gc prison farm transition plan april 2, 2015

GC Prison Farm Transition Plan April 2, 2015

Guilford County Prison Farm

Transition Plan

April 2, 2015


Table of Contents

EXECUTIVE SUMMARY..................................................................................................................................................... 3

PROPERTY DETAILS........................................................................................................................................................... 4

BUILDING INVENTORY ..................................................................................................................................................... 9

VEHICLES & EQUIPMENT ............................................................................................................................................... 15

Retained by Sheriff ........................................................................................................................................................... 15

Transferred to Facilities / Parks ........................................................................................................................................ 17

Surplus Vehicles and Equipment to be sold ...................................................................................................................... 20

PERSONNEL ....................................................................................................................................................................... 23

INMATE TRUSTEES .......................................................................................................................................................... 24

Inmate Programs ............................................................................................................................................................... 25

Alternative Traning Locations .......................................................................................................................................... 25

PROGRAMS & SERVICES ................................................................................................................................................. 28

Activities to be reassigned or relocated: ........................................................................................................................... 28

Activities that will continue in their current form: ............................................................................................................ 29

Programs that remain at the discretion of the Sheriff: ...................................................................................................... 29

BUDGET DETAILS ............................................................................................................................................................. 30

Revenues ........................................................................................................................................................................... 31

Expenses............................................................................................................................................................................ 31

Budget Impacts ................................................................................................................................................................. 32

Recurring Revenue ........................................................................................................................................................ 32

One-time Revenues ....................................................................................................................................................... 32

Operating Expenses....................................................................................................................................................... 32

One-time Expenses ....................................................................................................................................................... 32

TRANSITION TIMELINE ................................................................................................................................................... 36

DECISION POINTS ............................................................................................................................................................. 37

Personnel Changes ............................................................................................................................................................ 37

Farm Management ............................................................................................................................................................ 37

White Goods Program ....................................................................................................................................................... 38

CONCLUSION ..................................................................................................................................................................... 39

APPENDICES ...................................................................................................................................................................... 40


EXECUTIVE SUMMARY The Guilford County Prison Farm, established in 1935, is 806 acres with 111 acres in Alamance County. The detention facility was primarily used to house up to 134 low risk inmates for less than 180 days. Inmates at the Prison Farm were predominantly non-violent offenders with relatively clean records. This usually meant misdemeanor offenders serving between 90 and 180 days and those serving their sentences on the weekends. These inmates provided labor to support Farm operations and other projects around Guilford County at the discretion of the Sheriff.

In January 2012, the State of North Carolina established the Statewide Misdemeanant Confinement Program. This program changed where individuals convicted of misdemeanors serve their sentences. Inmates sentenced between 90-180 days are now sent from their local jail to participating county detention facilities. There are currently 58 participating counties in the state. It was determined by Guilford County Law Enforcement that the compensation for housing misdemeanor inmates is not sufficient to cover costs, therefore Guilford County does not participate in the program. Sentencing laws have also changed, resulting in fewer incarcerations for non-violent offenses. In June 2013, the remaining Prison Farm inmates were relocated to the newly opened Greensboro Jail Central.

As a result of the Misdemeanant Program and changes to sentencing laws, there are few inmates that meet the requirements to work outside of the Jail. On many days there are not the 35 trustees needed to support the operation of Jail Central. The turnover of inmates is also higher, the last two years the average length of stay for an inmate has been 16 to 17 days. This has led to an average of 7 inmates being sent to the Prison Farm daily, down from a high of 47. These 7 inmates support Farm operations, the White Goods Program, and lawn mowing duties. The White Goods Program agreement was for 6 to 8 inmates and 5 to 7 inmates are used for lawn mowing in the summer, which is more than the 7 inmates available.

The primary function of the Prison Farm was to provide a detention facility for low-risk inmates. While serving their sentence inmates would support the Farm operation and gain an understanding of farm related skills. With the limited availability of inmates much of the farm related work has been performed directly by Law Enforcement staff. The combination of limited trustees available to work outside Jail Central and the cost

to operate the farm using Law Enforcement labor, provides an opportunity to change the overall

management and operation of the Farm property.

At the February 2015 retreat, the Guilford County Board of Commissioners voted to transfer the management of the Farm from Law Enforcement to Property Management and directed staff to develop a plan to complete the transition by the end of the 2015 fiscal year.

It is recommended this transition plan be approved to allow implementation of the change approved by the Board of Commissioners at the February 2015 retreat. The transition plan:

Retains needed programs and services for Guilford County citizens, while at the same time greatly reducing the cost of operation.

Retains the agricultural function of the property.

Decision point:

Disposition of 15 Law Enforcement positions and existing personnel currently assigned to the Prison Farm.

http://ncsheriffs.org/services/statewide-misdemeanant-confinement-program/


PROPERTY DETAILS

Crop land: There are approximately 220 acres of land currently used for crops. The land has been used to grow corn, soybeans, hay, and approximately 300 grape vines. There are also 13 hives at the Farm used to produce honey.

Revenue: According the Sheriff’s Office, crops produced the following revenue for the County: o Calendar Year 2014: $57,903.00 o Calendar Year 2013: $33,231.00 o Calendar Year 2012: $82,017.00

Cost: Expenses to produce this revenue were not tracked by the Sheriff's Office, but based on the overall expenses at the Farm and estimated staffing used on crops, the cost to produce exceeds the revenue generated.

Pasture Land: There are approximately 200 acres of land used as grazing land, with about half leased to a local farmer and the remainder used to support the approximately 100 head of County-owned cattle.

Revenue: According the Sheriff’s Office, cattle produced the following revenue for the County: o Calendar Year 2014: $31,028.00 o Calendar Year 2013: $35,323.00 o Calendar Year 2012: $50,063.00

Cost: Expenses to produce this revenue were not tracked by the Sheriff's Office, but based on the overall expenses at the Farm and estimated staffing used on cattle, the cost to produce exceeds the revenue generated.

Greenhouses: There are five greenhouses that are on the property and were used to grow and sell plants to the community.

Revenue: According the Sheriff’s Office, the plant sales produced the following revenue for the County: o Calendar Year 2014: $79,594.00 o Calendar Year 2013: $79,630.00 o Calendar Year 2012: $86,667.00

Cost: Expenses to produce this revenue were not tracked by the Sheriff's Office, but based on the overall expenses at the Farm and estimated staffing used on the greenhouses, the cost to produce exceeds the revenue generated.

Firing Range: Approximately 70 acres on one side of the property is used by Law Enforcement for training and competition purposes.

Remaining Property: The remaining approximately 300 acres consists of land supporting the detention facility and other land not used for agriculture. A large portion of about 100 acres, which is currently fallow, was used as a borrow pit in 2012 by a local contractor who compensated the County for what was removed. The County received $200,000 for about 307,000 cubic yards of fill dirt.


BUILDING INVENTORY

Detention Facility:

Original structure built in 1935 10,111 square feet Can support up to 134 inmates Overall good condition Does not meet current codes to house inmates but is grandfathered as long as annual

certifications are maintained.

Greenhouses:

(5) greenhouses Overall good condition


Exercise Room:

Converted hog house 4,800 SF Overall good condition

Woodworking Shop

Converted hog house 3,510 SF Overall fair condition


Small Engine / Concrete Shop

Converted hog house 5,508 SF Overall fair condition

White Goods / Electronics Shelter

Portable shed. 160 SF No electricity or HVAC Good condition.


Quonset Huts

(2) on property 2,400 SF Good condition

Automotive Shop

3,627 SF Fair condition


Residential Houses

(2) on property Poor condition Currently used for storage

Fueling Station

(2) fuel tanks Good condition Will remain in current location, the cost to relocate to firing range is $50,930


Canine Pens

1500 SF Converted portion of chicken coop Fair condition

Miscellaneous Storage Sheds

Various small storage buildings on property Condition varies with most in the fair category


VEHICLES & EQUIPMENT There is a variety of equipment and vehicles at the Prison Farm. In order to save the County money the equipment and vehicles will be shared across departments to ensure needs are addressed, but that there isn’t a duplication of resources. Some of the equipment will be retained for primary use by the Sheriff’s Office, some equipment will be transferred to Facilities and Parks, and the remaining equipment will be sold as surplus.

Retained by Sheriff

List of vehicles and equipment to be retained by Law Enforcement.

Retained by Law Enforcement

Property

Tag Description Value

52069 Kohler 15000 Watt Generator P799 1986 Chevy 1384 2012 Dodge 2500 1386 2012 Dodge 2500 B368 2001 Chevy Bus $ 2,000 P631 2004 Dodge 2500 $ 2,000 24321 Servis LT84 Box Blade $ 500 417 2002 Dodge Durango $ 1,000 4375 JD 9861M Gator 4x4 $ 3,000 5602 CASE #JX95 Tractor $ 25,000 JD 390 25A FLAIL MOWER $ 1,500 Ecoline Sandblaster Miller Thunderbolt welder Cutmaster 102 plasma welder 2008 Polaris Sportsman ATV 2008 Polaris Sportsman ATV Billy-Goat Brush Cutter $ 200 Trailer 2axle wood 7'x16' 2ft side Trailer Stohl 5'x8' 1 axle 3500SA $ 500 Trailer Stohl 5'x8' 1 axle 3500SA $ 500 Trailer Master Tow 16x16 2 axle Grasshopper $ 10,000 2 Stihl Backpack Blowers 2 Backpack Sprayers 4 Stihl Weedeaters Axes, Mauls, Bush Axes 0055156 Heftee XL4000 turf mower lift Heftee 250 mower lift Heftee tire changer


5200800 Elec pressure washer 12 Leaf Rakes 12 Toro Pushmowers 2 Stihl Chainsaws 2 Husqvarna Chainsaws 2475 Ingersoll Rand air compressor


Transferred to Facilities / Parks

Below is a list of the vehicles and equipment to be transferred for use by the Facilities and Parks departments. Transferring these items will avoid the need to purchase them for Facilities and Parks, and will result in savings for the County. After complete evaluation it is anticipated some of this equipment will be deemed of limited use and sold.

Savings to County: $150,000 to $200,000.

Transfer to Facilities

Property

Tag Description Value

T225 2004 Sterling $ 45,000 T325 2002 Ford F-650 $ 4,000 T514 2002 Chevy 3500 $ 3,000 P789 2002 Dodge Quad Cab $ 2,000 T864 1998 International 24' $ 1,500 V1071 2008 Chevy Van $ 1,500 1388 2012 Dodge 2500 1387 2012 Dodge 2500 P628 2004 Dodge 2500 VVV1234 IH #1550 Manure Spreader $ 500 Westfield #W80 8" Auger $ 100 35074 Shaver Post Driver $ 100 VVV6069 IH #885 Tractor $ 6,000 VVV7123 JD #4455 Tractor $ 15,000 VVV1235 JD 6300 Tractor $ 6,000 IH #140 Tractor $ 1,500 850 JD Tractor $ 3,500 VVV3210 Kubota F2400 Front Mount $ 500 VVV3212 JD #F1145 Front Mount $ 1,000 2212 Encore Zero turn mower $ 1,500 2213 Encore Zero turn mower $ 1,500 5566 Snapper 48" Walk Behind $ 750 4570 Snapper 48" Walk Behind $ 750 Snapper 48" Walk Behind $ 500 Z Force 50 Cub Cadet Mower $ 500 Toro 74412 zero turn mower $ 1,000 JD 7H17 Hydro Walkbehind $ 1,000 JD 7H17 Hydro Walkbehind $ 1,000 Makita 14" saw DPC7311


14" Dry/wet concrete blade 14" Rescue Blade 5966 LTC600 Leaf Vacuum $ 2,000 8' collection box 12' collection box Brush Bandit #250 TreeChipper $ 500 18'x21'x6' carport A dorm 18'x21'x6' carport D dorm 18'x21'x6' carport greenhouse 22x31 metal building wall&door 24x36 metal shed wood shop 0036181 Storage Bin 0036182 Storage Bin NH #616 Disk Mower $ 1,500 30897 General Fer. 300 gal Sprayer $ 500 Northern Coxreel Sprayer $ 500 JD #640 Disc Harrow $ 2,000 Huskie #LS40 10hp Log Splitter $ 200 VVV9803 Trailer Texas Bragg 6'6"x28' $ 1,000 30-c Augar $ 500 LT 313 Bob Cat trencher attach $ 1,500 811 Backhoe attachment $ 2,500 2-yard auger bit for Bobcat $ 100 Trailer 2axle dove tail 8x23'4" Trailer 2axle wood 6'4"x16' 2ft side Trailer 1axle wood 5'x8' 3ft side 32001 Trailer 2axle Metal Blue 6'6"x15' Grasshopper $ 10,000 Toro 2 turn $ 4,000 Toro 2 turn $ 4,000 Bush-hog #175-10 Blade $ 500 P620 2004 Dodge 1500 $ 1,500 VVV3066 Bush-hog #2615L Fold-wing $ 2,000 VVV9802 JD #1600 Fold-wing Mower $ 4,000 Countyline Tiller 72" pto dive $ 150 0002745 Trailer Motorcycle TNT Striker 7881 JD Gator Hardee Tiger Bush-hog (5) bush-hogs model T200LX580 AC #3 4050A Coats #8028717 tire changer Trailer Freedom Utility enclosed 302 ft well


39515 Well at pecan grove Select South-Bend Stove-Grill 53130 South-Bend Gas Stove-Oven 53129 South-Bend Steam Master 0055243 South-Bend double convection 0049620 Walk-In Freezer 52657 MT49F True 2-door Freezer 0054869 UDS-4 Walk in Cooler BROWN T-49 True 2-door Refrigerator APW Wyott Toaster 54990 HL600 Hobart food mixer 54991 84186U Hobart food chopper Hobart Slicer Mod1612E Panasonic Microwave #702 John Deere "V" Hay rake $ 1,000 55718 New Hollan BR7060Round Bailer $ 15,000 Amadas reel rain jr irrigation gun $ 5,000 0035132 IH #800 Planter $ 3,000 0055146 Great Plains 1006NT Drill $ 10,000 Brady-Global Mark 2 Label Maker


Surplus Vehicles and Equipment to be sold

Below is a preliminary list of vehicles and equipment that is expected to be surplus and will be sold. It is expected that after detailed evaluation some of this equipment will be retained.

Revenue: Up to $75,000.

To Be Sold

Property Tag Description Value

30534 Vicon seed-fer spreader 277 1980 GMC D-TR $ 3,000 293 1982 Ford D-TR $ 1,000 296 1985 GMC D-TR $ 1,500 V335 2001 Dodge Van $ 1,500 627 1977 Dodge Truck $ 1,500 745 1990 Chevy $ 2,000 952 1998 Chevy Venture $ 1,500 35530 Rowse 8' Dirt Pan $ 1,500 MMM5043 Ford #531 Tractor $ 1,000 Ford #3600 Tractor Bur-Mil $ 1,500 IH #2400 Back-Hoe & Loader $ 2,000 IH #715 Combine $ 1,500 IH #810-13 Grain Head $ 500 IH #844 Corn Head $ 750 VVV3055 JD #345 Lawn mower $ 200 Toro 30197 walk behind mower $ 1,000 Toro 30197 walk behind mower $ 500 7789 Billy-Goat Leaf Loader $ 300 0046443 Promark Brushchipper $ 500 2214 Reese #2400HL Drum Mower $ 500 NH #616 Disk Mower $ 1,500 6699 Sitrex Hay Tedder $ 200 41986 NH #256 Hay Rake $ 200 0039628 IH #3650 Round Baler $ 2,000 0032637 NH #320 Square Baler $ 500 General Fer. 650 gal tanktrailer $ 200 VVV3215 DMI #900 Chisel Plow $ 1,000 0040571 Amanco F17 Disc Harrow $ 500 JD Irrigation pump & pipe $ 2,000 40718 IH #510 Grain Drill $ 500 Brillion Culti-packer $ 200 40721 Farm-Hand Culti-packer $ 250


0046470 IH #1250 Feedmill $ 1,000 125GM RSC Cement Mixer $ 300 2215 Trailer Stoll Livestock 6'x16' $ 750 Trailer 3axle metal 8'x16' $ 500 40033 Trailer Hog Blue $ 750 Honda pushmower $ 150 Toro pushmower $ 150 0002211 IH #RS 451 Round Baler


PERSONNEL All the personnel are to be moved to vacant positions in the Sheriff’s Office and the now un-filled positions are to be frozen and a decision made on them as a part of the budget approval process.

Personnel Assigned to Prison Farm

# Position FY15 Salary FY15 Salary &

Benefits

1 1st Lieutenant $ 79,485.58 $ 105,014.65 2 Farm Operations Sgt. $ 61,844.09 $ 84,087.16 3 Farm Operations MCpl. $ 53,056.11 $ 73,650.86 4 Security Facility Coord. MCpl. $ 49,367.50 $ 69,273.60 5 Auto Shop/White Goods $ 48,029.83 $ 67,686.18 6 Landscaping $ 47,732.38 $ 67,333.20 7 Farm $ 47,604.09 $ 67,180.96 8 Security 1 $ 45,166.56 $ 64,288.34 9 Greenhouse $ 44,950.90 $ 64,032.42 10 Greenhouse $ 43,773.72 $ 62,635.47 11 Office/Security $ 40,760.68 $ 59,059.90 12 Security 2 $ 37,199.96 $ 54,834.39 13 Wood Shop/Security $ 37,199.96 $ 54,834.39 14 Security 3 $ 36,838.97 $ 54,406.02 15 White Goods $ 36,838.88 $ 54,405.91 TOTAL $ 709,849.21 $ 1,002,723.45

Hourly Prison Farm Workers

#

FY 2015

Hrs

Worked

Average

Monthly

Hrs

FY2015

Salary

1 86.75 12.39 $ 1,735 2 71.25 10.18 $ 1,425 3 313.00 44.71 $ 6,260 4 122.25 17.46 $ 2,445 5 160.50 22.93 $ 3,210 6 214.25 30.61 $ 4,285 7 588.25 84.04 $ 11,765 8 409.25 58.46 $ 8,185 9 352.75 50.39 $ 7,055

10 182.50 26.07 $ 3,650 11 452.25 64.61 $ 9,045 12 468.75 66.96 $ 9,375 13 8.00 1.14 $ 160

Total 3429.75 37.69 $ 68,595

FY2010 75,470$ FY2011 65,257$ FY2012 95,645$ FY2013 90,500$ FY2014 102,880$

FY2015 YTD 68,595$

Hourly Salaries - Actual

FY2010 3,557$ FY2011 27,595$ FY2012 12,253$ FY2013 56,617$ FY2014 10,940$

FY2015 YTD 3,376$

Overtime Salaries - Actual


INMATE TRUSTEES

The Prison Farm has traditionally relied on inmate labor or trustees to support its operations. Trustees were also used for the White Goods Program and the Sheriff’s Office landscaping crew. The criteria for becoming a trustee is:

"$10,000 bond or less or sentenced to county time may only work at assignments inside the security periminter.

Bond of $1,000 or less may do supervised work details outside of the secrutity perimeter. The Division Commander

has the authority to make exceptions to the bond amounts and inmates placed on trustee status. No felonious

assaults; No felonious possession of a controlled substance; No history of escapes; No suicidal tendencies; No

history of assaultive behavior; No serious medical problems; No other pending charges in other jurisdictions."

Since the County moved prisoners from the Farm after FY2013 the average daily population has dropped significantly. The current 7 inmates a day must support the White Goods program, the lawn mowing crew, and Prison Farm operations. The agreement with the Planning Department is to provide 6 to 8 inmates for White Goods and the lawn mowing crew uses 5 to 7 inmates. The below table shows the Prison Farm average daily population for the last three fiscal years.

Prison Farm Average Daily Trustees

FY2012 FY2013 FY2014 FY2015

47.25 37.08 7.42 7.00

The average length of stay for an inmate is also an important measure for the availability of trustees. According to the Sheriff's Office for the last two calendar years the average lenth of stay has been 16 to 17 days.

Average Length of Stay

2013 2014

16 17


Inmate Programs

There were informal inmate programs at the Prison Farm, started when inmates were incarcerated there. Going forward there will be no farm specific training programs since there are limited job opportunities for the training provided. There are currently 10 programs for inmates at the Jail Central and if there is a need to expand upon these programs, the County has available space in other locations closer to the detention center that can support training.

Alternative Traning Locations

There is available space in County facilities for training programs if needed in the future. Specifically there are multipurpose rooms in the Jail Central and there is classroom space at the Raleigh Street Building in Greensboro. Below are pictures of available space.

Jail Central classroom spaces:

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY0900 - 1030 0900-1100 0900-1100 0930-1100 0900-1100 0900-1000

Various Church Love Alive WISE GUYS (Fem) Reading Love Alive Various Church

Volunteers Ministries Walter Johnson Connections Ministries Volunteers

9:30-10:30 1400-1500

Various Church Brief Supportive

Volunteers Counseling/Males

1430-1530 (Females) (5H) CCS

Various Church

Volunteers

1400-1500

LIFE SKILLS

Hispanic

Jorge Alonzo 1400-1500 1430-1600

Various Church ISLAMIC SERVICE

Volunteers John Mohammad

(Females)

1430-1600

1430-1600 Reading Connections

Reading Connections Amanda Mbuvi

Amanda Mbuvi

2000-2200 2000-2200

N/A A/A

PROGRAM SCHEDULE


Classrooms at Raleigh Street Building:


PROGRAMS & SERVICES A variety of programs and services have taken place at the Prison Farm. All of the critical activities and services will be continued. The other activities will remain at the discretion of the Sheriff.

Activities to be reassigned or relocated:

Farming: The crop land will remain agricultural will be leased to local farmers to maintain and farm. Estimated annual revenue: $10,000 to $15,000.

Cattle: Pasture land will remain agricultural and will be leased to local farmers to continue to maintain. Cattle currently owned by Guilford County will be sold this summer. Estimated annual revenue: $10,000 to $15,000. There are 166 cattle to be sold, of those 5 are bulls and 62 are calves. Estimated one-time revenue: $125,000.

Greenhouses: Greenhouses will be available for lease to local farmers, the cost of utilities will be paid by the leasee. The current operation will end this summer at the conclusion of plant sales. Estimated annual revenue $5,000 to $10,000.

Small Engine Repair: Any needed small engine repairs will be performed by local vendors as is currently done for Facilities and Parks.

Woodworking and Ornamental Concrete: Any needed woodworking will be performed by Facilities in the department’s woodworking shop. There has been little demand for ornamental concrete and that service will be discontinued.

Tire Recycling: The current method of stripping of the wheels at the Prison Farm and Bishop Road facility will be consolidated at Bishop Road. There will be a significant savings in cost by centralizing operations.

Sign Shop: Facilities currently operates a sign shop and can support any sign related needs.

Lawn Mowing: Facilities will take over the maintenance of the County properties currently handled by Law Enforcement as listed below. Law Enforcement properties will continue to be maintained by Law Enforcement.

o Animal Shelter o Parking Lot H o Agricultural Center o Old Evergreens o EMS Garage o Recycling Center o Gibsonville Railroad Tracks o Prison Farm Property o Blandwood o Mendenhall


Activities that will continue in their current form:

White Goods: An electronics drop off will remain at the Farm and will be modified to eliminate the need for staff monitoring.

Surplus Vehicle Staging: A designated spot will remain to stage all surplus vehicles for sale.

Fueling Station: The existing fueling station will remain at its current location.

Programs that remain at the discretion of the Sheriff:

Lawn Mowing: The Sheriff’s Office will continue to maintain Law Enforcement property. Needed equipment will be housed at the County owned Raleigh St. location, which will greatly reduce operating costs. Those properties are:

o Greensboro Jail Complex o Jail Central o Otto Zenke Building o Special Operations Building o Firing Range

Other Services: The following services have been performed by Law Enforcement in the past, but do not

require Farm property and can be continued at the Sheriff's discretion: o Mulch Pleasant Garden walking trails o Complete preparations for the Wyndham Golf Tournament in Sedgefield o Complete preparations for the Sheriff’s Sniper Challenge o Clean out the Arena and Barn at the Agricultural Center before and after shows o Provide support for the Sheriff’s Office mobile command post and other Emergency Services

during disasters o Repair potholes and paint parking lots at Otto Zenke and Special Operations Lot o Process, clean, remove equipment and markings from county vehicles to be sold on GovDeal

auctions o Assist K-9 division with construction and other needs o Paint details in Law Enforcement Buildings and Courthouse interiors o Assist with several carpentry projects o Dump Site Cleanups through the county o Assist with Christmas Parades in several towns (provide Float) o Assist with Boy Scout Projects o Clean, wash, wax and detail county vehicles o General upkeep and maintenance of the Firing range buildings and property o Spread gravel on roads and lots used by the Sheriff’s Office


BUDGET DETAILS The Prison Farm budget changed significantly in the 2014 fiscal year, which was the first full year after the State Misdemeanant Program started and the new jail opened. The table below shows the different components of the Prison Farm's historical revenues and expenses.

Prison Farm BudgetFY2011

Actual

FY2012

Actual

FY2013

Actual

FY2014

Actual

FY2015

Adopted

FY 2015

YTD

REVENUES

Gibsonville Prison Farm Revenue 240,706$ 225,799$ 224,660$ 136,817$ 200,000$ 78,447$ *Safe Roads Program - Civil License Revocation 46,676$ 45,209$ 50,106$ 54,111$ 45,000$ 24,120$ White Goods Payment from Planning 129,838$ 125,194$ 129,778$ 133,065$ 131,000$ 31,624$

Total Revenue 417,220$ 396,202$ 404,544$ 323,993$ 376,000$ 134,191$

EXPENSES

Law Enforcement Personnel 2,919,348$ 2,702,182$ 2,652,977$ 1,196,471$ 1,171,824$ 604,754$ Supplies & Materials 351,419$ 338,210$ 370,294$ 193,625$ 165,875$ 79,812$ Other Services & Charges 489,760$ 503,876$ 440,952$ 406,631$ 190,667$ 120,148$

Total Expenses 3,760,527$ 3,544,268$ 3,464,223$ 1,796,727$ 1,528,366$ 804,714$

COST TO COUNTY 3,343,307$ 3,148,066$ 3,059,679$ 1,472,734$ 1,152,366$ 670,523$ *Safe Roads revenue is unrelated to the operation of the Prison Farm


Revenues The "Gibsonville Prison Farm Revenue" line item is the revenue received by the Farm from its various activities, mostly the selling of crops and cattle. Below is the revenue reported by the Sherrif's Office for each activity at the Prison Farm. Note the years are calendar years.

Revenue received from the "Safe Roads Program" is a payment from the State related to DUI fines and will still be received by the County after the Prison Farm management transitions. According to State Statute this money is for detention expenses resulting from housing DUI inmates.

The "White Goods Payment from Planning" is what Law Enforcement is reimbursed for providing labor for the White Goods Program.

Expenses The expenses out at the Prison Farm can be separated into two categories, personnel and operating. The first line item is personnel related expenses both regular employees and part-time. "Supplies & Materials" and "Other Services & Charges" can be thought of as operating expenses, these items include equipment, agricultural supplies, and whatever else is needed to run the Farm.

Prison Farm Revenue

Product 2012 2013 2014

Crops $ 82,017.00 $ 33,231.00 $ 57,903.00 Cattle $ 50,063.32 $ 35,323.00 $ 31,028.00 Concrete $ 1,089.00 $ 853.00 $ 1,368.00 Woodwork $ 8,392.00 $ 7,323.00 $ 9,684.00 Plants $ 86,667.00 $ 79,630.00 $ 79,594.00 Misc. Rev $ 2,906.00 $ 1,684.00 $ 10,495.00 TOTAL $ 231,134.32 $ 158,044.00 $ 190,072.00


Budget Impacts

Tranistioning the Prison Farm will result in several changes to the County's budget. Revenues and expenses associated with the Farm will adjust with management by Facilities.

Recurring Revenue Leasing segments of the Farm property has the potential to create $25,000 to $40,000 per year.

One-time Revenues The sale of surplus assets has the potential create up to $75,000. In addition, transferring the use of vehicles and equipment to other departments will avoid the purchases and save $150,000 to $200,000. The sale of the County owned cattle will result in about $125,000.

Operating Expenses Annual operating costs for the Farm after transition, including all personnel costs is estimated at $311,228.

One-time Expenses The transition will include a capital cost of $175,000 to secure buildings, make needed repairs, make upgrades at Bishop Rd. to streamline the tire program, relocate needed Law Enforcement operations to the firing range.

One-time Expenses

Shooting Range Improvements 2 Storage Buildings $40,000 Canine Facility $20,000 New Well $12,000

Bishop Road Shelter for Tire Changer $30,000

Farm Facilities Repairs & Security $73,000

TOTAL $175,000

Cost of Managing Farm ActivitiesFY2015

Law Enf.

Adopted

FY2016

Facilities

Proposed

FY2017

Facilities

Proposed

REVENUES

Miscellaneous Rent -$ 25,000$ 25,000$ Sale of Surplus Assets -$ 75,000$ -$ Gibsonville Prison Farm 200,000$ 125,000$ -$

Total Revenue 200,000$ 225,000$ 25,000$

EXPENSES

Personnel 1,171,824$ 110,603$ 110,603$ Supplies & Materials 165,875$ 70,000$ 70,000$ Other Services & Charges 190,667$ 305,625$ 130,625$

Total Expenses 1,528,366$ 486,228$ 311,228$

COST TO COUNTY 1,328,366$ 261,228$ 286,228$


Cost of Managing Farm Activities

FY2015

Law Enf.

Adopted

FY2016

Facilities

Proposed

Difference

FY2017

Facilities

Proposed

SUMMARY

Total Expense 1,528,366$ 486,228$ (1,042,138)$ 311,228$

Total Revenue 245,000$ 225,000$ (20,000)$ 25,000$

COST TO COUNTY 1,283,366$ 261,228$ (1,022,138)$ 286,228$

REVENUE

42299 Miscellaneous Rent -$ 25,000$ 25,000$ FY2016 Revenue Assumes 25,000$

49305 Property-Not Fixed Assets -$ 75,000$ 75,000$ - $75,000 revenue from selling -$

49903 Gibsonville Prison Farm 200,000$ 125,000$ (75,000)$ - $125,000 from sale of existing cattle -$

TOTAL REVENUE 245,000$ 225,000$ 25,000$ 25,000$

EXPENSEPersonnel

51010 Regular Salaries 727,174$ 32,919$ (694,255)$ Personnel Assumes: 32,919$

51020T Overtime Salaries 56,616$ -$ (56,616)$ - 1 Parks Grounds Maint Sr Tech -$

51030T Part Time Salaries -$ 60,000$ 60,000$ - $60,000 part-time labor 60,000$

51040 Longevity Pay 20,000$ -$ (20,000)$ -$

51045 Healthy Rewards Program -$ -$ -$ -$

51090T Special Pay 29,391$ -$ (29,391)$ -$

51200T Retirement 60,122$ 2,271$ (57,851)$ 2,271$

51210T FICA - Social Security 63,738$ 2,518$ (61,220)$ 2,518$

51220T Group Insurance 171,029$ 10,719$ (160,310)$ 10,719$

51221 Life Insurance -$ -$ -$ -$

51230 Workmens Compensation Insurance 13,953$ 697$ (13,256)$ 697$

51240T Unemployment Comp. Insurance 3,526$ -$ (3,526)$ -$

51250T Deferred Comp 401K 25,851$ 1,152$ (24,699)$ 1,152$

51270 Retirement Health Svgs Plan 424$ 327$ (97)$ 327$

Total Personnel 1,171,824$ 110,603$ (1,061,221)$ 110,603$

Supplies & Materials

52010 Printing and Office Supplies 5,000$ 5,000$ -$ 5,000$

52020 Periodicals Books Publications 375$ -$ (375)$ -$

52030 Cleaning-Household Supplies 15,000$ 5,000$ (10,000)$ 5,000$

52040 Wearing Apparel -$ 2,000$ 2,000$ 2,000$

52050 Food and Provisions 8,000$ -$ (8,000)$ -$

52060 Building Materials Tools Supplies 50,500$ 50,000$ (500)$ 50,000$

52070 Medical Supplies 500$ 500$ -$ 500$

52090 Laboratory Supplies 3,000$ 3,000$ -$ 3,000$

52100 Agricultural-Animal Supplies 75,000$ -$ (75,000)$ -$

52120 Prisoner Uniforms 4,000$ -$ (4,000)$ -$

52910 Small Office Furniture, Fixtures, Equip. -$ -$ -$ -$

52920 Small Machinery & Equipment 4,500$ 4,500$ -$ 4,500$

Total Supplies & Materials 165,875$ 70,000$ (95,875)$ 70,000$

Other Services & Charges

53010 Professional Services 2,000$ 2,000$ -$ 2,000$

53020 Medical Services 10,000$ -$ (10,000)$ -$

53030 Utilities 105,000$ 75,000$ (30,000)$ 75,000$

53060 Transportation and Travel -$ -$ -$ -$

53090 Insurance and Bonding 992$ 1,000$ 8$ 1,000$

53100 Routine Building Maintenance/Repair 2,550$ 2,500$ (50)$ 2,500$

53110 Maintenance of Lawns-Grounds 10,000$ 10,000$ -$ 10,000$

53120 Vehicle Repair Service -$ -$ -$ -$

53121 Vehicle Fuel -$ 5,000$ 5,000$ 5,000$

53130 Equip Repair Service-Non-Vehicular 55,000$ 35,000$ (20,000)$ 35,000$

53150 Equipment Rental 5,000$ -$ (5,000)$ -$

53170 Dues and Memberships 125$ 125$ -$ 125$

53220 Education and Training -$ -$ -$ -$

53290 Special Facilities Maintenance/Repair -$ 175,000$ 175,000$ -$

Total Other Services & Charges 190,667$ 305,625$ 114,958$ 130,625$

TOTAL EXPENSE 1,528,366$ 486,228$ (1,042,138)$ 311,228$

* $175,000 is a one-time expense to

secure buildings and make repairs.

- Revenue from Safe Roads Program

will no longer support the Farm

- Planning will hire their own staff

for the White Goods Program


Pri

son

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in &

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FY20

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FY20

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FY20

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TRANSITION TIMELINE Below is a list of the major tasks along with the estimated completion date and responsible party. Transition of the overall farm management will begin immediately and all transition is to be completed at or very shortly after the end of this fiscal year.

Description Transition Implementation Date Responsible

crop lands lease to local farmers within 30 days of approval property management pasture land lease to local farmers within 30 days of approval property management cattle sell by July 1, 2015 Law Enforcement greenhouses lease to local farmers end of this season property management grape vines lease to local farmers within 30 days of approval property management

excess farm equipment sell on GOV deals begin sale by July 1, 2015 PM / Purchasing detention center secure and deactivate by July 1, 2015 property management exercise room retain for county use within 30 days of approval property management

wood shop relocate needed equipment / sell excess / secure building by July 1, 2015 PM / Purchasing

small engine / concrete shop

relocate needed equipment / sell excess / secure building by July 1, 2015 PM / Purchasing

chicken coop relocate K9 activities to shooting range by July 1, 2015 Law Enforcement

white goods electronics shelter continue use immediately Environmental Management quonset huts retain for county use within 30 days of approval property management

automotive shop relocate needed equipment / sell excess by July 1, 2015 property management

residential houses stabilize, secure and retain by July 1, 2015 property management fuel tanks retain for county use immediately property management materials in houses dispose by July 1, 2015 Law Enforcement scrap cars dispose by January 1, 2016 Law Enforcement storage sheds clean out and secure by July 1, 2015 PM / Law Enforcement

white goods equipment clean up and secure within 30 days of approval PM / Environmental miscellaneous LE property clean out by July 1, 2015 Law Enforcement mowing non-LE properties Parks Dept. will assume immediately property management Management of farm to property management immediately property management vehicles for sale sell begin sale by July 1, 2015 LE / Purchasing shooting range upgrades as needed by January 1, 2016 property management Bishop Rd upgrades as needed by January 1, 2016 property management Install security systems and lights eliminate labor to monitor by July 1, 2015 property management Detention Officer Reassignment Transfer to Jail Central By January 1, 2016 Law Enforcement


DECISION POINTS

Personnel Changes

There are 15 full time positions currently located at the Prison Farm.

Per the BOC motion and approval on March 19, 2015.

All the personnel are to be moved to vacant positions in the Sheriff's Office and the resulting un-

filled positions are to be frozen and a decision made on them as a part of the budget approval

process.

Estimated financial savings to the County: $1,171,824 in personnel costs, about $100,000 in part-time salaries, and a potential overtime savings of $250,000. Total potential savings:

$1,521,824.

Farm Management

Property Management is requesting 1 full-time position and $60,000 worth of part-time labor to manage and maintain the Farm property as well as the other properties previously maintained by Law Enforcement.

a) Add 1 FTE to the Property Management department and $60,000 for part-time labor.

o Anticipated Cost: $110,603 annually.

Sr. Grounds Tech.

Salary $ 32,919 Benefits $ 17,684 Total $ 50,603


White Goods Program

As a part of the transition, the White Goods Program will change going forward. The Planning Department is requesting 2 full time positions and $45,000 in part-time labor to manage the program. Currently, the department has $131,000 budgeted for labor, but has spent up to $137,721 in years past. Previously this money has been paid to Law Enforcement.

a) Discontinue the use of Law Enforcement personnel, add 2 FTE in the Planning

Department and $45,000 in part-time labor to be used for events and cleanup.

o Anticipated Cost: $132,137.

White Goods Program

Position Salary Benefits Total Grounds Tech $ 27,065 $ 16,503 $ 43,568 Grounds Tech $ 27,065 $ 16,503 $ 43,568 Part-time $ 45,000 $ - $ 45,000 TOTAL $ 132,137


CONCLUSION Due to the North Carolina State Misdemeanant Program and changes to sentencing laws, there are few inmates that meet the requirements to work outside of the Jail. Inmates also tend to stay for a shorter length of time, the last two years the average length of stay for an inmate has been 16 to 17 days.

All of these factors have led to an average of 7 inmates being sent to the Prison Farm each day, down from a high of 47 in FY 2012. These 7 inmates are used to support Farm operations, the White Goods Program, and lawn mowing duties. However, the White Goods Program agreement was for 6 to 8 inmates and 5 to 7 inmates are used for lawn mowing in the summer, considerably more than the 7 inmates available.

The primary function of the Prison Farm was to provide a detention facility for low-risk inmates. While serving their sentences inmates would support the Farm operation and gain an understanding of farm related skills. With the limited availability of inmates much of the farm related work has been performed directly by Law Enforcement staff. The combination of limited trustees

available to work outside Jail Central and the cost to operate the farm using Law

Enforcement staff, gives the County the opportunity to change the overall management and

operation of the Farm property.

The proposed Transition Plan results in a better use of County resources, with significant potential budget savings and more efficient operation of several programs. The plan also retains the agricultural nature of the property and all the critical programs and services that were operating out of the Prison Farm. It is recommended that the Board of Commissioners approve this plan.


APPENDICES A. Law Enforcement Facilities B. Inmate Work Force / Trustees General Order C. Prison Farm Average Daily Population 2011-2015 D. Prison Farm Inmate Program Hours E. Potential Future Agricultural Uses of Property F. Travis and Tickle Creek Restoration G. Soil Sample Test H. Lease Information

gc prison farm transition plan april 2, 2015

Documents