general assumptions on troop and police movement costs guide... · 2018. 12. 3. · course guide...

Course Guide

Course Guide

General Assumptions on Troop and Police Movement Costs

BU-MPU-07, Version 1.0

Copyright © United Nations, All rights reserved

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Table of Contents

About this Course Guide .................................................................................................................... 3

About this Form ................................................................................................................................. 3

Roles and Responsibilities .................................................................................................................. 3

Standard Global Process .................................................................................................................... 4

Dependency ................................................................................................................................... 4

Logging in to the Application ......................................................................................................... 4 Navigating through the Forms ..………………………………………………………………………………………………..4 Enter new Contractual and Capacity Information: process steps ................................................. 5

Delete past rates and information: process steps ....................................................................... 13



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About this Course Guide The purpose of this Course Guide is to supplement the Budgeting for Military and Formed Police Units – General Assumptions on Troop and Police Movement course, and to detail the steps required to complete the following activities:

• Input Contractual Information and Aircraft Capacity data for Troop and Police movement costs.

• Input the Fuel Price by month to calculate the Flight Hour and Fuel Costs

• Save the Contractual and Capacity Data in the Information Report.

• Remove past Contractual and Capacity information.

About this Form The Military and Police Units model, allows users to plan MPU deployment by mission area locations, and by each unit type. The MPU movement planning forms, allow users to plan their strategic, and within-mission movements, associated with emplacement, rotation, and repatriation of troops and police units. The general assumptions form for troop and police movement costs, contains contractual and aircraft capacity information, related to wide body commercial charters. It is expected that this form will only be used by the central office responsible for the contracts.

Roles and Responsibilities Role and responsibilities in connection with this form are still to be confirmed.



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Standard Global Process

Dependency

Planning for Military and Police Unit involves the interaction of five (5) planning forms:

• MPUR07 General Assumptions,

• MPUR08 Inland Transport Assumptions,

• MPUR09 Strategic Movement [SM],

• MPUR09 SM Combined Strategic Movement,

• MPUR09 Commercial Strategic Movement. Each of these forms performs a specific planning function as described in their respective courses and course guides.

Logging in to the Application

Under the MILITARY_AND_POLICE_UNPLAN data connection, in the EPM tab, open the following form(s) from the from the Server Input Form Folder: MPU_R0007_ General Assumptions on Troops and Police Movement Costs

If this is your first-time logging into BPC, please review the Logging into BPC User Guide.

Navigating through the Forms

Information on how to navigate through the form is provided in BU-NAV-01 Umoja Budgeting System Navigation course.



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Enter new Contractual and Capacity Information: process steps

1. After opening the workbook, the General Assumptions form is displayed on the first tab.

Before the form displays, a blank excel table may appear on your screen, if there is lag. When this occurs, you can minimize the window, if it does not disappear within a few seconds.

When you first access the form, you will notice that the coding block is pre-filled with default values. The form automatically populates the coding block with default information, because it requires that all fields have a value. You will be changing this default information to correspond to your task at hand.

Note: The On the form, you will see that some of the fields are highlighted in yellow. These yellow cells, are the only ones that are accessible for data entry.

Also, the General Assumptions form is currently designed with the assumption that the contracts are all in US Dollars.



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2. Double-click on the Valid From field to display the list of start dates.

Each Valid From date can only have one set of contractuals, which may be updated so that multiple contracts can have the same start date. If there are multiple contracts, you can accommodate them, by varying the start dates accordingly.

3. A list of dates will be displayed. The dates are organized by year, then by fiscal quarter, and by

month. 4. Click on the plus symbol, next to the year of the effective date, to expand the list, and

display each fiscal quarter.

5. Click on the plus symbol next to the corresponding fiscal quarter, to further expand the list.

6. Select a month from the list of months within Q 1 (e.g. for this example we have selected January of 2019 as our effective date)

7. Click on OK to accept the selection.



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Note: the effective date is assumed to be the first of the selected month. (e.g. in this demonstration the effective date is the 1st of January.)

8. Next, click on the Rate Version field.

9. The list of Version options displays. 10. Select the applicable Version. (e.g. in this example we are creating an initial plan therefore,

we select, L1-Internal Proposal).

11. Make sure that a checkmark has appeared next to your selection. 12. Click on OK to accept the selection.



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13. Click on Refresh to display the information.

Remember you ALWAYS need to refresh the form before entering any data.

14. Once refreshed the system displays the regular standard rates, and any other rates that have

previously been entered and saved, in the Contractual and Capacity Information Report part of the form locate below.



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15. If the date and version entered, has information saved against it, this information will be displayed in Contractual and Capacity Information Inputs located in the top part to the form. Otherwise, it will be blank, as it is shown in this image.

Note: The contractual and capacity information used in this demonstration, is exclusively placeholder data, and for training facilitation only.



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16. Enter the end-date of validity of the contract, in the Valid Until field. (e.g. for this contract the end of validity date is 30th of June 2020).

17. Specify the Reference Document, by entering the contract reference number in Column G.

18. Enter the other Contractual and Capacity Information, in columns H through L.

19. In columns N through S, enter the Fuel Price for each month, within the next six-month period of the contract.



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20. Scroll to the right end of the form to review the Six-Month Average of the fuel price automatically calculated by the form, and the subsequent summary of the Flight Hour and Fuel Costs.

21. Click Save, to save your progress.

22. A Submit Data screen prompt appears. Click Yes to continue saving the data.



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23. The information is being saved, and the Save Results screen prompt appears. This window

will display the save status, which indicates whether the save was a success or failure.

Note: the Save Results screen prompt indicates the data save status as “Succeed” or “Fail”. If saved successfully, the data will be added to the contractual and capacity information report below.

24. Click OK to continue

25. Once the contractual and capacity information has been saved, you will see that it appears in

the Contractual and Capacity Information Report part of the form, in chronological order.

Note: the information in the Report, for this contractual period, corresponds to the Information Inputs yellow cells at the top of the form.



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Delete past rates and information: process steps

1. Past rates and information can be deleted when no longer required 2. To deleted past rates and corresponding information click the Valid From field

3. The Time windows opens and displays the list of dates. 4. Expand the list to select the required date as previously demonstrated at steps 5-7.

5. Alternatively, you can directly search for the date by clicking on the search icon, then,

manually entering the date in the “Find What” field (e.g.in this demonstration, we will select the 1st of September 2017).

6. Once the required date has been identified, click OK to accept your selection.



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7. Now, click refresh to display the corresponding data.

8. Once the form is refreshed, the contractual data will be displayed, in the Inputs part of the

form. From there, you will be able to delete the details of the contract.

9. Delete all data in the Contractual and Capacity Information Inputs fields

10. Delete all data in the Last Six Months Fuel Price Inputs fields. 11. Click save, to Save your progress.



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12. Click Yes to continue saving the data.

13. Click OK to continue.

Details of the past contracts deleted from the system will no longer appears in the report part of the form.

general assumptions on troop and police movement costs guide... · 2018. 12. 3. · course guide...

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