50

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

4,098,515

97,168

4,195,683

FY17

Baseline

4,207,599

97,168

4,304,767

FY17

TL Request

4,258,344

114,368

4,372,712

$ Chg

143,172

2,000

145,172

% CH

3.49%

2.06%

3.46%

FY17 Supt.

Recomm

4,241,687

99,168

4,340,855

FY17 Sup’t.

Change

-16,657

-15,200

-31,857

Plus FY17

Base Req.

49,576

4,000

53,576

Plus FY17

PI Req.

1,169

13,200

14,369

FY14

Actual

3,451,249

61,994

3,513,244

FY15

Actual

3,698,943

70,002

3,768,945

FY13

Actual

3,251,761

51,517

3,303,278

[3300]/ 44



Fiscal Year: 2017

each staff member is presented in this budget. This past year, the pilot program was supported by an NEF grant.7. To meet the needs of all students, standing desks are highly effective not only for our students who struggle with attention, but also for many students whomay need a movement break or sensory break. At Pollard we received 6 standing desks from a PTC grant last year and have seen the benefits for our studentsin all classes. As a result, we are requesting 40 standing desks for the 10 ELA and 10 Math classrooms (2 per classroom).


The Pollard Middle School supports District Goal 1 Advance Learning for All Students

The Pollard Middle School supports District Goal 2 of developing the social, emotional, wellness, and citizenship skills of all students.

Objective 1:

Teachers are examining their curriculum and common assessments. They are aligning their curriculum to the Common Core and the new PARCCassessments as well as developing common assessments for each curricular area. Teachers have been using both pre and post assessments to determine goalsand SGP’s and to inform curricular decisions.

Measure 1:

Objective 1 will be measured by updating curriculum maps in Atlas, aligning the Common Core to the present curriculum, and the implementation andcompletion of common assessments. Reviewing pre- and post-tests and sharing their growth in cluster meetings will also measure progress. As well as,using results of MCAS/ PARCC to determine instructional focus in both ELA and Math.Measure 2:

Objective 2 will be measured by student data that departments collect on interventions/modifications used. Teachers will assess and monitor whichinterventions are most effective for students and share with colleagues. Through the mini observations, data will be collected on special education-regulareducation collaboration and feedback given directly to teachers for improved instruction. Furthermore, the expanded literacy specialist position will allowidentified students to receive additional support during the school day.Measure 3:

Objective 3 will be measured by a PD plan that addresses the needs of teachers to differentiate and plan curriculum thoughtfully. Teachers from both thespecial education and other curricular areas will continue their work on examining student data and planning lessons together. There will be a greater number of teachers involved in co-planning with their special education liaisons. English teachers are presently assessing students’ reading fluency andusing that data to plan instruction as well as to discuss how best to challenge and support students whose reading level is above grade level.

Objective 2:

Professional development will be focused on best practices for implementing standard based student assessments and evaluation tools. Departments willcontinue to use student data from these assessments to plan for differentiated instruction. Pollard will continue to examine ways to improve and providereading instruction for struggling readers and to enhance literacy skills for all students, with the literacy specialist. However, a request to expand the positionfrom 0.5 FTE to a 1.0 FTE would enable the specialist to support the needs of these students inside the classroom as well as to support the teachers in the fourcurricular content areas regarding literacy instruction aligned with the Common Core. Teachers will also continue to examine best ways to support studentswho are already proficient and advanced in their academic areas.Objective 3:

Professional development (PD) will be provided for teachers focused on cultural proficiency in our curriculum and meeting the needs of all students.Collaboration between all general education and special education departments will continue regarding how best to support struggling learners in theclassroom and in the learning centers. Exploring the need for a regular education personalized learning center or RTI for all students will also be a focus. Aswill finding appropriate PD opportunities to support teachers’ development of skills.

Objective 1:

School-wide programming such as the One School, One Book, STA day, and advisory, students will reinforce the relationships between students and adults.The four coordinators will develop programs, activities, and instruction that supports all advisors and current issues students face. Additionally, a need tofinancially support the One Book One School program to continue and flourish is needed for all faculty and staff members at Pollard. Students will be askedto purchase the community read selection as a summer reading book.

Measure 1:

Objective 1 will be measured by a strong, vibrant advisory program that reflects a high degree of participation and involvement by faculty. There will begreater coordination between the two different grade levels in advisory and the “menu” of instruction for all teachers will be shared and reviewed. Focusgroups will be developed this year to determine the effectiveness of the current curriculum. The One School, One Book committee will also review andcollect data on its impact.Measure 2:

Objective 2 will be measured by the integration of social and emotional learning skills in the school setting and in co- or extra curricular activities. Areduction of insensitive behavior will also be an indicator of improvement.

Objective 2:

In advisories and all courses, instruction on problem solving, digital citizenship, anti-bullying, cultural proficiency, and decision making provides social-emotional skills. Objective 3:

Community Service Learning will continue to occur for students in Grades 7 and 8. Our new CSL coordinators will be working with Pollard to review andcreate meaningful connections for further community collaboration. Grade 7 develops Service Learning as a cluster;; whereas grade 8 develops personalprojects and service learning that is meaningful and individual.

Department Goal 2:

Department Goal 1:

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Fiscal Year: 2017



The Pollard Middle School supports District Goal 3 of ensuring that infrastructure supports district values and learning goals.

Measure 3:

Objective 3 will be measured by collected feedback from staff, students, and community members involved in service learning in both Grades 7 and 8.New format with community involvement and celebration of work will also be evaluated. Feedback will be analyzed to examine and plan for next steps.

Objective 1:

A technology committee has been formed to oversee iPad integration. They meet monthly to provide evidence, best practices, and feedback. Data fromteachers and students involved in the Grade 7 iPad program will help determine next steps for full integration. Feedback and data will determine focus andneeds for a fluid transition. A clear SIP aligned to district goals has also been created and maintained.

Measure 1:

Objective 1 will be measured by the level of student engagement and access in Grade 7. Feedback from parents, teachers, and students in Grade 7 will beused to assess its success and to make changes if needed.Measure 2:

Objective 2 will be measured by teachers implementing various apps in their curriculum, sharing best practices, and feedback from students and teachers.Feedback from the community on communication and clear vision will be solicited.Measure 3:

Objective 3 will be measured by the level of student engagement while using their iPads in the classrooms, and the number and types of lessons plannedwith Pollard’s integration specialists. Through the evaluation process data will be gathered to address teachers willingness and ability to develop culturallyproficient practices and collaboration between departments.

Objective 2:

Students in Grade 7 will use their iPads to expand learning and the experience in their classrooms. The Administrative team will develop appropriate plansand supports needed to enhance cultural proficiency work with all teachers. Hosting open houses, technology events, SEPAC meetings, the ParentingConference, the Diversity Summit, and STA day, Pollard has developed stronger communication methods.Objective 3:

Teachers will continue to integrate various forms of technology in their classrooms. This includes more focus on iPad integration and the use of “apps.”Pollard will continue PD on culturally proficient classrooms and better use of TA’s and best co-teaching practices.

Department Goal 3:

To continue the One Book, One School initiative and SEL focus, this request is for funds to purchase novels for all staff, as well asbooks for students that are unable to purchase the selection.

The Superintendent recommends that this request be funded from year-end surplus, as available, or deferred to FY18.

AmountRecomm

Additional Funds Request - Pollard One Book One School Texts / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$1,000

Additional technology/lab equipment is needed to enhance the iPad program and address the Massachusetts State Frameworkswhich focuses on deeper investigation and data collection/ analysis for middle school students. This lab equipment includes:stainless steel temperature probes, light sensors, pH sensors, voltage probes, dual range force sensors, gas pressure sensors,conductivity probes, magnetic field sensors, etc.

The Superintendent recommends reduced funding for this request of $2,000.

AmountRecomm

Additional Funds Request - Pollard Technology Lab Equipment / Goal 1.2 21st Century Skills


$2,000

OriginalRequest

$4,000

Professional Development focused on 1:1 iPad integration and co-teaching best practices are continued goals for Pollard. Thisrequest is for two teachers from each cluster to be able to attend technology workshops that focuses on effective iPad innovationfrom both a conceptual as well as a practical standpoint.

The Superintendent recommends that existing professional development funds for 1:1 iPad integration be used to meet this need.

AmountRecomm

Additional Funds Request - Pollard Professional Development iPad Innovation / Goal 3.4 Professional Development & Supervision


$0

OriginalRequest

$2,000

[3300]/ 46



Fiscal Year: 2017

With the construction of new administrative office space at Pollard, by the Public Facilities Department, new furniture is needed tofurnish the new spaces.

The Superintendent recommends that this request be funded from year-end surplus, as available, purchased from Pollard’s existingbudget funds.

AmountRecomm

Additional Funds Request - Pollard Administrative Office Furniture / Goal 3 Infrastructure


$0

OriginalRequest

$6,000

Need to purchase 20 standing desks for the 10 ELA and 10 Math classrooms. These desks provide the ability for students to accessthe curriculum and remain engaged in the instruction without needing breaks or refocusing. From our experience with 6 standingdesks currently at Pollard, the need is great and the impact for students with ADHD, ADD, in our Partnership and Connectionsprograms would benefit significantly.

The Superintendent recommends that NEF grant funding be used for this purpose.

AmountRecomm

Additional Funds Request - Pollard Standing Student Desks / Goal 3 Infrastructure


$0

OriginalRequest

$4,200

This request is to provide full-time Bookkeeping support at Pollard School and part-time (0.57 FTE) support at High Rock School.Currently a 1.0 FTE is shared by the Pollard and the High Rock. Given the growth in Middle School enrollment and increasedvolume of school-based and student activity transactions it is no longer feasible for a single individual to provide bookkeeping fortwo schools. The current middle level bookkeeper ranks 4th and 5th respectively, in terms of the number of units processed(accounts, requisitions, FTE) and dollars expended or received (requisitions, fee collections, grants, and budget), and bearsresponsibility for all middle school student activities. It has become increasingly difficult to manage the workload for two schools,and to provide enough ‘face time’ at each location to satisfy the expectations of the Principal and school staff, to count and processall cash and checks received, and process transactions. This request would re-assign the existing bookkeeper to Pollard (for 1.0FTE) and hire a dedicated 0.57 FTE bookeeper for the High Rock School. A companion request is found in the High Rock Cost Center (3260), for a total cost of $25,173.


AmountRecomm

Additional Funds Request - Expand Middle School Bookkeeper / Goal 3.2 Modern Information Systems & Training


$0

OriginalRequest

$15,488

The District has prioritized advancing a District-Wide Response to Intervention (RTI) process to support all learners. Expanding theexisting Elementary Teachers Support Teachers(TST) Leaders to include PreK through High School. RTI Leaders would allow thedistrict to implement action steps aligned with this goal. TST/RTI teams are needed in all schools. The RTI Leader will assistPrincipals in development and implementation of an RTI process aligned with a District-Wide plan. If the Assistant Principalrequest is funded, this stipend may not be needed.


AmountRecomm

Additional Funds Request - Teachers Support Teachers/Response To Intervention Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$1,169

[3300]/ 47



Fiscal Year: 2017

The 0.5 FTE Middle School English/Language Arts Coordinator position, as it is currently structured, has become untenable. Forthe last four years, the position has been filled on an interim basis by a half-time retired former ELA coordinator who is responsiblefor supervising and evaluating 15 English/Language Arts teachers across two schools in Grades 6-8. In addition to supervision & evaluation, responsibilities include: professional development, curriculum development, resource planning and management andoverall department operations. The department has been able to function because the interim coordinator has been generouslyproviding more than half time support for the department. It is time to reconfigure the position. Increasing the coordinator to a 1.0FTE will enable the Middle School to have a curriculum leadership structure in Math, Science, Social Studies and English thatparallels the one that has existed at the high school for decades. Like their High School and other Middle School subject areacounterparts, the ELA coordinator would be providing leadership for 0.8 FTE and direct service to students for 0.2 FTE. Acompanion request is found in Cost Center (3260) for a total request of $56,814.


AmountRecomm

Additional Funds Request - MS English Language Arts Coordinator / Goal 1 Curriculum, Instruction & Assessment


$34,088

OriginalRequest

$34,088

[3300]/ 48


Needham High School 3400

Fiscal Year: 2017

The most critical issues facing Needham High School continue to be increased student enrollment and the associated space and staffing needs. Enrollment ispredicted to remain over 1,600 students for the foreseeable future in a facility that was designed to accommodate 1,450 students. For FY17, NHS is projectedto realize a slight decrease of student enrollment, bringing overall enrollment to 1,644.

In FY16, NHS realized an overall increase of 2.0 instructional FTE to expand academic programs, to accommodate the administrative demands of the neweducator evaluation system, and to accommodate a projected enrollment increase.

Consequently, NHS will require increased instructional staff in anticipation of an increase in Grade 9 students. It will also continue to improve the quality ofinstruction. NHS will also require modest increases in stipend revenue to support expanded co-curricular activities.

Currently, the Needham Education Foundation (NEF) has generously funded 1.4 FTE high school teachers for the Greater Boston Project. This funding sourcewill end with the FY16 budget and we will seek to maintain these positions through the FY17 operational budget.

Critical Issues:

The critical needs are addressed through minor staff increases;; a redefining of clerical support staff;; additional co-curricular stipends;; and a new textbookrequest. These requests are intended to meet the demand of the continuing increased student enrollment while providing expanded quality of service toNeedham High School students and families.

It is important to note that several directors have also made requests for additional funding due to the growing need of the High School. These departmentsinclude: World Language, Health and Wellness, Fine and Performing Arts, Technology, Health Services, and Guidance. Their requests have been developed carefully and with our students’ educational needs in mind. They have also considered the increased enrollment in their respective departments as well. ThePrincipal fully supports their budget requests.



Development of this budget request is predicated upon accommodating increases in enrollment and improved quality of service from FY 2016. This requestsupports the Needham High School Core Values, “To Think - To Respect - To Communicate.” If realized, supplemental budget requisitions will enable the

Needham High School (NHS) is a high-performing, comprehensive high school that serves 1,665 students in Grades 9-12 during the 2015-2016 AcademicYear. The academic and administrative structure of the school is centered on twelve departments. Four of these departments provide integrated support andwraparound services related to student medical, psychological, academic, and social-emotional health and development. These include the MetropolitanCouncil for Educational Opportunity (METCO) program, Student Health Services, Student Support and Special Education, and the K-12 Guidance Department.The remaining eight departments are academic and content-specific in nature, and include: World Languages, Social Studies, Fine and Performing Arts, MediaArts, English, Physical Education and Wellness, Mathematics, and Science.

The school’s administrative structure is based upon a departmental configuration. The Principal’s Cabinet currently is the primary organizational andinstructional leadership body within the school. The Cabinet consists of building-based department chairs from the Mathematics, Science, Social Studies,Special Education, and English Departments. The NPS Grade 1-12 Director of World Languages and Grade 6-12 Director of Athletics are also members of theCabinet. In addition, the Director of Media and Digital Learning, METCO, Guidance, Student Health Services, and Physical Education and Wellness also serveon this body. The Cabinet is led by the Building Leadership Team, which currently consists of the building principal and three assistant principals.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 7.20

69.400.006.6483.24

FY15

Actuals

7.2071.700.006.6485.54

FY16

Budget

7.2074.400.007.0188.61

FY17

TL Request

7.2073.950.006.6487.79

FY17

TL Recom.

0.002.250.000.002.25

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

7,195,701

165,820

7,361,521

FY17

Baseline

7,439,356

165,820

7,605,176

FY17

TL Request

7,668,659

198,820

7,867,479

$ Chg

411,971

411,971

% CH

5.73%

5.60%

FY17 Supt.

Recomm

7,607,672

165,820

7,773,492

FY17 Sup’t.

Change

-60,987

-33,000

-93,987

Plus FY17

Base Req.

214,965

2,000

216,965

Plus FY17

PI Req.

14,338

31,000

45,338

FY14

Actual

6,478,999

128,966

6,607,965

FY15

Actual

6,771,160

144,198

6,915,358

FY13

Actual

5,999,545

143,499

6,143,044

[3400]/ 49



Fiscal Year: 2017



school’s leadership to support increased student achievement and growth as well as staff development under each of the district’s identified goals: AdvancingStandards-Based Education, Developing Student Social, Emotional, Wellness, and Citizenship Skills, and Ensuring Infrastructure that Supports District Valuesand Learning Goals.

This upgrade is requested because of the added responsibility that the Office Aide continues to assume. The Main Office at the HighSchool currently has a Principal’s Secretary, a Bookkeeper and an Office Aide. Due to the growing enrollment and the volume of clubs and activities that the high school is experiencing, additional support for the existing staff is needed. Our current aide regularlyremains in the office well beyond the established work day. The total of this request is $3,079, of which $2,533 is funded from theoperating budget ($1,979 in Cost Center 3400 and $554 from Cost Center 3131) and $545 is funded from the Parking RevolvingFund. A companion request is found in Cost Center 3131. This position provides additional support as a Cafeteria Substitute andParking Monitor.


AmountRecomm

Additional Funds Request - Upgrade High School Office Aide to 10-Month Secretary / Goal 3.1 Long-Range Planning


$1,979

OriginalRequest

$1,979

During the NHS’s Common Planning Time (CPT) on Friday mornings, a large portion of our study body arrive to the buildingbetween 7:20 and 7:50 a.m. as they normally do - on buses and through drop offs. Since the staff is collaborating during this time,there is minimal staff available for supervision. Having a staff member - whose schedule allows them to serve in the positiondedicated to overseeing the students will lead to greater safety. Currently, students have the option of remaining in the main lobby orgoing to the cafeteria where they are able to have breakfast, talk, or complete school work. Having a CPT Supervisor will allow usto expand the options of what students are able to do. One example would be offering time in the gym for students who wanted toplay basketball, which is a very common request. The two outcomes from the CPT Supervisor will be increased safety andoversight of the students that are in the building for the hour before school starts, and increase options for the time to be productivelyused while they are here.


AmountRecomm

Additional Funds Request - NHS Student Common Planning Time Stipend / Goal 3 Infrastructure


$1,756

OriginalRequest

$1,756

Homework Club provides a consistent location and supportive environment for students to complete academic work. In the past,METCO grants funded a homework club at the High School;; however, that funding source no longer exists and it only served asmall percentage of the population. Last year one of our teachers volunteered to run a homework club. Given the success of lastyear’s program, the PTC supported the club in the 2015 -16 school year. They have informed us that this will be a one year grant.Homework club will provide a safe, supportive, and collaborative environment where students will complete academic workalongside peers. Students will consistently focus on homework understanding and completion. The environment will result incollaborative work among peers and with a supervising teacher. Homework completion by participating students will be higher,leading to a direct and positive impact on their learning and success in classes.


AmountRecomm

Additional Funds Request - NHS Homework Club Advisor Stipend / Goal 1.2 21st Century Skills


$1,756

OriginalRequest

$1,756

[3400]/ 50



Fiscal Year: 2017

Over the past four years, Needham High School has partnered with the Needham Education Foundation to launch aninterdisciplinary model of teaching and learning As a result of the Interdisciplinary Learning Initiative, the high school now offersthe following interdisciplinary opportunities: The Greater Boston Project, and eight credit co-taught course integrating History,English and Math, six interdisciplinary units - either developed and/or taught by two teachers from two or more disciplines ortaught by one teacher and focused on project-based learning and interdisciplinary skills, and a Senior STEM Capstone course taughtin the DaVinci Workshop. A venture that began with 3 teachers and one course has grown to include 22 teachers and multipleinterdisciplinary courses and offerings. While we have an Interdisciplinary Learning Team (a school-based committee withrepresentation from each department) there is a need for a dedicated role to oversee and provide support for the current programsand seed, promote, and develop future offerings.The vision is that the Interdisciplinary Learning Specialist role will be similar to the role of the Instructional Technology Specialistat the High School. Whereas the Instructional Technology Specialist supports teachers by helping them integrate technology intotheir instructional practices and current curriculum. the Interdisciplinary Learning Specialist will provide training and support toteachers developing and implementing an interdisciplinary learning project or course or integrating interdisciplinary skills into theircurrent curriculum.


AmountRecomm

Additional Funds Request - NHS Interdisciplinary Learning Specialist / Goal 1.2 21st Century Skills


$0

OriginalRequest

$1,756

DREAMFAR requires extensive hours for the program leaders. They run with the students 2 times a week (and for longer runs onSaturdays), participate in 3 races (5k, 10k, 1/2 marathon), attend leaders meetings and trainings monthly. The program begins inOctober and culminates with the Providence Marathon in May. DREAMFAR is a 30 plus week marathon training program for highschool students. At this point, 12 high schools participate in the program. Next year will be Needham’s 4th year in the program.DREAMFAR builds community among students and faculty both within NHS and with the other member schools. Through DREAMFAR, students develop confidence, resilience, time management and goal setting skills in addition to physical andemotional strength. The stipend will be divided in half and paid to two people.


AmountRecomm

Additional Funds Request - NHS DREAMFAR Marathon Training Program Advisor Stipend / Goal 1.2 21st Century Skills


$0

OriginalRequest

$2,633

As Needham High School continues to search for space to accommodate increased enrollment, larger classrooms are divided andsmaller rooms emerge. During the current fiscal year, five rooms have been identified and will receive the technology necessary tomeet our needs. Two additional classrooms will be experiencing the same need next year. There are spaces that will be converted toclassrooms next summer. This request is for the interactive technology for these rooms.

The Superintendent recommends that funding for this request come from the Metco grant.

AmountRecomm

Additional Funds Request - Interactive White Boards for NHS / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$10,000

Needham High School has a population of students who are in need of accruing credits to maintain their on-schedule graduation andto keep them engaged in their own schooling. Some students lose credits from our attendance policy. Credit loss results fromexcessive absences, failed courses, while others need additional credits because of untraditional education background. The summerCredit Recovery Program is the only option NHS offers to its students to accrue credits and stay on track for graduation. (SummerSchool is not offered.) The program has been designed to teach foundational success skills to students to increase the likelihood offuture achievement in class. That academic preparation is paired with a community service project, allowing the students to giveback to the broader community. The students leave the program with an additional 4 credits toward the required 92 to graduate, andalso leave with stronger academic skills, more confidence, and a deeper connection to the community. The students who take partare often marginalized students, who experience a range of challenges on their educational path. Without a summer school program,this program is the only option students in need have to make progress during the summer months.


AmountRecomm

Additional Funds Request - NHS Credit Recovery Program Advisor Stipend / Goal 1.2 21st Century Skills


$0

OriginalRequest

$2,633

[3400]/ 51



Fiscal Year: 2017

The preliminary projected enrollment for the 2016-17 school year at NHS will be 1,694 a net increase of 20 students from theprevious year. While the net increase is only 20 students, there will be an additional 52 students enrolled in Grade 10. The slightreduction in students in Grades 9, 11 and 12 are too small to reduce section totals of FTE in these grades. Conversely the plus 52students does require an additional two sections or 0.4 FTE for Grade 10. Using past section totals and accounting for an increasingnumber of students, the History and Social Sciences Department will likely need a minimum of 89 sections next year requiring atotal of 17.8 FTE. This figure includes the district’s funding for 0.6 FTE for the Great Boston Project currently funded by NEF. Inorder to provide level service for the 2016 -17school year the History and Social Sciences Department requests an increase of 0.4FTE for enrollment and to maintain level service.

The Superintendent did not recommend funding for this position, based on the revised projected enrollment of 1,644 students.

AmountRecomm

Additional Funds Request - Part-Time NHS Social Studies Teacher / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$25,640

With enrollment continuing to rise, with large number of students entering Grade 9 and next year, Grade 10, average class sizes willincrease if we maintain the current staff in the department. If we continue to attempt to keep Standard level courses at a manageablesize, the average class size in Grade 10 will be 25.5. The additional 0.25 FTE would keep enrollment in the non-standard classes at24 while allowing us to continue offering 7 elective classes for seniors.

The Superintendent did not recommend funding for this position, based on the revised projected enrollment of 1,644 students.

AmountRecomm

Additional Funds Request - Part-Time NHS English Teacher / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$20,342

The existing Mader Biology 7th edition was published in 2001 and was not originally purchased with reinforced binding. Instead ofpurchasing older editions to meet the shortfall, the department decided to begin a replacement cycle for the accelerated biologycourse. They purchased 50 copies of the Mader Biology 12th edition textbook. These books are being used in 2 of the 9 acceleratedsections. This request is to complete the replacement cycle for the course with the purchase of an additional 150 books.

The Superintendent recommends that funding for this request be deferred to FY18

AmountRecomm

Additional Funds Request - Biology Textbooks / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$21,000

This request is to change the classification oThe Superintendent did not recommend funding for this position.


AmountRecomm

Additional Funds Request - NHS Yearbook Advisor Stipend / Goal 2.3 Service Activities


$0

OriginalRequest

$2,635

With the restoration of 0.6 FTE teacher that is currently being funded through the NEF grant, class sizes will be approximately 24students per class. The department would request an additional 0.4 FTE teacher to allow 2 sections of AP Computer SciencePrinciples. The AP exam for this course will be administered for the first time in May of 2017. Demand for computer coursescontinues to increase with enrollment doubling over the past 3 years.

The Superintendent recommends expanded funding for a 0.6 FTE Math teacher to met scheduling requirements at NHS.

AmountRecomm

Additional Funds Request - Part-Time NHS Mathematics Teacher / Goal 1 Curriculum, Instruction & Assessment


$35,460

OriginalRequest

$23,640

[3400]/ 52



Fiscal Year: 2017

For the past two years, the NEF funded 1.4 FTE teaching positions to launch the Greater Boston Program (GBP), as well as start upmoney for research and program development. The NEF support has allowed the GBP to grow and become a staple at NHS. The English, Social Studies, and Math Departments have all contributed to the success of this program. This funding source will end atthe end of the 2015 - 2016 school year. We sorely need to fund this program to allow the great work that has been accomplished up until now, and to continue as we move forward.


AmountRecomm

Additional Funds Request - Continuation Funding for Greater Boston Program / Goal 1 Curriculum, Instruction & Assessment


$108,680


The rapid growth in the number of athletic and extra-curricular student activities at NHS, associated with the expanded studentenrollment, has strained bookkeeping resources at NHS. This request is for a part-time (0.57 FTE) Senior Bookeeper to provideadditional bookkeeping assistance. Since a portion of this position will assume responsibility for the fee-based Middle SchoolSports Program, proposed to be shifted from Community Education to the Athletics Office in FY17, partial (0.2 FTE) funding willbe provided by the Athletics Revolving Fund.

Currently, the Student Activity bookkeeper at NHS ranks #2 in the District, both in terms of in terms of the number of units (accounts, requisitions, FTE) and dollars expended or received (requisitions, fee collections, grants, and budget). This position alsomanages the finances of over 250 student clubs and activities, which took in over $485,000 in revenue last year from fundraising, as well as the accounts of the Principal, the Wellness and Guidance departments. At present, the current bookkeeper struggles to meetthe demands of this position within the 7-hour work day. Since the other 2.5 FTE bookkeepers at NHS have large and growing bookkeeping assignments, reassigning work within the building is not a possibility. As a result, during the current year, temporaryassistance has been provided by a Central Office Bookkeeper. This request is for 0.37 FTE of ongoing support to ‘right size’bookkeeping workloads at NHS. A companion 0.2 FTE position is requested in the Athletics office Cost Center (3410) andproposed to be funded from Athletic fees.

The Superintendent recommends that funding for this position of the bookkeeper request be deferred to FY18, but that partialfunding for 0.2 FTE of this position be provided from Athletic fees.

AmountRecomm

Additional Funds Request - Part-Time Bookkeeper Needham High School (Shared with Athletics) / Goal 3 Infrastructure


$0

OriginalRequest

$15,367

The District has prioritized advancing a District-Wide Response to Intervention(RTI) process to support all learners. Expanding theexisting Elementary Teachers Support Teachers(TST) Leaders to include PreK through High School. RTI Leaders would allow thedistrict to implement action steps aligned with this goal. TST/RTI teams are needed in all schools. The RTI Leader will assistPrincipals in development and implementation of an RTI process aligned with a District-Wide plan.


AmountRecomm

Additional Funds Request - NHS Teachers Support Teachers/Response to Intervention Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$1,169

This request is to continue funding for 0.25 FTE elective teachers hired in FY16 beyond budget. Of these, 0.1 FTE represents ateacher formerly paid from the NEF Greater Boston Project Grant, but shifted to the operating budget due to funding limitations onthe grant. The remaining 0.15 FTE was hired to meet the elective needs of the current population of NHS students.


AmountRecomm

Additional Funds Request - Continue Funding for High School Elective Teachers / Goal 1 Curriculum, Instruction & Assessment


$18,685

OriginalRequest

$18,685

This request is to continue funding for the Student Directed Theater Advisor stipend, created in the current year at NHS.


AmountRecomm

Additional Funds Request - Continue Funding for Student Directed Theater Advisor Stipend / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$2,632

[3400]/ 53


Needham High School Athletics 3410

Fiscal Year: 2017

The most critical issues for the Athletic Program are:- the increased enrollment projections for the High School, relative to available athletic participation spots;; or FY17, the addition of Club Girls Rugby has beenproposed, and for FY16 the following Club Sports were approved to carry the following surcharges in addition to the standard Club User Fee of $225:-Club Fencing & Club Snow boarding = $175-Club Water Polo = $75.- increased programmatic responsibilities, under the changing landscape of interscholastic athletics, including new legal and State requirements and protocols(Bullying/Hazing, Concussion Management, Coaches Education, First Aid/CPR, etc.) These responsibilities affect operations by requiring compliance withstrict safety standards and increased athletic training coverage for the growing number of teams, events and athletes;;- increasing number of user fee waiver requests each year, more than 100 each in FY14 & FY15, totaling more than $24,000 per year in user fee waivers;;- escalating program costs, including increases in transportation expenses due to new contractual rates and later dismissal times outside of the High School,cutting down on the availability of District drivers to take after school trips.- projected lower gate receipt totals due to new Massachusetts Interscholastic Athletic Association (MIAA) state-initiated football playoff system anddevaluation of Thanksgiving Day Football Game (2012 game, before new system, brought in more than $50,000, while first two games of new system, in 2013& 2014, brought in closer to $30,000 each year);;- increased difficulty with ice time scheduling for winter ice hockey seasons due to growth of local area youth organizations and no “home base” for NeedhamHigh School hockey programs - annually 6-9 different rinks are used to secure enough ice time for practices and games for Boys & Girls Varsity and JuniorVarsity teams;;- working to develop and build diversity awareness and cultural proficiency of Needham Public Schools coaching staff, student-athletes and parents;; and- shifting of Middle School Athletic Program from Community Education to Athletic Department to allow for continued growth, streamlined operations andconsistent oversight, supervision and policy enforcement, along with continued expansion of middle school level sports programs, under landscape ofincreased administrative, student, family and community interest, and growing enrollment. Along with shift of MS program, will come the need for additional0.20 FTE bookkeeping support at the High School to handle user fee and program accounting and reconciliation, and a site manager/program assistant tosupport onsite operations and logistics of events, buses, transportation, officials and registration procedures.

With no online registration process available to families, the manual entry of more than 1700 HS sports participants and more than 400 MS participants takesup a tremendous amount of time, energy and resources. With all of the paperwork and departments involved, mistakes can be made and the process slowedeven further.

For many years, Operating Budget funds for athletics remained relatively static, increasing only to cover contractual salary obligations. However, programneeds and escalating costs resulted in tight budgets for teams and increased fees for students. While the general user fee of $285 has remained static since

Critical Issues:

The High School Athletic Department, consisting of 34 Interscholastic and a proposed 14 Club Sports programs, will offer 89 teams at the Varsity, JuniorVarsity, Freshman and Club Levels. In FY17, it is projected that 1737 total participant spots (1475 Interscholastic / 262 Club) will be filled by 1075 student-athletes competing on one or more teams. These numbers are up from: FY11 - 1281;; FY12 - 1430;; FY13 - 1446;; FY14 - 1656;; FY15 - 1648;; however, slightlydown from the current FY16 all-time high projections of 1755 (relating to an increase of 85 fall student-athletes over projected numbers). The 1075 athletesincreases more than 175 from FY13.

The current athletic user fee is $285 per athlete, per Interscholastic sport and $225 per athlete, per Club sport. In order to help offset facility rental costs, IceHockey and Ski participants pay an additional $250 surcharge, Club Sailing, Club Squash and Club Snowboarding participants pay an additional $175, ClubFencing participants pay $125, Club Bowling and Club Water Polo participants pay an additional $75, and Swimming and Diving participants pay an additional$50. Fees are capped at 4 sports per family per year. The Athletic Program also derives funding from the regular school operating budget, gate fees, anddonations.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.001.502.50

FY15

Actuals

1.000.000.001.502.50

FY16

Budget

1.000.000.001.502.50

FY17

TL Request

1.000.000.001.502.50

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

500,252

1,100

501,352

FY17

Baseline

513,301

1,100

514,401

FY17

TL Request

518,902

27,957

546,859

$ Chg

-13,973

26,857

12,884

% CH

-2.79%

2441.55%

2.57%

FY17 Supt.

Recomm

486,279

27,957

514,236

FY17 Sup’t.

Change

-32,623

-32,623

Plus FY17

Base Req.

5,083

26,857

31,940

Plus FY17

PI Req.

518

518

FY14

Actual

410,937

1,645

412,582

FY15

Actual

451,192

27,082

478,274

FY13

Actual

423,793

25,020

448,813

[3410]/ 54



Fiscal Year: 2017

FY09, in FY11, the surcharge for Ice Hockey increased from $150 to $250, a $250 surcharge was added for Ski team members, and a $50 surcharge was added

In order to address growing enrollment figures & Athletic Department requirements & responsibilities, along with necessary levels of safety & athletic trainingcoverage, the following is requested or implemented in a prior year budget:-Club Bowling & Club Squash added in FY15. Club Fencing & Club Snowboarding added in FY16. Girls Ultimate Frisbee B Team approved due to highparticipation rates. In FY17, Boys & Girls Rugby will be added as officially recognized sports by the MIAA. In order to meet student interest and organizationlevels of the sport, the FY17 budget includes a proposal is to add a JV coach for the Boys Team and to add a Club Girls Team in the Spring (Step C ClubCoaching Stipend).-Increase in Athletic Trainer hours for FY15 & FY16, including more support of HS Club and Middle School sports.-NHS Boosters approved $24,000 in annual support (increased from $20,000), beginning in FY15, to help offset significant increase in user fee waiver requests.-In FY16, multiple teams were carried for Freshman Girls & Boys Soccer, and additional coaching support was approved for Cross Country and Sailing due tolarge jumps in participation rates. 650 athletes participated in fall 2105 (85 above projections) and FY16 projection for all seasons now at 1755 (the highestnumber ever), with only a slight drop projected for FY17.-While online registration options have been researched, a workable solution has yet to be finalized.-A total of 11 Program Assistant coaching positions were added in FY15. The FY17 budget proposes to reallocate the Night Game Manager stipend of $6315to 4 additional Program Assistant positions at $1040 each (Cross Country, Freshman Soccer, Indoor Track, Outdoor Track & Field) to provide necessarysupport and supervision in areas where participation has spiked, and one double Program Assistant stipend position ($1040 x 2 = $2080) for event managementacross all three seasons, concentrating on equipment and certain events, like Football games, Track Meets, and Ice Hockey games.- In collaboration with Community Education, Middle School Girls & Boys Basketball added in FY15. The Middle School program proposes to add Fall Co-Ed Volleyball, Winter Dance & Wrestling, Spring Boys Volleyball, Water Polo and possibly Golf between now and school year 2018-19.-Considering enrollment growth at Pollard and High Rock, along with the community, family, student, and administrative interest in presenting moreopportunities for participation, the FY17 Budget Request proposes to move MS Sports to the Athletic Department from Community Ed to allow for growthand development of program, teams and sport offerings to raise student involvement rates, school spirit and sense of connection. The proposal includes thepossibility of adding some/all of the following sports between FY17-FY19: Fall Co-Ed Volleyball, Winter Dance & Wrestling, Spring Boys Volleyball, WaterPolo and possibly Golf.-In FY15 & FY16, the Department obtained NEF grant funds to provide cultural proficiency training workshops for coaches, captains and select groups ofparents. The goal to open up conversations about diversity awareness, recognizing differences, and becoming a more open, understanding and welcomingathletic community. The NHS PTC & Boosters Club have also allocated additional funds to support programs.




The FY17 budget recommendation for this department is $514,236, which represents a $12,884 (3%) change from FY16. The $514,236 request includes abaseline budget of $514,401,which reflects contractual salary increases for staff members plus $-165 in recommended additional funding requests. Therecommended additional funding requests are detailed below:

The High School Athletics Program supports District Goal 2.0, which ensures that students have the social and emotional competencies that enable them to beself-aware, to have social and relationship skills, to self-manage, to make responsible decisions, and to become culturally proficient global citizens whocommit to act with integrity, respect, and compassion.Objective 1:

Students experience a sense of wellness, participation, and safety in response to meaningful adult and peer relationships within a caring school environment.Objective 2:

Students develop social competence, problem solving skills, a positive self identity, autonomy, and a sense of purpose through consistent, layered, andeffective instruction of social and emotional skills at all levels.Objective 3:

Students and staff develop competencies to enable them to understand and effectively address matters of diversity, racism, ethnocentrism, and bias in thecontext of the pluralistic communities in which they live.

Department Goal 1:

Reallocate Freshman Softball Stipend (Category V) to Boys Rugby JV Coach. MIAA will recognize Rugby as Varsity sport for firsttime in FY17 (School Year 2016-17) and additional coaching support will be needed for new structure and state level requirements.Due to low participation numbers, there has been no Freshman Softball Team offered at the High School for the past three years.


AmountRecomm

Additional Funds Request - NHS Boys Rugby JV Coaching Stipend (Reallocated from Freshman Softball) / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$0

[3410]/ 55



Fiscal Year: 2017

The alpine Ski Head Coach is responsible for both the Varsity & JV Girls and Boys teams consisting of more than 50 athletes eachwinter. Ski is the only position where the head coach has dual responsibilities, and with only one other coach in the program(Category V Assistant), has accountability for large numbers of students in challenging conditions on the ski slopes of Blue Hills,Ragged Mountain & Waterville Valley each season. Currently, Alpine Ski is the only head coach position in Category IV outside ofCheer, Dance & Golf. Responsibilities, time commitment, number of athletes, and nature of supervision, coverage, and teaching, along with safety requirements and unique skill set, warrant that the position, at a minimum, be covered at a Category III level.

The cost of this request is based on moving from a Category IV, Step 3 stipend to a Category III, Step 2 projected stipend.


AmountRecomm

Additional Funds Request - Shift NHS Alpine Ski Head Coach to Category III from Category IV / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$518

The rapid growth in the number of athletic and extra-curricular student activities at NHS, associated with the expanded studentenrollment, has strained bookkeeping resources at NHS. This request is for a part-time (0.57 FTE) Senior Bookeeper to provideadditional bookkeeping assistance. Since a portion of this position will assume responsibility for the fee-based Middle SchoolSports Program, proposed to be shifted from Community Education to the Athletics Office in FY17, partial (0.2 FTE) funding willbe provided by the Athletics Revolving Fund.

Currently, the Student Activity bookkeeper at NHS ranks #2 in the District, both in terms of in terms of the number of units processed (accounts, requisitions, FTE) and dollars expended or received (requisitions, fee collections, grants, and budget.) Thisposition also manages the finances of over 250 student clubs and activities, which took in over $485,000 in revenue last year fromfundraising, as well as the accounts of the Principal, the Wellness and Guidance departments. At present, the current bookkeeperstruggles to meet the demands of this position within the 7-hour work day. Since the other 2.5 FTE bookkeepers at NHS have largeand growing bookkeeping assignments, reassigning work within the building is not a possibility. As a result, during the currentyear, temporary assistance has been provided by a Central Office Bookkeeper. This request is for 0.37 FTE of ongoing support to‘right size’ bookkeeping workloads at NHS. A companion 0.2 FTE position is requested in the High School Cost Center (3400.)

The Superintendent recommends full funding for this portion of the request, but recommended that the 0.37 FTE remaining positionin the Principal’s office be deferred to FY18.

AmountRecomm

Additional Funds Request - Part-Time Bookkeeper NHS (Shared with Athletics) / Goal 3 Infrastructure


$0

OriginalRequest

$0

Implementation of Club Girls Rugby spring program and addition of Category VIII, Step C Club Coach stipend. Girls Rugby willbe recognized by MIAA as Varsity Sport for Spring 2017 season. Needham HS has supported a student-activity program each ofthe last several spring seasons and the interest and foundation for growth and development of the program exists.


AmountRecomm

Additional Funds Request - NHS Club Coaching Stipend Girls Rugby / Goal 3 Infrastructure


$0

OriginalRequest

$2,105

[3410]/ 56



Fiscal Year: 2017

Repurpose Night Game Manager Stipend to:-Cross Country, G & B Program Assistant - Category IX (Numbers spiked by 30 athletes in fall 2015 alone to more than 110 totalrunners, additional coach necessary for consistent supervision and to keep coach-athlete ratios to a reasonable level for offsitetraining around Needham - 3 buses also now needed for transportation of athletes to away competitions and weekend invitationals)-Freshman Soccer, Program Assistant at - Category IX (numbers warranted additional coaches for Freshman Soccer teams in 2015keep participation rates high while limited the number of athletes cut at the 9th grade level - numbers are projected to stay high)-Indoor Track Program Assistant at - Category IX (numbers have grown at steady rate to greater than 120 athletes and with facilitychallenges and limited resources at disposal of teams in the winter, additional supervision necessary for large groups of athletestraining inside the HS and outside in the winter - with Varsity and JV competitions weekly, 4 buses needed to transport teams)-Outdoor Track & Field Program Assistant at - Category IX (numbers spiked to more than 140 athletes in 2015, with larger numbersprojected moving forward, possibly requiring as many as 4 buses per competition, and additional support for supervision, trainingand meet over-site needed)-Event Manager Program Assistant - Two at Category IX (with growth in participation numbers, events, teams and overall programscope, coverage of event management, in relation to set-up and take-down of fields and facilities before, during and aftercompetitions and events, is becoming more and more challenging. This program assistant position will present much neededsupport in these areas for all athletic events, with the more equipment and resource heavy set-ups, such as football games and trackmeets, specifically requiring additional time, energy and attention.)


AmountRecomm

Additional Funds Request - Re-Purpose Night Game Manager Stipend to Fund new Club Sports Stipends / Goal 2.2 Social & Emotional Competence


-$165

OriginalRequest

-$165

Student, family and community interest is growing for development of extracurricular opportunities in order to provide greaternumber of students, within growing populations at Pollard and High Rock Schools, the chance to participate and build connectionsback to their schools and District. Shift in responsibilities for MS Sports programs will also allow for more consistent policies andprotocols to be set and adhered to, and to better align the MS Sports program management, goals, philosophies, and direction withthat of the HS Athletics program. Promotions, marketing and communication methods and channels will also be streamlined.Administrative support is also strong to expand sports offered, with the goal of balancing out seasonal options and opportunities formale and female student participation.

In FY16, the MS Sports program offers the following teams and levels for students in the listed grades:

FALLField Hockey (Girls Grades 7-8)Cross Country (Co-ed Grades 6-8)

WINTERBoys & Girls Basketball (Grades 7-8)

SPRINGTrack & Field (Co-ed Grades 6-8)Ultimate Frisbee (Co-ed Grades 6-8)Softball (Girls Grades 7-8)

Proposal for growth of MS offerings between FY17-FY19 include:

FALLCo-ed (FY17) then shift to Girls Volleyball (FY18)Boys & Girls Tennis (FY18)

AmountRecomm

Additional Funds Request - Shift of Middle School Sports Program to Athletics Department from Community Education / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$0

[3410]/ 57



Fiscal Year: 2017

This request is a placeholder for a possible reduction to the amount by which the fee-based program subsidizes the cost of Districtcoaching salaries. Generally, in order to keep athletic fees as low as possible for students, the District pays the cost of the AthleticDirector, support staff and all but $140,958 of District coaching salaries. The $140,958 amount is charged directly to fee-basedoperations, along with athletic supplies and venue charges. This request is to reduce the ‘subsidy’ amount by $30,000 and shiftthose expenses back to the operating budget for the purpose of reducing financial pressure on the fee-based program.

As identified in the FY16 Athletics Program Budget Request, the fee-based program has developed a structural budget deficit, inwhich current expenditures exceed current revenues, due to growing participation levels, as well as escalating programming costsand mandated requirements. The budgeted structural deficit for FY15 was $12,848 and is expected to grow to $31,100 in FY16.

The Superintendent recommends that fees be increased to support the Athletics Program in lieu of reducing the subsidy amount.

AmountRecomm

Additional Funds Request - Placeholder Reduction Athletics Cost Offset by Revolving Fund / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$30,000

This request is to convert $26,857 in Athletic Trainer stipends to contractual. Due to an inability to hire permanent teaching staffinto these positions, which require professional certification, the District has contracted for these services for many years.


AmountRecomm

Additional Funds Request - Convert Athletic Trainer Stipends to Contractual / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$0

[3410]/ 58


Guidance 3510

Fiscal Year: 2017

NEEDHAM HIGH SCHOOL Counseling Critical Issue:A significant number of at-risk students at the High School are unable to tolerate both our general education classes and participating with the generalpopulation of students. These students then are unable to attend Needham High School and are placed in out of district placements that remove them fromtheir community and cost the district $50,000 to $60,000 per student. Needham High School does not have a substantially separate therapeutic program forstudents with significant mental health disabilities such as anxiety, depression and other mental health disorders. This lack of appropriate services withinNeedham High School leaves students who are unable to navigate the large Needham High School structure and classroom without an alternative educationalplacement at Needham High School.

ELEMENTARY SCHOOLS Critical Issue: The elementary schools have have not had an increase in guidance support since 2006, and have in fact suffered a decrease of 0.4 FTE during this period.Since 2006 the population of the elementary schools have climbed by 154 students. The pressure on the guidance department to address a significant increasein student stress and anxiety as well as an overall increase in mental health concerns have reduced the ability of the elementary guidance staff to address theoverall needs of our youngest students. During this time of increase in student enrollment, there has also been a significant increase in the elementary counselors responsibility to provide anti-bullying education in the classroom, participate in bullying investigations and to guide and support teachers in SocialEmotional instruction. The elementary counselors have been required to provide a high level of support to the increasing number of highly complex disabledstudents in the Integrated Preschool and at the Early Learning Center at the Newman Elementary School and Early Learning Center at the Hillside ElementarySchool. The number of students receiving special education services has increased from 11% of the student body to 14% of the student body during this periodof time. With up to 35% of elementary counselors time being devoted to students on Individualized Education Plans, the demand for counseling time has significantly increased during a period of a decrease in staff and an increase in student enrollment. The combination of an increase of 154 students, increasedresponsibilities due to anti-bully program needs and Social Emotional Learning, and the increase in mental health needs, has lead to a significant reduction inthe counselors ability to support students and parents with the “typical” developmental needs of our students and to be available to administrators and teachersto respond to any issues that are not a crisis. At this point, an increase of 0.7 FTE guidance at the elementary level for FY17 would restore the caseload percounselor to the same level it was at in 2006. This small increase in counseling staff would significantly increase the responsiveness to students in regulareducation with developmental needs for guidance, add more parent support at a time when parents are struggling to respond to the complex needs of theirchildren and provide a much needed increase in consultation to teachers regarding classroom behavior.

Hillside Elementary School is at a critical point regarding its need for an increase in guidance support. Hillside had an enrollment last year of 421 studentswith an increase this year of 44 students for a total of 465 students. Hillside Elementary School also has a high percentage of students on Free and ReducedLunch. These students and their families frequently require a high level of guidance support to help with the struggles associated with a lack of financialresources. In addition, Hillside Elementary School has 23 English Language Learners whose families require a great deal of support in adapting to their new

Critical Issues:

The Guidance Department currently provides a range of counseling services for 5,582 pre-K-12 students, in all eight of the schools in Needham. These servicesinclude social-emotional assessment, individual and group counseling, developmental guidance seminars at all levels, post-secondary and college preparatorycounseling, parent consultation, teacher consultation, developing and implementing 504 accommodation plans, crisis intervention and referral to communitysupports, consultation and support to building based administrators as well as providing therapeutic intervention and consultation for special education students,teachers, and parents. It is important to note that 504 accommodations and services on IEPs are mandated by state and federal laws.

In 2006, the total enrollment for Needham Public Schools was 4,879. Enrollment for FY16 has increased to 5,582. The number of students serviced, as well asthe types and severity of these mental health disabilities, have increased. In addition, the guidance staff provides ongoing consultation to administratorsthroughout the District in the area of risk assessment, bullying investigation and treatment, and other mental health-related issues. In addition, the WalkerSchool has sent 6 students this past year to the elementary and middle schools. These students have been removed from their homes and require a high level ofguidance involvement to help them remain stable. The case management is very demanding with multiple agencies involved with each child.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

26.100.002.0029.10

FY15

Actuals

1.0026.100.002.0029.10

FY16

Budget

1.0027.800.002.0030.80

FY17

TL Request

1.0027.400.002.0030.40

FY17

TL Recom.

0.001.300.000.001.30

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

2,546,612

18,385

2,564,997

FY17

Baseline

2,651,423

18,385

2,669,808

FY17

TL Request

2,767,037

19,885

2,786,922

$ Chg

196,900

196,900

% CH

7.73%

7.68%

FY17 Supt.

Recomm

2,743,512

18,385

2,761,897

FY17 Sup’t.

Change

-23,525

-1,500

-25,025

Plus FY17

Base Req.

115,614

1,500

117,114

Plus FY17

PI Req.

FY14

Actual

2,346,041

18,544

2,364,585

FY15

Actual

2,488,571

14,533

2,503,104

FY13

Actual

2,173,653

17,189

2,190,842

[3510]/ 59


Guidance 3510

Fiscal Year: 2017

culture and in learning how to identify and use the resources that are often taken for granted by those who are familiar with this community. The Hillside

NEEDHAM HIGH SCHOOL: The critical issues regarding the need for a substantially separate therapeutic program within Needham High School would beaddressed by a combination of Special Education Staff and a 1.0 FTE Adjustment Counselor to provide the counseling and case management support for thestudents in the program.

HILLSIDE ELEMENTARY SCHOOL: The critical issues regarding the need for additional guidance support at the Hillside Elementary School would beaddressed by the addition of 0.3 FTE counseling dedicated to the ELC. This would bring the total FTE at Hillside to 1.5 FTE addressing the level of need ofthe Early Childhood Program, while providing adequate support to the rest of the students at the Hillside Elementary School. The increase of 0.3 FTE of guidance support would allow the return of the 0.2 FTE guidance that was temporarily allocated from the Eliot School to cover the significant need forguidance support at Hillside. Reducing the Eliot School by 0.2 FTE has significantly lessened the ability of guidance to respond to the student, parent and staffneeds at the Eliot School.

NEWMAN ELEMENTARY SCHOOL: The critical issues regarding the need for additional guidance support at the Newman Elementary School would beaddressed by the addition of 0.4 FTE counseling. This would bring the total FTE at Newman to 2.4 FTE, which would provide the ELC with the appropriatelevel of counseling support, while providing the needed support to the rest of the children, staff and parents at the Newman Elementary School. This smallincrease would also lessen the impact of the students enrolled from the Walker group home when they arrive at the Newman Elementary School.





To support District Goal 2 through the provision of mental health services to students, staff, and parents.

Contribute to the Social Emotional Learning of all students through group work, direct classroom instruction, student assemblies, teacher training, and parent instruction. (District Goal #2)

Objective 1:

To provide mental health services to students in need of social/emotional and mental health support. These mental health supports ensure the safety and well being of all students through counseling, education, and professional referrals.

Measure 1:

Increase in percentage of parents with students in the ELC program indicating that they are highly satisfied by the level of guidance support they receiveat Hillside and Newman Elementary School.Measure 2:

Decrease in percentage of students reporting high levels of stress associated with attending school at the Hillside, Newman and Eliot Elementary Schools.Measure 3:

Increase in school attendance for students suffering from anxiety disorder at the Hillside, Newman and Eliot Elementary School

Objective 2:

To provide ongoing mental health counseling to students on special education plans, 504 students, and high-risk students.Objective 3:

To provide mental health consultation to teachers, administrators, and parents so they can effectively teach and care for all students.

Objective 1:

At Newman provide classroom consultation to the ELC teachers regarding the SEL program in their classrooms.

Measure 1:

Decrease in reported bullying at the Eliot Elementary School, the Hillside Elementary School and the Newman Elementary School.Measure 2:

Increase in social skill acquisition for the ELC students at the Newman Elementary School, the Eliot Elementary School and the Hillside ElementarySchool

Objective 2:

At Hillside provide classroom consultation to the ELC teachers regarding the SEL program in their classrooms.Objective 3:

Continue to lead the SEL efforts at the Eliot Elementary School, Hillside Elementary School and the Newman Elementary School through providingconsultation and professional development for teachers as they provide direct instruction in SEL and create a positive classroom culture.

Department Goal 2:

Department Goal 1:

[3510]/ 60


Guidance 3510

Fiscal Year: 2017

The Hillside Elementary has significant increase in enrollment and needs additional guidance support. An additional 0.3 FTEcounselor is being requested. As part of this request, a 0.2 FTE Guidance Counselor currently at Hillside will be transferred to EliotSchool to meet the needs in that school.


AmountRecomm

Additional Funds Request - Expand Part-Time Guidance Counselor at Hillside / Goal 2.2 Social & Emotional Competence


$29,742

OriginalRequest

$29,742

The Newman Elementary School needs additional counseling support. A 0.4 FTE increase in guidance is requested.


AmountRecomm

Additional Funds Request - Part-Time Guidance Counselor at Newman / Goal 2.2 Social & Emotional Competence


$0

OriginalRequest

$23,525

A substantially separate therapeutic program is needed at Needham High School to effectively support fragile students withsignificant emotional disabilities. This program would require a 1.0 FTE adjustment counselor. The other components to thisrequest are found in Cost Center 3530, for a total request of $175,810.

The Superintendent recommends reduced funding for this request of $62,347 and that year end funds be used to purchase the laptop,as available.

AmountRecomm

Additional Funds Request - Full-Time Adjustment Counselor for Therapeutic Program at Needham High School / Goal 2.2 Social & Emotional Competence


$62,347

OriginalRequest

$63,847

[3510]/ 61

FY17 Superintendent’s Budget RequestNeedham Public SchoolsPsychology 3511

Fiscal Year: 2017

For the past 3 years, Mitchell Elementary has been assigned a 0.3 FTE psychologist and Pollard Middle School a 0.7 FTE psychologist. Each year thepsychological service needs in these schools have exceeded this capacity. Reassignment/reallocation from other schools, which has worked in the past, is nolonger a viable option given the psychological service needs across the District. As a result, the District has had to contract psychology services to meet theneeds, specifically the need for psychological testing. The cost of contractual psychological testing averages $2000/evaluation. Last year, the estimated costfor contracted psychological evaluations was $12,000. Additionally, the current assigned psychologists are not able to assist with RTI processes, which limitsour ability to offset special education needs and costs. This request is for a 0.5 FTE psychologist for Mitchell School, allowing the current 0.3 FTE currentlyat Mitchell to be reallocated to Pollard.

Critical Issues:

This budget requests an additional 0.5 FTE psychologist for Mitchell Elementary School allowing for 1.0 FTE to be reallocated to Pollard. This will reduce the costs for contractual services required when the current FTE is unable to meet demand. This brings the total FTE’s of psychologists in the district to 5.3FTE’s.





Develop high quality assessment capacity at all levels of the district, resulting in less requests for independent evaluations of students and higher-qualityeducational recommendations and programs. (Goal 1, Obj 4)

The psychologists are responsible for providing evaluations that are mandated in conjunction with special education regulations. In many instances, studentsalso require neuropsychological assessments that are more comprehensive assessments of cognitive functions such as learning, memory, and problem-solving.All of these evaluations must be similar in scope and quality to those conducted in clinics and hospitals. If parents are dissatisfied with an evaluation, they havea right to an independent education evaluation at school expense. Each year, the school psychologists evaluate over 250 students.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

5.600.000.005.60

FY15

Actuals

0.005.500.000.005.50

FY16

Budget

0.006.000.000.006.00

FY17

TL Request

0.005.700.000.005.70

FY17

TL Recom.

0.000.200.000.000.20

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

430,433

13,000

443,433

FY17

Baseline

453,711

13,000

466,711

FY17

TL Request

483,261

17,500

500,761

$ Chg

35,098

3,000

38,098

% CH

8.15%

23.08%

8.59%

FY17 Supt.

Recomm

465,531

16,000

481,531

FY17 Sup’t.

Change

-17,730

-1,500

-19,230

Plus FY17

Base Req.

29,550

4,500

34,050

Plus FY17

PI Req.

FY14

Actual

354,212

10,916

365,128

FY15

Actual

419,545

12,050

431,595

FY13

Actual

271,923

11,871

283,794

[3511]/ 62

FY17 Superintendent’s Budget RequestNeedham Public SchoolsPsychology 3511

Fiscal Year: 2017

For the past 3 years, Mitchell Elementary has been assigned a 0.3 FTE psychologist and Pollard Middle School a 0.7 FTEpsychologist. Each year the psychological service needs in these schools have exceeded this capacity. Reassignment/reallocationfrom other schools, which has worked in the past, is no longer a viable option given the psychological service needs across thedistrict. Additionally, the current assigned psychologists are not able to assist with RTI processes, which limits our ability to offsetspecial education needs and costs. This request is for a 0.5 FTE psychologist for Mitchell School, allowing the current 0.3 FTEcurrently at Mitchell to be reallocated to Pollard.

The Superintendent recommends reduced funding for this request of $11,820 for a 0.2 FTE Psychologist, excluding the computer, but including $3,000 in supplies.

AmountRecomm

Additional Funds Request - Part-Time Mitchell Psychologist / Goal 1.1 Differentiated Instruction


$14,820

OriginalRequest

$34,050

[3511]/ 63


Health/Nursing: School Health Service 3520

Fiscal Year: 2017

School Health Services responds to critical heath and safety issues impacted by increased student enrollment and increased complexity and intensity ofstudents’ physical, medical, emotional and behavioral health and developmental needs, at all levels from preschool to post graduate. School Health Servicescomplies with State mandates that impact the time and resources allocated for school nursing services, while promoting the health of students. The acuity andintensity of the students’ health needs involve more complex medical, chronic health, and significant developmental and behavioral/emotional healthconditions, which require a significantly increased amount of time and attention by the school nurse to deliver care in a collaborative framework and promotesstudents’ health, safety, and learning.During the month of September 2015, there were 4500 students who accessed health services. Of the students who received nursing services in September,95% returned to class and time on learning. School Health Services is impacted by the critical need for funding resources to budget adequate staffing of DESELicensed Registered Nurses in order to manage the special health, developmental, and safety needs of the students and to support the opportunity for all toaccess an educational program in district.The increased student enrollment and intensity of need constrains school health services at the current level of staffing. The guidelines per the MDPHrecommends a case load of 1.0 FTE registered nurse per school with 250-500 students. In schools with >500 students, there should be 0.1 FTE per eachadditional 50 students. Students with special health needs require a smaller nurse to student caseload.At Needham High School, the increasing enrollment to close to 1700 students provides a critical demand for to sustain 0.3 FTEs for a 3rd school nurseposition, as impacted by the magnitude of time required for the implementation of mandated health screenings, management of students with concussions,providing direct nursing services to students with special health conditions, developing emergency plans for students with medical conditions while on fieldtrips or extracurricular activities, and the management of required and confidential health information. During September 2015, the school nurses at NeedhamHigh had over 1000 student encounters. During September, the school nurses participated in meetings to communicate and manage medical and health needsof students with coaches, parents, faculty and staff, reviewed medical records of students going on field trips, reviewed records per the food allergy protocol,and supported students returning to school after sustaining a concussion. There are currently over 300 students at Needham High with special health conditions, including but not limited to 9 students with type 1 diabetes, 8 students with cardiac conditions, 25 students recovering from recent concussions, 161students with life threatening allergies, 98 students with asthma, and 195 students with diagnosed behavioral or emotional health conditions. The critical issueof the ability to effectively maintain a safe and healthy learning environment and delivering a comprehensive school health program, for the >1700 studentsand staff at NHS, is impacted by sustaining FY 16 staffing of 2.3 FTE school nurses and the challenges of managing a case load ratio of 1 nurse per 850students. The outcomes of 2.3 FTEs school nurses in FY 16 is evident by a reduction of time spent in health office from 28 minutes with 2 nurses verse 9minutes with 3 nurses working. The 3 nurse model supports the return to class rate of 97-98% verses the 2 nurse model that results in a 90% return to classrate.The Needham Public Schools was awarded funding from the competitive MDPH Essential School Health Services Grant to support a comprehensive school health services program. A critical issue is the insufficient funding for school nurse salaries via the grant funding due to State budgetary constraints. The levelfunding of the ESHS grant requires increased funding per the operating budget to meet the contractual salary increases of the full time nurse positions at theHigh Rock School and High School whose FTEs are partially funded by the MDPH Essential School Health Services Grant (ESHS).

Critical Issues:

A supplemental budget request to sustain an additional 0.3 FTE school nurse at Needham High School as per FY 16. The request is submitted to ensure levelservice delivery and provide program improvement as needed in response to critical issues due to increased enrollment to the almost 1700 students at NeedhamHigh School.


The mission of school health services is to support the academic achievement of the children and adolescents of the Needham Public Schools. School HealthServices assesses health and safety risks and fosters students’ education, development, and wellness. School Health Services builds collaborative partnerships toensure quality health services are delivered that are culturally proficient and responsive to diverse and changing needs. The department staffed by RegisteredNurses who are licensed through the Department of Elementary and Secondary Education as school nurses.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

8.560.000.009.56

FY15

Actuals

1.008.560.000.009.56

FY16

Budget

1.0011.060.001.0013.06

FY17

TL Request

1.0010.060.000.0011.06

FY17

TL Recom.

0.001.500.000.001.50

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

748,063

27,515

775,578

FY17

Baseline

749,344

27,515

776,859

FY17

TL Request

934,369

46,515

980,884

$ Chg

80,731

4,000

84,731

% CH

10.79%

14.54%

10.92%

FY17 Supt.

Recomm

828,794

31,515

860,309

FY17 Sup’t.

Change

-105,575

-15,000

-120,575

Plus FY17

Base Req.

88,525

19,000

107,525

Plus FY17

PI Req.

96,500

96,500

FY14

Actual

721,009

31,789

752,798

FY15

Actual

783,893

33,951

817,843

FY13

Actual

685,213

32,484

717,697

[3520]/ 64



Fiscal Year: 2017

Supplemental budget requests are made to maintain funding for the salaries impacted by insufficient ESHS grant level funding and increases due to contractualstep and cost of living adjustments, of the second High School nurse and High Rock nurse, needed to maintain the respective positions at 1.0 FTE each.

A supplemental budget request is included to fund the school nurses work of up to 7 hours as needed, prior to the contractual calendar year, to address thecritical health issues, training, and safety measures that must be must be in place prior to day one of the new school year.

A supplemental budget request is included to fund 1.0 FTE of designated clerical services for all school health offices and the Director of School Health.

A supplemental budget request is submitted to provide funding to convert from a software program computerized student health information managementsystem to a web-hosted program. The web hosted version of our computerized student health record will continue to meet the confidentiality anddocumentation requirements of student health records, afford ready access by the school nurses, and reduces needs for IT support and server maintenance. Theweb hosted health information management system will be compatible with computer desk top and portable computer technology. The web-hosted systempromotes the use of technology that promotes managerial efficiency, cost effectiveness, and access documentation of confidential student health andemergency medical information. One time expenses for conversion and training will be covered as well as annual licensure and online resources.

A supplemental budget is requested to fund a new position of permanent substitute nurse in response to the critical need of student(s) for access to emergencynursing assessment and intervention during transportation, as well to assist the school nurses with implementing mandated school health services.

The funding for the permanent substitute nurse position may help adjust funding request needed for the per diem substitute nurse budget. Supplemental budgetfunding is requested to address sufficient funds to cover salaries of per diem substitute nurses who work to cover for contractual absences of school nurses andprovide nursing services necessary to implement mandated screenings or required by individual student health care plans.

A supplemental budget request is made to increase funding needed to purchase new updated medical equipment and sufficient medical supplies in healthoffices.


Advance Student Learning

Develop students’ social, emotional, wellness, and citizenship skills

Ensure Infrastructure supports district values and goals

Objective 1:

Implement common assessment of student learning per evidenced based standards and best practices for school health services

Measure 1:

Student’s absences will be less and return to class rate increased after nurse encounter. Measure 2:

Student’s readiness to learn will be evident in academic achievement and time on learning.Measure 3:

Student’s needs for emotional or behavioral intervention will be lessened, support service intervention or community referral.

Objective 2:

School Nurses will advance students learning about the management of their chronic physical or emotional health condition.Objective 3:

School Nurses will advance students learning about strategies that support wellness promotion.

Objective 1:

School nurses will manage current and emerging school and public health issues affecting the health, safety, and wellbeing of Needham’s children and youth.

Measure 1:

Nurses will participate in school activities, meetings, and coalitions and with school and community health partners. Measure 2:

Nurses will maintain records of communication with families and community medical providers.Measure 3:

Student will demonstrate growth with social and emotional and physical health management.

Objective 2:

School nurses will actively collaborate with others to build student and family capacity for adaptation, self management, self advocacy, development, andlearning.Objective 3:

School nurses will participate in multidisciplinary meetings to foster a student’s growth, development,and self management skills.

Department Goal 2:

Department Goal 3:

Department Goal 1:

[3520]/ 65



Fiscal Year: 2017



Objective 1:

Transition new School Health Services leadership that supports the district’s core values and sustains the department’s mission, vision, and components of theEssential School Health Services program.

Measure 1:

An interim and permanent transition of nurse leadership will be achieved.Measure 2:

Student and family will establish trusting and open relationship with nurses, respecting privacy and cultural diversity.Measure 3:

Nurse will address policy and protocols that support students and school community’s health and safety.

Objective 2:

The school health office will foster a sense of safety and security in school.Objective 3:

School environment and programs will maintain the health and safety of students as a priority.

The funding is requested to sustain a 0.3 FTE school nurse position that was temporally authorized and funded in FY 16. The additional FTEs are needed in response to the increased enrollment and magnitude of complex medical and mental health issues ofstudents at Needham High School. The additional FTEs will support the nurse to student caseload of 1 for 737 students aligning withDistrict Goal 2 and the Core Values. The 3 nurse model of school health services reduces student time in the health office and improves the return to class and time on learning. Promotion of student learning through interdisciplinary collaboration and casemanagement of medical and mental health needs of students, the implementation of mandated health services, and the delivery of acomprehensive school health program will be achieved through adequate nurse staffing.


AmountRecomm

Additional Funds Request - Continue Funding for Part-Time NHS Nurse Continuation Position / Goal 2.2 Social & Emotional Competence


$29,244

OriginalRequest

$29,244

This request is to shift xxx of the NHS nurse who is currently funded by the MDPH Essential School Health Services Grant to theoperating budget. This grant is level funded and therefore can no support contractual salary increases for this position. Theproposed shift would reduce the grant-funded position from 0.8 FTE to 0.7 FTE and would increase the operating-funded positionfrom 0.2 FTE to 0.3 FTE.


AmountRecomm

Additional Funds Request - Shift NHS Nurse from ESH Grant to Operating / Goal 3 Infrastructure


$8,327

OriginalRequest

$8,327

Funding requested for the High Rock school nurse position that is funding 0.455 FTE from operating budget and 0.545 from theMDPH Essential Health Services Grant which is insufficient to meet the salary increase due to contractual step and cost of livingadjustments. The proposed shift would reduce the grant-funded position from 0.545 FTE to 0.445 FTE and would increase theposition funded from the operating budget from 0.455 FTE to 0.555 FTE.


AmountRecomm

Additional Funds Request - Shift High Rock Nurse from ESH Grant to Operating / Goal 3 Infrastructure


$7,347

OriginalRequest

$7,347

Funding is requested to compensate school nurses for 7 hours of work immediately prior to Unit A contractual school year in orderto address critical student health and safety issues, and develop plans for training and emergency management prior to the studentsfirst day of school. The 13 School Nurses will be paid at their respective salary per diem rate per the Unit A contract.


AmountRecomm

Additional Funds Request - Per Diem Summer Days (1) School Nurses / Goal 3 Infrastructure


$0

OriginalRequest

$4,500

[3520]/ 66



Fiscal Year: 2017

Funding is requested for a permanent substitute nurse position to support mandated school health services and the delivery ofstudent specific nursing services as needed during transportation.


AmountRecomm

Additional Funds Request - Permanent Substitute Nurse / Goal 3 Infrastructure


$43,607

OriginalRequest

$43,607

Funding is requested to sufficiently cover the actual expenses of hiring and orienting qualified substitute nurses to work per diemproviding direct nursing services while covering health offices in the absence of school nurses per contractual benefits;; to delivernursing services as need for student specific health care plans during field trips and school activities;; and to assist with implementingmandated health screenings and the management of required health information.

The Superintendent did not recommend funding for this increase;; the new permanent sub position will meet this need.

AmountRecomm

Additional Funds Request - Nursing Substitute Baseline Increase / Goal 3 Infrastructure


$0

OriginalRequest

$7,654

Funding is requested for designated clerical services for the Director of School Health Services to support the administratorresponsibilities, supervision, evaluation, and program budget management of a district wide department, as well as, to provideschool based clerical services to the school nurses.


AmountRecomm

Additional Funds Request - Full-Time Health Services Clerical Aide / Goal 3 Infrastructure


$0

OriginalRequest

$25,246

Funding is requested to maintain a level of services through purchase of new medical equipment needed for replacement of outdatedor broken medical equipment. Examples include: Mandated screening equipment: vision testing machines, audiometers (hearingtesting machines), digital scales (BMI screening);;Medical equipment for ears and eyes assessment : otoscope, ophthalmascope;;professional light for pupil and neuro assessment.

The Superintendent did not recommend funding for this request.

AmountRecomm

Additional Funds Request - Medical Equipment / Goal 3 Infrastructure


$0

OriginalRequest

$5,000

Funding is requested to maintain level services for an adequate quantity of medical and health supplies for nurses to provide servicesimpacted by an increased population of students and staff and cost inflation of products.

The Superintendent recommends that funding for this request come from the ESH grant, or existing nursing budget funds.

AmountRecomm

Additional Funds Request - Health Office Medical Supplies / Goal 3 Infrastructure


$0

OriginalRequest

$1,000

Funding is needed to convert from current computer health record software program to a web-hosted health information system thatwill comply with security and privacy laws pertinent to student and staff medical information of a computerized health record, becompliant with State data collection and reporting requirements, and be supported by all types of technology while reducing thedemand for direct IT and server resources.

The Superintendent recommends reduced funding for this request of $4,000, which will be sufficient to meet this need.

AmountRecomm

Additional Funds Request - Web-Hosted Health Information System / Goal 3.2 Modern Information Systems & Training


$4,000

OriginalRequest

$13,000

[3520]/ 67



Fiscal Year: 2017

At the elementary level, the District is experiencing an increase in students with complex medical profiles and global developmentaldelays. These students require a highly specialized program staffed by special educators, health professionals, and related serviceproviders equipped to respond to the intensity of the learning, safety, and self-care needs. Currently, the district’s capacity toprovide such a program is limited. Four students have been placed out of district at collaborative and private schools (Total TuitionExpense: $282,277.) Additionally, there are in-district students with similar profiles who are at risk for out placement (EstimatedTuition Expense: $126,024.) This request is for a nurse for an intensive substantially separate elementary special educationprogram. A companion request for a program nurse is found under Cost Center 3530.


AmountRecomm

Additional Funds Request - Intensive Elementary Nurse / Goal 3 Infrastructure


$0

OriginalRequest

$59,100

The Superintendent recommends eliminating the Nursing substitute budget. The new permanent substitute position will provide thenecessary coverage for nursing absences and evaluations.

AmountRecomm

Additional Funds Request - Reduce Nursing Substitute Budget / Goal 3 Infrastructure


-$9,075

OriginalRequest

[3520]/ 68

FY17 Superintendent’s Budget RequestNeedham Public SchoolsSpecial Education 3530

Fiscal Year: 2017

Although still below the state average, Needham has experienced an enrollment increase in special education over the past few years. FY16 budget requestsand the reallocation of existing positions and resources positioned the District well for this year, however, additional students with significant special needsmoved in during the Summer and Fall requiring additional supports, including a request for 4.5 teaching assistants. In addition to the unanticipated enrollmentincreases, the District remains vulnerable to out-of-district placements for students who either require this level of service or have been placed privately byparents who then seek public funding from the district. Students most often requiring a higher level of support and services found in collaborative programs orprivate schools outside of the district include those with significant language based learning disabilities, those with complex medical and global developmentdelays, and those with emotional disabilities, particularly at the high school level. FY17 budget requests include increases in special education staff to keeppace with enrollment, as well as proposals for two specialized programs (elementary intensive program for complex medical and global delays;; high schoolsub-separate therapeutic program) that would increase the district’s capacity to meet students’ needs in-district.

The District continues to experience increases in several areas of student support home-hospital tutoring;; assistive technology needs;; translation andinterpretation services;; extended school year programs and services;; and out of district student tuition expenses.

During FY15 and FY16 the District also experienced a decline in preschool tuition revenue due to lower typical peer enrollment in the program. Althoughefforts are underway to boost enrollment, including a sophisticated marketing plan, the FY17 budget request includes additional funding for preschool salariesto cover the estimated shortfall in revenue if typical peer enrollment remains low.

Critical Issues:

The special education budget request focuses available resources on meeting the aforementioned critical needs, including:

1. Increase of 4.5 teaching assistants2. Expand elementary special education programs to include an intensive elementary program for students with complex medical profiles and global developmental delays, including high level of staff support: special education teacher, classroom nurse, teachingassistants, .5 speech therapist, .4 PT, and increased contractual services.3. Expand high school special education programs to include a substantially separate therapeutic program for students requiring a higher level of support than the district is currently able to provide4. Increase 1.0 Wilson Reading Instructor for the district5. Increase .5 BCBA at the Middle School level6. Increase in operating funds for preschool staff salaries7. Continue reallocation of 1.0 TVI to: .4 TVI, .2 Wilson Instructor, .5 Program Specialist8. Increase OTs & PT work year from 180 days to 182 days;; an additional 2 days/year



Improving the continuum of services, that are available for students with learning, medical, health and emotional disabilities. (Goal 1, Objective 1)

Special Education students are entitled to a range of related services (e.g., occupational therapy, physical therapy, speech/language therapy, deaf education), inaddition to specially-designed instruction, in order to address their special education needs. In addition, this department funds a range of other servicesincluding tutoring for children who are medically unable to attend school, home-based therapies for students, and summer services.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 7.77

77.5399.171.06

185.53

FY15

Actuals

8.4779.8598.131.06

187.51

FY16

Budget

8.4784.11103.181.06

196.82

FY17

TL Request

8.4781.1199.181.06

189.82

FY17

TL Recom.

0.001.261.050.002.31

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

10,391,198

516,862

10,908,060

FY17

Baseline

10,460,039

514,862

10,974,901

FY17

TL Request

10,875,136

671,254

11,546,390

$ Chg

220,465

125,392

345,857

% CH

2.12%

24.26%

3.17%

FY17 Supt.

Recomm

10,611,663

642,254

11,253,917

FY17 Sup’t.

Change

-263,473

-29,000

-292,473

Plus FY17

Base Req.

238,081

135,392

373,473

Plus FY17

PI Req.

177,016

21,000

198,016

FY14

Actual

8,775,553

560,176

9,335,729

FY15

Actual

9,586,730

698,166

10,284,896

FY13

Actual

8,213,940

570,066

8,784,006

[3530]/ 69


Fiscal Year: 2017


The FY17 budget recommendation for this department is $11,253,917, which represents a $345,857 (3%) change from FY16. The $11,253,917 requestincludes a baseline budget of $10,974,901, plus $279,016 in recommended additional funding requests. The recommended additional funding requests aredetailed below:

General and special education staff will partner to provide effective mainstream curriculum learning expectations, modifications and program development(Goal 1, Objective 1)

Examine the recommendations from the Special Education Program Review and determine the implications for instructional practice, professionaldevelopment and service delivery models (Goal 1, Objective 2)

Department Goal 2:

Department Goal 3:

At the high school level, the district is experiencing an increase in students with significant mental health challenges. These studentsare often school avoidant, struggle with reentering school upon return from a mental health hospitalization, or are not able to manageor make educational progress in the general education classroom environment despite special education supports. Although the highschool houses a highly effective therapeutic program (“Connections”) for students capable of supported integration, this program is not equipped to provide the level of clinical and educational support required for some of our students. Currently, these students areplaced out of district at collaborative and private schools (Estimated Total Tuition Expense: $562,748). FY17 budget requests include a proposal for a substantially separate high school therapeutic program that would meet the needs of our students withsignificant mental health needs and prevent further escalation of Out-of-District Tuition expenses for the district. This programwould partner with TECCA online Academy for core subject area instruction. Special Education staff would support student’saccess to the curriculum as well as provide direct instruction and supported learning experiences outlined in students’ IndividualEducation Programs.

This request includes a 1.0 FTE NHS Sped Teacher-therapeutic, a 1.0 FTE Teaching Assistant, and funding for the followingsupplies and equipment: $1,500 computer, $3,500 instructional supplies, $5,000 furniture, $5,000 white board and $1,000 for tennew classroom computers. A companion request for a 1.0 FTE Adjustment Counselor to provide clinical services ifs found in CostCenter (3510.)The Superintendent recommends reduced funding for this request of $105,463 - the furniture and laptop were recommended to be funded from year end budget savings, as available.

AmountRecomm

Additional Funds Request - Substantially Separate High School Therapeutic Program / Goal 2.2 Social & Emotional Competence


$105,463


At the elementary level, the District is experiencing an increase in students with complex medical profiles and global developmentaldelays. These students require a highly specialized program staffed by special educators, health professionals, and related serviceproviders equipped to respond to the intensity of the learning, safety, and self-care needs. Currently, the district’s capacity toprovide such a program is limited. Four students have been placed out of district at collaborative and private schools (Total TuitionExpense: $282,277.) Additionally, there are in-district students with similar profiles who are at risk for out placement (EstimatedTuition Expense: $126,024.) This budget request is for an intensive substantially separate elementary special education program,the components of which include: a 1.0 FTE Elementary Sped Teacher, 4.0 FTE Teaching Assistants, a 0.4 FTE Physical Therapistand the following supplies and equipment: $1,500 computer, $3,500 instructional supplies, $1,500 classroom furniture, $5,000white board, and $6,000 in 1:1 technology. A companion request for a program nurse is found under Cost Center 3520.


AmountRecomm

Additional Funds Request - Intensive Elementary Special Education Program / Goal 1.1 Differentiated Instruction


$0


[3530]/ 70


Fiscal Year: 2017

This request is to continue funding for 4.5 FTE Teaching Assistants hired on a temporary basis the current year to meet the needs ofnew students with significant special needs, including students who had moved in during the Summer and Fall. Since the needs ofthese students are expected to continue in FY17, permanent funding is required for these new positions. The current proposal is tofund these new positions from the Special Education 94-142 grant, and to shift the contractual services expenses currently paid fromthe grant, to the school operating budget. The shift of contractual is desired to simplify the administration of the 94-142 grant underthe new Uniform Grant Guidance, released in the current year. The Teaching Assistant will provide direct services under the grant.


AmountRecomm

Additional Funds Request - Continue Funding for SpEd Teaching Assistants from 94-142 Grant. / Goal 1.1 Differentiated Instruction


$0

OriginalRequest

$0

Vulnerabilities within special education reading support is putting the District at risk for unilateral student placements at out ofdistrict Language Based Learning Programs (Carroll School, Learning Prep, Landmark), and increasing the prevalence of latereferrals for special education and/or reading intervention at middle and high school levels. Last school year the District experienceda high number (11) of unilateral student placements at out of District language based learning programs. This year, although this number has decreased, the district is currently responding to four unilateral placements. These students have language-basedlearning disabilities and struggle specifically in the area of reading, often requiring a highly structured reading approach like WilsonReading Instruction. Additionally, over the past 3 years the need for Wilson Reading Instruction, at the middle and high school hasbeen increasing. Both situations are reflective of vulnerabilities within our special education reading support. This request is for a1.0 FTE Certified Wilson Reading Instructor to provide early reading intervention at the elementary level as well as increasedflexibility of reading support at the secondary level to meet current special education program and student needs.

The Superintendent recommends reduced funding for this request of $18,230, for a 0.3 FTE position plus $500 supplies. Thesuperintendent also recommends that existing budget funds be used to purchase the laptop, as available.

AmountRecomm

Additional Funds Request - Wilson Certified Reading Instructor / Goal 1.1 Differentiated Instruction


$18,230

OriginalRequest

$61,100

Recently, the Federal Government released new Uniform Grant Guidance, to take effect July 1, 2015. To simplify theadministration of the Special Education 94-142 grant under the new rules, this request is to shift $103,392 in contractual servicesexpenses from the grant to the school operating budget. As an offset, 4.5 FTE new teaching assistant positions will be paid by thegrant, for a net cost of $0.


AmountRecomm

Additional Funds Request - Shift Contractual Services from 94-142 Grant / Goal 1.1 Differentiated Instruction


$103,392


On July 1, 2015, new cost principals go into effect, for state-administered federally-funded programs. LEA’s like Needham will beaudited under new the new guidelines. As such, some current practices and procedures must change to conform to the newregulations. One such change affects those expenses which are currently charged as ‘indirect cost.” This budget includes aproposal to reduce the amount of indirect expense charged to federal grants and to increase the amount of direct expenses funded bythese grants. A request to shift net 0.79 FTE from Grant Indirect to the Operating Budget is found in Cost Centers 3030, 3040 and3050. This request is to reallocate 1.39 FTE preschool teaching assistants to the 94-142 Grant as ‘direct’ grant expenses.


AmountRecomm

Additional Funds Request - Continue Funding for Preschool Teaching Assistants from 94-142 Grant / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$0

[3530]/ 71


Fiscal Year: 2017

Occuptational Therapists (OT’s) and Physical Therapist (PT’s) are currently budgeted to work 180 of the 182-day teacher workyear. OTs and the PT are essential members of the school community and should work the full 182 days. This would allow theseprofessionals to attend opening day meetings and trainings as well as to provide services through to the last day of the school year.FY17 Budget Requests include a request for OTs and PT to work an additional 2 days per year.


AmountRecomm

Additional Funds Request - Increase Work Year Occupational & Physical Therapists / Goal 1.1 Differentiated Instruction


$0

OriginalRequest

$3,717

Board Certified Behavior Analysts (BCBAs) are professionals who provide expertise in the area of Autism, data-driven instruction,and development and implementation of behavior support plans for students with complex learning and social/emotional profiles.BCBAs also provide support and oversight of the district’s specialized autism programs. Currently, a 0.5 FTE BCBA position isallocated at the middle school level to support both High Rock and Pollard, including the ILC program and Insight Program atHighRock and Bridges Program and Insight Programs at Pollard, all of which require a high level of support. Given anticipatedspecial education enrollment increases at High Rock along with the level of needs of current students who will remain at Pollard, the0.5 FTE allocation is insufficient to meet the growing enrollment and complex needs of students at both schools.


AmountRecomm

Additional Funds Request - Part-Time Board Certified Behavior Analyst - Middle School / Goal 1.1 Differentiated Instruction


$29,550

OriginalRequest

$29,550

Speech therapy caseloads at both Broadmeadow and 0.6 FTE Newman Elementary Schools are projected to increase beyond currentcapacity in FY17. At Broadmeadow the current .6 speech therapist is anticipated to oversee a caseload of 30+ students, which isequivalent to the full time speech therapist caseloads at the elementary level. At Newman Elementary School, a large cohort of students with autism will enter kindergarten from the preschool. Additionally, if the District is able to develop the intensiveelementary program (included in the budget requests) the complexity of student needs will warrant additional speech services. TheFY17 budget request is for a 0.7 FTE speech therapist (0.3 FTE Newman;; 0.4 FTE Broadmeadow) to respond to anticipated studentneeds.


AmountRecomm

Additional Funds Request - Part-Time Elementary Speech Therapist / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$41,370

During the current year, the Assistant Director of Special Education Pre-K - 8 was converted to a Coordinator of Special EducationOut-of-District/Extended School Year (ESY) Programs. This request is to continue funding for this change, which has a net impactof 0 FTE.


AmountRecomm

Additional Funds Request - Continue Funding for Special Education Reorganization / Goal 3.4 Professional Development & Supervision


-$15,237

OriginalRequest-$15,237

This request is to continue funding for Special Education staffing changes made during the current year. These changes willcontinue to be in effect in FY17.


AmountRecomm

Additional Funds Request - Continue Funding for Special Education Staffing Changes / Goal 1 Curriculum, Instruction & Assessment


-$6,082

OriginalRequest

-$6,082

[3530]/ 72


Fiscal Year: 2017

As part of the FY16 budget, the District approved funding for a full-time Teacher of the Vision Impaired (TVI). To better meetprogram needs, funding for this position was reallocated as follows: 0.4 FTE TVI, 0.2 FTE SpEd Wilson Teacher, 0.4 FTE MitchellSpEd Teacher and the upgrade of two teaching assistant positions to program specialists.


AmountRecomm

Additional Funds Request - Continue Reallocation of Teacher of Vision Impaired / Goal 1 Curriculum, Instruction & Assessment


$43,700

OriginalRequest

$43,700

[3530]/ 73


Special Education Out-of-District Tuitions 3531

Fiscal Year: 2017

Due to state budget constraints, funding for the Circuit Breaker program has fluctuated considerably in recent years. In FY08, the program was fully funded at75%, falling to 72% in FY09, 42.34% in FY10, and 40% in FY11. The School Department used available federal stimulus grant funds and other one-timefunds to cover the revenue deficit in both FY10 and FY11. The reimbursement rate has fluctuated between 68.71 and 75% since then. The reimbursement ratefor FY16 is 73%.

The current year projection for out-of-District tuition is $5,570,765 - an all time high. In past years, mid-year expenditure projections have been higher thanactual end-of-year expenditures. Since FY17 budget revenues are based on mid-year FY16 claims expectations, a reduction in current year expenditures couldresult in lower-than-expected budget revenue.

Critical Issues:

This budget assumes a 70% Circuit Breaker reimbursement rate for FY17 to mitigate the potential effect that a decline in current year claims experience couldhave on the overall level of state funding.





Assessing special education programs, PreK-12, to ensure an appropriate level of services and the efficient use of resources. (Goal 2, Objective 4)

If a school system cannot meet the needs of a student utilizing resources and programs within the community, it must place the student in another public,private, or collaborative program. The District pays tuition to these outside placements.

The Massachusetts Circuit Breaker legislation has provided financial relief to help schools provide the necessary programs for children with extraordinaryspecial-education needs. The “Circuit Breaker program” helps Districts pay for special education expenditures, which exceed an amount equal to four times thestate foundation budget per pupil. The formula voted by the State Legislature calls for Districts to receive 75% of their costs in excess of the threshold amount.(For FY17, this amount is budgeted to be $42,841.) FY16 will be the 13th year of the program.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

3,261,020

3,261,020

FY17

Baseline

3,261,020

3,261,020

FY17

TL Request

3,844,202

3,844,202

$ Chg

583,182

583,182

% CH

17.88%

17.88%

FY17 Supt.

Recomm

3,844,202

3,844,202

FY17 Sup’t.

Change

Plus FY17

Base Req.

583,182

583,182

Plus FY17

PI Req.

FY14

Actual

2,832,911

2,832,911

FY15

Actual

3,599,080

3,599,080

FY13

Actual

3,018,064

3,018,064

[3531]/ 74


Special Education Out-of-District Tuitions 3531

Fiscal Year: 2017

The FY17 estimated budget for special education out-of-district tuition is $5,336,756, assuming a 2% cost of living adjustment andknown restructuring increases. A 70% Circuit Breaker reimbursement rate and $42,841 ‘four times Foundation’ base also are assumed, resulting in an FY17 estimated Circuit Breaker reimbursement amount of $1,492,555. The resulting net operating requestof $3,844,201 is $583,182 more than the current year budget amount of $3,261,019.


AmountRecomm

Additional Funds Request - Contractual Increase Special Education Out-of-District Tuition / Goal 1.1 Differentiated Instruction


$583,182


[3531]/ 75


Special Education Summer Services 3532

Fiscal Year: 2017

Special Education Summer Programs and services are required for students enrolled in special education who are at risk for substantial regression duringprolonged breaks from school. Students’ special education teams determine the type and amount of summer services based on a review of data as well asconsideration of the severity of the student’s disability. Increases in the amount of students with severe or complex disability profiles, particularly at thepreschool level and those with emotional disabilities requiring therapeutic services, has increased enrollment and cost of special education summer programsand services. The actual actual cost of the summer program in FY16 ($192,941) was within the established budget of $219,952.

Critical Issues:

The budget provides a modest cost of living adjustment to service providers for FY17.





This program supports District Goal 1.0: Advance standards based learning;; and District Goal 2.0: Develop Social, emotional, wellness and citizenship skills.

This cost center was created in FY10 to track summer services expenditures provided to special-education students. Previously, the budget to support theseexpenditures was found in cost center 3530, as part of the Sped Professional Services budget. As these funds were expended, they were reported to this costcenter.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.962.550.003.51

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

219,952

219,952

FY17

Baseline

223,251

223,251

FY17

TL Request

223,251

223,251

$ Chg

3,299

3,299

% CH

1.50%

1.50%

FY17 Supt.

Recomm

223,251

223,251

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

149,457

149,457

FY15

Actual

219,952

219,952

FY13

Actual

192,994

192,994

AmountRecomm



$0

OriginalRequest

$0

[3532]/ 76


Vocational Education 3540

Fiscal Year: 2017

This cost center is not in use.

Critical Issues:

N/A




The FY17 budget recommendation for this department is $0, which represents a $0 (0%) change from FY16. The $0 request includes a baseline budget of $0,plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

N/A

Needham currently does not budget funds for vocational education;; these students are served by the Minuteman Regional Vocational Technical School, thebudget for which is managed by the Town Manager.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

FY17

Baseline

FY17

TL Request $ Chg % CH

FY17 Supt.

Recomm

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

FY15

Actual

FY13

Actual

AmountRecomm



$0

OriginalRequest

$0

[3540]/ 77


Regular ED Tuitions 3542

Fiscal Year: 2017

Student enrollment in regular education programs out-of-district has increased during the current school year. It is anticipated that an increase in funds to meetcosts of regular education will be needed for FY17.

Critical Issues:

A total of $12,962 is needed in this cost center to pay the tuition students enrolled in regular education opportunities out of district. FY17 supplementalrequests include $5,687 to address these needs.





The Needham Public Schools will provide students access to a robust learning experience including: out of district accredited regular education public schooloptions with academic and vocational components, (Minute Man;; Norfolk Agricultural High School), and online public school options (TECCA online andMassachusetts Virutal Academy.)

This cost center pays tuitions for regular education students to attend programs in other districts.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

7,275

7,275

FY17

Baseline

7,275

7,275

FY17

TL Request

12,962

12,962

$ Chg

5,687

5,687

% CH

78.17%

78.17%

FY17 Supt.

Recomm

12,962

12,962

FY17 Sup’t.

Change

Plus FY17

Base Req.

5,687

5,687

Plus FY17

PI Req.

FY14

Actual

4,000

4,000

FY15

Actual

9,572

9,572

FY13

Actual

2,000

2,000

The FY17 estimated budget for regular education out-of-district tuition is $12,962, assuming a 2% cost of living adjustment over thecurrent year. Given an existing budget of $7,275, the resulting FY17 additional budget request is $5,687.


AmountRecomm

Additional Funds Request - Regular Education Tuitions / Goal 1 Curriculum, Instruction & Assessment


$5,687

OriginalRequest

$5,687

[3542]/ 78


ELL 3550

Fiscal Year: 2017

The ELL program is experiencing increasing growth, both in numbers of students and the intensity of their needs. A significant number of students enter thesystem having no English language skills. Currently, there are 107 ELL students receiving direct services and another 20 students who are required to remainon monitoring plans for two years following the completion of direct services. This number is expected to fluctuate throughout the year but has averagedapproximately 100 ELL students over the past 2 years. We are also seeing an increase in the number of students who, in addition to having no English language skills, have other learning difficulties as well. Now that we have certified staff in place to deliver a range of services to students with very diverselearning needs, the program is in need of sufficient staffing to meet increased ELL enrollments and a Coordinator to supervise and evaluate professional staff,provide for staff learning and growth oversee communication with principals and classroom teachers as well as insure district compliance with ever-evolvingDESE regulations and mandates.

In addition to the issues mentioned above, DESE is engaged in a major initiative known as RETELL (Rethinking Equity and Teaching for English LanguageLearners) that is designed to transform ELL education in Massachusetts. Key elements of this strategy include strengthening the effectiveness of shelteredEnglish immersion instruction, and the transition to new English language development standards and assessments. Towards this end, newly adoptedregulations require that all core academic teachers of ELLs and administrators who supervise such teachers to earn a Sheltered English Immersion (SEI)endorsement to their license by July 2016. Additionally, MA has adopted new standards for ELLs (WIDA: World-Class Instructional Design andAssessment) that are more aligned with the Common Core standards than the current ELPBO standards that they replace. Along with the WIDA standards, anew assessment for English language proficiency(ACCESS) replaces the MEPA test that all ELL students are now required to take.

Critical Issues:

Critical issues are addressed through a request for a 1.0 ELL Administrator who would have 0.5 FTE teaching responsibilities at NHS. Existing 1.0 FTE ELLCoordinator (Unit A) would be reallocated towards this position.



All students have the opportunity to increase their achievement because they experience instruction that is differentiated. This goal is directly related toDistrict Goal #1

The mandated English Language Learner (ELL) program provides assessment, instruction, and support for students who have limited or no English languageproficiency. State law requires that certified staff provide these services and that districts provide significant training for all teachers who have a student withlimited English proficiency in their classes.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

4.700.000.004.70

FY15

Actuals

0.005.400.000.005.40

FY16

Budget

0.504.900.000.005.40

FY17

TL Request

0.005.400.000.005.40

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Ensure staffing is at appropriate levels to meet state guidelines for hours of student service.

Measure 1:

Periodic review of ELL student records indicate that they are receiving the appropriate number of hours of service.

Objective 2:

Ensure ELL staff are aware of changes, receive the appropriate training, and comply with new regulations.Objective 3:

Ensure core area teachers and administrators are aware of the Sheltered English Immersion endorsement requirement and plans are in place to enable them tomeet these regulations.

Department Goal 1:

FY16TM

Budget

322,188

2,950

325,138

FY17

Baseline

364,938

2,950

367,888

FY17

TL Request

385,186

2,950

388,136

$ Chg

42,750

42,750

% CH

13.27%

13.15%

FY17 Supt.

Recomm

364,938

2,950

367,888

FY17 Sup’t.

Change

-20,248

-20,248

Plus FY17

Base Req.

20,248

20,248

Plus FY17

PI Req.

FY14

Actual

237,286

2,629

239,915

FY15

Actual

279,571

3,108

282,679

FY13

Actual

226,295

2,900

229,194

[3550]/ 79


ELL 3550

Fiscal Year: 2017



Ensure adequate program and staff supervision, communication with principals and classroom staff, and engagement with ELL parents are in place so that aneffective and efficient services can be provided to ELL students on an ongoing basis.

Ensure that the ELL department staff maintain and adhere to record keeping and student monitoring procedures that were instituted as a result of the DESEprogram audit.

ELL staff receive appropriate training to understand WIDA standards and to administer ACCESS test.Measure 3:

Core area teachers and administrators are aware of the SEI endorsement and district has established plan to assist teachers in meeting the new certificationregulation.

Objective 1:

Establish a coordinator position with oversight over all matters relating to the operation of the department.Measure 1:

Coordinator position established, staff are provided leadership and there is less direct involvement in day to day operations by central office administrator.

Objective 1:

New staff receive training on compliance procedures and their work is monitored.

Measure 1:

Coordinator is in place and provides training on compliance procedures and supervises the work of the ELL teachers and program.Measure 2:

Decision making procedures are in place to ensure appropriate student entrance and exit from the program, are used by all ELL staff, and communicated toadministrators and teachers.

Objective 2:

Decision making procedures are in place to ensure appropriate student entrance and exit from the program.

Department Goal 2:

Department Goal 3:

This request is for a 1.0 ELL Administrator who would have 0.5 FTE teaching responsibilities at NHS. This position is needed toprovide management and oversight of the district’s growing ELL department and services. An existing 1.0 FTE Unit A ELLCoordinator position and (Unit A) would be reallocated towards this position.


AmountRecomm

Additional Funds Request - Upgrade ELL Coordinator / Goal 1.1 Differentiated Instruction


$0

OriginalRequest

$20,248

[3550]/ 80


Translation & Interpreting Services 3551

Fiscal Year: 2017

There are no critical issues for this program in FY17. The District contracts for this service.

Critical Issues:





As mandated by the Department of Elementary and Secondary Education (DESE), the District will provide translation and interpretation services to studentsand families in the District whose first language is not English, or who use a language other than English, and require such services.

This cost center supports mandated translation and interpretation activities. Under The Individuals with Disabilities Education Act (IDEA) , District mustprovide translation services to students and families whose first language is not English, or who use a language other than English in their everydaycommunication. These services include document translation and oral interpretation.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

20,000

20,000

FY17

Baseline

20,000

20,000

FY17

TL Request

20,000

20,000

$ Chg % CH

FY17 Supt.

Recomm

20,000

20,000

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

27,202

27,202

FY15

Actual

23,759

23,759

FY13

Actual

20,080

20,080

AmountRecomm



$0

OriginalRequest

$0

[3551]/ 81


K-8 Reading Instruction 3560

Fiscal Year: 2017

1. The absence of a full time literacy support program for struggling readers at Pollard hampers the District’s ability to: 1) provide direct support to studentstransitioning in from High Rock;; 2) support 7th Grader students accessing the middle school curriculum as they move forward into 8th Grade;; and 3) supportsubject area teachers to instruct/differentiate instruction for these students in their core academic classrooms.

2. The Middle School English Language Arts Coordinator position, as it is currently defined, has become untenable. Under the current configuration, for thelast four years, the position has been filled on an interim basis by a half-time (0.5 FTE) person who is responsible for 15 ELA teachers across two schools inGrades 6-8. Responsibilities include supervision & evaluation, professional development, curriculum development, resource planning and management andoverall department operations for the department. We were unable to fill the position when the previous ELA/Social Studies coordinator left and have beenoperating for the last four years with a half time interim ELA Coordinator. The interim Coordinator has been generously providing more than half timeservices to the department. However, there is the need to reconfigure the position. Increasing this position to 1.0 FTE will enable the Middle School (6-8) tohave a curriculum leadership structure in math, social studies, science and English that parallels the one that has existed at the high school for decades. Liketheir high school counterparts, each MS coordinator would be providing leadership for 0.8 FTE and providing direct service to students for 0.2 FTE of theirtime. This request is reflected in Cost Centers (3300) and (3260.)

3. With the advent of the new ELA Common Core, there is an increased focus on developing student’s literacy skills within each content area. Coaching allteachers literacy instruction within their disciplines is an overarching need. Responsibilities in this area fall to the literacy specialists at each school who notonly serve to support struggling learners but also to work with classroom teachers to support the literacy demands of the Common Core. Their work withclassroom teachers focuses on how to differentiate instruction to challenge and support all learners and strengthening the reading and writing instruction withinall disciplines. This request is for literacy specialist staffing at Pollard to enable this work to happen there.

4. Having adequate and appropriate resources in place in order to implement an effective reading program continues to be a challenge. The introduction ofthe new ELA Common Core Standards requires reading instruction in the area of nonfiction. Currently there are not sufficient resources for K-5 teachers touse in order to teach the new reading units of study that were introduced and to align instruction to the new content area literacy standards.

5. Ongoing replacement/maintenance of instructional materials continues to be a challenge when materials age and publishers upgrade their programs. Atsome schools, reading assessment kits are needed to accommodate additional classrooms or a change in the number of grade level sections. Kits also need tobe refurbished due to wear and tear. Additionally, sufficient materials to support reading intervention services at each school.

6. Providing teachers with adequate and appropriate books to teach the required curriculum units. Each of the reading units require mentor texts for theteacher to use when teaching the unit as well as multiple copies of texts for students to use as they practice their reading skills. A small library of texts in eachclassroom has been an outstanding need for a number of years.

Critical Issues:

Budget requests are directed towards resources needed to address the critical issues listed above. In a number of instances, supplementary funding has beenrequested.



Under the direction of the Director of Student Learning, the K-8 Literacy Program provides targeted, pull-out literacy instruction to general education studentsand literacy coaching and instructional support to teachers. It is overseen by the K-8 Literacy Coordinator, who serves as the Reading Department Chair andsupervisor of all building-based general education literacy specialists/reading teachers. The K-8 Literacy Coordinator position is reflected in this cost center.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 2.00

10.050.000.0012.05

FY15

Actuals

1.5010.450.000.0011.95

FY16

Budget

1.0011.150.000.0012.15

FY17

TL Request

1.0010.750.000.0011.75

FY17

TL Recom.

-0.500.300.000.00-0.20

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

1,122,012

57,947

1,179,959

FY17

Baseline

1,128,013

57,947

1,185,960

FY17

TL Request

1,193,381

108,201

1,301,582

$ Chg

33,815

15,254

49,069

% CH

3.01%

26.32%

4.16%

FY17 Supt.

Recomm

1,155,827

73,201

1,229,028

FY17 Sup’t.

Change

-37,554

-35,000

-72,554

Plus FY17

Base Req.

65,368

50,254

115,622

Plus FY17

PI Req.

FY14

Actual

986,719

19,831

1,006,550

FY15

Actual

1,117,007

68,700

1,185,707

FY13

Actual

957,140

27,621

984,761

[3560]/ 82



Fiscal Year: 2017


The FY17 budget recommendation for this department is $1,229,028, which represents a $49,069 (4%) change from FY16. The $1,229,028 request includes abaseline budget of $1,185,960, plus $43,068 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Provide teachers with reading & writing maps, appropriate reading materials to align instruction to the ELA Common Core standards and insure coaching/professional development is in place to address their professional learning needs.

Provide direct general education ELA intervention services to struggling students.

Provide staffing for adequate ELA program oversight so that the position is viable and we are able to attract a permanent coordinator.

Objective 1:

Teachers have appropriate and sufficient resources to teach the required curriculum.

Measure 1:

Teachers are teaching the new reading curriculum units and have sufficient and appropriate resources to do so. Reading instruction includes both fictionand non-fiction texts.Measure 2:

Sufficient reading assessment kits are available in each classroom to test students across the district. Sufficient materials to support interventioninstruction are available at each school.

Objective 2:

Dated and worn resources are replaced on a regular basis.

Objective 1:

Increase literacy staffing at Pollard to full time and establish an intervention program for general education students who are still struggling with reading andwriting.

Measure 1:

Position restructured;; system established for identifying and servicing struggling learners and coaching teachers;; services to students delivered;; coachingoccurs for teachers;; struggling students’ assessment scores rise.Measure 2:

Sufficient LLI kits are available at each school, specialists are trained to use them, and students are receiving targeted reading intervention services.

Objective 2:

Secure sufficient resources to provide reading intervention services at each school.

Objective 1:

Reconfigure existing part time coordinator position into one full-time position that includes supervision responsibility and direct service to students.Measure 1:

Existing part time ELA Coordinator position is reconfigured into a full-time middle school ELA Coordinator with 0.2 FTE teaching responsibility.

Department Goal 2:

Department Goal 3:

Department Goal 1:

This request would increase the existing 0.5 FTE Literacy Specialist at Pollard to a 1.0 FTE position. The presence of a half timeliteracy specialist at Pollard is insufficient to support the needs of approximately 100 struggling readers in the general educationprogram who are having difficulty accessing the middle school curriculum. The additional 0.5 FTE would enable the specialist tosupport the needs of students inside the classroom as well as provide coaching for all core area teachers regarding literacyinstruction in their discipline as required by the new English/Language Arts Common Core.

The Superintendent recommends reduced funding for this request of $9,388 or a 0.1 FTE expanded position.

AmountRecomm

Additional Funds Request - Expanded Pollard Literacy Specialist / Goal 1.1 Differentiated Instruction


$9,388

OriginalRequest

$46,942

This request represents enrollment driven costs of purchasing FUNDATIONS program materials to support phonics instruction inthe additional section of Grade 1 at Hillside and Grade 3 at Newman.


AmountRecomm

Additional Funds Request - FUNDATIONS Materials / Goal 1 Curriculum, Instruction & Assessment


$3,254

OriginalRequest

$3,254

[3560]/ 83



Fiscal Year: 2017

This request will purchase 5 additional Fountas & Pinnell Assessment kits to accommodate for the additional grade level sections at Hillside ( Grade 1 & 5), Broadmeadow (Grade 4), and Newman (Grades 3 & 5).


AmountRecomm

Additional Funds Request - Fountas & Pinnell Assessment Kits / Goal 1 Curriculum, Instruction & Assessment


$2,000

OriginalRequest

$2,000

This request would be used to purchase additional Leveled Literacy Intervention(LLI) reading kits. Additional kits are necessary toaccommodate for the increased number of grade level sections at Broadmeadow, Hillside and Newman as well as to provide moreaccess to these resources on a shared basis by classroom teachers and literacy specialists as needed.

The Superintendent recommends reduced funding for this request of $10,000;; Title I funds will be used meet this need at the Title Ischools of Newman and Hillside.

AmountRecomm

Additional Funds Request - Leveled Literacy Intervention Kits / Goal 1.1 Differentiated Instruction


$10,000

OriginalRequest

$20,000

This is part of an annual request to establish an ongoing funding source to equip each elementary classroom with sufficient leveledreading books to teach the required reading units of study.

The Superintendent recommends that this request be funded from year-end surplus, as available, or deferred to FY18

AmountRecomm

Additional Funds Request - Leveled Reading Books Elementary / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$25,000

This request is to shift 0.2 FTE Title I teacher from the Title I Grant to the school operating budget, in anticipation of a potentialfunding shortfall for FY17.

AmountRecomm

Additional Funds Request - Shift Title I Teacher from Title I Grant to Operating / Goal 1.1 Differentiated Instruction


$18,426

OriginalRequest

$18,426

[3560]/ 84


Elementary Math Instruction 3561

Fiscal Year: 2017

1. Ongoing maintenance and replenishing of consumables required for teaching and learning as part of the K-5 Think Math! program.

2. The realignment of the middle school math curriculum to the common core in preparation for the new PARCC assessment will require the replacement oftexts and supplementary resources at Grades 6 and Grade 8 in FY17.

3. The implementation of math coaching/specialist services at each elementary school to provide direct services to advanced and struggling students andcoaching support for classroom teachers has had a positive impact on the elementary math program. Providing equity of services among all elementary schoolsis the next step in phasing in this program across the district. The current model with half-time (0.5 FTE) coaches at Mitchell, Eliot, and Hillside makes itdifficult to schedule coaching support and student services when teachers and students are available. It will require the an additional 1.5 FTE to have a fulltime math coach at each elementary school.

Critical Issues:

Budget requests are directed towards resources needed to address the critical issues listed above. In a number of instances, supplementary funding has beenrequested for additional staffing and resources for the increased number of sections at Grades 1 (1 section), 3 (1 section), 4 (1 section) and 5 (2 sections) inelementary schools across the district.



There is an ongoing system for maintaining and replenishing consumables required for teaching the K-5 Think Math! program. This includes sufficientfunding for materials needed when there are increases in the number of classrooms at a grade level as larger cohorts progress through the system.

Personnel and resources assigned to K-5 Math Instruction in the District are included in this cost center under the direction of the Director of Student Learning(formerly Director of Program Development). This includes the District K-5 Math Instructional Leader and the K-5 Math Coaches at the elementary schools.The program is similar to the Reading Cost Center (3560), in that K-5 staff provide direct instruction for students on a targeted, pull-out basis as well asinstructional coaching for teachers.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.60

4.420.000.006.02

FY15

Actuals

0.004.020.000.004.02

FY16

Budget

1.024.500.000.005.52

FY17

TL Request

0.004.020.000.004.02

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Continue process of aligning the 6-8 math curriculum to the new Common Core standards;; introducing new materials that are aligned to the common Corestandards;; and restructuring the existing levels of instruction into new pathways of learning for students.

Objective 1:

Secure ongoing funding in place for replenishing consumable elementary math instructional materials on an annual basis. Measure 1:

Teachers and students have the required materials to teach the established math curriculum.

Objective 1:

A math curriculum that is aligned to the new Common Core standards is implemented in Grades 6 and 8.Objective 2:

Teachers have job-embedded professional development to support the implementation of the new curriculum.Objective 3:

Existing math instructional levels in Grades 7 and 8 are restructured into new pathways of learning that are better aligned with the Common Core standards

Department Goal 2:

Department Goal 1:

FY16TM

Budget

369,142

126,685

495,827

FY17

Baseline

379,643

126,685

506,328

FY17

TL Request

472,357

183,741

656,098

$ Chg

10,501

33,056

43,557

% CH

2.84%

26.09%

8.78%

FY17 Supt.

Recomm

379,643

159,741

539,384

FY17 Sup’t.

Change

-92,714

-24,000

-116,714

Plus FY17

Base Req.

54,056

54,056

Plus FY17

PI Req.

92,714

3,000

95,714

FY14

Actual

444,655

54,639

499,294

FY15

Actual

580,422

45,775

626,196

FY13

Actual

294,452

79,316

373,768

[3561]/ 85


Elementary Math Instruction 3561

Fiscal Year: 2017



Teachers have equitable opportunities for job-embedded professional development in math instruction across all elementary schools in the district.

Measure 1:

Curriculum materials are in place and are used by teachers to teach the newly aligned math curriculum in Grades 6 and 8.Measure 2:

There is a systematic on-going support for teachers as they implement the new curriculum. Measure 3:

New pathways introduced at Grade 8

and student learning needs.

Objective 1:

Ensure all elementary students, regardless of school, have equitable access to high quality enrichment and support in learning mathematics.

Measure 1:

Each elementary school has a 1.0 FTE math coach who services student’ learning needs and supports teacher professional development.Measure 2:

Support for students and teachers can be scheduled.

Objective 2:

Ensure elementary teachers, regardless of school, have equitable access to high quality, job-embedded professional development and classroom support.

Department Goal 3:

This request represents the second installment of the two year transition to the new middle school math curriculum pathways. Itcovers the cost of supplies and materials for Grade 6 and 8.

The Superintendent recommends reduced funding for this request of $21,000, due to budget constraints.

AmountRecomm

Additional Funds Request - Middle School Math Program Supplementation-Phase II / Goal 1 Curriculum, Instruction & Assessment


$21,000

OriginalRequest

$42,000

This is a request to expand the math coaching services at the Eliot, Mitchell and Hillside schools. Since the introduction of mathcoach/specialists at the elementary schools, we have seen a positive impact on the math program. The current model with half-time(0.5 FTE) coaches at Eliot , Mitchell, and Hillside makes it difficult to schedule coaching support and student services whenteachers and students are available. The request is for an additional 1.5 FTEs to bring staffing at each school to 1.0 FTE.


AmountRecomm

Additional Funds Request - Increase Math Coaching Staff / Goal 1.1 Differentiated Instruction


$0

OriginalRequest

$91,650

This request would upgrade the current 1.0 FTE K-5 Math Instructional Leader position from unit A to unit B. The upgrade wouldparallel the K-8 Literacy Coordinator position and would provide leadership, supervision and evaluation, and professionaldevelopment for the elementary math coaches.


AmountRecomm

Additional Funds Request - Convert Math Instructional Leader from Unit A to Unit B / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$4,064

Enrollment driven request for K-5 Math materials for additional class sections at Broadmeadow (Grade 4), Hillside (Grade 1 & 5)and Newman (Grade 3 & 5.)


AmountRecomm

Additional Funds Request - K-5 Elementary Math Materials / Goal 1 Curriculum, Instruction & Assessment


$12,056

OriginalRequest

$12,056

[3561]/ 86


Student 504 Compliance 3570

Fiscal Year: 2017

There are no critical issues for this cost center.

Critical Issues:





Enable students to fully participate in Standards-Based Learning, Social-Emotional Learning, and learning that creates a Global Citizen, by providing qualifieddisabled students with a 504 Plan. (District Goal 2.0)

Section 504 is a portion of the Federal Rehabilitation Act of 1973, which guarantees disabled people access to education equal to that of non-disabled people. Costs are incurred providing services and supplies such as interpreters, specialized consultation services, equipment for hearing or vision-impaired students,assistive technology, etc.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

-1

10,415

10,414

FY17

Baseline

-1

10,415

10,414

FY17

TL Request

-1

10,415

10,414

$ Chg % CH

FY17 Supt.

Recomm

-1

10,415

10,414

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

2,809

2,809

FY15

Actual

FY13

Actual

5,344

5,344

AmountRecomm



$0

OriginalRequest

$0

[3570]/ 87

FY17 Superintendent’s Budget RequestNeedham Public SchoolsK-12 Attendance 3580

Fiscal Year: 2017

There are no critical issues for this program.

Critical Issues:

N/A





This program supports all District goals and objectives by ensuring that children stay in school.

The K-12 Attendance Cost Center funds the Salary of the School Truant Officer, who is paid a Unit A stipend, annually. The Truant Officer assists students andfamilies with concerns related to truancy and attendance and represents the District in matters related to student truancy in court.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

0.000.000.000.00

FY15

Actuals

0.000.000.000.000.00

FY16

Budget

0.000.000.000.000.00

FY17

TL Request

0.000.000.000.000.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

1,644

1,644

FY17

Baseline

1,669

2,000

3,669

FY17

TL Request

1,669

2,000

3,669

$ Chg

25

2,000

2,025

% CH

1.52%

100.00%

123.18%

FY17 Supt.

Recomm

1,669

2,000

3,669

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

1,672

2,000

3,672

FY15

Actual

1,705

2,000

3,705

FY13

Actual

1,505

2,000

3,505

AmountRecomm



$0

OriginalRequest

$0

[3580]/ 88


Elementary Science Center 3620

Fiscal Year: 2017

The Science Center has three critical issues:1) The SC staff and district teachers began using the Science Center Digital Library and Circulating Repository online digital library in FY15. The Library is aspecial collection of over 15,000 items, including SC kits and supplementary STEM materials for classroom. The library requires a trained Librarian to catalog items, manage users, and add and update resources. However, funding for the SC librarian position was not granted for the FY16 year. Therefore the library iscurrently inaccessible to many teachers. Additionally many new kits and resources are not available for use in the classroom.2) In 2015, Massachusetts released the MA Framework for Science & Technology/Engineering (STE). The SC recently created new programs, as well as twonew pilot units in Grades 2 and 4 that align with the new standards. More kits and programs will need to be created to align other grades with the newstandards and integrate more engineering into the curriculum, which is a multiple year project. In addition, there is an increased need and demand forprofessional development for elementary teachers on the standards and effective science and engineering practices.3) In FY16, the Scence Center expanded the STEAM program, creating two new engineering units for Grades 2 and 3. Current units are being piloted and willsoon need to be evaluated and revised. Due to budget constraints, funding was denied in FY16 for new materials and is being requested again in FY17.

Critical Issues:

The budget addresses the aforementioned issues in the following ways;;

1) Hiring of a part-time Science Center librarian 2) Request to increase the budget for new materials for kits and professional development materials to align with the new STE standards. 3) Request to increase the budget for engineering curriculum materials for STEAM program.



Develop and align NPS science curriculum and SC program offerings to meet the latest science, technology & engineering standards in order to increasestudents’ 21st century skills and build technological literacy.

The Science Center (SC) is a unique resource that supports and enhances science and engineering education in and out of the classroom in many different ways.The SC serves four main purposes- curriculum support, educational enrichment, professional development and community involvement. Staff develop, maintainand distribute science and engineering curriculum materials for 21 individual content areas, including STEAM, which involves inventory and refurbishment ofover 264 kits. SC staff also oversee the online Science Center Digital Library and Circulating Repository, which is the tracking tool for classroom materials andgives the community access to SC materials for use in a variety of educational purposes. SC staff facilitate programs and professional development and modeleffective science and engineering teaching methods for teachers. Finally, the SC staff are involved in after school programs, school-based STEM events,collaboration with the high school and middle schools, as well as serving on local committees. The SC has a robust volunteer program with over 35 individuals,which helps reduce costs in many ways. The SC also houses over 30 live animals to support the curriculum and for use in a variety of programs. Currently, theScience Center is revising and updating materials and curriculum in order to be a relevant and modern resource for the 21st century.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

1.702.670.004.37

FY15

Actuals

0.001.702.680.004.38

FY16

Budget

0.001.702.680.434.81

FY17

TL Request

0.001.702.680.214.59

FY17

TL Recom.

0.000.000.000.210.21

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Continue long range planning for updates and revisions to of all Grade K-5 Science/Engineering units.Objective 2:

Create two new science/engineering curriculum units and new SC programs that are aligned with the new STE standards.Objective 3:

Department Goal 1:

FY16TM

Budget

273,774

13,175

286,949

FY17

Baseline

283,262

13,175

296,437

FY17

TL Request

297,507

19,975

317,482

$ Chg

16,610

6,800

23,410

% CH

6.07%

51.61%

8.16%

FY17 Supt.

Recomm

290,384

19,975

310,359

FY17 Sup’t.

Change

-7,123

-7,123

Plus FY17

Base Req.

6,800

6,800

Plus FY17

PI Req.

14,245

14,245

FY14

Actual

197,675

11,991

209,666

FY15

Actual

261,852

21,587

283,439

FY13

Actual

189,030

11,735

200,766

[3620]/ 89



Fiscal Year: 2017



Increase elementary teachers’ ability and confidence in teaching 21st century skills and addressing standard-based STEM topics.

Increase teacher’s use of the online library and digital repository. Provide digital versions of all of the district engineering and science curriculum units.

Measure 1:

At least two collaborative curriculum sessions are run with teachers to write and plan for piloting in the classroom.Measure 2:

New complete Science/Engineering kits are ready for classroom use and curriculum resources posted online for Grades 2, 4 and 5.Measure 3:

SC staff facilitate at least two new programs that are aligned with new standards and involve engineering.

Objective 1:

Provide more District-wide professional development opportunities in science & engineering practices, such as asking questions and carrying outinvestigations, asking questions and defining problems and the engineering design process.

Measure 1:

Teachers participate in professional development beyond the 2.5 hour required grade- level training) that identify new STEM standards and address changes in science teaching methods.Measure 2:

Observations of teachers demonstrating new teaching strategies that meet new standards and reinforce science and engineering practices.

Objective 2:

Provide model lessons and coaching on science & engineering skills.

Objective 1:

Increase pre-K-12 staff use of and access to the entire SC collection for overall curriculum support.

Measure 1:

50% more pre-k-12 and SC staff actively use the Science Center Digital library system for distribution, scheduling and inventory needs for curriculum units, print materials, equipment, etc.Measure 2:

All science and engineering units entered into online system.

Objective 2:

Complete catalogue of digital based organizational system- enter all kits, materials, posters, equipment, teacher guides, live animals and artifacts into the Science Center Digital Library.

Department Goal 2:

Department Goal 3:

A trained library science support person is crucial to the SC’s ability to support students and teachers, align curriculum withstandards and increase use of educational technology. Funding was made available through resources outside of the SC budget in thepast years for the position, and Science Center staff have come to rely on the librarian, who is able to complete specialized tasks sothat we may focus on revision on curriculum, distribution of materials, programming to support the STE framework and professionaldevelopment. This position was not funded for FY16, which has reduced the amount of materials requested, decreased efficiency,and halted progress with cataloguing the thousands of materials the SC can offer teachers. Recently many teachers have not beenable to access the Science Center online library and get much-needed supplies for their classrooms. This position is a necessary partof the Science Center and an important piece of meeting district goals and transition to a modern, 21st century resource. The requestis for funding to hire a 10-month Secretary to work 217 days a year 3 hours a day.

The Superintendent recommends reduced funding for this request of $7,123, to fund a 1.5 hour/day, 0.21 FTE position.

AmountRecomm

Additional Funds Request - Part-Time Science Center Library Assistant / Goal 3.2 Modern Information Systems & Training


$7,122

OriginalRequest

$14,245

[3620]/ 90



Fiscal Year: 2017

In order to align with the newly released Massachusetts Standards for Science & Technology/Engineering, the Science Center is working to create new curriculum units for elementary students and train teachers in best teaching practices for Science andEngineering. In FY16, two new pilot units were created in collaboration with Grade 2 and Grade 4 teachers, greatly impacting theirunderstanding of new STE standards and improving their classroom practices. Teachers at each elementary school piloted thecurriculum using kits provided by the Science Center. While every attempt was made to use existing Science Center materials, thekits cost approximately $900 (for all the pilot teachers). There will be an inevitable increase in cost in order to expand the unit to allteachers in Grade 2 and Grade 4. In addition, there will be new pilot kits created for Grades 5 in FY17 to align with the newstandards, which will cost approximately $1,400. This request is for funds to purchase new material to complete the Grade 2 andGrade 4 kits and make new complete Grade 5 kits.


AmountRecomm

Additional Funds Request - Science and Technology/Engineering Materials / Goal 1.2 21st Century Skills


$3,200

OriginalRequest

$3,200

In FY 2016, the Science Center expanded STEAM programing, adding an earthquake engineering unit to Grade 3 and musicalengineering to Grade 2. In order to reduce costs, the units were created by Science Center staff and use recycled materials (asopposed to purchasing new units). It costs an average of $1,200 to provide hands-on engineering materials for an entire year ofsupplies for all five elementary schools (21 classrooms). While every effort was made to reduce costs, each unit will continue toneed new supplies, as many materials in the units are consumed when children create their engineering designs.


AmountRecomm

Additional Funds Request - STEAM Program Curriculum Materials / Goal 1.2 21st Century Skills


$3,600

OriginalRequest

$3,600

[3620]/ 91


Educational Technology 3630

Fiscal Year: 2017

This year, the Needham Public Schools Technology Department (ETC) was reorganized into two separate divisions: the Information Technology Services(ITS) and Media and Digital Learning. The Administrative Technology cost center (3150) falls under the new ITS department. The Educational Technology(3530) and Library Media Services (3631) cost centers fall under the new Media and Digital Learning Department.

As part of the process of restructuring of the Technology Department, the District identified several critical issues for the Educational Technology program:1. The need to increase Instructional Technology Specialist staffing to meet the demands for teacher support as we move the instructional program to digitallearning devices (DLDs) at the elementary level.2. The need to increase technical support staff to address the increasing demands for interactive white board replacements and installations.3. The need for additional summer technical support staff to help with the deployment, replacement, upgrades and installations of equipment in preparation forstaff and student use in the fall.

Critical Issues:

This budget cycle includes funds to:Continue funding for the staff reorganization in FY16, some aspects of which were finalized after the operating budget was developed.-Increase Instructional Technology Specialists staffing at the elementary level.-Increase district technician staffing.-Provide for additional summer and year-round student help for equipment deployment.



Evaluate alternative models of a technology purchase and replacement cycle to create a sustainable model and to provide personalized learning experiences forstudents.

The Educational Technology budget provides direct instruction and support for the use of technology to enhance the learning for K-12 students. The programimplements and supports varied applications of technology for teaching and learning in all classrooms, technology labs, media centers and tutorial spaces. TheEducational Technology budget includes staffing for Instructional Technology Specialists (who spend 0.1 FTE of their time teaching the technology componentof the STEAM program), technicians who maintain the computers and AV devices, the supplies and materials to maintain those devices, the technologyinfrastructure, and the hardware and software required throughout the District to support teaching and learning.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

7.107.001.0015.10

FY15

Actuals

0.007.607.001.0015.60

FY16

Budget

0.009.307.000.0016.30

FY17

TL Request

0.008.606.500.0015.10

FY17

TL Recom.

0.001.00-0.50-1.00-0.50

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Investigate personalized learning opportunities for students and the possibility of a parent supplied portable device at the high school level.

Measure 1:

Data from the pilot will provide information regarding the device, infrastructure, professional development, instructional use and the viability of parents tosupport a student supplied device at the high school in the future.Measure 2:

Data from the pilot will provide information regarding the efficacy and sustainability of DLDs for teaching and learning at the elementary level. It willalso provide information regarding the viability of establishing an alternative model to our technology replacement cycle.

Objective 2:

Determine the efficacy of digital learning devices (DLDs) for teaching and learning at the elementary level.

Department Goal 2:

Department Goal 1:

FY16TM

Budget

1,176,984

499,474

1,676,458

FY17

Baseline

1,206,938

489,474

1,696,412

FY17

TL Request

1,289,119

489,474

1,778,593

$ Chg

6,383

-10,000

-3,617

% CH

0.54%

-2.00%

-0.22%

FY17 Supt.

Recomm

1,183,367

489,474

1,672,841

FY17 Sup’t.

Change

-105,752

-105,752

Plus FY17

Base Req.

34,392

34,392

Plus FY17

PI Req.

47,789

47,789

FY14

Actual

937,307

191,439

1,128,746

FY15

Actual

1,046,494

206,140

1,252,634

FY13

Actual

833,531

286,283

1,119,814

[3630]/ 92



Fiscal Year: 2017


The FY17 budget recommendation for this department is $1,672,841, which represents a $-3,617 (-0%) change from FY16. The $1,672,841 request includes abaseline budget of $1,696,412, plus $-23,571 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Work with principals and curriculum leaders to define and develop experiences for a more personalized learning experience for students.

Develop a vertically articulated digital citizenship curriculum that can be integrated into all curriculum areas.

Objective 1:

Provide opportunities for high school staff to explore and experiment with 1:1 instructional models and pedagogy.Measure 1:

High school staff participates in professional development and learns how to incorporate 1:1 instructional experiences into instructional practice. Studentsexperience a more personalized learning environment.

Objective 1:

K-12 instructional technology specialists will collaborate on developing and promoting a digital citizenship curriculum.Measure 1:

Teachers learn about digital citizenship and incorporate curriculum as they use digital resources into the curriculum.

Department Goal 3:

This request is part of the Technology Department reorganization plan. Currently, there are 3.3 FTE Instructional TechnologySpecialists at the elementary level supporting almost 2,600 students and accompanying teachers. Instructional technologyspecialists and classroom teachers have limited time for planning with teachers and implementing lessons. Additionally, 0.5 FTE ofthis 3.3 FTE staff is scheduled to teach in Grades 1,2, & 3 as part of the STEAM rotation. Coupled with the planned increase ofdigital devices at the elementary level, the ongoing support of the math online assessment system, the move toward more buildingbased technology decision making, and most likely the implementation of the PARCC assessment in FY17, the demand forInstructional Technology Specialists at the building level continues to grow. This request will position a 1.0 FTE InstructionalTechnology Specialist at each elementary school.

The Superintendent recommends reduced funding of $79,470 (1.0 FTE) for this request, due to budget constraints.

AmountRecomm

Additional Funds Request - Expand Instructional Technology Specialists / Goal 3.2 Modern Information Systems & Training


$79,470


This request will combine with an existing, currently vacant 0.5 FTE technician position to become a 1.0 FTE TechnologyTechnician to serve as a multi purpose AV, Printer, Computer, IWB technician and installer. The district has a need for a personable to install IWBs as part of the long term replacement plan for IWBs in the District.


AmountRecomm

Additional Funds Request - Part-Time Technology Technician / Goal 3 Infrastructure


$0

OriginalRequest

$29,549

This summer we piloted having part time student technology assistants helping in the ITS department. The pilot was very successfulin helping to keep up with the growing demands on district technology deployment, maintenance, and repair during the summermonths. This request would fund two part time positions for 300 hours each @$16/hour.


AmountRecomm

Additional Funds Request - Part-Time Summer Tech Assistants / Goal 3.2 Modern Information Systems & Training


$9,600

OriginalRequest

$9,600

This request would fund a Coop Student from a local Vocational School to work as a Technology Assistant. The student wouldwork 30 hours a week for 18 weeks at $16/hour. This request would help reduce the overall workload of the department as well asprovide an educational experience for a student.


AmountRecomm

Additional Funds Request - Technology Coop Student / Goal 3.2 Modern Information Systems & Training


$0

OriginalRequest

$8,640

[3630]/ 93



Fiscal Year: 2017

This request is for ongoing funding to implement the reorganization of the Technology Department in FY16. This requesteliminated the Director of Technology & Innovation position and created an Administrator of Information Technology Services anda Director of Digital Learning. In addition, the existing Technology Operations Manager position was converted to an AssistantAdministrator of Information Technology Services. Finally, a part-time computer technician was eliminated and the Network andSystems Engineer Assistant was expanded from part-time to full-time. The net cost of the reorganization is $4,271 (0 FTE) and isspread among Cost Centers 3150, 3630 and 3631. The increase under Cost Center 3150 is for 1.5 FTE, or $130,258, and is offset bya 1.5 FTE ($112,641) reduction under Cost Center 3630 and a $13,345 (0 FTE) reduction under Cost Center 3631.


AmountRecomm



-$112,641


[3630]/ 94


Library Media Services 3631

Fiscal Year: 2017

This year, the Needham Public Schools Technology Department (ETC) was reorganized into two separate divisions: the Information Technology Services(ITS) and Media and Digital Learning. The Administrative Technology cost center (3150) falls under the new ITS department. The Educational Technology(3530) and Library Media Services (3631) cost centers fall under the new Media and Digital Learning Department.

Critical issues for this program include:- Increased cost of print and online resources to support the growing student population;;- Additional resources for grade level appropriate non-fiction texts as required for instruction that is aligned to the Common Core

Critical Issues:

- Existing resources will be reallocated to the extent possible to address print resource needs as they arise.




The FY17 budget recommendation for this department is $1,258,122, which represents a $57,793 (5%) change from FY16. The $1,258,122 request includes abaseline budget of $1,262,263, plus $-4,141 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Library media teachers will assist with the implementation of the Common Core standards with particular emphasis on non-fiction reading and research

The Library Media Services Program provides direct instruction to K-12 students and support for classroom based research projects. Students practice andmaster literacy and information skills using collections of print and online resources. The instructional program aligns with grade level curriculum to provideproject based learning experiences that integrate with specific curriculum topics. This program area budget provides funding for school library staff, libraryfacility equipment, books and other print and online subscription resources required to operate a school library media program.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

8.203.262.6015.06

FY15

Actuals

1.008.203.202.6015.00

FY16

Budget

1.008.303.312.6015.21

FY17

TL Request

1.008.303.312.6015.21

FY17

TL Recom.

0.000.100.110.000.21

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Library teachers will participate in professional development related to Common Core objectives

Measure 1:

School libraries will have expanded non-fiction collectionsMeasure 2:

Library teachers will integrate non-fiction resources and research skills in lessons with classroom teachers

Objective 2:

Library teachers will support classroom teachers with the effective incorporation of non-fiction resources and developing research skills

Department Goal 1:

FY16TM

Budget

1,067,697

132,632

1,200,329

FY17

Baseline

1,129,631

132,632

1,262,263

FY17

TL Request

1,125,490

132,632

1,258,122

$ Chg

57,793

57,793

% CH

5.41%

4.81%

FY17 Supt.

Recomm

1,125,490

132,632

1,258,122

FY17 Sup’t.

Change

Plus FY17

Base Req.

-4,141

-4,141

Plus FY17

PI Req.

FY14

Actual

1,049,272

126,849

1,176,121

FY15

Actual

1,034,277

147,662

1,181,939

FY13

Actual

989,872

100,812

1,090,684

[3631]/ 95


Library Media Services 3631

Fiscal Year: 2017

This request is for ongoing funding to implement the reorganization of the Technology Department in FY16. This requesteliminated the Director of Technology & Innovation position and created an Administrator of Information Technology Services anda Director of Digital Learning. In addition, the existing Technology Operations Manager position was converted to an AssistantAdministrator of Information Technology Services. Finally, a part-time computer technician was eliminated and the Network andSystems Engineer Assistant was expanded from part-time to full-time. The net cost of the reorganization is $4,271 (0 FTE) and isspread among Cost Centers 3150, 3630 and 3631. The increase under Cost Center 3150 is for 1.5 FTE, or $130,258, and is offset bya 1.5 FTE ($112,641) reduction under Cost Center 3630 and a $13,345 (0 FTE) reduction under Cost Center 3631.


AmountRecomm



-$13,345


This request is to correct the FTE assignment for two Media program assistants. The total FTE adjustment is 0.07 FTE, split asfollows: 0.02 Newman and 0.05 NHS. There is no net cost associated with this request.

The Superintendent supports this request, which has a $0 cost.

AmountRecomm

Additional Funds Request - Continue Media Assistant FTE Correction / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$0

This request is to expand the media teacher at Hillside School to meet enrollment requirements in FY17. This position also willenable the school to have an extra half day in which to schedule specials, thereby facilitating the scheduling of collaboration timeamong teachers.


AmountRecomm

Additional Funds Request - Expand Hillside Media Teacher for Enrollment / Goal 1 Curriculum, Instruction & Assessment


$9,204

OriginalRequest

$9,204

[3631]/ 96


Physical Education 3640

Fiscal Year: 2017

The elementary physical education program has been expanded with the adoption of the extended school-day. Students in Grades 1-5 now have physical education twice per week as opposed to once per week. This restores (and slightly expands) the program to its pre-2007 status when the elementary physicaleducation program was reduced as a result of a failed override. With this increased time, students receive more physical activity, more skill instruction, andmore practice time in physical education than they have for many years. In addition, the additional time has allowed us to integrate more social and emotionallearning and health concepts into our curriculum - moving closer to an integrated wellness program.

The additional time, although good for children, has been difficult to schedule within our existing space. Some schools have small gyms and limited activityspace. As a result, many of our elementary students are meeting their physical education classes in cafeterias, on stages, and in classrooms. For those studentswho are lucky enough to meet their classes in a gymnasium, the gym space is often divided in half, with one class meeting on one half of the gym and a secondclass meeting on the other half. This limits the amount of space for students to move and practice skills. In addition, the noise level in one class is oftendisruptive to the second class which distracts some students from learning. The increase in time has also resulted in an increase in the amount of sportsequipment needed to meet our program needs.

Lack of physical activity space is an issue for the entire K-12 Physical Education program. Classes are doubled up at all five elementary schools and atPollard. The recent increase in the number of students at Needham High School has put a strain on the quality of the High School wellness program. Thereare just not enough activity spaces to run our current program. As a result, we have had to make adjustments that have resulted in the loss of the spinningprogram. We had to convert the spinning room into a classroom. In addition, yoga classes are being taught in both the wellness studio and the wrestling room(the latter being almost too small to accommodate some classes). Future conversations and studies looking at districtwide space need to include a good look atboth existing and future activity and gymnasium spaces.

In previous budgets, staffing at Needham High School was increased by 0.5 FTE to help with the increase in the student population. This has helped toaddress some of the previous issues of large class sizes but also increases the need for additional space for classes to meet.

The ways in which the middle schools have been scheduled, have resulted in loss of programming in health and physical education over the past several years.When the new High Rock school was opened, students went from separate Health and Physical Education classes - to a combined wellness class. This reduced time devoted to Grade 6 Physical Education by one-third. A recent change in the Pollard Middle School schedule has reduced the amount of meeting time thatstudents have Physical Education in Grades 7 and 8 by one-third. Grade 8 Health was also reduced from 30 lessons to 20 lessons.

Critical Issues:

The FY17 budget request does not address any of the critical issues addressed above, but continues funding for 0.28 FTE physical education teachers addedafter the FY16 budget was developed to meet elementary section requirements.



The Physical Education program falls within the jurisdiction of the K-12 Wellness Department and is part of our integrated wellness program. PhysicalEducation is designed to teach motor skills, movement patterns, games, sports, dance, gymnastics, and lifelong wellness activities to children in Grades K-12 inan attempt to influence positive participation in physical activity, increase physical fitness levels, and enhance overall health and well-being.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

20.600.000.0020.60

FY15

Actuals

0.0020.620.000.0020.62

FY16

Budget

0.0021.100.000.0021.10

FY17

TL Request

0.0021.100.000.0021.10

FY17

TL Recom.

0.000.480.000.000.48

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

1,566,637

49,959

1,616,596

FY17

Baseline

1,667,817

49,959

1,717,776

FY17

TL Request

1,683,533

49,959

1,733,492

$ Chg

116,896

116,896

% CH

7.46%

7.23%

FY17 Supt.

Recomm

1,683,533

49,959

1,733,492

FY17 Sup’t.

Change

Plus FY17

Base Req.

15,716

15,716

Plus FY17

PI Req.

FY14

Actual

1,281,581

30,072

1,311,653

FY15

Actual

1,497,202

22,339

1,519,541

FY13

Actual

1,288,717

28,662

1,317,380

[3640]/ 97


Physical Education 3640

Fiscal Year: 2017



be engaged in challenging, creative, and rigorous learning experiences that are grounded in clearly defined standards.

Develop Social, Emotional, Wellness, and Citizenship Skills - To ensure students develop the knowledge and skills that empower healthy, resilient, engaged,and culturally proficient global citizens who act with integrity, respect, and compassion.

Objective 1:

Teachers incorporate common assessments, collaborative data analysis, and specific feedback into their instructional practiceObjective 2:

Teachers provide students and parents with explicit feedback regarding their progress towards meeting identified learning objectives

Objective 1:

Students experience a sense of wellness and safety in response to effective protective factors, management strategies, and meaningful adult and peerrelationships.Objective 2:

Students develop social competence, problem solving skills, a positive sense of identity, autonomy, and a sense of purpose, through consistent, layered, and effective instruction of social, emotional, and wellness skills at all levels.Objective 3:

Student and staff develop competencies that enable them to understand and effectively address matters of diversity, racism, and bias in the context of thepluralistic communities in which they learn and live.

Department Goal 2:

This request is to provide ongoing funding for 0.28 FTE teachers, split between Broadmeadow and Mitchell (0.24 FTE )(0.04 FTE)schools. These positions are needed to continue to provide elementary specialist coverage at those schools.


AmountRecomm

Additional Funds Request - Continue Funding for Elementary Physical Education Teacher / Goal 1 Curriculum, Instruction & Assessment


$15,716

OriginalRequest

$15,716

[3640]/ 98

FY17 Superintendent’s Budget RequestNeedham Public SchoolsHealth Education 3641

Fiscal Year: 2017

Although health education is taught in Grades 5-12, there remains only one health unit at the elementary level. This is a unit on puberty which is taught duringregularly scheduled physical education classes. The little health education that was being taught as part of the elementary science curriculum has been eliminated so students receive no formal health education in Grades K-4 and only one unit (puberty) in Grade 5. There remains a need for health education atthe elementary level.

The Needham community looks to the health curriculum to address a wide range of risky behaviors among our youth. Most recently, we have had calls towork with outside groups in the following areas: alcohol and drug abuse, dating violence, and eating disorders.

The curriculum in Grades 5-12 health education addresses a wide range of topics. Information in the health sciences is rapidly changing and expanding. It isimportant to ensure that teachers remain current in their knowledge of topics covered in our wellness program. Teachers have very few opportunities to participate in content-specific professional development.

Critical Issues:

The FY17 budget requests an increase to purchase a license for AlcoholEDU - a web-based alcohol education program for students and their parents.



Advance Learning for All Students - To refine and continue to put into practice a system of curriculum, instruction, and assessment that enables each student tobe engaged in challenging, creative, and rigorous learning experiences that are grounded in clearly defined standards.

The Health Education program falls within the jurisdiction of the K-12 Wellness Department and is part of our integrated wellness program. Health Educationteaches children in Grades 5 -12 Health content/skills along with social and emotional skills in an attempt to influence healthy choices and sound decisionmaking.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

1.000.000.001.00

FY15

Actuals

0.001.000.000.001.00

FY16

Budget

0.001.000.000.001.00

FY17

TL Request

0.001.000.000.001.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Develop Social, Emotional, Wellness, and Citizenship Skills - To ensure students develop the knowledge and skills that empower healthy, resilient, engaged,and culturally proficient global citizens who act with integrity, respect, and compassion.

Objective 1:

Teachers incorporate common assessments, collaborative data analysis, and specific feedback into their instructional practice.Objective 2:

Teachers provide students and parents with explicit feedback regarding their progress towards meeting identified learning objectives.

Objective 1:

Students experience a sense of wellness and safety in response to effective protective factors, management strategies, and meaningful adult and peerrelationships.Objective 2:

Students develop social competence, problem solving skills, a positive sense of identity, autonomy, and a sense of purpose, through consistent, layered, andeffective instruction of social, emotional, and wellness skills at all levels.Objective 3:

Student and staff develop competencies that enable them to understand and effectively address matters of diversity, racism, and bias in the context of the

Department Goal 2:

Department Goal 1:

FY16TM

Budget

55,299

5,531

60,830

FY17

Baseline

60,818

5,531

66,349

FY17

TL Request

60,818

8,531

69,349

$ Chg

5,519

3,000

8,519

% CH

9.98%

54.24%

14.00%

FY17 Supt.

Recomm

60,818

8,531

69,349

FY17 Sup’t.

Change

Plus FY17

Base Req.

3,000

3,000

Plus FY17

PI Req.

FY14

Actual

52,453

1,399

53,852

FY15

Actual

51,990

4,350

56,340

FY13

Actual

49,128

1,501

50,630

[3641]/ 99

FY17 Superintendent’s Budget RequestNeedham Public SchoolsHealth Education 3641

Fiscal Year: 2017



Helping students to experience a sense of wellness, participation in the community, and safety. Providing instruction of social and emotional skills.

pluralistic communities in which they learn and live.

Objective 1:

Create new leadership opportunities for students.Objective 2:

Implement pre and post assessments on nutrition for 6th Grade students.Objective 3:

Embed SEL instruction and practices within classrooms.

Department Goal 3:

AlcoholEDU is an evidence-based online learning platform that helps high school students understand the consequences of alcoholand contend with a teen culture that encourage, rather than discourages underage drinking. This price represents a 40% discountfrom the regular price of this service.


AmountRecomm

Additional Funds Request - AlcoholEDU Web Based Education Program Annual License / Goal 2.2 Social & Emotional Competence


$3,000

OriginalRequest

$3,000

[3641]/ 100


K-12 Physical Education & Health Director 3642

Fiscal Year: 2017

Secretarial support has been completely eliminated for the K-12 Wellness Department. The only remaining support is in the area of bookkeeping. The K-12Director of Wellness shares a bookkeeper with the High School Principal and other high school departments. This requires that the Director devote additionaltime and attention to the tasks that were once done by the department secretary. This becomes more and more difficult, as leadership responsibilities haveincreased significantly over the past several years with the addition of the High Rock School, the opening of the new high school facilities, additional teachingstaff, systemwide action goals, a new wellness policy, the implementation of a new sexuality education curriculum in Grades 5, 6, 9, & 11, the new teacherevaluation system, and community wide initiatives focused on risky behaviors.

Critical Issues:

The FY17 budget requests a 0.5 FTE 10-month secretary to help support the additional work of the new teacher evaluation system and other system wideinitiatives.





Ensure Infrastructure Supports District Values and Learning Goals - To develop, promote, and implement a sustainable plan for financial, building,technological, and human resources that supports learning for all and is responsive to school and student needs.

The Director of the Wellness Department oversees curriculum, instruction, and special programming for K-12 Physical Education, Health Education, andMiddle School Experiential Education.

The Director serves as a Department Chair at the High School level and an Instructional Leader at the middle school and elementary levels. The Directorprovides instructional leadership, supervision and evaluation of teachers, and program support for the K-12 Wellness Program. In addition, the Director worksto support district goals and initiatives and works with school and community leaders in a variety of ways. Examples include curriculum development,supervision and evaluation of teachers, prevention strategies, parent and community education, and the advancement of health promotion initiatives.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.000.001.00

FY15

Actuals

1.000.000.000.001.00

FY16

Budget

1.000.000.000.501.50

FY17

TL Request

1.000.000.000.001.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

School leaders engage in long-range planning that supports sustainable school infrastructure and operations.Objective 2:

Sustain a school environment that values educators and allows them to participate in professional development and supervision programs that encourageprofessional growth, enhance content knowledge, implementation of promising instructional practices, and the use of timely feedback, support, and guidance.

Department Goal 1:

FY16TM

Budget

125,882

2,350

128,232

FY17

Baseline

127,750

2,350

130,100

FY17

TL Request

143,264

2,350

145,614

$ Chg

1,868

1,868

% CH

1.48%

1.46%

FY17 Supt.

Recomm

127,750

2,350

130,100

FY17 Sup’t.

Change

-15,514

-15,514

Plus FY17

Base Req.

Plus FY17

PI Req.

15,514

15,514

FY14

Actual

126,387

1,539

127,926

FY15

Actual

122,543

1,968

124,511

FY13

Actual

89,303

1,983

91,286

[3642]/ 101


K-12 Physical Education & Health Director 3642

Fiscal Year: 2017

A 0.5 FTE 10 month secretary is needed to support the work of the K-12 Director of Wellness. The scope of the administrativework has increased dramatically, especially with the addition of the new teacher evaluation system. The K-12 Directors are requiredto supervise and evaluate a staff that is physically located in eight different buildings throughout the District. The presence of apart-time 10 month secretary would help to ensure that this work is carefully planned and orchestrated for the benefits of teachersand their students and that materials and equipment are ordered and distributed.


AmountRecomm

Additional Funds Request - Part-Time 10-Month Physical Education Secretary / Goal 3 Infrastructure


$0

OriginalRequest

$15,514

[3642]/ 102


Fine Arts 3650

Fiscal Year: 2017

1. Current staffing levels systemwide are adequate to provide a quality program. Staffing at the high school level was increased slightly in FY16 to reflectenrollment increases. Current HS staff will continue to be re-allocated to adjust art electives to expand digital and multi media art to reflect the 21st century useof immersive combined multi-media creation and design. At the elementary level, there is adequate Visual Art staff to handle an addition of one or possiblytwo classrooms thanks to more efficient scheduling practices.2. At High Rock, the current innovative successful Visual Arts/Science integration program is partially NEF grant funded (0.1 FTE). In order to maintain andexpand it to service all academic areas equally, and ensure continuity moving, the current NEF 0.1 FTE needs to be funded in operating budget and an added 0.1 FTE is needed to allow for full academic inclusion in this program.3. Increases in Art supply budgets at the middle schools and high school levels in FY14 enabled us to maintain supportive programming and restore someaspects lost due to previous reductions. We have maintained baseline budget numbers for the past two years. Increased costs will require a slight increase insupply dollars for FY17.4. An increase in FY14 of the equipment and repair budgets allowed us to begin updating and replacing visual art technology including cameras and other digital media devices critical to our 21st century instructional direction. Reallocation and increased efficiencies in current baseline allocations will allow us tocontinue these initiatives but move them into other levels, such as Eliot, where current art and music rooms have no Smartboards.

Critical Issues:

1. The FY17 budget assumes no more then one or two district-wide increase in elementary classrooms to provide art programing for students in Grades 1through 5. It is critical to note that any additional classrooms beyond that may require a slight increase in Visual Art staff to provide instruction for the addedclassrooms.2. A small increase in operating baseline supply/equipment dollars for high school and middle school, combined with continued realignment and efficienciesestablished by visual art staff will allow for continued support of current Fine Arts programming. A small increase in supply and equipment monies forelementary is requested to reflect the adjustment to the STEAM art component moving forward.3. In consultation with the Principal, the Director is requesting to add 0.2 FTE to the operating budget allocation for Visual Art teacher at High Rock tomaintain and expand the Arts Interdisciplinary Program (originally NEF funded) to all academic areas year round.4. In consultation with the Principal, the Director is requesting to re-allocate current baseline funds to provide for a Smartboard at Eliot. The intent is to takecare of the Eliot Music room need the following year.



The goal of the Fine Arts Department is to ensure all students enrolled in Visual Arts courses have appropriate opportunities and resources to developindividual skills in creating, critiquing, and exhibiting works of art that meet the curricula guidelines as well as state and national standards in the Visual Arts.(District Goal 1)

The Fine Arts Department provides a comprehensive standards based visual arts education to students in Grades K-12. The Visual Arts Program ensures thatstudents have the ability to create, problem-solve, explore, and express themselves as human beings in a visual manner while meeting local, state, and nationalframeworks and standards for the Visual Arts. In addition, the responding, or critiquing process which is integral to all of our art courses, enables students todevelop an artistic eye for, and understanding of, the impact of artistic and design decisions throughout our communities and societies.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

15.900.000.0015.90

FY15

Actuals

0.0016.200.000.0016.20

FY16

Budget

0.0016.400.000.0016.40

FY17

TL Request

0.0016.400.000.0016.40

FY17

TL Recom.

0.000.200.000.000.20

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

Distribute allocated art supply resources to each teacher based on individual class needs and student enrollment in each class to ensure all students haveadequate opportunities for individual artistic expression and creative growth.

Department Goal 1:

FY16TM

Budget

1,340,034

61,544

1,401,578

FY17

Baseline

1,371,140

61,544

1,432,684

FY17

TL Request

1,384,100

64,944

1,449,044

$ Chg

44,066

2,000

46,066

% CH

3.29%

3.25%

3.29%

FY17 Supt.

Recomm

1,384,100

63,544

1,447,644

FY17 Sup’t.

Change

-1,400

-1,400

Plus FY17

Base Req.

12,960

3,400

16,360

Plus FY17

PI Req.

FY14

Actual

1,142,263

47,597

1,189,860

FY15

Actual

1,246,281

43,240

1,289,521

FY13

Actual

1,092,984

32,613

1,125,598

[3650]/ 103


Fine Arts 3650

Fiscal Year: 2017



Ensure that the Fine Arts curriculum and program includes best practices in terms of Visual Arts course offerings, and increased Arts integration with otheracademic areas

Measure 1:

During the course of the academic school year, each student enrolled in an art class will have a minimum of one work publicly displayed during formal andinformal art shows. At the High School level, this would include one work per class. In advanced art classes, this would include a minimum of one workper semester. In high school Graphic Design and Photo classes, students will be working using updated software equivalent to what is currently being usedin digital art and design programs at the college level and in entry level professional situations.Measure 2:

Operating budget funds for the High School and Middle School will be reallocated and redistributed will be based on particular course materials costsalong with projected student enrollment in those courses.Measure 3:

Visual art staff serving Grades 7 through 12 will remain enough to enable class sizes averaging no more than 23 students in Art 7 and Art 8, 20 inCeramics/Sculpture (due to room size), and to ensure no individual classes greater than 25. At the high school level, there will be enough seats available invisual art electives to meet student graduation requirements while providing for flexibility in scheduling and also maintaining appropriate class sizes foradvanced visual art courses.

Through the budget process, advocate for increased visual art staff to service increased enrollments as needed to ensure that every child who is required totake visual art is able to be enrolled and to meet high school graduation requirements.

Objective 1:

Increase the current Visual Art/Science integration pilot (NEF) at High Rock to a fuller integration model affecting all academic areas.

Measure 1:

Operating budget includes a request to provide staffing for expanded integration at High Rock.Measure 2:

Minutes and notes from staff meetings and professional development work include focus on STEAM curriculum alignment and integration.Measure 3:

Atlas curriculum data will include integrated and aligned STEAM curricula updates.

Objective 2:

Continue to strengthen and improve the integration and alignment of the current STEAM art curriculum in grades 1, 2 and 3, with the other STEAM components, as well as classroom instruction.

Department Goal 2:

The current High Rock visual art teacher is a total of 0.9 FTE, with 0.7 FTE allocated to the basic curricular program and theremaining 0.2 FTE is allocated to the new NEF-supported interdisciplinary Visual Art/Social Studies/Science program. A total of0.1 FTE of this innovative program has been funded by the Needham Education Foundation(NEF). The NEF can no longer continue to fund this due to their guidelines, and it becomes the responsibility of the School Department if we want it to continue.This request is for a 0.2 FTE increase in the operating budget for the teacher. If approved, moving forward, the teacher will be 0.7FTE to serve the curricular visual art program, and 0.3 FTE serving as Interdisciplinary Visual Arts specialist year round serving theentire High Rock school community.

The Superintendent recommends reduced funding for this request of $12,960 for a 0.2 FTE position,, but did not recommendfunding the visual arts supplies.

AmountRecomm

Additional Funds Request - Part-Time Visual Arts Teacher High Rock / Goal 1.2 21st Century Skills


$12,960

OriginalRequest

$13,960

Due to increased enrollments, and increased costs, along with some new curricular additions to the high school program (3D wire,glass sculpture), current supply allocations at the High School and Middle School need to take place. A modest increase overall of4% is requested.

The Superintendent recommends reduced funding for this request of $2,000, due to budget constraints.

AmountRecomm

Additional Funds Request - Visual Arts Supplies / Goal 1 Curriculum, Instruction & Assessment


$2,000

OriginalRequest

$2,400

[3650]/ 104

FY17 Superintendent’s Budget RequestNeedham Public SchoolsPerforming Arts 3651

Fiscal Year: 2017

1. Current staffing levels systemwide are adequate support the current quality program for almost all students. However, increased student enrollments at the High School level along with the need to continue growing our Theater education classes need to be addressed. In particular, the success of our two newestmusic classes, Guitar and Contemporary Music Ensemble, may result in a need to expand staffing in that area to provide a third level of instruction, andprovide access to more students. This continued expansion to include more non-performing and non-traditional theater/music opportunities reflects ourincreasingly diverse student population.2. The introduction in FY11 of a one-semester theater course at the High School was the first step in addressing the lack of any formal curricular offering inHigh School Theater. In FY13, we moved the class to a regular daytime course to increase access to more students. In FY14 through FY16 we were able to adda Technical Theater class and a Theater Social Change class to our course offerings. With the theater courses now established during the school day, and highschool enrollment growing, we need to expand these offerings beyond their single semester to improve student accessibility and provide full year availability.3. The current High Rock Band teacher’s 0.7 FTE schedule is causing inequitable class sizes in those classes, and making it extremely difficult and challengingto provide all interested students with their Band experience while also providing their other specialized academic and remedial services.4. This budget assumes an increase of one or two elementary classrooms district wide. To provide needed Music curricula programing, we will need toslightly expand existing daytime music staff. Should any added classrooms be required, there may need to be a further increase in elementary music staff toprovide instruction.

Critical Issues:

1. The FY17 budget requests a small increase in total Performing Arts staff as articulated below. All FPA professional development and inservice work continues to include improving efficiency of instruction to maximize time spent on essentials.2. This FY17 budget request includes a proposal to add 0.2 FTE Performing Arts Staff to the High School. This will expand the current two-credit electives inTheater Arts from three semesters to four, and allow for the expansion of our newest contemporary music offerings, Guitar and Contemporary MusicEnsemble.in order to better serve the non-traditional music students not served by our traditional bands, choirs and orchestra. These added FPA electivesections will also help to serve an increasingly diverse high school student population and give added flexibility in scheduling to improve student access tothem.3. The FY17 budget request includes a proposal to expand a Performing Arts teacher at High Rock by 0.1 FTE. This will enable us to open an additionalsection of Band, which will alleviate current scheduling difficulties resulting in inequitable class sizes and some program accessibility issues for some students.



The Performing Arts Department strives to provide a comprehensive, standards-based music and theater education experience to students in Grades K -12. Courses in Music and Theater offer students the opportunity to develop performance skills in classical and contemporary genres. Students learn to explore andexpress themselves while meeting the state and national core curriculum standards in music and theater. The skills and concepts developed in these performingarts courses transfer to a higher quality of life for all students as they maintain their creative sensibilities and appreciation into their adult years.

In addition to the operating budget for curricular courses, the Performing Arts department provides for enrichment and accelerated performing ensembleexperiences via a number of fee-based programs. These include the Private Music Lesson program, which provides after school individual music lessons;; thePerforming Groups program, which offers accelerated ensembles including the elementary Honors Band and Chorus, Middle School Treble Choir, WindEnsemble, Town Orchestra and Jazz Ensemble;; District Theatrical Productions, which run the High School and Middle School musicals and plays;; and Sales-to-Students, which is used to provide for purchase of elementary recorders (3rd Grade) and Boston Symphony Orchestra and Opera experiences for 4th and 5thGraders. The Graphics Production Revolving budget provides real-world educational opportunities for our Graphics production students, while also providingprinting and graphics production services for the Needham schools and community.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

13.700.180.0013.88

FY15

Actuals

0.0014.100.570.0014.67

FY16

Budget

0.0014.150.570.0014.72

FY17

TL Request

0.0013.700.570.0014.27

FY17

TL Recom.

0.00-0.400.000.00-0.40

FY17 /FY16

Inc/DecFTE

Operating

FY16TM

Budget

1,152,258

34,047

1,186,305

FY17

Baseline

1,141,681

34,047

1,175,728

FY17

TL Request

1,173,270

35,197

1,208,467

$ Chg

-10,577

-10,577

% CH

-0.92%

-0.89%

FY17 Supt.

Recomm

1,141,681

34,047

1,175,728

FY17 Sup’t.

Change

-31,589

-1,150

-32,739

Plus FY17

Base Req.

31,589

1,150

32,739

Plus FY17

PI Req.

FY14

Actual

926,096

12,867

938,963

FY15

Actual

1,007,294

14,835

1,022,129

FY13

Actual

849,799

11,448

861,247

[3651]/ 105


Fiscal Year: 2017


The FY17 budget recommendation for this department is $1,175,728, which represents a $-10,577 (-1%) change from FY16. The $1,175,728 request includesa baseline budget of $1,175,728, plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

Maintain current performing arts program for students in Grades K-12 while continuing to expand curricular and co-curricular theater offerings, and non-traditional music performance opportunities for students.

Continue to refine common assessments for students in all middle school and high school performing ensembles and begin adjusting them as needed to reflecttrends and tendencies as determined by data analysis and needs of the new National Music Education standards.

As resources become available, continue the expansion and growth of arts integration and interdisciplinary initiatives at all levels.

Objective 1:

Continue to refine the Grades K through 5 music essentials as articulated via the curriculum and elementary progress reports so that instruction is focused onindividual student achievement in these areas.

Measure 1:

Elementary music teachers will continue to ensure that all students in Grades K- 5 are instructed in the essentials and assessed individually to provide datato adjust future instruction. Measure 2:

The elementary curriculum in Atlas will expand its inclusion of common assessments being used to measure individual student achievement of courseessentials from Grades 1, 2,3,4 and 5 as part of the formal student progess reporting system.Measure 3:

FY17 Budget proposal includes allocations for increased staffing as needed, focusing on non-traditional music, and theater.

Objective 2:

Increase and/or reallocate appropriate licensed staff to meet program enrollment increases, and program expansion and enhancements designed to meetstudent needs.Objective 3:

Expand staff at the high school to provide for increased theater and non-traditional music performing groups’ access for all students.

Objective 1:

Middle school and high school music teachers continue to refine current assessment tasks that are common in nature, designed to allow for accurate studentassessment of individuals in large ensemble class situations.

Measure 1:

By the end of FY17 each performing ensemble course will expand the use of embedded individual assessment of student skills and conceptual knowledgeas part of the day to day activities and culture.Measure 2:

Smartmusic online practice and assessment system, and other digital devices (ex: Ipads), being used in 6th, 7th and 8th Grades will begin to beimplemented for 9th Graders in music ensemble classes.

Objective 2:

All music teachers continue to expand use of appropriate technology and digital based tools, such as Smart Music, Ipads, and digital audio/video recorders toexpedite differentiated instruction and assessments and to use for District Determined Measures of individual student progress.

Objective 1:

Grant funds will be secured to provide for Arts integration and interdisciplinary initiatives program at the middle school and high school level in theater andmusic.

Measure 1:

FY17 grant proposals will focus on Theater/music integration initiatives at the middle school level.Measure 2:

STEAM Music and Art curricula in Grades 1, 2 and 3, will be aligned with STEAM Technology and engineering curricula and be focused on the STEAMDesign Process.Measure 3:

FY17 budget proposal includes request to expand current 0.7 FTE High Rock music teacher to 0.8 FTE.

Objective 2:

Strengthen the STEAM curriculum ties between all components to more properly reflect traditional STEAM integration approaches.Objective 3:

Expand current 0.9 FTE High Rock music teacher to full time (1.0) in order to provide increased scheduling flexibility to improve student access toinstrumental music classes.

Department Goal 2:

Department Goal 3:

Department Goal 1:

[3651]/ 106


Fiscal Year: 2017

Currently the elementary music staff, in order to cover programming needs, is working slightly beyond FTE scheduling guidelines.The addition of another 5th Grade classroom at Hillside School will put that teacher over her 1.0 FTE minutes, so an increase inallocated staff is needed. Additional equipment will be needed since the added classroom also causes the loss of use of the music classroom. Music instruction will need to be done in individual classrooms with music teacher materials on rolling carts -- one setfor each floor. At Newman there is a potential need for an added Grade 5 classroom requiring a small FTE increase for that school.


AmountRecomm

Additional Funds Request - Part-Time Elementary Music Teacher / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$12,171

The music teacher at High Rock is currently 0.7 FTE which limits scheduling flexibility, causing inequitable class sizes andchallenges to accessibility for some students in the Band program. Adding a 0.1 FTE teacher would alleviate this problem.


AmountRecomm

Additional Funds Request - Part-Time High Rock Music Teacher / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$5,739

As our Guitar and Theater programs continue to take place, we need to expand accessibility to more students by adding two moresemester sections. Currently, theater courses are only offered during the first semester, limiting the accesibility by upper classmen.Guitar sections, although offered in both semesters, are in demand as the student population grows. In addition, we hope to add aGuitar 3 Instructional level to the current Guitar 1 and Guitar 2 offerings. The actual decision about whether to add Guitar or Theatersections will be determined based on student elective signups in the Spring.


AmountRecomm

Additional Funds Request - Part-Time Performing Arts Teacher High School / Goal 1 Curriculum, Instruction & Assessment


$0

OriginalRequest

$14,829

[3651]/ 107


K-12 Fine & Performing Arts Director 3652

Fiscal Year: 2017

The most critical issue facing the Fine & Performing Arts office is that of managing an increasingly complex and active department, while also maintainingenough resources (time) to serve as the curricula program (teaching & learning) leader. The demands of the updated mandated teacher evaluation system alongwith the substantive increase in the theater program has made the position almost undoable for one person. The continued focus on a standards-basedcurriculum utilizing common assessments and fostering individual student growth in fine & performing arts skills that are consistent throughout the District isthe primary issue that should consume most of the Director’s resources. Unfortunately, the needed day to day attention to time-sensitive activities/needs relatedto the numerous productions, performances, art competitions, festivals, etc that are all vital to our students and community is making this focus increasinglychallenging if not impossible. If the current and future, FPA Directors are to maintain the quality of what is currently taking place and continue appropriateinnovation and modernization of the program (such as implementation of totally new National Standards), there needs to be additional administration support.

Critical Issues:

The current budget and bookkeeper staff for the Director’s office continues to be sufficient. To address the above critical issue, this budget proposes theaddition of a 0.25 FTE FPA Program Assistant. This position will become primarily responsible for:

*Overseeing and producing all NPS theatrical productions systemwide *Handling all scheduling and permitting for extra curricular non-school day FPA activities*Responding to community requests for FPA involvement and support for non-school arts activities *Handling all public relations and media needs for the FPA department *Maintenance and continual updating of the FPA webpage, online calendars and other digital media communication tools

In the face of continued adjustments to school system schedules , along with the challenge of efficiently using available resources, and the continuous growthin student participation and number of activities the office monitors, the addition of this part-time Program Assistant will ensure that the Fine & PerformingArts Program will continue to provide the finest possible education in the arts possible for all students in a logically designed and meaningful way district widefor the fore-seeable future.



At the conclusion of FY17, all FPA courses appearing in the Atlas Curriculum database will be updated to reflect adjustments and additions since thebeginning of the transition to Atlas while also continuing in-depth exploration of the use of student data to inform instruction systematically, along with newly

The Fine & Performing Arts (FPA) Director supports, supervises, evaluates, and coordinates a staff of 33 certified educators, in addition to four accompanistsand 24 private lesson teachers. The Director focuses on ensuring that specialized staff, materials, and equipment are distributed equitably throughout the systemto ensure that students have a balanced, sequential FPA curriculum. The Director arranges for and coordinates numerous community outreach experiences, thatinclude public performances of musical ensembles and visual art exhibits. Special programs, such as All-State, Scholastic Art ,and BSO Youth Concerts arealso arranged by the Director’s office to serve the needs of all Needham students and to service Needham’s most gifted and talented students.

The FPA Director serves as the Instructional Leader and Curriculum Coordinator for the department. The continual exploration and use of the latest researchinto "best practice" and standards based instruction ensures that the Fine and Performing Arts continue to be a core part of the curriculum for all Needhamstudents, as required by state and national standards. In addition to Visual Arts, Music and Theater, this office also supervises the Graphics Arts and ProductionPrinting programs, which provide printing services for the school department. This office monitors and supervises five revolving budgets, in addition to the operating budget.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.000.901.90

FY15

Actuals

1.000.000.000.901.90

FY16

Budget

1.000.000.001.152.15

FY17

TL Request

1.000.000.001.152.15

FY17

TL Recom.

0.000.000.000.250.25

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

164,796

2,201

166,997

FY17

Baseline

167,782

2,201

169,983

FY17

TL Request

176,254

2,201

178,455

$ Chg

11,458

11,458

% CH

6.95%

6.86%

FY17 Supt.

Recomm

176,254

2,201

178,455

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

8,472

8,472

FY14

Actual

153,938

1,404

155,342

FY15

Actual

160,806

2,021

162,827

FY13

Actual

150,001

706

150,707

[3652]/ 108


K-12 Fine & Performing Arts Director 3652

Fiscal Year: 2017


The FY17 budget recommendation for this department is $178,455, which represents a $11,458 (7%) change from FY16. The $178,455 request includes abaseline budget of $169,983,which increases to fund step and cost of living adjustments for staff members plus $8,472 in recommended additional fundingrequests. The recommended additional funding requests are detailed below:

revised and implemented Common Assessments (formerly called District Determined Measures).

FPA inservice activities will focus on continued refinement and development of arts integration strategies and cross curricular collaboration opportunities.

Provide increased administrative support to all extra curricular and non-school day aspects of the program.

Objective 1:

Through monthly department meetings, allocated inservice time, and common planning time, FPA teachers will make the ongoing updating of Atlascurriculum part of their normal instructional culture.

Measure 1:

Department meeting agendas and notes will reflect the focus of the above objectives.Measure 2:

Atlas curriculum FPA courses will be continually updated throughout the school year and will include specific refence to common assessments and districtdetermined measures of student growth.Measure 3:

Individual teacher Educator Plans will reflect focus on the above goals and objectives.

Objective 2:

FPA teachers will use ongoing analysis of student data within their subject areas to inform instruction and focus on ensuring all students achieve at a highlevel in the Arts.Objective 3:

FPA teachers will continue their in depth study of ways to foster increased development of individual student creativity as an integral part of day to dayinstruction.

Objective 1:

The FY16 piloted arts integration model in place at High Rock school will be adjusted as needed to support a proposal to pilot a similar theater integrationprogram in Grades 7 and 8 for FY17.

Measure 1:

NEF or other grant proposal to pilot theater integration at Pollard Middle School.Measure 2:

By the end of FY16, there will be at least two formal interdisciplinary course proposals presented to the NHS Principal.Measure 3:

Meeting schedules and minutes from meetings related to FPA integration and/or interdisciplinary collaboration with other academic departments or theirchairs.

Objective 2:

High School Common planning time will be used to further refine and develop interdisciplinary course or unit proposals for FY17 or FY18.Objective 3:

FPA teachers will examine current practices and explore opportunities within the department for cross curricular collaboration.

Objective 1:

Via the budgetary process, add a dedicated FPA Program Production Specialist whose duties include:Overseeing and producing all NPS theatrical productions systemwideHandling all scheduling and permitting for extra curricular non-school day FPA activitiesResponding to community requests for FPA involvement and support for non-school arts activitiesHandling all public relations and media needs for the FPA department

Department Goal 2:

Department Goal 3:

Due to increasing demands of the teacher evaluation system, and expansion and growth of the the Performing Arts Program needs,and to maintain current level of department quality and service to the schools and community, an added 0.25 FTE FPA ProgramProduction Manager is needed. This position would be responsible for many of the non-curricular yet critical activities currentlybeing done by the FPA Director. These include managing all theatrical productions in the district, scheduling over 180 after schooland weekend FPA events, and FPA support and involvement in Arts activities in the larger Needham community beyond the schoolday. The “average” hours per week computed take into account that many hours, especially the theatrical productionmonitoring/support, will take place during evenings and weekends.


AmountRecomm

Additional Funds Request - Part-Time FPA Program Assistant / Goal 3 Infrastructure


$8,472

OriginalRequest

$8,472

[3652]/ 109

FY17 Superintendent’s Budget RequestNeedham Public SchoolsWorld Languages 3660

Fiscal Year: 2017

The critical issue facing this department in FY16 continues to be rising enrollment in High School World Language classes. For FY17, we need to add capacityat the High School in Mandarin, Latin and Spanish. Our current staffing at the elementary and middle school levels will suffice.

Critical Issues:

To meet the needs of increased enrollment in upper level world language courses, the Director is requesting the addition of 0.2 FTE for High School Mandarin,0.4 FTE for High School Latin, and 0.2 FTE for High School Spanish.

In 2012 the district added Mandarin 1 to the 8th grade. At that time we committed to having a fifth year (AP Mandarin) course available for those studentswhen they reached senior year. Next year will be that year. Our current High School Mandarin staffing cannot support an additional section, so this request isfor a 0.2 FTE High School Mandarin teacher to teach the AP Mandarin course.

Enrollment in Latin has grown dramatically in the last several years due to the popularity and accessibility of the program. In 2009/10 Latin enrollment was96;; in 2015/2016 it is 288. Over the last few years we have added 1.4 FTE to meet student needs. Our greatest enrollment increases are now in Latin 3 and 4as more students than ever are continuing with their study of Latin for a third and often a fourth year. Next year we project adding two additional sections ofadvanced Latin (either Latin 3 or 4 depending on student course selection).

We have two groups of High School Spanish students who are not being served by our current course offerings. One is native Spanish speakers and the other is students who progress through the AP course by the end of their junior year. We are proposing an interdisciplinary course in Hispanic Studies which wouldallow these advanced students to use their Spanish language skills to learn more about the history, culture, societies and current events of the Spanish-speakingworld. This is not a course we can accommodate with our current staffing of High School Spanish Teachers, this request is for a 0.2 FTE High School SpanishTeacher.



The Department supports District Goal 1, Objective 2: “Students develop the foreign language, technological, scientific and civic skills necessary to adapt andrespond to the conditions of the 21st century global change.” Students achieve proficiency in a foreign language by beginning instruction as early as possibleand receiving multiple opportunities to interact with the language and use the four language skills -- reading, listening, speaking and writing.

This Department provides instruction in Spanish in Grade 1 through Grade 5, Spanish and French in Grade 6 through Grade 12 as well as instruction inMandarin in Grade 8 through Grade 12, and Latin in Grade 9 through Grade 12.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 0.00

27.400.000.0027.40

FY15

Actuals

0.0027.400.000.0027.40

FY16

Budget

0.0028.300.000.0028.30

FY17

TL Request

0.0027.500.000.0027.50

FY17

TL Recom.

0.000.100.000.000.10

FY17 /FY16

Inc/DecFTE

Operating

Objective 1:

To have appropriate class size in all world language courses. Class size of 22 or less allow for the multiple interactions students need with the teacher, eachother, and the curriculum in order to acquire new vocabulary and language structures and to develop proficiency in all four language skills -- reading, writing,speaking, and listening.

Measure 1:

We measure class size by keeping track of the class sizes of each world language course offered at each level.

Objective 2:

To have sufficient availability and capacity of world language courses at the high school that students can meet or exceed the two-year high school graduationrequirement in the language of their choice at the level that best meets their learning needs.

Department Goal 1:

FY16TM

Budget

2,077,931

27,049

2,104,980

FY17

Baseline

2,107,961

27,049

2,135,010

FY17

TL Request

2,155,619

42,929

2,198,548

$ Chg

29,237

6,570

35,807

% CH

1.41%

24.29%

1.70%

FY17 Supt.

Recomm

2,107,168

33,619

2,140,787

FY17 Sup’t.

Change

-48,451

-9,310

-57,761

Plus FY17

Base Req.

47,658

14,630

62,288

Plus FY17

PI Req.

1,250

1,250

FY14

Actual

1,556,124

21,828

1,577,952

FY15

Actual

2,004,435

27,130

2,031,565

FY13

Actual

1,580,290

18,459

1,598,750

[3660]/ 110


Fiscal Year: 2017



Measure 2:

We measure teacher load (the number of students assigned to each teacher) at each school. The target student load at the High School is 105.Measure 3:

We measure course availability by tracking student course requests, student course assignments, and numbers of students on waiting lists for particularcourses.

The current baseline budget shows a line item for educational supplies for each elementary school for Spanish to be $345. In reality,the elementary Spanish program has received an additional $5600 annually from the curriculum budget. This supplemental requestallocates that funding permanently to the elementary Spanish program in the indicated schools.


AmountRecomm

Additional Funds Request - Elementary Spanish Curriculum Materials / Goal 1.2 21st Century Skills


$0

OriginalRequest

$0

This request is for the difference between what we paid annually to maintain the previous language lab at the high school ($3,700)and what the maintenance cost will be for our new portable language lab ($4,495). This new portable lab was necessary because theroom the language lab was located in at the high school has been converted into two high school classrooms. This additional maintenance cost cannot be met by the existing budget of the World Language Department.


AmountRecomm

Additional Funds Request - Maintenance License for NHS Portable Language Lab / Goal 1.2 21st Century Skills


$795

OriginalRequest

$795

This request follows through on the commitment the District made when we began offering Mandarin 1 in the 8th Grade (2012/13school year). Next school year will be the first year in which we have high school seniors who have taken four years of Mandarinand are ready to take the fifth year, the AP Mandarin course. We anticipate enough enrollment to run one section of AP Mandarinnext year and into the future. There are currently 22 students in accelerated Mandarin 3 and 27 students in accelerated Mandarin 4.The next level for these students is AP Mandarin. Included in this request are the materials necessary to run the AP Mandarincourse.


AmountRecomm

Additional Funds Request - Part-Time HS Mandarin Teacher / Goal 1.2 21st Century Skills


$0

OriginalRequest

$18,572

Enrollment in Latin at the High School has grown dramatically in recent years (2009/10 enrollment was 96;; 2015/16 enrollment is288). Over that time we have added 1.4 FTE Latin teachers to address the increased enrollment. For 2016/17 we project additionalenrollment in upper level Latin courses (Latin 3 and 4) as more students than ever continue with their Latin studies at that level.This request is for two additional sections of either Latin 3 honors, 3 accelerated or 4 honors or accelerated depending on studentcourse selection as well as textbooks.


AmountRecomm

Additional Funds Request - Part-Time Latin Teacher / Goal 1.2 21st Century Skills


$0

OriginalRequest

$25,482

[3660]/ 111


Fiscal Year: 2017

We have two student populations at the High School who are currently not being served by our Spanish program. The first is nativeSpanish speakers. We don’t allow native speakers to take Spanish in middle school and in the lower course levels at the high schoolbecause their skills are far beyond their non-native speaker peers. Most often these native speakers are not bi-literate, having notstudied Spanish, so while their oral communication skills fit in with our AP students, their reading, writing and understanding ofgrammar are much lower. This request is for an additional 0.2 FTE High School Spanish teacher to teach an advanced Spanishcourse that would address the needs of these native speakers. The course would focus on the history, culture, societies and currentevents of the Spanish-speaking world.

This course would also meet the needs of the second group of students mentioned above, our very advanced students who complete AP Spanish in their junior year. In this course they could use their language skills to converse regularly with native speakers andlearn in more depth about the Spanish-speaking world.

The number of students who identify in Power School as their first language being Spanish averages around 25 at the High Schoollevel. The students who complete AP Spanish in their junior year averages around 4 per year. This should provide us withsufficient enrollment to run the course each year. We cannot offer this additional section with our current High School Spanishstaffing and textbook funding.


AmountRecomm

Additional Funds Request - Part-Time High School Spanish Teacher / Goal 1.2 21st Century Skills


$0

OriginalRequest

$12,457

As we continue to implement the elementary Spanish programs we need more funds for curriculum materials. These includematerials related to grade level content areas (for example, insects in 4th Grade) as well as more readers/texts for upper elementarystudents. Rewriting the elementary Spanish curriculum each year as students progress through the program requires significantresources and continued support.


AmountRecomm

Additional Funds Request - Elementary Spanish Curriculum Materials / Goal 1.2 21st Century Skills


$0

OriginalRequest

$1,250

This request is to expand the World Language teacher at Hillside, to provide required elective teachers to meet enrollment growth atthat school.


AmountRecomm

Additional Funds Request - Expanded Hillside World Language Teacher / Goal 1 Curriculum, Instruction & Assessment


$1,495

OriginalRequest

$1,495

This request expands the number of World Language teachers at Mitchell Elementary, to provide meet scheduling needs at thatschool in FY17.


AmountRecomm

Additional Funds Request - Expanded Mitchell World Language Teacher for Enrollment / Goal 1 Curriculum, Instruction & Assessment


$3,487

OriginalRequest

$3,487

[3660]/ 112


K-12 World Languages Director 3661

Fiscal Year: 2017

There are no critical issues for the World Languages Director next year that are not addressed in the World Language Department budget request.

Critical Issues:




The FY17 budget recommendation for this department is $126,464, which represents a $749 (1%) change from FY16. The $126,464 request includes abaseline budget of $126,464, plus $0 in recommended additional funding requests. The recommended additional funding requests are detailed below:

The Department supports District Goal #1, Objective #2: “Students develop the foreign language, technological, scientific and civic skills necessary to adaptand respond to the conditions of 21st century global change.”

This budget area contains funding for the K-12 World Languages Director.

Budget Overview:


TOTAL

Salaries

Purchase of

Services

Expense

Capital

TotalClericalAides

TeachersAdmin 1.00

0.000.000.001.00

FY15

Actuals

1.000.000.000.001.00

FY16

Budget

1.000.000.000.001.00

FY17

TL Request

1.000.000.000.001.00

FY17

TL Recom.

0.000.000.000.000.00

FY17 /FY16

Inc/DecFTE

Operating

Department Goal 1:

FY16TM

Budget

124,615

1,100

125,715

FY17

Baseline

125,364

1,100

126,464

FY17

TL Request

125,364

1,100

126,464

$ Chg

749

749

% CH

0.60%

0.60%

FY17 Supt.

Recomm

125,364

1,100

126,464

FY17 Sup’t.

Change

Plus FY17

Base Req.

Plus FY17

PI Req.

FY14

Actual

91,368

179

91,547

FY15

Actual

117,737

816

118,553

FY13

Actual

88,723

1,183

89,906

AmountRecomm



$0

OriginalRequest

$0

[3661]/ 113

fy17 superintendent’s budget request fiscal year: 2017 … · 10. provide quality substitute...

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