gdic_eccchecklist

8/9/2019 GDIC_ECCCHECKLIST

http://slidepdf.com/reader/full/gdiceccchecklist 1/27

Please use this check list for your referen

Sl.No Line items to be completed with respect to each dept. clearance1 Stationery to MANAGER

2 Laptop/Desktop/ Active Key/Card/ AT&T Cain! Card/ "eadset #or $%one or Syste to 'M( Li)rary *ooks to L'*RAR'AN

+ Copany Car doc,ent trans#er & CLA Deposit cearance -it% ADM'N.CLA/CLC/TRANS$RT

0 'D *ad!e & Access Card/ Gate $ass to ADM'N.SECR'T

3 Dra-er Keys/ Stora!e Keys to GRE

4 Ae5 Card/Citi 6ord Money Card to 7'NANCE

8 Trave Advance/ 7orei!n E5c%an!e Setteents -it% 7'NANCE

9 Se# decaration / Grat,ity/ $7/ L'C #ors to $ARLL

1: Any Loans/ Advances/ $endin! Cais / S$ -it% $ARLL

7or a detaied overvie- o# t%e e5it process;

Note - 'Resignation acceptance Letter' will be issued subject to signofs rom all(For specic businesses like !"#$, %sol, !## & !", "er)ing complet

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ce

ick on .

Checklist for Employee (Yes/No/N/!

departments, on last working date.notice period* is mandator+.

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N"#E

ssets to be returned

Confidentiality obli$ation

E%it &nter'iew

andatoryandatory



)esi$nation cceptance Letter

)elie'in$ * E%perience Letter

Stationery

Cac,ator / any ot%ers

Eben Claims

+esktop/Laptop

,eadset for System/Phone

Library aterial

-ackup +ata * officialdocuments

Employee E%pense ana$ement(EE!

or Employees based in

-an$alore

cti'e ey/cti'e Card/ #*#&nternational callin$ card

or Employees based out of-an$alore

#rainin$ (applicable only to 0SC-employees!



Company Car

CL +eposit

Terination Letter iss,ed

Deposit Ret,rned

#ransportation )oute 1

&+ -ad$e/ccess Card/0ate Pass

2ehicle Parkin$ Sticker

#ra'el d'ance

Self +eclaration orm

E ward points

Pro'ident und 3ithdrawal orm

or Employees based in-an$alore


or Employees based in-an$alore

Cupboards eys / +rawer eys/3orkspace Stora$e Cleanup


me% Card/Citi 3orld oneyCard

d'ances / Emer$ency / ,ouse+eposit Loan

No "b4ection Certificate(N"C!)ecei'ed from -ank for Clearin$0eneral Purpose(0P! Loan



orm & 5 0ratuity

-ond )eco'ery

Enclosures

Employee Stock "ptions

Pro'ident und orm 6 orm 78Cfor Employees9 Pension Scheme

Superannuation Schemeorm



DIC : Hewlett-Packard GlobalSoft Limited

EXIT CLEARANCE CHECLIST

Pl ensure to complete the actions listed under each section before your last working day.

HR Global Services

T%ank yo, in advance #or contri),tin! to t%is s,rvey -%ic% s%o,d take no on!er t%an 0.1: in,tes o# yo,r tie to copete=

#o continue to connect with ,P: please 'isit the below website

&mportant Note; #he online inal Settlement orm has to be Si$ned5off by all the support teams in the e5e%it tool and

it is mandatory to update your personal information. #his information is used for future correspondence(or E$;Sendin$ your relie'in$ * e%perience letters * copy of your final settlement.

Each and e'ery acti'ity listed below has to be completed before your last workin$ day and it is also yourresponsibility to ensure that the inal Settlement orm is si$ned5off by all the support teams.

Click on the link for Contact Points of all the support teams.

Cick on t%e ink #or Stat,tory 7ors=

)elie'in$ cum ser'ice certificate will be send by the ,) department: as a softcopy to your personal mail id pro'idedin the final settlement form: after the inal Settlement (takes <8 calender days from the day payroll locks thesettlement form! of the employee.

1. Drawer Keys, Storage Keys,. (to G! " Security of their respecti#e locations for employees out of $angalore% &

'D )ccess *ard (to )dmin+Security%

. )me- *ard " *iti orld /oney *ard (to 0inance%. 2aptop " Desktop " )cti#e Key"*ard ")33 'nternational *alling *ard ( to '/%

4. 2ibrary $ooks (to 2ibrarian%

Please refer to the 5)greement regarding *onfidential 'nformation and Proprietary De#elopments6 signed by you at the time of 7oining 8P to understand your obligations in respect of confidential and propreitary information"documents"de#elopments"propertyof 8P while in ser#ice, during e-it and post separation from 8P. Please ensure compliance with your respecti#e obligations underthis agreement at all times.

,) 0lobal Ser'ices Section

ana$er Section

& Section

Library Section#rainin$ Section

dmin5CL/CLC/#ransport Section

dmin5Security Section

0)E Section

inance Section

Payroll Section

Statutory orms

Contact $oints

o, are re?,ested to o! onto t%e #oo-in! RL and copete yo,r e5it intervie- ?,estionnaire )e#ore yo,r terination date=$ease note t%e in#oration yo, enter in t%e =uestionnaire will be kept anonymous. T%is in#oration -i )e treatedconfidentially and will be a$$re$ated for trend analysis purposes only. "$ is coitted to contin,ay ookin! at -ays toiprove epoyee prod,ctivity and ,tiatey "$@s s,ccess and yo,r va,ed #eed)ack is !reaty appreciated=

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http://www.hpwebgen.com/Questions.aspx?id=12069&pass=7583

http://www.hpwebgen.com/Questions.aspx?id=12069&pass=7583



Manager

$ease %andover t%e stationery ites to yo,r ana!er

IM

&f usin$ a Laptop ; Laptop/ Laptop Lock/ Power Chord/ Lan Cable/ +2+ +ri'e/ anuals

&f usin$ a +esktop ; +esktop sset #a$ 1/ Power Chord/ Lan Cable/ +2+ +ri'e/ anuals/ eyboard/ ouse.

"eadset #or syste / p%one to )e ret,rned to 'M=

Epoyees o,t o# *an!aore o##ice ocation; pease send an eai/ca yo,r respective 'M personne #or yo,r e5it cearance=

Library

Training (Applicable to GSCB employees only)

ADMI!CLA"CLC"TRAS#$RT

---=%p=co/in/"RS,pport.'ndia

Resi!nation acceptance etter so#t copy -i )e iss,ed on t%e ast -orkin! day s,)ected to yo,r s,ccess#, copetion o# si!no##s #ro a t%e departents=

Reievin! & Service Certi#icate -i )e eaied to yo,r persona id as provided in t%e #ina setteent #or )y "R Dept= a#ter t%e7ina Setteent takes (: caendar days #ro t%e day payro ocks t%e setteent #orF o# t%e epoyee

$ease ret,rn t%e o##icia doc,ents; an,as; trainin! aterias; c,stoer s,ppied assets & a "$ reated doc,entation toyo,r ana!er= $ ens,re yo, take a )ack,p o# t%e o##icia data #ro yo,r desktop/aptop & %and it over to yo,r ana!er )e#ores,rrenderin! t%e asset to 'M=

You are hereby re=uested to either hando'er or destroy all ,P internal documents/papers and also abide by the non5disclosure clause which refrains you from sharin$ any ,P related information to outside world: includin$ your futureemployers/family members or customers.

&f you ha'e applied for any claims in e-en tool and is still pendin$ for appro'al: please inform your mana$er to re4ectit and instruct the same amount while si$nin$ off your final settlement form .

$ease Copete and s,)it a o,tstandin! e5pense reports #or rei),rseent o# ),siness.reated e5penses to t%eEpoyee E5pense Mana!eent EEMF -e)site Epoyee E5pense Mana!eent EEMF syste prior to yo,r terinationdate= '# t%is is not possi)e; pease contact t%e C,stoer Response Center $$bc5crc5er>hp.com to o)tain an e5pense #orand a case n,)er= Receipts are re?,ired #or a e5penses and a an,a e5pense #ors need to )e si!ned )y yo,r ana!er)e#ore payents can )e reeased to yo,=

$ay Aerican E5press directy #or any persona c%ar!es; cas% advances; etc= A dein?,ent Ae5 acco,nt co,d a##ect one@spersona credit ratin!=F Ret,rn yo,r "$ Ae5 Corporate Card to yo,r ana!er=

Ret,rn a ot%er Copany Credit Card; $%one Cards to yo,r ana!er

$ease send t%e #oo-in! in#oration to 'M $ersonne )e#ore yo,r ast -orkin! day

$ease %and over or co,rier t%e Active key/ Active Card to 'M & !o a%ead to cance t%e card/key )y cickin! on t%e inkprovidedF . %ttp<//intranet=%p=co/"$'T/Get'T/ActivKey/$a!es/'ndia.coection.contacts=asp5

$ease ret,rn a yo,r i)rary ateria to Li)rary contact person Re#er contact pointsF=

$ease coect yo,r trainin! certi#icate #or t%e co,rse yo, %ad copeted )e#ore yo,r ast -orkin! day #ro trainin! contact pers

http://www.hp.com/in/HRSupport-India

http://www.hp.com/in/HRSupport-India



'# yo, are c,rrenty %odin! a copany car; pease !et in to,c% -it% Adin tea to copete t%e e5it #oraities=

ne ont% terination notice to )e iss,e to andordo-nerF t%ro,!% Adin tea=

Deposit to )e ret,rned to GRE via c%e?,e ( days )e#ore yo,r trans#er date=

'# yo, are ,sin! t%e o##ice ),s; pease send yo,r transport reated in#oration to yo,r respective Adin contact=

Epoyees o,t o# *an!aore o##ice ocation; pease send an eai/ca yo,r respective Adin personne #or yo,r cearance=

A%min!Sec&rity

$ease %andover t%e ve%ice parkin! sticker to Site sec,rity o##icer

GR'

Epoyees o,t o# *an!aore o##ice ocation; pease send an eai/ca yo,r respective GRE personne #or yo,r e5it cearance=

inance

#ayroll

'# yo, %ave any s,c% oans pease provide a deand dra#tDDF in #avor o# "e-ett $ackard Go)aSo#t $vt LtdH to $ayro=

$ease redee yo,r e.a-ard points I i# any= nredeeed e.a-ard points -i apse once yo, eave "$=

You must ha'e your PN number ready before you can re=uest to $et the P transferred / 3ithdrawn.

Please surrender your &+ bad$e / access card / 0ate Pass to the site security officer. Note ; )s.?88/5 will be char$ed a$

Please clear your workspace: cupboards: drawers and hando'er the keys to 0)E representati'e.@ Note ; )s.A88/5 will b

'# yo, %ave any advance taken #ro t%e copany/ atest trave setteents pendin! / Any #orei!n e5c%an!e setteents pendin!

Ret,rn t%e Aerican E5press Card / Citi 6ord Money Card to 7inance departent; i# traveed 'nternationaF pease s,)itt%e TER aon! -it% a t%e ori!ina s,pportin! doc,ents; Cas% o,t 7or #ro t%e Citi )ank d,y #ied and si!ned )y t%e

epoyee= '# traveed DoesticF pease s,)it t%e TER aon! -it% t%e ori!ina s,pportin! doc,ents pease s,)it a yo,rcais #or rei),rseents viJ= specia day ao-ances; E a-ards; Conveyance; Teep%one; 6ar Cot%in! Etc in advance andintiate 7inance; so t%at -e can )ock t%e eC$S & E5press too )e#ore t%e stip,ated tie

$ease #i.in t%e Se#.decaration #or as per t%e -ord doc,ent encosed )eo-; si!n and s,)it it to $ayro Tea=

'# yo, %ave G$ oan -it% 'C'C' )ank; pease cear it -it% t%e )ank & s,)it t%e receipt o# t%e sae to payro on or )e#ore yo,rast -orkin! day=

Employees should $et in touch with Payroll well in ad'ance to know their dues to the company and pay the same by+emand draft in fa'or of B,ewlett Packard 0lobalSoft P't Ltd and hand o'er the ++ to payroll. #hen only payroll willsi$n off their section in thee e%it form.D



Please note that any false declaration could lead to se'ere conse=uences under the Employees9 Pro'ident und ct.

'# yo, %ave opted #or stock options< pease note t%e #oo-in!<

T%is #or needs to )e copeted ony i# yo, do not take ,p epoyent in any esta)is%ent in 'ndia to -%ic% t%e Epoyees@$rovident 7,nd Act; 1902 appies #or a contin,o,s period o# t-o ont%s #ro t%e date o# yo,r separation and yo, intend to-it%dra- yo,r $7 )aance #ro t%e Tr,st / R$7C= To kno- -%et%er yo,r are covered ,nder $7 Tr,st yo, need to c%eck yo,rpay sip ,nder $7 = '# yo,r epoyee n,)er is yo,r $7 ; t%en yo, are covered ,nder Tr,st= '# yo, are covered ,nderR$7C; t%en t%e $7 in yo,r pay sip -i start -it% KN/20::2= 'n t%is case; t%e 7or 19 -i %ave to )e #ied and to )es,)itted to payro ony a#ter 3: days #ro t%e date o# yo,r eavin!= At t%e tie o# s,)ission; yo, need to carry onecanceed *ank c%e?,e to -%ere t%e $7 -it%dra-a ao,nt %as to )e trans#erred #ro R$7C= $ease coect 7or 19 #ro

t%e payro departentF

$ease note t%at t%e $rovident 7,nd acc,,ations so paid are s,)ect to Ta5 Ded,ction at so,rce at t%e appica)e rates; i#yo, do not %ave a contin,o,s period o# #ive years o# e)ers%ip= o, are aso re?,ired to s,)it t%e copy o# 7or.13 #or t%eperiod o# $7 contri),tions t%at yo, are -it%dra-in!= 'n case yo, pan to oin a covered or!aniJation; yo,r $7 )aance -i )etrans#erred to t%at or!aniJation a#ter receivin! a re?,est #ro t%e= 7or t%is p,rpose pease note do-n t%e $7 appearin! inyo,r pay sip as t%is in#oration is re?,ired -%en yo, -ant to #i ,p t%e #or -it% yo,r #,t,re epoyer=

Enclose a cancelled blank (unsi$ned! che=ue with form 78C ( without which )PC willnot accept the EPSclaim form !

'n case yo, are ei!i)e to -it%dra- yo,r $7 acc,,ation; t%en 7or 1:C %as to )e #ied ,p to -it%dra- t%e E$S ao,nt#ro t%e Re!iona $rovident 7,nd Coissioner= 'n t%is case; "$ -i )e responsi)e #or ony s,)ittin! t%e #or and t%eao,nt -i )e credited directy )y R$7C to t%e Savin!s *ank Acco,nt !iven )y yo, in t%e appication #or -it% an intiationto yo, a)o,t t%e sae to yo,r address= Epoyees -%o %ave copeted 1: years -i %ave to #i 7or 1:D -%ic% s%a )eprovided to yo, )y $ayro; on re?,est; #or payent o# pension #ro R$7C= T%is is not appica)e to t%ose -%ose $7 isaintained )y eGo)a $7 Tr,st=

7or any ?,eries reated to $7/ $ension pease re#er to 7As on $7 & $ension

T%is is t%e Grat,ity Setteent 7or= o, are ei!i)e to #i t%is #or i# yo, %ad )een associated -it% ,s #or a ini, periodo# 0 years= Grat,ity setteent noray takes 10 to 2: days a#ter t%e #ors reac% t%e Corporate ##ice as t%e payent is to)e ade )y Li#e 'ns,rance CorporationL'CF=

T%is #or s%o,d )e s,)itted in case yo, are a e)er= o, ay trans#er yo,r S,perann,ation *aance to t%e Copanyyo, -o,d )e oinin! #or -%ic%; an appication co,d )e o)tained #ro t%at Copany= 'n case yo, -o,d ike to co,te yo,rS,perann,ation )aance; (: o# t%e acc,,ated ao,nt -i )e paid to yo, )y L'C i# yo, are ei!i)e #or !rat,ity and 0: incase yo, are not ei!i)e #or !rat,ity= T%e co,ted va,e -o,d )e paid to yo, ony a#ter ded,ction o# Ta5 at so,rce )y L'C=T%e rest o# t%e acc,,ated ao,nt in yo,r acco,nt -i )e paid to yo, as pension ont%y; ?,artery or %a# yeary as yo, aydecide= Any s,c% pension paya)e to yo, is ta5a)e at yo,r end= o, can aso receive yo,r pension on t%e entire ao,nt-it%o,t co,tin! t%e sae

'# yo, %ave received any oinin! )on,s; reocation ao-ance; retention )on,s and %ave not copeted t%e re?,ired ten,re or i#yo, %ave si!ned any )ond #or -%ic% t%e ten,re is not over; t%en yo, are re?,ired to decare it to yo,r ana!er=

o, ay attac% a t%e p%otocopies o# t%e investents t%at yo, i!%t %ave ade d,rin! t%e c,rrent period Apri to Marc% #or'ncoe ta5 re)ate ,nder Section 8:CCC= o, ay attac% t%e ori!ina "o,se Rent Receipt or any ot%er reevant doc,entst%at are re?,ired #or seekin! e5eption ,nder 'ncoe ta5=

N"#E ; Please download and sa'e/print your pre'ious months pay slips for your records: after your last workin$ day:you will not be able to lo$on to ,) 3orkways site. Please carry your Che=ue books to clear any loans.



3hat happens when you lea'e ,P

<. #imin$ of E'ents

(i! &f you continue to hold your shares in your &S account.

(iii! &f you elect to re=uest that &S transfer your shares to Computer share &n'estor Ser'ices;

ction to take

1= Stock 'ncentive Grants< A stock incentive !rants !iven to epoyees; vested and/ or ,nvested; -o,d apse once t%eepoyee resi!ns= t%e stock t%at t%e epoyee ay %ave vested and %as #aied to e5ercise; and -i not rei),rse and/ orinc,de t%e sae in #, and #ina setteent= 't is soey t%e responsi)iity o# t%e epoyee to e5ercise any s,c% !rants )e#oreeavin!= Epoyees are stron!y recoended to visit t%e O%p porta and ,nderstand a e5cise proced,res and pan detais)e#ore eavin! to avoid any con#,sions/ disappointents a#ter eavin!=

2= S%are -ners%ip $anS$F< A s%ares p,rc%ased ,nder t%e s%are o-ners%ip pan -o,d )e trans#erred to anot%er vendorens,re t%at t%e address yo, %ave !iven in t%e G"RMS R7 too on t%e O%p portaF is acc,rate and correct #or a #,t,recorrespondence )y t%e vendor; -%o -o,d !et in to,c% directy -it% yo, at t%e address entioned= A aintenance c%ar!esand additiona vendor reated costs -o,d )e )orne )y t%e epoyee=

1= Fnused contributions are refunded to you

6%en yo, eave "$; yo,r participation in t%e S$ ends= "$ -i re#,nd any acc,,ated contri),tions #or t%e c,rrent o##erin!period via payro Note< i# yo,r terination date is a $,rc%ase Date; yo,r contri),tions -i )e ,sed to p,rc%ase s%ares and-i not )e re#,nded=F

A. Your &S account will remain open

M'S -i contin,e to %od yo,r s%ares in yo,r acco,nt= o, can contin,e to access t%is acco,nt in t%e sae anner as )e#ore;eit%er )y ,sin! t%e M'S -e)site Epoyee DirectH; t%e 'PR; or speakin! to a c,stoer service representative= o,r o!on 'Dand $'N -i reain t%e sae=

o, -i contin,e to %ave yo,r dividends reinvested into additiona s%ares; e5cept in co,ntries -%ere reinvestent o# dividendsis not peritted; in -%ic% case yo, -i contin,e to receive a dividend c%eck= o, -i receive a year.end stateent in t%e #irstont% o# eac% year con#irin! yo,r %odin!s=

(ii! &f you choose to sell shares throu$h &S;

T%e tiin! -i )e t%e sae as #or a S%are -ners%ip $an participants= 7,nds -i )e dis),rsed on t%e setteent date; -it%t%e e5ception o# dis),rseents in Non.=S= c,rrencies; -%ic% take t-o additiona days=

$ease ao- appro5iatey t-o -eeks #or t%e s%ares to )e trans#erred to Cop,ter s%are= o, s%o,d receive a proceedsc%eck #or t%e sae o# yo,r #ractiona s%are -it%in #o,r -eeks o# a post.terination trans#er re?,est= '# yo, %ave not receivedt%e c%eck; contact M'S )et-een 8 a== and 4 p== Ne- ork tieF at< =S= 888F 892.+80( Non.=S= 2:1F 293.+489

7! ana$e your account / update your address

o, -i )e responsi)e #or ana!in! yo,r acco,nt and ,pdatin! yo,r address -it% M'S or Cop,ter s%are 'nvestor Servicesa#ter yo, eave "$= ear.end stateents; c%ecks; transaction advices and ta5 reportin! #ors -i )e aied to t%e addresss%o-n on yo,r acco,nt at t%e tie o# yo,r terination ,ness s,)se?,enty c%an!ed )y yo, prior to said aiin!=

A! Contact ellon &n'estor Ser'ices (&S!

Contact Meon 'nvestor Services M'SF #ro 8<:: a== to 4<:: p== Ne- ork tie; Monday t%ro,!% 7riday; e5cept %oidays;at< M'S 'nternet -e)site< %ttps<//espp=eoninvestor=co =S= 888F 892.+80( Non.=S= 2:1F 293.+489



We wish you good luck in your future career and thank you for your contribution to HP.

<! Contact Computer share &n'estor Ser'ices if you elected to transfer your shares from &S to a +)S acco

Contact Cop,ter s%are 'nvestor Services #ro 8 a== to 0 p== C%ica!o tie; Monday t%ro,!% 7riday; e5cept %oidaysF at<=S=< 8::F 283.0944 Non.S=< (12F (3:.01(8 E.ai< -e)>?,eriesOcop,ters%are=co

#or e.ai in?,iries pease provide yo,r Cop,ter s%are acco,nt n,)er and #, nae= $ease ens,re t%at t%e address yo,%ave !iven in t%e G"RMS R7 too on t%e O%p portaF is acc,rate and correct #or a #,t,re correspondence )y t%e vendor;

-%o -o,d !et in to,c% directy -it% yo, at t%e address entioned= A aintenance c%ar!es and additiona vendor reatedcosts -o,d )e )orne )y t%e epoyeeF=

Please surrender all company assets and clear all your dues before your last workin$ day at ,P to facilitate a smoothtransition.

Please note ,P has outsourced the employment 'erification information to &nte$raScreen. Your non5confidentialinformationwill be shared with &nte$ra: your prospecti'e employer/consultant will obtain your consent before 'erifyin$ yourdetails from &nte$raScreen



Re#er Contact $oints



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GHs

P 3ithdrawl form



Contact #oints H#GSManager

our direct anager

H#IT

/012 %032 Near #iti$ank 42

/012 %032 Near #iti$ank 42

/012 %032(0rimar+ #ontact

"asikumar ani)annan

/012 %032("econdar+ #ontact

%scalations For 4ll locationsIT Accessories

GSCB" CSC"##S

%#5, 5nd Floor, '4' wing, 64 578

H#IT ! Development Services

annan, "ree)at:san (;atson"ur+a ;a)e

$TH'RS

asubramaniam (0rimar+ #on

unat:a,#.9 ("econdar+ #on%lectronics #it+ =

0, "ud:akar ($1>30"%#=, %art: $lock, %5= ;=5?

LIBRAR*

$angalore !lobal

"ot (0rimar+ #ontact

etan, "/R1N1A4" "("econdar+ #ontact

#:ennai all Locations

Rangarajan, "eeralan(0rimar+ #ontact "ur+a 0ark ($nly ##S 'mployee)

$, Lokes: ("econdar+#ontact

%lectronic #it+ =, BAickramasilaB #erebra$lock, =st Floor

<, $alasubramaniam(0rimar+ #ontact

%lectronic #it+ =, BAickramasilaB #erebra$lock, =st Floor



ADMI!CLA"CLC"TRAS

%lectronic #it+ =, 2ransport esk, ;=C

inance

%#=, #orporate $lock, First Floor

%#=, #orporate $lock, First Floor

4nurad:a !o)indarajan %#=, #orporate $lock, First Floor, ; CD

":as:ikala 9 %#=, #orporate $lock, =st Floor, ; CE

"andes: 9umar

GR'

9al+ani 2ec: 0ark %#NC=

0une "ite 1NGC=

!anes: N!R 2ec: 0ark $!#C=

9arabasappa ilac:i

"ur+a 0ark"u:as 0rak"ur+a ;a)e

0adma 9umar %(For #L4#L# - 0rimar+

#ontact

%lectronic #it+ =, #orporate $lock, =st Floor,/C7

urali "("econdar+ #ontact

Regi !eorge(0rimar+ #ontact

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