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FY2019

Proposed

Operating Budget February 13, 2018

Board of Education

Barbara S. Palko, Chairman

Jennifer S. Abell – Vice Chairman

Mark J. Crawford

Victoria T. Kelly

Michael Lukas

Margaret T. Marshall

Virginia R. McGraw

Drew Carter, Student Member

Charles County Public Schools

Dr. Kimberly A. Hill, Ed. D

Superintendent

Randolph A. Sotomayor

Assistant Superintendent of Fiscal Services

The Charles County Public Schools Operating Budget was prepared by the Office of Fiscal Services. If there are questions regarding this

document, please contact Randolph A. Sotomayor, Executive Director for Finance, Business Administration, P.O. Box 2770, La Plata, MD

20646. 301-934-7350.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity,

age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Patricia Vaira, Title IX/ADA/Section 504 Coordinator

(students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/adults), at:Charles County Public Schools, Jesse L. Starkey

Administration Building, P.O. Box 2770, La Plata, Maryland 20646, or by phone: (301) 932-6610 or (301) 870-3814. For special accommodations call

(301) 934-7230 or TDD 1-800-735-2258 two weeks prior to the event.


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Contents TRANSMITTAL LETTER ................................................................................................ 3

ACTION ITEM FOR THE BOARD OF EDUCATION .................................................... 4

Attachment: FY 2019 Budget Planning Model .............................................................. 5

Attachment: Operating Revenue ..................................................................................... 6

Attachment: Operating Budget by Category and Object Code ....................................... 7

Attachment: Full-time Equivalent Staff .......................................................................... 8

REVENUE INCREASES ................................................................................................... 9

County Funding Request................................................................................................. 9

State Funding Request .................................................................................................... 9

Fund Balance Transfer .................................................................................................... 9

Food Service Meal Price Increase ................................................................................... 9

Restricted Funds.............................................................................................................. 9

MANDATORY COST INCREASES............................................................................... 11

Health Insurance ........................................................................................................... 11

Bus Contracts ................................................................................................................ 11

Teachers' Pension (SB1301) ......................................................................................... 11

Non-Public Placement Tuition ...................................................................................... 12

Maryland Association of Boards of Education (MABE) Insurance Premium Increase 12

Nurses’ Contract ........................................................................................................... 12

COLLECTIVE BARGAINING ASSUMPTIONS ........................................................... 13

Reserve for Collective Bargaining ................................................................................ 13

OTHER COST INCREASES ........................................................................................... 13

Teachers for Enrollment Growth .................................................................................. 13

Capital Projects ............................................................................................................. 13

ASPIRE Program .......................................................................................................... 13

English Language Learners and Special Education Instructional Assistants ............... 14

Psychologists................................................................................................................. 14

SUPPLEMENTAL BUDGET REQUESTS ..................................................................... 15

PRESENTATION


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TRANSMITTAL LETTER THIS PAGE INTENTIONALLY BLANK


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ACTION - OFS

February 13, 2018

Attachments

ACTION ITEM FOR THE BOARD OF EDUCATION

SUBJECT:

Revised FY 2019 Proposed Operating Budget.

OVERVIEW:

Attached is the proposed FY 2019 operating budget for consideration by the Board of

Education (BOE). Expenditure increases include a reserve for collective bargaining

(salary scale increases and health insurance), state-mandated teachers’ pension

contribution and mandatory school bus replacements. Funds would also support student

enrollment growth, the ASPIRE program, capital projects, school psychologists and

additional instructional assistants for special population students. The budget is balanced

with reliance on county funding.

The budget request reflects the needs of the school system, as required by the Education

Article § 4-205. Should additional funding become available, there are significant

systemwide needs included in a supplemental budget.

BUDGET IMPLICATIONS:

The FY 2019 operating budget request of $375.4 million represents an increase in

funding of $23.2 million (6.6 percent). Of this amount, state funding is assumed to

increase $11.8 million (7.0 percent) based on the Maryland State Department of

Education preliminary estimates on January 19, 2018 and county funding increases $12.3

million (7.0 percent). This request includes a reduction in the requirement to transfer in

fund balance of $1.0 million. In the Food Nutrition Services program, lunch prices will

remain the same as the current fiscal year until a required Federal price subsidy is

determined.

STAKEHOLDERS INVOLVEMENT:

Board of Education (BOE), students, parents, teachers, staff, Charles County

Commissioners, the Maryland State Department of Education, the Education Association

of Charles County (EACC) and the American Federation of State, County and Municipal

Employees (AFSCME) collective bargaining units.

RECOMMENDATION/FUTURE DIRECTION:

That the BOE consider the recommendations included in the Proposed Operating Budget.

This budget proposal is subject to change based on final funding from the state and

county. The remaining budget development calendar is as follows:

BOE final approval – February 13, 2018

BOE budget submission to the county – February 28, 2018

Charles County Commissioners’ public hearing – April 3, 2018

Board adopts final budget – June 12, 2018


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Attachment: FY 2019 Budget Planning Model

DESCRIPTION COST

BASE REVENUE BUDGET 352,242,260$

REVENUE INCREASES:

County Funding - Additional Base 8,437,304

County Funding - Maintenance of Effort - 563.8 student increase 3,876,896

One-time, Non-recurring Additional County Funding -

7.0% TOTAL ADDITIONAL COUNTY FUNDING 12,314,200

7% STATE FUNDING (MSDE Estimate 1/19/2018) 11,838,180

FEDERAL REVENUES -

LOCAL REVENUES -

FUND BALANCE TRANSFER (total base transfer requirement $3.2 M ) (1,000,000)

TOTAL REVENUE INCREASES: 23,152,380

TOTAL REVENUE BUDGET 375,394,640

Percent Increase 6.6%

BASE EXPENDITURE BUDGET 352,242,260$

MANDATORY COST INCREASES:

5% Health Care Costs (estimate) 2,000,000

5% Bus Contracts (25 replacement buses and 3 special education routes, driver salary) 1,413,000

10% Teachers' Pension (SB1301) - State Retirement Agency (estimate) 865,700

10% Non-public Placement Tuition (estimate) 336,400

10% MABE Insurance Premium Increase (estimate) 181,300

3.2% Nurses' Contract - (estimate) 103,700

TOTAL MANDATORY COST INCREASES: 4,900,100

COLLECTIVE BARGAINING ASSUMPTIONS:

Reserve Estimate - Collective Bargaining 6,022,500

Reserve Estimate - One Percent Cost-of-Living Adjustment (COLA) 2,214,500

Reserve: Estimate - FY 2011 and FY 2015 5,749,300

TOTAL COLLECTIVE BARGAINING ASSUMPTIONS: 13,986,300

OTHER COST INCREASES:

Teachers for Enrollment Growth (460 FTE student increase; 25 to 1 average student to teacher ratio) 26 Teachers 1,807,000

Capital Projects (Restore base budget) 1,069,680

ASPIRE Program (4 Teachers, 4 Instructional Assistants, 4 Psychologists) 842,000

Instructional Assistants (5 English Language Learners and 5 Special Education) 331,000

Psychologists (2) 216,300

TOTAL OTHER COST INCREASES: 4,265,980

TOTAL EXPENDITURE BUDGET 375,394,640

NET SURPLUS/(DEFICIT) 0

Note: FY 2018 Base Budget includes $25,060 additional funding for the Center for Children training

FY2019


6

Attachment: Operating Revenue

FISCAL YEARS

DESCRIPTIONFINAL $ BUDGET BUDGET VARIANCE $

%

CHANGE

GENERAL FUND

50 - STATE REVENUES

5030 - STATE-NONPUBLIC SPEC ED 1,292,656 1,301,900 1,301,900 (0) 0.0%

5031 - STATE-FOUNDATION PROGRAM 106,585,888 107,084,114 111,700,251 4,616,137 4.3%

5032 - STATE-SPECIAL ED FORMULA 7,312,017 8,247,138 8,816,208 569,070 6.9%

5033 - STATE-TRANSPORTATION 10,781,197 10,889,250 11,276,556 387,306 3.6%

5036 - STATE-COMPENSATORY AID 31,967,559 32,049,847 34,239,571 2,189,724 6.8%

5041 - STATE-OUT OF COUNTY 59,264 0 0 (0) 0.0%

5044 - STATE-MEDICAID REVENUES 1,105,000 890,000 890,000 (0) 0.0%

5045 - STATE-LIMITED ENGLISH 1,726,345 2,159,880 2,860,056 700,176 32.4%

5046 - STATE-GUARANTEED TAX BASE 220,322 0 1,596,663 1,596,663 0.0%

5048 - STATE-GCEI 3,547,566 3,579,100 3,685,811 106,711 3.0%

5050 - STATE-NET TAXABLE INCOME 1,584,503 3,941,805 5,614,198 1,672,393 42.4%

50 - STATE REVENUES Total 166,182,317 170,143,034 181,981,214 11,838,180 7.0%

51 - FEDERAL REVENUES

5153 - FEDERAL-IMPACT AID 307,311 476,000 476,000 (0) 0.0%

5155 - FEDERAL-R.O.T.C. 427,243 430,000 430,000 (0) 0.0%

5161 - FEDERAL-SP ED IMPACT AID 44,319 64,000 64,000 (0) 0.0%

51 - FEDERAL REVENUES Total 778,874 970,000 970,000 (0) 0.0%

52 - LOCAL REVENUES

5204 - PRIOR YEAR FUND BALANCE TRANSFER 0 4,201,086 3,201,086 (1,000,000) -23.8%

5206 - TUITION-SUMMER YOUTH CAMP 26,074 30,000 30,000 (0) 0.0%

5207 - TUITION-SUMMER SCHOOL 108,959 115,296 115,296 (0) 0.0%

5208 - TUITION-OUT OF STATE 185,727 189,400 189,400 (0) 0.0%

5209 - TUITION-PARENT PAYMENTS 97,790 104,100 104,100 (0) 0.0%

5210 - INTEREST INCOME 181,633 149,880 149,880 (0) 0.0%

5211 - RENT-SCHOOL FACILITIES 224,315 190,000 190,000 (0) 0.0%

5212 - PAYROLL TRANSFERS 82,016 100,000 100,000 (0) 0.0%

5215 - SALE OF PROPERTY 51,625 36,000 36,000 (0) 0.0%

5216 - TUITION-OTHER MD COUNTIES 227,704 247,704 247,704 (0) 0.0%

5221 - MISCELLANEOUS REVENUE 36,214 65,000 65,000 (0) 0.0%

5222 - RESTITUTION 43,626 20,000 20,000 (0) 0.0%

5225 - REBATES 67,779 51,700 51,700 (0) 0.0%

5226 - VENDING COMMISSIONS 100,000 100,000 100,000 (0) 0.0%

5227 - TUITION-NOVEL 350 20,000 20,000 (0) 0.0%

53 - LOCAL COUNTY APPROPRIATIONS

5300 - COUNTY-SUPPLEMENT 130,000 25,060 25,060 (0) 0.0%

5301 - COUNTY-APPROPRIATIONS 170,474,500 175,484,000 187,798,200 12,314,200 7.0%

53 - LOCAL COUNTY APPROPRIATIONS Total 170,604,500 175,509,060 187,823,260 12,314,200 7.0%

GENERAL FUND Total 338,999,502 352,242,260 375,394,640 23,152,380 6.6%

FOOD SERVICE * 13,257,639 13,448,739 13,613,273 164,534 1.2%

RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%

Grand Total 369,108,349 380,660,830 403,747,730 23,086,900 6.1%

*** PROPOSED ***

17 18 19

*Note: Includes no price increase


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Attachment: Operating Budget by Category and Object Code

CATEGORY

FISCAL YEARS

DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE

GENERAL FUND

01 - ADMINISTRATION 9,505,305 9,757,682 9,757,682 0 0.0%

02 - MID-LEVEL ADMINISTRATION 22,626,638 23,408,315 23,408,315 0 0.0%

03 - INSTRUCTION

71 - SALARIES & WAGES 127,074,971 132,150,125 134,395,211 2,245,086 1.7%

73 - SUPPLIES & MATERIALS 4,429,064 4,297,148 4,297,148 0 0.0%

OTHER INSTRUCTIONAL COSTS 1,633,695 2,467,519 2,467,519 0 0.0%

03 - INSTRUCTION Total 133,137,730 138,914,792 141,159,878 2,245,086 1.6%

04 - SPECIAL EDUCATION 33,177,568 35,568,075 36,027,085 459,010 1.3%

05 - STUDENT PERSONNEL SERVICE 3,538,925 3,658,578 3,658,578 0 0.0%

06 - STUDENT HEALTH SERVICES 2,958,857 3,309,000 3,412,700 103,700 3.1%

07 - STUDENT TRANSPORTATION 25,920,895 26,644,794 28,015,404 1,370,610 5.1%

08 - OPERATION OF PLANT 25,248,365 25,703,035 25,884,335 181,300 0.7%

09 - MAINTENANCE OF PLANT 8,012,453 8,328,745 8,328,745 0 0.0%

10 - FIXED CHARGES

(Unallocated STEP/LEVEL increases) 68,028,237 73,401,958 91,082,562 17,680,604 24.1%

12 - COMMUNITY SERVICE 866,428 928,709 971,099 42,390 4.6%

13 - CAPITAL OUTLAY 4,098,111 2,618,577 3,688,257 1,069,680 40.8%


FOOD SERVICE* 13,253,638 13,448,739 13,613,273 164,534 1.2%

RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%

Grand Total 367,224,361 380,660,830 403,747,730 23,086,900 6.1%

OBJECT CODE

FISCAL YEARS

DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE

GENERAL FUND

71 - SALARIES & WAGES 201,780,135 209,891,087 212,258,783 2,367,696 1.1%

72 - CONTRACTED SERVICES 37,976,317 43,634,361 46,220,741 2,586,380 5.9%

73 - SUPPLIES & MATERIALS 11,479,367 8,589,980 8,589,980 0 0.0%

74 - OTHER CHARGES 9,128,677 11,339,310 11,520,610 181,300 1.6%

75 - EQUIPMENT 5,213,733 2,161,370 2,161,370 0 0.0%

78 - FIXED CHARGES

(Unallocated STEP/LEVEL increases) 68,028,237 73,401,958 91,082,562 17,680,604 24.1%

79 - TRANSFERS 3,513,047 3,224,194 3,560,594 336,400 10.4%


FOOD SERVICE* 13,253,638 13,448,739 13,613,273 164,534 1.2%

RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%

Grand Total 367,224,361 380,660,830 403,747,730 23,086,900 6.1%

CHARLES COUNTY PUBLIC SCHOOLSOperating Budget by Category and By Object Code Report

*** PROPOSED ***

17 18 19

17 18 19

*** PROPOSED ***


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Attachment: Full-time Equivalent Staff

FISCAL YEARS

DESCRIPTIONACTUAL

BUDGET

POSITIONS

BUDGET

POSITIONSFTE CHANGE

GENERAL FUND

01 - ADMINISTRATION 90.0 88.0 88.0 0.0

02 - MID-LEVEL ADMINISTRATION 282.5 284.5 284.5 (0.0)

03 - INSTRUCTION 2,031.9 2,049.9 2,092.9 43.0

04 - SPECIAL EDUCATION 546.8 585.1 590.1 5.0

05 - STUDENT PERSONNEL SERVICE 48.0 46.0 46.0 0.0

06 - STUDENT HEALTH SERVICES 0.0 0.0 0.0 0.0

07 - STUDENT TRANSPORTATION 18.0 18.0 18.0 0.0

08 - OPERATION OF PLANT 245.8 255.8 255.8 0.0

09 - MAINTENANCE OF PLANT 59.0 62.0 62.0 0.0

12 - COMMUNITY SERVICE 0.0 0.0 0.0 0.0

13 - CAPITAL OUTLAY 4.0 5.0 5.0 0.0

GENERAL FUND Total 3,325.9 3,394.2 3,442.2 48.0

FOOD SERVICE 97.4 132.8 132.8 0.0

RESTRICTED 101.5 107.9 104.9 (3.0)

Grand Total 3,524.8 3,634.8 3,679.9 45.0

CHARLES COUNTY PUBLIC SCHOOLSFull-time Equivalent Staff Report

*** PROPOSED ***

17 18 19


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EXPLANATORY PARAGRAPHS

REVENUE INCREASES

County Funding Request County funding requirements are subject to Maintenance of Effort (MOE) set forth in the

Maryland Annotated Code Education Article 5-202. Full-time equivalent enrollments

increased by 562.8 students from 25,521.3 the previous fiscal year, or 2.2 percent.

To fully fund the operating budget requirements, the school system is requesting

additional base funding above the MOE requirement to avoid drastic budget cuts

affecting programs and personnel.

State Funding Request State revenues are based on changes in enrollment, county wealth and free-and-reduced

meal enrollments. Charles County ranks ninth out of 24 counties for student enrollment

and 10th out of 24 in county wealth. State revenue projection assumes a growth rate of 7

percent. State funding is highly variable and subject to change until the legislative

session ends in April.

Fund Balance Transfer The use of fund balance relies on one-time funds for designated maintenance projects at

schools, such as asphalt repair, carpet replacement and school playgrounds. The school

system has operated in a deficit budget since FY 2010. Assuming no budget surplus in

FY 2018, the discretionary unassigned fund balance will jeopardize targeted reserves for

best practices.

Food Service Meal Price Increase The Healthy, Hunger-Free Kids Act of 2010 requires that the school system set meal

prices equal to the Federal reimbursement rate for Free and Reduced Meals (FARMS).

The school system has increased lunch prices for the past five years in order to comply

with the Healthy, Hunger-Free Kids Act of 2010. This act assures that Federal

reimbursement rates do not subsidize paying students.

At this time, the school system has reached the mandated threshold and will not

recommend price increases for FY 2019 until the new Federal reimbursement rate

threshold is determined. Lunch prices for the 2018–2019 school year will remain the

same at $2.65 for elementary students and $2.90 for secondary students.

Restricted Funds All budgeted amounts are based on original proposals. In most cases, changes between

fiscal years are due to final allocations from authorizing agencies. Final grant allocations

are usually official in the month of September. Restricted funds are anticipated to

decrease by $230,014 from the previous year for a total of $14.7 million. The reduction


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is due to the sunset of the Title I Focus grant in FY 2018 ($359K), a reduction of the

aging schools program ($212K).

The program reductions were offset by increases from the following grants: new this

year; Title IV ($97K) primarily focusing on STEM and physical education initiatives and

Way To Work ($50K) focusing on adult student development. In addition, Special

Education Pass-through ($40K), fully recognizing the NOAA three-year grant ($311K)

and other miscellaneous grant increases ($73K - Secondary Transition [$15K] the Adult

Education program [$14K], Science Center program [$22K], Title II Restorative

Practices [$15K], Peer Collaborative Training [$7K]).

FTEs are anticipated to decrease by (3) with (4) Interventionist planned reductions in

Title I due to one-year funded positons offset by an increase of 1 Environmental

Education Assistant in the National Oceanic and Atmospheric (NOAA) three-year grant.


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MANDATORY COST INCREASES Charles County Public Schools (CCPS) considers mandatory costs (cost elements that are

vital to the operations of the school system) an essential part of the budget development

process. Mandatory costs include state mandates, contractual requirements, utilities and

insurance costs.

Health Insurance CCPS became self-insured in FY 2008. Annual health care cost increases are due to

claims and additional enrollments. There are additional costs associated with the

Affordable Care Act that have not been fully determined. This request provides funds for

anticipated industry trend cost increases. The CCPS insurance committee meets on a

regular basis to review and discuss health care costs. Changes to benefits or employee

contribution levels (75/25) must be negotiated with collective bargaining units.

Implications of not funding

Not funding this request may result in full-time equivalent (FTE) position reductions or

other budget cuts. Health care cost increases are mandatory and directly impact the

ability to provide wage adjustments.

Bus Contracts Under Maryland Annotated Code § 7-804(b)(2)(i) CCPS may not operate a school

vehicle for longer than 15 years. The school system’s operational bus fleet consists of

366 buses: 358 contractual buses and eight buses owned by CCPS (four special education

buses and four spare buses).

This request provides funds to replace 25 buses that have reached the 15-year limitation.

Funds would support per vehicle allotment (PVA) for replacement buses and three

additional special education bus contracts to accommodate our special education student

population. There is a need to reduce student travel times due to their program, number

of students on the route, and the location of their homes in relation to their placement at

their regional programs and out-of-county non-public placements.

Due to contract modifications (including driver salaries), erosion of funding reserves due

to replenishing the spare bus inventory and establishing reserves for potential increases in

the retail price per gallon, CCPS is requesting funds to align with current expenditure

trends. Over the past two years, the number of spare buses reaching the age of retirement

has increased, resulting in the purchase of replacement buses. This has eroded reserve

funds. Lastly, additional funds are requested to replenish reserve funds at a maximum

retail price of $3.00 per gallon of gasoline.


Not funding this request will result in non-compliance with state law and may jeopardize

other funding initiatives.

Teachers' Pension (SB1301) This budget request is required by the Budget Reconciliation and Financing Act of 2012

(Senate Bill 1301/House Bill 1801). The teachers’ pension cost was shared between


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county and the Board of Education between fiscal years 2013 through 2016. Starting in

FY 2017, the incremental “normal cost" for teachers’ pension is the burden of the Board

of Education. “Normal cost” is a rate determined by the contributions that should have

been paid for a period.


The Board is required to comply with the Act.

Non-Public Placement Tuition For special education students placed in non-public day and residential programs, the

counties are responsible for the local share of the basic cost of educating a child

($26,003). The cost above the base amount is shared between the state and the local

school boards on a 70 percent local/30 percent state basis. Expenditures for students

placed in non-public institutions are reimbursed by the state on a proportional basis.

The ten-year annual expenditure growth rate is 2.5 percent. Expenditures associated with

students placed in non-public institutions varies based on the student’s needs and required

care. In FY 2017, the average expenditure per student was $58,194 (serving 63 students)

compared to a budget of $51,587 per student. This request would provide per pupil

funding at an estimated level of $60,661 for an anticipated 61 students.


Any budget shortfalls in expenditures will result in tradeoffs from other budget line-

items.

Maryland Association of Boards of Education (MABE) Insurance Premium Increase Founded in 1957, the Maryland Association of Boards of Education is a private, non-

profit organization dedicated to serving and supporting boards of education in Maryland.

Members benefit in numerous ways from participating in the MABE Insurance Trusts,

the Group Insurance Pool and the Workers' Compensation Fund.

This budget request reflects a 10 percent insurance premium increase for workers’

compensation, liability and property.


Not funding this request may result in full-time equivalent (FTE) position reductions or

other budget cuts. Insurance cost increases are mandatory and may impact the ability to

provide wage adjustments.

Nurses’ Contract Funding includes estimated contract increases of 3.2 percent for benefits and wages.


Not funding this request may result in a reduction of nursing services provided to

students.


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COLLECTIVE BARGAINING ASSUMPTIONS

Reserve for Collective Bargaining This request is to establish a reserve for collective bargaining with the Education

Association of Charles County (EACC) and the American Federation of State, County

and Municipal Employees (AFSCME). The reserve is equal to three STEP/LEVEL

increases to ensure proper employee placement on the scale, including a one percent cost-

of-living adjustment (COLA).

The estimated reserve amount supports FY 2019 funding needs. Please note, the school

system is behind two level increases (FY 2015 and FY 2011).


Not funding this initiative will keep the employees behind in STEPS/LEVELS and will

affect staff recruitment and retention.

OTHER COST INCREASES

Teachers for Enrollment Growth Funding supports anticipated student enrollment growth and reach a 25 to 1 ratio at all

levels. Currently, the student to teacher ratio is 27 to 1 at grades 3 through 12 and 25 to 1

for K to 2nd grade.


Not funding this request could increase student-to-teacher ratios.

Capital Projects To restore base budget reductions implemented in FY 2018 in order to balance the

budget. Funding will be restored to support various maintenance projects at the schools.


Not funding this request limit the school system to fund projects and will increase the

deferred maintenance costs.

ASPIRE Program The Aspire Program is designed to provide a data driven, highly structured, safe and

positive classroom environment for elementary students who demonstrate persistently

maladaptive behavior that impedes their ability to access academic curriculum. Emphasis

is placed on developing self-regulatory social and academic skills in a small group setting

the goals of gradual re-integration into the original classroom setting with support. This

is accomplished through behavioral assessment, the implementation of a class-wide

behavior management/social skills program, individualized behavioral interventions,


14

intensive case management, and collaboration/training with parent, teachers and

community service providers.


By not funding this request, the school system is less able to meet the growing behavioral

needs of our youngest students. Without intervention, students can not learn and will not

make appropriate academic progress. In addition, the classroom disruption is having an

adverse effect on peers as well as the teaching staff.

English Language Learners and Special Education Instructional Assistants The addition of 10 permanent instructional assistants for the 2018-19 school year will

improve instructional and behavioral outcomes for students with disabilities in regional

programs and inclusive settings. In addition, the ELL student population continues to

grow therefore more support is needed especially at the high school level.


Not funding these positions will likely result in teachers being less able to adequately

implement both instructional supports as well as behavioral supports in the general

education setting, small group settings, and regionalize programs, particularly in those

schools that have especially high special education numbers. By not funding the ELL

positions, we are limiting our ability to provide the intensive support student require to

learn academic content when language is a barrier.

Psychologists Our elementary schools, with the exception of Ryon and Parks, currently have a school

psychologist assigned two days a week. During this time, they consult with

administrators, teachers and parents, provide direct intervention to students, conduct

psychological assessments, and attend all SST, IEP and section 504 meetings. It is

critical to note that several of our elementary schools have student populations that

exceed the size of several of our middle schools who have full-time school psychologists

assigned. In light of the increasing student population and the instructional and mental

health needs of our students, it is critical to increase our psychological services staff to

better meet the needs of our student population.


Not funding these positions will likely jeopardize the response in meeting the needs of

students.


15

SUPPLEMENTAL BUDGET REQUESTS If additional funds are available, and depending on amounts, selected initiatives will be

accommodated.

Summary of Office Budget Requests (sorted in descending order by monetary amounts):

INITIATIVE NAME Initiative Description FTE Total Cost

Block Scheduling Block scheduling offers students at

the high school level the opportunity

to earn eight credits a year as opposed

to seven. Currently, North Point and

St. Charles offer the block schedule

and the remaining five high schools

offer the traditional, seven period

day.

$3,473,600

ERP System Enterprise resource planning is the

integrated management of core

business processes, often in real-time

and mediated by software and

technology. ERP business

management software is a suite of

integrated applications that will

collect, store, manage and interpret

data from financial and human

resource activities.

$2,000,000

Laptop/Computer

Replacements

Replacement of laptops and

computers currently over seven years

of age.

$1,718,650

Turf Install turf at Lackey stadium.

$900,000

Laptop/Computer

Replacements

Replace laptops and computers

purchased over five years ago.

$815,000

Laptop/Computer

Replacements

Replacement of laptops and

computers currently over six years of

age.

$694,550

Wonders Reading

Program for Grades 3

to 5.

Purchase Wonders Reading Program

to aid in PARCC performance. The

top three counties in MD on PARCC

use this program.

$630,000


16

Network Upgrade Replacement of content filter and

network equipment at central office.

$500,000

Technology Support

Staff

Provide additional Computer

Analysts to schools to support

technology initiatives, a technology

procurement analyst, and a

technology department trainer.

$441,000

8th Grade Techbook

Initiative

Expand the Discovery techbook

initiative to 8th Grade.

$300,000

Rain Water

Harvesting System

Increase the number of rain

harvesting systems at the high

schools for use in watering the

athletic fields.

$300,000

Replacement Supplies

for Technology

Equipment

Replace projectors, bulbs, UPS, and

other parts associated with general

technology equipment.

$200,000

Discovery Techbooks

for Science

Expand licenses of the science

Discovery techbooks currently

purchased for middle school to

elementary and high school. This

will provide valuable access to video

clips, simulations, and test questions

to support MISA.

$182,611

Visiting Stadium

Bleachers

Replace visitor side bleachers at

Lackey to accommodate competition

seating.

$150,000

Press Box Side

Bleachers

Replace McDonough bleachers on

visitor's side to accommodate those

with limited mobility.

$150,000

Investigations

Program for

Kindergarten and

Grade 1

Purchase updated Investigations

program for Kindergarten and Grade

1 that is better aligned to standards.

$120,000

Revision Assistant

(Grade 6-12)

Purchase Revision Assistant software

for Grades 6-12 to provide students

instant feedback and teachers instant

data for writing success and

challenges to drive instruction.

Prompts in the program help students

understand the demands of PARCC

and would be especially helpful to

$117,552


17

struggling students. Social Studies,

Science and English use the program.

Additional School

Psychologist

An additional school psychologist

will allow for two more elementary

schools to have a full-time school

psychologist.

1 $110,970

Secure Office

Entrance

Create a secure office entrance at

John Hanson to guide visitors into the

main office.

$100,000

Additional Funding

for Design Services

(P&C)

Increase funding for design services

from $100,000 a year to $200,000.

$100,000

Network Security Develop and build a network of

servers for logging events in the

system, provide secure VPN and

penetration/threat analysis to address

legislative audit findings.

$100,000

IPads for All Science

Teachers

Funds would support the purchase of

IPads to facilitate co-teaching and

integration of literacy, math, and

online simulations.

$84,000

DreamBox Funds would support the purchase of

an online program aligned to the

MCCRS that will serve to strengthen

student skills and could also serve as

an intervention.

$78,000

Apex Learning Purchase online standards based

courses providing a complete course

of study requiring a blended learning

instructional model.

$70,000


18

Study Island Purchase the web-based program,

Study Island, used for the following:

grade recovery; individualized

instruction; provide ways to

differentiate, especially if students

need to work below grade level;

group sessions; Grade 12 transition

modules to meet Maryland Bill 740;

AP, SAT, ACT practice. The contract

includes Exact Path at the elementary

level; Gale Bailey, in particular, is

using the program.

$68,000

Science Center

Teacher

Request is for an additional teacher at

the Science Center to utilize all

teaching space, provide additional

student experiences, and support

private and public field trips above

and beyond those for CCPS students.

1 $65,000

Increase Learning

Resource Teachers to

10.5 Month Status

LRT's need the extra week at the

beginning of the year to better

prepare for testing and appropriate

placement of students. At the end of

the year, LRT's would assist with

curriculum writing and next school

year planning.

$63,000

Assistance with

Science Center

Operating Expenses

Assistance for Digistar warranty,

laser content, MOI, marketing,

community events, and movie license

renewal is needed to keeps the

Science Center operational.

$60,000

Storm Water

Management

Specialist

Position would be responsible for the

maintenance and inspections of storm

water devices. The devices require

compliance inspections through

MDE.

$60,000

Flex Schedule Teacher This position would eliminate the

revolving door of part-time evening

teaching staff and the daytime student

helper. This teacher would be the

lead on evening, weekend, and

special events.

1 $45,253

Security Technician Position would help maintain and

repair camera systems and

fire/intrusion panels.

1 $45,000


19

Grounds Specialist Position would be responsible for the

maintenance of landscaping at CCPS

buildings.

1 $45,000

Gizmos Program Purchase the Gizmos Program to

provide online simulations to middle

school and high school students for a

more visual understanding of key

science concepts.

$44,000

IPads for Kindergarten

KRA Administration

Replace IPads that are four years old

and soon to be considered obsolete.

$40,000

SpringBoard RELA

(Grades 6-8)

Purchase teacher and student editions

of College Board SpringBoard RELA

for Grades 6-8. College Board offers

rigorous skills and informational

texts.

$40,000

Dual Enrollment

English

Dual Enrollment English is an option

to help students become College and

Career Ready in English and earn

college credit.

$36,000

Moby Max Math

(Grades 6-8)

Online tool for Math, Science, and

R/ELA

$30,000

Staff Development

and Training (P&C)

Provide necessary training and

certification for staff members to stay

current with industry standards and

practices.

$30,000

Turnitin - Feedback

Studio (Grades 9-12)

Purchase Turnitin - Feedback Studio

software for Grades 9-12 which

would help students learn about

plagiarism, offer peer edits for

documents, allow teachers to check

for plagiarism, and give written and

audio suggestions to student papers.

Social Studies, Science, and MESA

use the program.

$28,998

STEM Class (MOI) The middle school STEM serves to

introduce a broad range of students to

STEM skills which support and align

to Maryland math, science, literacy

standards and practices. Class MOI

is needed to support this initiative.

$27,350


20

Mentoring

Mathematical Minds

Teacher and Student

Editions

Purchase Mentoring Mathematical

Minds teacher and student editions to

infuse into Grade 3 to achieve more

success on the higher level PARCC

assessment.

$25,000

Non-fiction Text for

Gifted and Talented

Education Grades 1 -

5

There is a shortage of age and level

appropriate non-fiction text that can

be used to teach the RI Standards.

Our PARCC scores indicate a need

for higher level non-fiction to attain

levels 4 and 5.

$25,000

Contract a Private

Investigator to

Investigate Residency

Issues

Numerous reports of students living

out of the county using false

addresses to attend Charles County

Public Schools causes overcrowding

and loss of funds through tuition.

$25,000

Part-time Employee to

Scan Records

A part-time temporary employee is

requested to assist in scanning

psychological evaluations and records

in the warehouse to accommodate

MSDE and CCPS' retention policies.

$25,000

Non-fiction Text for

Grades K, 1 and 2

There is a shortage of age and level

appropriate non-fiction text that can

be used to teach the RI Standards.

$20,000

Staff Development

Funds

Funding for student service's staff to

attend conferences.

$20,000

Staff Development

and Training

(Maintenance)




practices.

$20,000

Gym Wall Mats Purchase gym wall mats for Westlake

to limit injuries.

$18,000

Engineering is

Elementary

Funds would support the purchase of

Engineering is Elementary (EIE).

Science teachers in Grades 2-5 are

integrating the Next Gen science

engineering practices through EIE

units.

$15,000

Cafeteria Tables Replace 10 cafeteria tables at

Westlake used in the gym lobby

(utilized as the cafeteria annex) that

are too tall to be stored.

$15,000


21

Smart Phones for

PPW

Purchase Smart Phones for PPWs to

have access to GPS and Admin Vue

at all times to assist students.

$13,800

SpringBoard RELA

(Grades 9-12)

Purchase teacher and student editions

of College Board SpringBoard RELA

for Grades 9-12. College Board

offers rigorous skills and

informational texts.

$10,750

Staff Development

and Training

(Operations)




practices.

$10,000

Accuplacer Math Test

for All 11th Grade

Students

Students must take a test of college

readiness in math before the end of

11th grade.

$8,000

Narcan Nasal Spray By Legislative Order Senate Bill #

1060, Narcan nasal spray is to be

available in each school.

$6,000

Psychologist MOI-

Test Kits and

Protocols

Purchase test kits and protocols for

school psychologists.

$5,950

Fundations Student

and Teacher Materials

Purchase additional Fundations

student and teacher materials to

accommodate new class growth and

SOAR classrooms.

$5,000

Classroom Posters Develop and print Mathematical

Practices posters for each elementary

classroom to provide consistent

classroom messages.

$5,000

Teaching Student

Centered Mathematics

Second Edition

Volumes 1, 2, and 3

Purchase resource text for the ILT to

help build teacher development and

for professional development.

$2,880

IRT Subscriptions NCTM subscription for IRTs

$2,332

4th Grade Social

Studies

Purchase Rosen Digital Library

ebook - The Colony of Maryland to

provide an updated version and

ensure copies are available at all

schools

$1,725

GRAND TOTAL 5 $ 14,342,971

Board of Education of Charles County

Fiscal Year 2019ProposedOperating Budget

1

OBJECTIVES

Student Achievement

Compensation Financial Support

Student Achievement• Maintain core programs

and progress.• Reflect the basic needs

of the system.• Special population

students.

Compensation• Funding for salary

increases to place employees on proper STEPS/LEVELS.

• Provide a competitive teacher salary.

Financial Support• Reduce the reliance on

fund balance.• Maintain employment

and avoid furloughs or layoffs.

• Student enrollment growth.FY 2019 Proposed Operating Budget 2

3

•Trends in Full-time Equivalent (FTE) Student Enrollments

For FY 2019, preliminary estimates for student enrollment are expected to reach 26,546, an increase of 1.8 percent (460.0 students more than the previous year).

FISCAL YEAR

FULL-TIME

EQUIVALENT CHANGE %

2008 25,843.3 46.3 0.2%

2009 25,860.5 17.3 0.1%

2010 25,896.8 36.3 0.1%

2011 25,954.5 57.8 0.2%

2012 25,869.5 (85.0) -0.3%

2013 25,717.0 (152.5) -0.6%

2014 25,524.0 (193.0) -0.8%

2015 25,413.0 (111.0) -0.4%

2016 25,470.8 57.8 0.2%

2017 25,521.3 50.5 0.2%

2018 26,085.0 563.8 2.2%

2019 Budget 26,545.0 460.0 1.8%

(300.0)

(200.0)

(100.0)

-

100.0

200.0

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400.0

500.0

600.0

700.0

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Student EnrollmentChange in Full-Time Equivalent (FTE)

35%

12%

3%

50%

FY 201826,085 FTE

FARMS Sped. Ed. ELL Gen. Ed.

4

•Student Enrollment Special Populations

22%

9%

1%68%

FY 200825,843 FTE

FARMS Spec Ed. ELL Gen. Ed.

State revenues are based on changes in enrollment, county wealth and free-and-reduced meals program eligibility relative to all other counties.

FTE enrollments increased from the previous fiscal year by 563.8 students, or 2.2 percent.

State Compensatory Aid is based on eligible free-and-reduced-price meal students (FARMS). FARMS student enrollment increased by 281 students from 8,852 students last fiscal year. The total FARMS rate is 35.9 percent.

State funding will change based on the legislative budget process, which will end in mid-April.

5FY 2019 Proposed Operating Budget

•State Funding$11.8 Million Increase

($5.0)

$.0

$5.0

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$15.0

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State Incremental Funding$ in Millions

Note: FY 2012 reflects federal ARRA and Ed jobs funding.

Total county funding request is 7.0 percent increase from the current fiscal year.

State Law (Article 5-202) requires the minimum Maintenance of Effort (MOE) funding level to be no less than the prior year’s per pupil funding amount, adjusted by the change in enrollments. The County MOE funding requirement is $3.9 million more than FY 2018.

County incremental funding does not include allocations to support the teachers’ pension in accordance with the Budget Reconciliation and Financing Act of 2012 (Senate Bill 1301/House Bill 1801).


•County Funding $12.3 Million Increase

($1.0)

$4.0

$9.0

$14.0

$19.0

$24.0

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County Incremental Funding$ in Millions

Note: 2013 includes state retirement

Total use of fund balance will be reduced to $3.2 million for general fund operations to reflect current reserves.

If there is no budget surplus in FY 2018, the reserves for best practices will be jeopardized.

Fund balance is primarily managed via employee lapsed salary savings and other non-personnel items.


•Fund Balance$1 Million Decrease

0%

1%

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Teacher Attrition Compared to the Unemployment Rate

Percent Attrition Percent Unemployment

Source Data: US Department of Labor and Statistics; Annual Washington Metropolitan Area (Not Seasonally Adjusted)

The Healthy, Hunger-Free Kids Act of 2010 Requires the school system to set meal prices equal to (or above) the Federal reimbursement rate for free-and-reduced meals.The law limits the amount of the increase to $0.10 in any one-year period.

No Meal Price IncreasesLunch prices for the 2018 – 2019 school year will remain the same at $2.65 for elementary students and $2.90 for secondary students.

Food Nutrition Service Meal Price Increase

FY 2019 Proposed Operating Budget 8

•Revenue Schedule

9

Amount $

FY 2018 Revenue Budget 352,242,260

Requested incremental changes:

County funding - MOE - 563.8 student increase 3,876,896

County funding additional base 8,437,304

Total county funding request - 7.0 percent increase 12,314,200

State funding - full funding GCEI -7.0 percent increase 11,838,180

Fund balance transfer (1,000,000)

Total requested revenue incremental change 23,152,380

FY 2019 Revenue Budget 375,394,640

Percent increase 6.6%

*Note: No Lunch Price Increase

FY 2019 Proposed Operating Budget

-5,000

0,

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00

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$ T

ho

usa

nd

s

Fiscal Year

Contract Assumptions

Mandatory Cost

Revenues

• Mandatory costs include cost elements that are vital to the operations of the school system.

• Since FY 2014, 101 FTE positions were reduced ($5.9 million) to help balance the operating budget.

• In FY 2010, STEP/LEVEL increase was granted during the fiscal year while revenues reflect sunset funding from the Bridge to Excellence (BTE) initiative.

•Historical Incremental Funding Trends


•FY 2018 BudgetOperating Cost Per Pupil = $13,724

(An increase of $237.00 from the previous fiscal year)

Instruction(Classroom)

CentralAdministration

Maintenance, Operations& Capital

Outlay

$0.12

Student Transportation

$0.08

$0.67

$0.03

Student & Community Services

$0.01$0.09

School Administration


•FY 2018 Budget by Object $352 Million

Supplies & Materials, Equipment

3%

Contracted Services

12%

Other (Utilities, Transfers etc.)

4%

Salaries & Wages

60%

Employee Benefits

21%

Compensation81%


EXPENDITURE Increases

Collective Bargaining ReservesSTEP/LEVEL estimates;including COLA.

Health Care CostIndustry trends.

Instructional NeedsTeachers for Enrollment Growth, ASPIRE Program,Support staff (Pyschologists,

Special Ed and English Language Learners)

Student Transportation25 bus replacements3 special education routes.

Contracts & MandatesTeachers’ pension,MABE insurance, Non-public placement,Nurses’ contract, Capital Projects.

FY 2019 Proposed Operating Budget

13

This request is to set aside funding for FY 2019 collective bargaining including STEP/LEVEL increases and salary scale compression with the Education Association of Charles County (EACC) and the American Federation of State, County and Municipal Employees (AFSCME).

The system is behind two STEP/LEVEL increases for FY 2011 and FY 2015.

The chart includes data based on the current scales and salary grades prior to collective bargaining, which can change how salaries are distributed. There is a one percent COLA provision included in this proposal. One percent COLA is approximately $2.2 million.


•COLLECTIVE BARGAINING ASSUMPTIONS$13.9 Million Description Estimate $

One STEP/LEVEL $6,022,500

Two STEP increases behind (FY 2011 and FY 2015) $5,749,300


•Health Care Costs Insurance

The budget includes a cost increase of $2.0 million, or 5.0 percent over the FY 2018 budget.

Funding would provide for anticipated industry trend cost increases.

An ongoing insurance committee is reviewing health care costs. The potential impact of the Affordable Care Act is under review.

Changes in benefits are subject to collective bargaining and directly impact overall compensation.

$.0

$5.0

$10.0

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General Fund Actual Expenditures($ in Millions)


•Student Transportation - $1,413,000

The school system’s operational bus fleet is 366 (358 contractual and 8 owned by CCPS).

This request provides funds to replace 25 buses beyond the 15-year limitation and three additional bus routes to accommodate student needs.

State transportation funding represents 40.0 percent of transportation expenditures.

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Student Transportation Actual Contractual Expenditures ($ in Millions)


•Teachers’ Pension $865,700

The budget increase required by the Budget Reconciliation and Financing Act of 2012 (BRFA [Senate Bill 1301/House Bill 1801]) to support the teachers’ pension is $865,700 more than last fiscal year.

The teachers’ pension cost was shared between the county and the Board of Education between fiscal years 2013 through 2016.

Starting in FY 2017, the incremental ‘normal cost’ for teachers’ pension is the burden of the Board of Education.

Total FY 2018 cost is $8.1 million.

$.0

$.5

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$4.5

2013 2014 2015 2016 2017 2018Budget

2019Request

Pension Funding Incremental Requirements$ in Millions

• Capital Projects - $1,069,680

To restore base budget reductions implemented in FY 2018 in order to balance the budget.

Funding will be restored to support various maintenance projects at the schools.

• Maryland Association of Boards of Education insurance premium - $181,300

This budget request reflects an insurance premium increase for workers’ compensation liability

and property insurance (10 percent increase).

• Nurses’ contract - $103,700

Contract increases of 3.2 percent increase, for benefits and wages.


•Other Mandatory Costs

• Teachers for Enrollment Growth - $1,807,000Funds would support an estimated 461 additional students based on a 25-to-1 student-to-teacher ratio (18 additional teachers).

• ASPIRE Program - $842,000Funds would support positive classroom environment for elementary students who demonstrate persistent maladaptive behavior (four teachers, four instructional assistants and four psychologists).

• Instructional Assistants - $331,000Support staff for the delivery of special education instruction (five instructional assistants) and support the English Language Learner students (five instructional assistants).

• Psychologists - $216,300Support the instructional and mental health needs of our students.


•Other Cost Increases

•Expenditure Schedule

20

Amount $

FY 2018 Expenditure Budget 352,242,260

Requested cost changes:

Collective bargaining assumptions 13,986,300

Health care costs 2,000,000

Bus contracts (25 bus replacements, 3 special ed. routes) 1,413,000

Teachers for enrollment growth 1,807,000

Capital Projects 1,069,680

Teachers' pension (SB1301) 865,700

ASPIRE program 842,000

Non-public placement tuition 336,400

Special education and English language learner instructional assistants 331,000

Psychologists 216,300 MABE insurance premium increase (workers' compensation 10.0 percent) 181,300

Nurses' contract 103,700

Total requested cost changes 23,152,380

FY 2019 Expenditure Budget 375,394,640

Percent increase 6.6%

FY 2019 Proposed Operating

Budget

•Future Financial and Program Considerations

• Funding OPEB (Other Post-Employment Benefits) requirement ($35.4 million Annual Contribution Rate).

• Funding operating costs for a new elementary school scheduled to open FY 2020.

• Financial impact of the Affordable Care Act requirements and managing health care costs.

• Unmet requirements (Supplemental budget request, deferred maintenance projects, GWWO capital improvement study, technology).

• Funding STEP/LEVEL increases and cost-of-living adjustments.


•Next Steps• BOE final approval – February 13, 2018.

• BOE budget submission to the county – February 28, 2018.

• Collective bargaining – Mid March 2018.

• End of legislative session – Mid April 2018.

• County government public hearing – April 3, 2018.

• Board adopts final budget based on final cost estimates, funding levels and contract ratifications – June 12, 2018.


fy2019 proposed operating budget - ccboe.com€¦ · g:\budget\fy2019\book\proposed\boe proposed...

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