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10/30/2013 1 ©Pathway Health 2013 Gearing Up for the Re-Hospitalization Journey 1 LeadingAge New York DNS/DSW Annual Conference The Sagamore Resort November 14, 2013 Louann A. Lawson, BA, RN, RACCT [email protected] ©Pathway Health 2013 Identify the three focus areas of health care reform and the potential impact these changes will have on acute, post-acute, and long-term care providers. Identify INTERACT’s role as a program to improve care when persons residing in nursing facilities have acute changes in condition. Objectives 2 ©Pathway Health 2013 Identify teaching strategies to carry out root cause analysis of hospital transfers on both a case level & on a systems level. Discuss the importance of leadership for integration of quality into daily practice. Objectives 3 ©Pathway Health 2013 Let’s get started …. 4 ©Pathway Health 2013 Identify the three focus areas of health care reform and the potential impact these changes will have on acute, post-acute, and long-term care providers. Background 5 ©Pathway Health 2013 The Affordable Care Act is focused on a triple aim: Improving quality of care Improving health Making care affordable This presents major opportunities to improve geriatric care in the U.S. Health Care Reform 6

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Page 1: Gearing Up for Re-Hospitalization LeadingAge NY 11-14-13 ... · – No payment for certain complications – Disincentives for avoidable hospitalizations • Bundling of Payments

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1

©Pathway Health 2013

Gearing Up for theRe-Hospitalization

Journey

1

LeadingAge New YorkDNS/DSW Annual Conference

The Sagamore ResortNovember 14, 2013

Louann A. Lawson, BA, RN, RAC‐[email protected]

©Pathway Health 2013

• Identify the three focus areas of health care reform and the potential impact these changes will have on acute, post-acute, and long-term care providers.

• Identify INTERACT’s role as a program to improve care when persons residing in nursing facilities have acute changes in condition.

Objectives

2

©Pathway Health 2013

• Identify teaching strategies to carry out root cause analysis of hospital transfers on both a case level & on a systems level.

• Discuss the importance of leadership for integration of quality into daily practice.

Objectives

3©Pathway Health 2013

Let’s get started ….

4

©Pathway Health 2013

Identify the three focus areas of health care reform and the potential impact these changes will have on acute, post-acute, and long-term care providers.

Background

5©Pathway Health 2013

The Affordable Care Act is focused on a triple aim:

• Improving quality of care• Improving health• Making care affordable

This presents major opportunities to improve geriatric care in the U.S.

Health Care Reform

6

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©Pathway Health 2013

• Hospital transfers are common, resulting in complications in older persons.

• Some hospital transfers are preventable.

• Care can be improved, resulting in fewer complications, reducing cost.

Why It Matters

7©Pathway Health 2013

Risks for complications increase.

– Delirium– Poly-pharmacy– Falls– Incontinence and catheter use– Hospital acquired infections– Immobility, deconditioning, pressure

ulcers

Hospitalization

8

©Pathway Health 2013

As many as 45% of admissions of nursing home residents to acute hospitals may be inappropriate.

Saliba, et al. J Ameri Geriatr Soc 48:154-163, 2000

In 2004 in NY, Medicare spent close to $200 million on hospitalization of long-stay NH residents for “ambulatory care sensitive diagnoses”

Grabowski, et al, Health Affairs 26: 1753-1761, 2007

Studies of Preventable Hospitalizations

9©Pathway Health 2013

Expert Ratings of Potentially Avoidable Hospitalizations200 Hospitalizations/20 NHsOuslander, et al, J Amer Ger Soc 58:827‐835, 2010

Avoidable? Avoidable?

Definitely/Probably YES Definitely/Probably NO

Medicare A 69% 31%

Other 65% 35%

HIGH Hospitalization Rate NH 75% 25%

LOW Hospitalization Rate NH 59% 41%

TOTAL 68% 32%

CMS Special Study in Georgia,

10

©Pathway Health 201311

©Pathway Health 2013

Fee-for-Service Must Change

• Financial incentives in the Medicare fee-for-service program incentivize overuse of diagnostic tests and procedures that do not benefit many elderly people, resulting in morbidity & unnecessarily high costs.

• By far, the most costly example in the geriatric population is potentially preventable hospitalizations.

Medicare

12

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©Pathway Health 2013

CMS Initiative – Innovation Center

13©Pathway Health 2013

• Pay for Performance (P4P)– No payment for certain complications– Disincentives for avoidable hospitalizations

• Bundling of Payments– Sharing cost of episodes of care

• Accountable Care Organizations (ACOs)– Hospitals, physicians, home health agencies, & SNFs

responsible for care of a defined group of persons

• State Dual Programs & Medicaid Managed Care• Other models

Health Care Financing Changes

14

©Pathway Health 2013

• "Care Coordination/Home Telehealth: The systematic implementation of health informatics, home telehealth, and disease management to support the care of Veteran patients with chronic conditions."

• Walgreens WellTransitionsSMprovides discharge services to help hospitals and health systems reduce readmissions.

Market Forces- New Models of Care

15©Pathway Health 2013

• Nursing Homes—Hospitalizations of Nursing Home Residents

• “We will determine the extent to which Medicare beneficiaries residing in nursing homes have been hospitalized. We will also determine the extent to which hospitalizations were a result of manageable or preventable conditions…”

• https://oig.hhs.gov/reports-and-publications/archives/workplan/2013/Work-Plan-2013.pdf

2013 OIG Work Plan

16

©Pathway Health 2013

• March 2012 MedPAC Report to Congress

• “We recommend reducing payments to SNFs with relatively high rates of re-hospitalizations. Avoidable re-hospitalizations of SNF patients increase Medicare’s spending, expose beneficiaries to additional disruptive care transitions, and can result in hospital-acquired infections or other adverse health consequences.”

• Source: http://www.medpac.gov/documents/Mar12_EntireReport.pdf

SNF Readmission Penalties?

17©Pathway Health 2013

• Reduced Preventable Hospitalizations

• (Higher occupancy)1• Improved Quality

• (Decreased morbidity & mortality)2

•Reduced Costs

• (Location of services, catching condition changes early)

3•Shared Savings Incentives for Provider

• (Ultimately)4

Opportunities for Post Acute Care

18

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©Pathway Health 2013

• “When hospitals look at how many SNFs they’re sending patients to, they realize they don’t need to send to so many.”

– A Medical Director with Kindred Health Care

• “There used to be 50 facilities taking Medicare patients in San Diego County. Now there are 5.”

- LTC CEO

• “If you don’t pay attention to this issue, you may be closed in 5 years.”

– Joe Ouslander, Health Policy & Aging Fellowship “Elevator Speech”

Promoting Hospital Partnerships

19©Pathway Health 2013

Identify INTERACT’s role to improve care when persons residing in nursing facilities have acute changes in condition.

Quality Improvement

20

©Pathway Health 2013

• Systems Thinking– Belief that the parts

of a system can be best understood through understanding their relationship with each other, rather than in isolation

• Critical Thinking– The process we use

to conceptualize, analyze, synthesize, and evaluate information in order to come up with an answer or a conclusion

Prerequisites to QI

21©Pathway Health 2013

Population Level– Proactively look

at trends & patterns in order to improve performance

Individual Care Level

– Reactively aimed at identifying specific system/process breakdowns in order to improve performance*

*Also known as Case-Based

Improvement Opportunities

22

©Pathway Health 2013

• Data– Numbers or symbols

• Information– Data that has been processed in order to answer

the who?, what?, when?, and where?

• Knowledge– Being able to apply data and information to

answer the how?• Understanding

– When we can appreciate why?• Wisdom

– Evaluation of our understanding

There’s A Difference

23©Pathway Health 2013

Wisdom

Understanding

Knowledge

Information

Data

Another Way To Look At It

24

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©Pathway Health 2013

•Data•Changes that result in improvement

• Small scale tests, Follow up tests , Implementation of change

• Ideas

Plan Do

StudyAct

PDSA Cycle

25©Pathway Health 2013

• Tally sheets

• Checklists

• Questionnaires

• Feedback interviews

• Observation

• Daily reviews

• Chart audits

• Data obtained from existing databases & systems

How to Measure/Monitor

26

What to Measure / Monitor

Process Measures– Are they still working for us?– Are we using them?– Are we using them correctly?

• If a process or procedure is changed as part of an action, it is important to know if the change actually occurred, & if so, how.

• If the outcome improves, you want to know if that was linked to an actual change in process.

27©Pathway Health 2013

• # of persons that had a fall risk assessment tool completed in the expected time frame

• # of persons with a Braden score of 12 or lower that received a Wound/Ostomy Certified Nurse consult

Examples of Process Measures

28

©Pathway Health 2013

• Measure outcomes• Impact on the person• Did the change in process have the desired result?• Measuring process is not enough if outcome is to assess

whether the change put in place had desired effect.• To change the outcome – eliminate recurrence of the event.

What to Measure / Monitor

29

Outcome Measures

©Pathway Health 2013

• # of persons admitted after hospitalization for heart failure that are transferred to the ER

• # of persons identified as high risk that developed a facility acquired pressure ulcer

• # of incidents when a person received the wrong medication.

Examples of Outcome Measures

30

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©Pathway Health 2013

• Appreciate and recognize staff efforts• Listen to staff when they share the impact

of the change

• Share data that shows impact with staff– Share with residents and families if

appropriate• Be ready to consider additional analysis or

action if the plan is not having the intended effect

Follow Through

31©Pathway Health 2013

• Share with staff & administration

• Go beyond the interdisciplinary (clinical) team

• Potential for further improvement

• Share learning and collaborate with other facilities

Spread Success & Knowledge

32

©Pathway Health 2013

Quality Assurance and Performance Improvement

QAPI

33©Pathway Health 2013

Quality Assurance Performance Improvement

Reactive Proactive

Episode or event‐based Aggregate data & patterns

Prevent recurrence Optimize process

Sometimes anecdotal Always measurable

Retrospective Concurrent

Audit‐based monitoring Continuous monitoring

Sometimes punitive Positive change

QA and PI

34

©Pathway Health 2013

• Required in the Affordable Care Act, enacted March 2010

• Legislation requires CMS to establish QAPI program standards and provide technical assistance to nursing homes– Opportunity for CMS to develop and to

test QAPI technical assistance tools and resources program before rule promulgation

QAPI Background

35©Pathway Health 2013

• For person-centered care– Relies on the input of residents and families– Measurement of not only process but also

outcomes

• For defining quality as “how work is done”– Broad scope – entire organization (all staff and all

departments)– Leadership expected to be a model

• For systems thinking– Proactive analysis– Data and measurement driven– Supported by tools

QAPI – A Foundation

36

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©Pathway Health 2013

QAPI Tools and Resources– QAPI At A Glance– Facility Self-Assessment– Define guiding principles and scope– Development of a QAPI plan– How to create/develop goals

Alignment with State and National Initiatives– QIO 10th National Nursing Home Quality Care

Collaborative– Advancing Excellence in Nursing Homes Campaign– Partnership for Dementia Care– INTERACT

• QIO Expertise and Experience

QAPI – What’s Ahead?

37©Pathway Health 2013

http://go.cms.gov/Nhqapi

CMS QAPI Website

38

©Pathway Health 2013

Overview of INTERACT am

39

A quality improvement program designed to improve the care of nursing home residents with acute changes in

condition

Interventions to ReduceAcute Care Transfers

©Pathway Health 2013

• The INTERACT Version 3.0 tools are meant to be used together in your daily work in the nursing home

http://interact2.net

Quality Improvement & INTERACT

40

©Pathway Health 2013

High Quality Care 

Transitions for Older Adults & Caregivers

INTERACT

BOOST

Project RED

Bridge Model

Transitional Care Model

POLST

(or MOLST)

Care  Transition Program

Evidence-Based Care Transitions

41©Pathway Health 2013

Improving management of acute change in condition and reducing unnecessary hospital transfers is one potential focus

to meet the QAPI requirement

INTERACT & QAPI

42

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©Pathway Health 2013

• Program and tools have been extensively updated

• INTERACT Version 3.0 Tools should replace the use of INTERACT II tools

• Tools in recommended formats will be available from JKG and MED-PASS via links on the INTERACT website– No licensing fee is being paid to FAU (Florida Atlantic University)

for the sale and distribution of the tools– Pop Up for license on the website is protecting the integrity of the

program

• PointClickCare is developing eINTERACT

• Implementation Training Online Curriculum - Medline University 2013

http://interact2.net

43©Pathway Health 2013

• The INTERACT Program & Tools were initially developed by Joseph G. Ouslander, MD, & Mary Perloe, MS,GNP, at the Georgia Medical Care Foundation with the support of a contract from the Centers for Medicare and Medicaid Services (CMS).

• The current version (3.0) of the INTEACT Program was developed by members of the INTERACT Team with input from many direct care providers and national experts in projects based at Florida Atlantic University (FAU) supported by The Commonwealth Fund.

• The Commonwealth Fund is now supporting a “spread” grant through the INTERACT Institute. Pathway Health INTERACT trainers are participants in this portion of the project.

Acknowledgements

44

©Pathway Health 2013

• INTERACT Program tools and other resources are available on the internet free of charge at http://interact2.net

• Documents downloaded from the INTERACT website should not be altered and labeled as “INTERACT.”

• The INTERACT logo is a registered trademark to FAU.

• The new INTERACT tools have the logo and a tagline.

• The tools have a copyright statement at the bottom of the first page.

Using the INTERACT Program

45©Pathway Health 2013

• The goal of INTERACT is to improve care, not to prevent all hospital transfers.

• In fact, INTERACT can help with more rapid transfer of persons who need hospital care.

INTERACT Goals

46

©Pathway Health 2013

• Assist organizations in determining the degree to which the INTERACT Quality Improvement Program is being implemented.

• INTERACT implementation requires all of these key components, not just using selected INTERACT Tools.

New Implementation Checklist

47©Pathway Health 2013

• Preventing conditions from becoming severe enough to require hospitalization through early identification & assessment of changes in resident condition

• Managing some conditions in the NH without transfer when this is feasible and safe

• Improving advance care planning and the use of palliative care plans when appropriate as an alternative to hospitalization for some persons

Safe Reduction of Hospital Transfers

48

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©Pathway Health 2013

Identify teaching strategies to carry out root cause analysis of hospital transfers on a case level and a systems level.

Root Cause Analysis

49©Pathway Health 2013

• Sadie• Sara• Sam

A Tale of Three Siblings

50

©Pathway Health 2013

96-year-old Long-Stay NH Resident• Hospitalized for UTI and dehydration• Discharged back to the NH after 4 days• Re-hospitalized 7 days later for

dehydration and recurrent UTI

Preventable?

Sadie

51©Pathway Health 2013

INTERACT Strategy

52

Prevent conditions from becoming severe enough to require hospitalization through early detection and evaluation

©Pathway Health 2013

Improving communication on the frontline means better resident outcomes.

STOP and WATCH

53©Pathway Health 2013

• Addresses relevant changes in condition

• Actions and behaviors that are not part of the resident’s normal routine

• A change from the resident’s baseline

• Consistent assignment is a key concept for effect use

INTERACT Early Warning Tool

54

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©Pathway Health 2013

• To guide direct care staff

through a brief review of

early changes in a resident’s

condition

• To improve communication

between frontline staff and

the nurse in charge about

early changes in condition

Begins the assessment process

Shortens response time

Clinical care to reduce avoidable hospital 

transfers begins with this tool

STOP and WATCH Purpose

55©Pathway Health 2013

• C.N.A. reports that resident was up 3 times during the night shift because of increased agitation &anxiety.

• Housekeeper notices & reports a resident slept most of the morning, did not respond when she said hello.

• P.T.A. reports the resident’s strength & coordination was much less on Friday than it was on Wednesday.

• Daughter reports her father’s memory loss has changed since her visit the day before, that even long term memory is impaired for the first time.

Examples of Use

56

©Pathway Health 2013

98-year-old Long-Stay NH Resident • Hospitalized for a lower respiratory

infection, but had normal vital signs and oxygen saturation

• Developed delirium in the hospital, fell, fractured her pubis, and developed a pressure ulcer

Preventable?

Sara

57©Pathway Health 2013

Manage some conditions in the NHwithout transfer when it is feasible and safe

INTERACT Strategy

58

©Pathway Health 2013

• Improve communication

• Consistent language

• Standardized criteria

• Clear guidelines• Communication

that is efficient• Communication

that is effective

SBAR - Purpose

59©Pathway Health 2013

• Change in Condition File Cards

• Care Paths

Decision Support Tools

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©Pathway Health 2013

• The INTERACT Change in Condition File Cards are meant to be visible and to sit next to the phone for quick reference.

• Originated in L.A. Jewish Home for the Aging. Published in JAGS then in Medical Care in the Nursing Home.

• New version based on AMDA Clinical Practice Guidelines

Change in Condition File CardsINTERACT Decision Support Tools

61©Pathway Health 2013

Change in Condition File Cards

62

©Pathway Health 2013

INTERACT Care Paths• All structured the same

way• Provide guidance on when

to notify the MD/NP/PA• Consistent with File Cards• Suggest evaluation

strategies• Provide recommendations

for management and monitoring in the facility

• Educational tools– Recommended as posters– Use for case-based learning

Care PathsINTERACT Decision Support Tools

63©Pathway Health 2013

• Acute Mental Status Change• Change in Behavior: New or Worsening

Behavioral Symptoms• Dehydration• Fever• GI Symptoms – Nausea, Vomiting, Diarrhea• Shortness of Breath• Symptoms of CHF• Symptoms of Lower Respiratory Illness• Symptoms of UTI

Expanded List of Care Paths

64

©Pathway Health 2013

101-year-old Long-Stay NH Resident• Hospitalized for the 4th time in 2 months

for aspiration pneumonia related to end-stage Alzheimer’s disease

• Transferred to hospice on the day of admission

Preventable?

Sam

65©Pathway Health 2013

INTERACT Strategy

66

Improve advance care planning and the use of palliative care plans when appropriate as an alternative to hospitalization

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©Pathway Health 2013

• ACP should occur at some time shortly after admission

• Decisions should be reviewed regularly and at times of acute changes in condition

Advance Care Planning

67©Pathway Health 2013

Who?

• The MD is responsible for discussing the illness, future issues, risks and benefits of various treatments and writing orders consistent with preferences

• But, ACP is an interdisciplinary team responsibility

• Good decisions that honor resident preferences must be made with a health care team the resident and their decision makers trust

Advance Care Planning

68

©Pathway Health 2013

Facilities Mean Hospitalization Rate  per 1000 Resident Days

Mean Hospitalization Rate per 1000 Resident Days

Mean Change

P value Relative Reduction in All‐Cause  Hospitalization

Pre‐Intervention During Intervention

All INTERACT Facilities(N = 25)

3.99 3.32 ‐0.69 0.02 17%

Engaged Facilities(N = 17)

4.01 3.13 ‐0.90 0.01 24%

Not Engaged Facilities(N = 8)

3.96 3.71 ‐0.26 0.69 6%

Commonwealth Fund ProjectOuslander, et al, J Am Geriatr Soc 59:745 – 753, 2011

69©Pathway Health 2013

• For a 100-bed NH, a reduction of 0.69 hospitalizations/1000 resident days would result in:– 25 fewer hospitalizations in a year (2 per month)– $125,000 in savings to Medicare Part A (using a

conservative DRG payment of $5,000 per admission)• Implemented project costs - $7,700/facility

• Net savings ~ $117,00 per facility per year

• Medicare could share these savings to support NHs to further improve care

Commonwealth Fund Project

Results – Implications Ouslander, et al, J Am Geriatr Soc 59:745-753, 2011

70

©Pathway Health 2013

In order to implement a Quality Improvement Program, you must do at least two things:

1. Track, trend, and benchmark well-defined measures

2. Root cause analyses to learn and to guide care improvement and educational activities

Keys to a QI Program

71©Pathway Health 2013

CQI

Plan

Do

Study

Act

• Track and trend transfer measures

• Conduct root cause analysis– Analyze transfers– Look for common

patterns• Choose

interventions

Hospital Transfers

72

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©Pathway Health 2013

• Delay in identifying change in condition

• Lack of evaluation before calling physician

• Physician insistence on transfer

• Resident or family expectations• Communication problems between nurses, or between

nurses & primary care clinicians

• Services needed are not available or timely in the facility

• Delay in advance care planning

• Others?

Common Trends

73©Pathway Health 2013

The QI Tool

74

©Pathway Health 2013

1. Walk the QI team through analysis of transfers

2. Call out common reasons for transfers Section 1: Resident Characteristics Section 2: Acute change and other factors Section 3: Actions prior to transfer Section 4: Characteristics of the transfer

3. Focus educational and improvement activities

The QI Tool Purpose

75©Pathway Health 2013

• Abnormal Vital Signs• Acute Mental Status Change• Fever• GI Symptoms (nausea, vomiting,

diarrhea)• Shortness of Breath• Symptoms of Lower Respiratory

InfectionOthers?

Hospital Transfer Reasons

76

©Pathway Health 2013

CQI

Plan

Do

Study

Act

• Asks:Where are there the same or similar answers across the completed QI Tools?

• To:Identify trends or patterns in reasons for transfers Focus improvement activities

The QI Summary Worksheet

77©Pathway Health 2013

Opportunities for Improvement• Highlight common potentially

avoidable reasons for transfer• Focus education and improvement

activities– There are INTERACT tools designed to

address common potentially avoidable reasons for transfers

Root Cause Analysis

78

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©Pathway Health 2013

The QI Summary Worksheet

79©Pathway Health 2013

Quality Improvement Review Of Acute Care Transfers

Case Study 1 – Mrs. Lauren HayesCase Study 2 – Mrs. Jo Ann Timmons

Practice – Case Based

80

©Pathway Health 2013

Practice – Population Based

81©Pathway Health 2013

INTERACT_HospitalizationRateTrackingTool.xls

Tracking Tool

82

©Pathway Health 2013

Advancing Excellence Safely Reduce Hospitalizations Tracking Tool

INTERACT Hospitalization Rate Tracking Tool

Required Fields Identical

Layout and Functionality Identical

Outcome Calculations Identical

Use Data on Monthly Outcomes Tabs to participate in AE

High‐level process measures captured In the same tool as associated

outcomes

Detailed process information Recorded separately in the companion

QI Tool

The Tracking Tools

83©Pathway Health 2013

• Easy view of individual records allows resident-level root cause analysis of event

• Matrix of individual data allows scanning for patterns

• Summary information helps identify opportunities to improve comunication and to optimize processes at the system level

Tracking Tool Supports QA & PI

84

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©Pathway Health 2013

What Measures Should You

Track?

Unplanned Hospitalization Rates30-Day Readmission Rate

Emergency Room Visits OnlyTransfers Resulting in

Observation Stays

Tracking Hospital Transfers

85©Pathway Health 2013

• Inpatient status– If uncertain of the status or if first in

observation then inpatient, count as inpatient

• Unplanned– Planned might be a non-emergency surgical

procedure, blood transfusions, chemotherapy

• Adjust for census and number of days in month– Benchmarking and comparison among

facilities of different sizes

Unplanned Hospitalization Rate

86

©Pathway Health 2013

Expressed in terms of 1,000 resident days per month

– This allows for comparing “apples to apples”

• Benchmarks for tracking your own facility’s progress

• Benchmarks for comparing your facility to other facilities regardless of their size

Real Comparisons

87©Pathway Health 2013

Let’s calculate some hospitalization rates …

88

©Pathway Health 2013

You want to calculate your average unplanned hospitalization rate for the first quarter of 2013. your census in January was 110, February 112, and March 108.

You transferred a total 40 residents; one was directly admitted for a planned revision of a colostomy, a second for a scheduled hip replacement, and a third for monthly chemotherapy.

Five residents were placed into observation status. What was your average unplanned admission rate per 1000 resident days for this quarter?Choices

a. 3.53b. 3.23c. 4.04d. 3.74

Let’s Calculate Rates

89©Pathway Health 2013

Process Result Rationale

Total Inpatient Admissions

40 – 5 = 35 40 residents transferred in total.5 were in observation only.

Total Unplanned Admissions

35 – 3 = 32 3 admissions were planned

Census and Days (for the period) 

330 X 90 = 29,700 110 + 112 + 108 = 33031 + 28 + 31 =90

Per 1000 Days (per month)  29,700/1000/3 = 9.9 Divide by 3 since it’s for the quarter.

Rehospitalization Rate 32/9.9 = 3.23

Rehospitalization Rate

90

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©Pathway Health 2013

Discuss the importance of leadership for integration of quality into daily practice.

The Power of One

91©Pathway Health 2013

• A local hospital calls the Administrator because they are concerned with the facility’s high 30 day readmission rate and want to know if they are using the INTERACT program.

• The Administrator gets the INTERACT program material (www.INTERACT2.net) and has the DON do an in-service.

• However, their rates do not decline and the hospital starts to refer patients to another facility.

A Rehospitalization Scenario

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• Distribute a memo outlining the INTERACT implementation process

• Hold a meeting & inform the nursing staff that the facility will begin using INTERACT TOOLS

• Hold an in-service & explain INTERACT tools

• Provide staff with data about the facility’s rehospitalizationperformance and tell them to use INTERACT to lower the rate

• Daily champion the need to improve care through the use of INTERACT

Effective Implementation

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“I am the leader and the staff knows best.”

“I am in charge and I know best.”

Bottom Up

Top Down

Implementing Practice Change: 2 Stories

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• Facilitating staff-led implementation of change strategies– Leaders set expectations & parameters, then step

back– Remain available to coach and help address

barriers• Identifying and utilizing champions

– Who is enthusiastic and shares the core beliefs?– Who understands the processes you are trying to

change and/or those that will be impacted by the change?

– Who are the informal leaders in your organization?

Facilitating “Bottom Up”

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The Role of Leadership

• Identify rationale, set expectations• Champion the change; get staff excited &

engaged• Identify key staff who will support change

and lead from within– Volunteers, informal leaders

• Provide staff with support to implement change

• Help remove barriers

Implementing Practice Change

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• Communicate– Develop a campaign with a consistent and

repetitive message about re-hospitalization and INTERACT

• Sell– Help staff make an informed decision based on

their identified needs– Present information on a psychological and

emotional level to spur staff to action• Persuade

– Help staff discover an emotionally compelling reason for them to adopt INTERACT

Champion the Change

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Quality

Outcome

Need Tools, Knowledge, & 

Skills to use the tools

Evidence Based Practices

Believe change is needed

Staff should lead effort

Workflow redesign

Strategies to Adopt EBP

“Evidence Based Practices”

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• Comprehensive approach to reduce hospitalizations– Quality Improvement Tools

• Hospitalization Rate Tracking Tool• Tools to Review Acute Care Transfers

– Communication Tools• Stop and Watch• SBAR• Medication Reconciliation• Nursing Home Capabilities List• Transfer Forms and Checklists

– Decision Support Tools• Acute Change in Condition File Cards• Care Paths

INTERACT Program

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• Technical Change– Technical changes

often do not work because the adaptive changes needed to get staff to adopt and to utilize the technical change have not been addressed.

– New form

• Adaptive Change– Behavioral change

– Workflow redesign to complete the new form

Balance Technical vs. Adaptive Change

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Pre‐Contemplation

Contemplation Preparation Action

Behavior Change

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Interacting With Hospitals

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• “We were working on improving processes within the hospital but we also know that because hospital stays are short and patients typically are not fully recovered when they are discharged, we had to involve other providers in the community.”

• “At the first meeting we realized that the community partners had no knowledge of what we were doing as a hospital to prevent readmissions and that we needed to be educated about the role of the post-acute providers about what happens when they take over the care of the patients.”

Cross-Continuum Team

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Closing Thoughts on Implementation

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• Timing matters: Is the timing right?

• Competing initiatives: What is THE priority for the facility?

• Consider roll-out: Can you dedicate one unit to launch?

• Delayed launch is better than re-launching one year later!

Key Strategy: Leadership Buy-In

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Staff Stability 

November 2012

Consistent Assignment 

November 2012

Person‐Centered Care and Decision 

MakingMarch 2013

HospitalizationsNovember 2012

Strategic Plan

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Pre‐Admission

• Enhanced Screening

• D/C Planning Goals

• Set Expectations with Person & Family

• Advance Care Planning

Admission

• Med Reconciliation

• Increased Assessment Frequency

• Timing of Admissions

• Advance Care Planning

Planned Discharge

• Med Reconciliation

• MD Appointment

• Teach‐Back of Warning Signs

Post‐Discharge

• 48 Hour Follow Up

• MD Appointment Reminder

• 30 Day Check In

Strategic Plan

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Increase Nursing Staff Competency

Strategic Plan

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Rapid Cycle PDSAPilot Test on 1 Unit, 1 Staff, 1 Resident, 1 Day

• Find staff that are supportive of the change– Optimal if they are respected by their peers

• Let organization know you are pilot testing a new program

• Sell the 1 unit, “1 staff” who are conducting the pilot• Make changes based on staff feedback• Once a few changes, add additional staff 1 at a time,1

unit at a time, making changes after each pilot test

“N of 1 Trials”

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If you have good organizational workplace practices and good care planning practices, the good clinical outcomes will follow and the staff, residents, and families will be happy.

AE’s Working Hypothesis

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• The Breakthrough Series: IHI’s Collaborative Model for Achieving Breakthrough Improvement. IHI Innovation Series white paper. Boston: Institute for Healthcare Improvement; 2003. (Available on www.IHI.org)

Resource

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Pathway HealthWhite Bear Lake, MN

www.pathwayhealth.com877-777-5463

Thank You

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