gcs onecard - guilford county schools...projected cost gcs onecard year 1 15 cost breakdown, year 1...
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S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T
GCS OneCard
Apr i l 26 , 2018
MissionGuilford county students will graduate as responsible
citizens prepared to succeed in higher education,
or in the career of their choice.*
*This mission was adopted by the Guilford County Board of Education on December 12, 2000.
VisionACHIEVING EDUCATIONAL EXCELLENCE
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GCS Board Goal VI
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Goal VI: By 2022, increase organizational efficiency and effectiveness to better support student learning.
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GCS OneCard Rationale
Student SafetyStudent Access
and Convenience
Single ID for multiple uses
Extra Value Options
All data follows the student
IDs move with student from
school to school
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About Access411
In schools since 1996 with over 100 years of school district experience in leadership team
Large districts use CAASS on a daily basis including New York City (since 2001), Washington D.C. (since 1999), Baltimore City (since 2008), and Pittsburgh (since 2013)
Supporting more than 1000 schools everyday with over 600,000 students using CAASS ID cards
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Click to add text
About Access411
OneCard experience
• Washington D.C. Public (Year 8)
• Baltimore City Public Schools (Year 3)
• Pittsburgh Public Schools (Year 1)
Access411 District Rollouts
• Baltimore 167 - Visitor stations (Year 4)
• Washington DC - 133 School discipline rollout
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Student ID
Standardized ID card design
(district designed)
Offsite central ID printing,
distributed by schools
Uses barcoded technology, but
can be upgraded to RFID in the
future
Integrated with School and Bus
systems
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Student ID Process
ID Process:
• ID card printed centrally and distributed to schools
• Schools assign photos and request prints
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School Building Attendance
Uses student ID cards to track entrance and use in school buildings
Optional Features include:
• Desktop and mobile real time access to data management and reports
• Parent and Guardian notification by email and text messaging
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School Building Attendance
• School Process– Cards can be scanned at entrance, offices, library, cafeteria, and
others– System alerts, notifications, triggers, reporting, and data analysis
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Student safety
Students scan card entering school/classroom, getting
onto and off bus
Bus GPS (global positioning system)
Access and convenience
Card for checking out school library books
Card used for purchasing school lunch
Additional Benefits
Students may use the GCS OneCard to check out public
library books (exploring partnership opportunities
with public libraries)
Verification for GCS students (i.e. place of business
discounts, transit, etc.)
GCS OneCard
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Project Scope Year 1
Student ID:
School Building Attendance:
• For all GCS Students: 73,000
• High Point Addressed Schools: 7
13 High Point Schools
Southwest HS
Andrews HS
High Point Central
Penn-Griffin
Allen Jay Prep
Welborn
Ferndale
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Deliverables:
• Student ID: All GCS Students 73,000 students
• School Attendance:High Point Pilot 7 schools
Project Cost Year 1 Pilot: $131,775
Projected Cost GCS OneCard Year 1
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Cost Breakdown, Year 1
Total cost $131,775 (From fund balance appropriated)
Hardware
$47,430
Software
$31,185
Training/Support
$30,000
ID Card Printing (73,000 Students)
$23,000
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Reoccurring Cost, Year 2 (same schools)
Total cost $79,015
Hardware
$3,230
Software
$28,785
Training/Support
$24,000
ID Card Printing (73,000
Students)
$23,000
17 Projected Annual Recurring for Pilot
Deliverables:
• Student ID : All GCS Students 73,000
• School Attendance (HP)
• Hardware Maintenance
• Software Maintenance
• Breakage/Loss
Projected Recurring yearly cost: $79,015 (same schools)
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High Point Deployment Plan
School Attendance
Data collaboration and
server setup
Equipment staging and installations
Training
Students/staff begin use
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Future Rollouts
Expand school attendance to
all schools
Classroom attendance
data integration
Sporting event entry control
Building Access
Network AccessDigital lockers for textbooks
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GCS OneCard – Community Model
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