g-cafe timer user manual

©G-cafe Professional Garena 2015

User Manual


Table of Contents User Account Details .................................................................................................................... 1

Settings .......................................................................................................................................... 1

Employee .................................................................................................................................... 1

Admin Account .......................................................................................................................... 2

Client Control ............................................................................................................................. 2

Client Admin Password ....................................................................................................... 2

Client Admin Permission ..................................................................................................... 3

Application Control .............................................................................................................. 3

Client Auto Shutdown Scheduler ........................................................................................ 4

Time to Shut Down Available PC ...................................................................................... 5

Time to Kill Tasks on Available PC .................................................................................... 5

Client Price Display ............................................................................................................. 6

Client Status Display ........................................................................................................... 6

User Group ............................................................................................................................. 7

PC Group ................................................................................................................................ 8

Pricing ..................................................................................................................................... 9

Pricing Options .................................................................................................................... 9

Charging Rates ................................................................................................................... 9

How to add periodic rate ................................................................................................... 10

Rate Assignment ............................................................................................................... 12

Minimum Charge ............................................................................................................... 12

Rounding ........................................................................................................................... 13

Products ............................................................................................................................... 13

Category ............................................................................................................................ 13

Items .................................................................................................................................. 14

Database ............................................................................................................................... 14

Backup and Restore ......................................................................................................... 14

Auto Backup ...................................................................................................................... 15

Additional Features ............................................................................................................. 15

Email Report ..................................................................................................................... 15

Point System ..................................................................................................................... 16


Manage Log Files ............................................................................................................. 17

Display Option Settings .................................................................................................... 18

Delete Inactive Members .................................................................................................. 18

Delete Coupon Members .................................................................................................. 18

Prepaid Login Shortcuts .................................................................................................. 18

Coupons ....................................................................................................................................... 20

Counter ........................................................................................................................................ 21

Reports ......................................................................................................................................... 21

How to start a session in G-Cafe Timer ................................................................................... 22

Right Click Guide ........................................................................................................................ 24

PC Control Guide ........................................................................................................................ 25

G-CAFE TIMER USER MANUAL

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Figure 2. Confirmation message

Figure 1. Timer Console

1. User Account Details

Click (1) to log-out and/or switch users

NOTE: Confirmation message will appear

2. Settings 2.1. Employee

To create an employee, go to Settings > Employee (1), then click Add (2)

Figure 3. Settings window


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Figure 4. Admin Account dialog

Figure 5. Client Control dialog

2.2. Admin Account

To change the username or password of current admin account, go to Settings >

Admin Account (1)

Type the required information on the blank fields (2)

2.3. Client Control

Client Admin Password

This is where you can change the details of the client admin account Settings > Client Control > Client Admin Password (1) Type your preferred username and password then click Apply


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Figure 6. Client Permissions

Client Permissions

Restrict access to commands and/or directories

Application Control Ban Application by File Name

You can ban the application as long as the file name remains unchanged

Ban Application by Hash File You can ban the application, regardless of any file name changes

Figure 7. Ban Applications dialog


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Client Auto Shutdown Scheduler Select Client Auto Shutdown Scheduler (1)

Tick Enable Scheduler (2) and select a specific time for Timer to shut down all PC Clients

Choose whether or not you would like to display a message on the screens of all online PC during your scheduled shutdown (3)

Apply (4) all changes and click Ok (5)

Figure 8. Client Auto-shutdown Scheduler


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Time to shutdown AVAILABLE clients

Set a duration after which your PC units will automatically shut down

Time to kill task on AVAILABLE clients Set a duration after which your PC units will automatically close all running

programs once their respective users log out (2)

Set value to -1 to disable this function.

NOTICE: If you set the value to 0, all running programs will close immediately after user logs out from PC

Figure 9. Shutdown available clients

Figure 10. Kill tasks on available clients


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Client Price Display

Choose how Timer displays the running prices on client PCs (2)

Client Status Display

Set the language display

Click on the Apply to save changes

Figure 12. Status display

Figure 11. Client price display


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2.4. User Group

Add, edit, or delete user groups

Optional: Set the default charging rate for each user group

Figure 13. User group settings


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2.5. PC Group

Add, edit, or delete user groups

Set the group name, description of the group, and rate for each PC unit Optional: Set the default charging rate for each PC unit

Optional: Move the PC in Client PC Management to the group created

Figure 14. PC Group settings


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2.6. Pricing Pricing Option

Charging discount rates even if rent time ends after discount period

Charging discount rates even if rent time starts before discounted period

Charging only one unified rate for rent time

Charging independently from previous rate

Charging Rates

Configure price settings

Add, edit, or delete charging rates

Click Add and enter rate name, price settings, etc. (1)

If Periodic Rate is enabled, discount rates can be set to take effect at specific hours of the day

Figure 15. Charging rates


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How to setup Periodic Rate/Discount Rate? Create another charging rate, put desired rate/price settings then tick “Periodic Rate” to use it as discount rate/s.

Once the charging rate with ticked periodic rate is done, edit the default charging rate used. Click add in the right side to add a discount period.


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Select discount rate/s, select the day and choose a time when the discount period should apply. Then click “OK”. Discount rate added. Click “Apply” and then click “OK”.


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Figure 16. Rate assignment dialog

Rate Assignment

Adjust the default charging rate for each group

Minimum Charge Set minimum charge (initial rate) for each user group

Set lowest charge for time accounts

Figure 17. Minimum charge


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Rounding

Adjust how charging is rounded off

Options: Average Rounding, Ceiling Rounding and No Rounding

2.7. Products Category

Create categories for your products

Click Add, enter category, and click OK

Edit/Delete created categories, as needed

Figure 18. Rounding settings

Figure 19. Category settings


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Items

To start adding an item, click Add and enter Name, Price, etc., and click Ok

Enable Stock Control if you have limited product stocks

2.8. Database Backup and Restore

Backup your database

Select location on which to save backup data and click Backup!

Click Restore to restore a specific databaseTick Zip Backup files to save backup database as zip file

Optional: Password for backup database zip file

o-B

Figure 21. Backup/Restore Settings

Figure 20. Items settings


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Auto-backup

Automatically back-up database hourly, daily, or weekly

2.9. Additional Features

Email Report To send daily reports to your email, enter your email address in From

Address, click Authorization and enter your email address and password to proceed.

Enter your email in To address(es)

For Gmail users: You must first enable Access for less secure apps and select SSL after Authorization. Gmail SMTP - smtp.gmail.com Port:465

Click Add to set when the report will be sent to your email and click Test.

Figure 23. Email reports settings

Figure 22. Automatic backup scheduling


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Point System Point system for your members (cash accounts)

To Add redeemable items, click Add, select item type (item or free top-up), then enter name and the required points to redeem the item/s

Figure 24. Point system settings


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To enable point system in member accounts (cash accounts), go to Settings > user group > edit member and tick Enable Top Up Promotion

Manage Log Files Adjust for how long the log files will be saved

D

Figure 25. User group point system settings

Figure 26. Log file management


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Figure 27. Login settings

Figure 28. Coupon card settings

Display Option Settings Set font size of G-café Timer display

Delete Inactive Members Delete multiple inactive members

Delete Coupon Members Delete multiple coupon members

Prepaid Login Shortcut Edit 1-Click login button

3. Coupons To create coupon, click Coupon, then Setup New Coupon. Enter relevant details in Coupon name, Money, etc. and click OK


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Figure 30. Generated coupon

Figure 29. Newly-created coupon

Click newly-created coupon to generate a coupon once you need it and choose Save or Save & Print


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Figure 31. Counter settings

Figure 32. Report settings

4. Counter Check current product stock levels

5. Report

View your daily, weekly, and monthly income. To generate a report, go to Report

then select the type of report needed


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How to start a session in G-Cafe Timer? There are 2 ways to start a session on G-Cafe Timer.

1. By using “Right Click Command”. Right click a PC, click “Login as guest (open time)” for unlimited session; and click “Login as guest (limited time) for limited time session.

Login as guest (open time) – For unlimited session. By choosing this option, the client PC will automatically start an unlimited session. This session is a Post-pay (Play before pay).


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Login as guest (limited time) – By choosing this option, you need to specify the time that will be used by the customer and select whether “Pay Now” (The customer paid for the session before using the computer) or “Pay Later” (The customer will play or use the computer first before paying the session).

Pay Later (Post-pay) – Play before pay Pay Now (Prepay) – Pay before play You can also use the 1 click login in the right side of G-Cafe Timer GUI to start a session.

2. By using “Prepaid Login Shortcut”. Select and click 1 PC and select whether “Pay Now” or “Pay Later” then click the specific amount of time using the prepaid login shortcut (1-Click login).

Pay Later (Post-pay) – Play before pay Pay Now (Prepay) – Pay before play


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Right-click Guide:


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PC Control Guide:

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g-cafe timer user manual

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