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GBCD Officer’s Information October 31, 2008 Camp Kaleo

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GBCD Officer’s Information. October 31, 2008 Camp Kaleo. Name Georgia Baptist Conference of the Deaf Goal Encourage church services, teaching, training and Christian Fellowship among the deaf workers and the deaf throughout the Georgia Baptist Convention Bring together Unite Counsel - PowerPoint PPT Presentation

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Page 1: GBCD Officer’s Information

GBCD Officer’s Information

October 31, 2008

Camp Kaleo

Page 2: GBCD Officer’s Information

Constitution Name

– Georgia Baptist Conference of the Deaf

Goal– Encourage church services,

teaching, training and Christian Fellowship among the deaf workers and the deaf throughout the Georgia Baptist Convention

– Bring together– Unite– Counsel– Accept the Holy Bible

– Elect own officers

– Choose own committees

– Plan its own meetings

Membership– Deaf & Workers with

the Deaf

– Churches give to Cooperative Program

Page 3: GBCD Officer’s Information

Constitution Membership (con.)

– Elected Messengers = active members (discussing & voting)

– All Others = Visitors

Elected Messenger - Voted on in business meeting of church to represent their church

Affiliation - Cooperate with all agencies of Southern Baptist Convention, of which it is a part.

Administration - Officers -Deaf or Hearing (Trustees, one each every year)

President - Deaf every other year

Page 4: GBCD Officer’s Information

Constitution

Officers– President

– Vice President

– Secretary

– Treasurer

– Historian

– Interpreter Coordinator

– Workshop Coordinator

– Jr. GBCD Coordinator

– Children’s Program Coordinator

– Worship Coordinator

– Webmaster

– Four Trustees

Page 5: GBCD Officer’s Information

Constitution

Committees– Credentials – Nominating– Steering– Carter E. Bearden Missions Committee– President can appoint other committees

Page 6: GBCD Officer’s Information

Constitution

Meetings -– Yearly

– Norman Park

– Toccoa (alternate years)

Changes -– Vote by GBCD 2 years

ahead

– Between meetings, officers can make changes

Amendments– 2/3 vote of members

present

– Written to Steering Committee at beginning of conference

Page 7: GBCD Officer’s Information

By-Laws

Officers– SBC church members

– Attended GBCD 2 or more years (can be elected during 2nd year attending)

– Elected at end of meeting

Nominations– Nominating

Committee

– From the floor

– Except PRESIDENT

Each elected Annually

Page 8: GBCD Officer’s Information

By-Laws

President Vice-President Secretary, Treasurer,

Webmaster Others

1 year 1 year 5 years (up to) 2 years (up to)

All help with Planning and Registration

Page 9: GBCD Officer’s Information

By-Laws

President Direct regular and called business meetings Member of all committees because is

president Responsible for the program of the

conference Other Officers help in the planning and

meeting

Page 10: GBCD Officer’s Information

By-Laws Vice-President Direct the conference in absence of President Chairman of the Nominating Committee Serve on all committees Work closely with President Use this year to learn and prepare for next year Becomes President next year Collects Volunteer applications for Child

Protection Policy

Page 11: GBCD Officer’s Information

Secretary - Keep permanent record Minutes mailed to all churches 2 months after

the meeting, by Language Missions office Minutes available beginning of meeting and in

print during meeting Registration, daily list of registrants Balance registrants with treasurer’s money Contacts meeting place for arrangements Prepare Roll Call for Sat meeting

By-Laws

Page 12: GBCD Officer’s Information

By-Laws Treasurer All receipts and expenditures of funds Careful record Books audited by Trustees at conference Written report given at the meeting Receive registration forms and fees Pay all possible bills at meeting and conference

bill after meeting Change for registration Count daily receipts Assist with registration Checks with 2 signatures - Pres., VP, Treasurer

Page 13: GBCD Officer’s Information

By-Laws

Historian Collect and keep in annual order all papers Brief summary each year Decide how to display items Plans for taking photo of all at conference

as a group and officers

Page 14: GBCD Officer’s Information

By-Laws Interpreter-Coordinator Everything presented in Sign and Voice, if

Deaf and Hearing present Lighting and Sound for interpreters Learn from officers before the meeting, when

are interpreters needed Liaison with Interpreter Training Program

Advisory Committee. Report to officers’ meetings

Send volunteer interpreter sheet Plan a Fellowship for interpreters, if wanted

Page 15: GBCD Officer’s Information

By-Laws

Workshop Coordinator Plan workshops for adults attending GBCD

– Discipling– Interpreter Training– Leadership Training

Conduct an evaluation of all workshop

Page 16: GBCD Officer’s Information

By-Laws

Webmaster Collecting information and updating the

GBCD Website Maintain and update all e-mail groups,

accounts and mailing lists. Post draft documents for the GBCD

conference

Page 17: GBCD Officer’s Information

By-Laws Jr. GBCD Coordinator Workshops and fellowships for all youth 13 years and

above. Plan Pizza Party if desired. Coordinator and volunteers fill out Volunteer application

form for Child Protection Policy Children’s Program Coordinator Plan activities for children of GBCD participants during

workshops, business meeting and worship services Arrange nursery workers as needed, if possible Coordinator and volunteers fill out Volunteer application

form for Child Protection Policy

Page 18: GBCD Officer’s Information

By-Laws

Worship Coordinator Plan and Conduct all parts of worship

services Printing worship programs Music Sound System Scripture reading and prayer Schedule worship services

Page 19: GBCD Officer’s Information

By-Laws Trustees Attend all meetings of officers Audit treasurer’s books Friday night Assist with registration Assist treasurer in counting receipts and

reconciling accounts nightly and at close of conference

Checking registrants at meals Receive applications for vendors and

arrangements

Page 20: GBCD Officer’s Information

By-Laws

Credentials Committee– Examine application of

people desiring membership

– Provide members a card

• name• address• church affiliation• church office held• church leader’s

signature

Nominating Committee– Nominate 1 person for

each office

– Contact persons before the conference

– People must attend the conference and be willing to serve

Page 21: GBCD Officer’s Information

By-Laws

Steering Committee– Receive in writing all

new business before the business meeting

– See that items are clearly stated

Business can be voted on when 1/2 of registered messengers are present

Carter Bearden Missions Committee– Chairman and at least 3

voting members, including Missions Coordinator

– Responsible for distribution of mission funds

– Meet at least 2 times a year– Gives a written report to the

final GBCD officers’ planning meeting and annual GBCD business meeting

– Decisions by majority vote– Members can serve up to 5

years

Page 22: GBCD Officer’s Information

By Laws

Order of Business– Opening and Prayer– Voting on Minutes– Treasurer’s Report– Committee Reports– Old Business– New Business– Voting for Officers– Closing Prayer

Page 23: GBCD Officer’s Information

By-Laws

Vacancies– President may appoint until next regular meeting– If President and Vice President are absent, next officer in

constitution will lead meetings (Secretary, Treasurer, Historian, Interpreter Coordinator, Deaf Ministry Coordinator, etc.)

Disagreements – President refers to Trustees

Amendments– 2/3 vote by messengers– in writing before the meeting