general (commercial) conditions of the
TRANSCRIPT
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ITI Limited
Network System Unit
Dooravani Nagar
BANGALORE-560016
Ref No: NSU/Projects/Airtel-NLD OR/PIA/01 Date: 06.09.2021
TENDER FOR
SELECTION OF “PROJECT IMPLEMENTATION AGENCIES [PIAs]" FOR INTERCITY TRANSPORT
FIBRE ROLLOUT IN ODISHA
Last Date and Time for submission: 2 1 .09.2021, 12.15 Hrs.
ITI Limited
Network System Unit
Dooravani Nagar
BANGALORE-560016
Ph:080-25662284,25650054
2
TABLE OF CONTENT
SECTION NO. ITEM PAGE NO.
I INTRODUCTION TO THE PROPOSAL 3
II SCOPE OF WORK(General) 4-5
III MINIMUM ELIGIBILITY CRITERIA 6-7
IV INSTRUCTIONS TO BIDDERS 8-13
V FINANCIAL BID 14
VI GENERAL (COMMERCIAL) CONDITIONS OF THE
CONTRACT 15-31
VII SPECIAL TECHNICAL CONDITION 32-33
VIII SPECIAL CONDITIONS OF CONTRACT 34-36
IX DETAILED SCOPE OF WORK 37-40
X LIST OF DOCUMENTS TO BE SUBMITTED AS A
PART OF THE BID 41-42
ANNEXURE-I TECHNICAL SPECIFICATIONS 43-81
ANNEXURE-II FORMAT FOR PERFORMANCE BANK GUARANTEE 82-83
ANNEXURE-III PRE-CONTRACT INTEGRITY PACT 84-87
ANNEXURE-IV PROFORMA OF CONTRACT AGREEMENT 88-90
ANNEXURE-V DECLARATION OF TENDERS 91-92
ANNEXURE-VI NON-DISCLOSURE AGREEMENT 93-96
ANNEXURE-VII BID DECLARTION PROFORMA 97
ANNEXURE-VIII NON-BLACKLISTED/DEBARRED
DECLARATION-PROFORMA 98
ANNEXURE-IX PRICE BID FORMAT 99
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SECTION I: INTRODUCTION TO THE PROPOSAL
1.1.Brief about Intender and Tender Intent
ITI Limited (“ITIL”), the first CPSU of the Independent India is a manufacturer of Telecom equipment and is
providing various Telecom and IT goods and services to its customers. ITI has diversified into new areas of
providing end to end, infra services and turn key solutions in the domain of IT, Telecom, IoT and Smart city for
various Government / Private customers. There are many ongoing OFC infra projects, Inter City /Intra City at hand
and under progress. ITIL already has done many such project as MSI for Government Departments and their
subsidiaries. ITI has an experience and track record to execute such projects with highest degree of efficiency and
skill and earned good name to execute projects in given time lines.
ITI Ltd is planning to enhance its capacity to deliver and serve the potential entities in Private Sector also for their
Intercity / Intra city expansion of Telecom & IT Network by way of expanding and roll out of their Optical Fibre
and FTTH network. Accordingly, ITI is seeking area-wise experienced, efficient and capable project
implementation partners to deliver such projects in strict time lines with highest degree of quality and efficiency in
given areas of Cities and States.
In this Connection, ITI Ltd invites sealed proposals for the SELECTION OF “PROJECT
IMPLEMENTATION AGENCIES [PIAs]"FOR INTERCITY TRANSPORT FIBRE ROLLOUT IN
ODISHA, involving underground and excavations in various cities/inter cities as indicated in route details in
Clause No: 9.2.
1.2 Purpose of Tender:
To invite Intercity Routes wise Tender Bids from the interested companies having relevant financial capacity,
Experienced work force and domain knowledge expertise to Manage such projects in respected areas of their
interest, matching with their experience in most professional and efficient manner to meet the aspirations of ITI and
value preposition to the customer. Scope of Work (SoW) is mentioned in this document in general and in specific.
1.3 Scope of work:
The general scope of work would include Survey, Installation, Testing, Restoration and Commissioning of
Distribution Fiber network as per the specifications, along with coordinating to obtain (Right of Way) RoW
permissions from respective agencies. The detailed and specific Schedule of Work is also provided in the detailed
Tender Document.
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SECTION I I : SCOPE OF WORK (General)
2.1 Overall scope of work is construction of Optical Fiber Network for Intercity Fibre Transport Rollout in
awarded Routes in state of Orrissa as:
2.2 Overall scope of work is construction of fiber connectivity roll out for Intercity.
Intercity fiber route will be constructed for backbone transport layer fiber connectivity between two
locations / Sites. OFC network construction will be underground fiber.
2.3 PIA has to do Survey, installation, commissioning, Terminating and testing of Optical Fiber Cable
(OFC) network for Intercity area for connecting given locations and routes. Implementation of Optical fiber
cable network with HDD method or Open trench method will be decided by the Customer as per
requirement.
2.4 Intercity fiber route will be constructed for back bone Transport layer fiber connectivity between two
locations /Sites and will be more than 5 Kms. Long fiber route could be in city or outside city. Activities
will include but not limited to survey of routes, deployment of HDD machine, open trenching,
Manhole/Chamber fixing, coupler fixing, Route marker installation, OFC pulling in duct and accessories as
per RFP guidelines.
2.5 PIA need to conduct a field survey for assigned fiber route considering existing ground utility and terrain
condition with detail plan to submit tender authority for approval. Survey plan should have detail drawings,
GIS information-based route map in KMZ/KML and in given report formats shared by Customer. Once
1 Intercity Transport Fiber Rollout
Execution of OFC works as per specifications including survey of the routes, submission
of detailed survey reports for approval in triplicate, liaisoning and obtaining RoW
permission, trenching / HDD with 4 Ducts in all types of soil/rock, HDPE duct laying,
providing mechanical protection for low depth & road / rail /river/bridge crossings with GI
pipe /concrete/RCC pipe / DWC pipe as the case may be, Optical Fiber Cable blowing,
splicing of joints, supplying and placing of RCC splicing chamber / manholes as per
requirement, installation of FDMS in PoP/Nodes, supplying and fixing RCC route
indicators, fixing electronic route markers, earthing pit, pulling nylon rope etc. as per
technical and laying specification, restoration PCC 1:2:4, removal/supply & fixing of
Interlocking Tiles , Duct Integration Test, end termination, acceptance testing, As built
drawings etc. complete end to end in all respects
All the material to be installed shall be supplied by customer except the raw material to be used in
fixing & Installations at site (like all masonry works) or as specifically mentioned in the item to be
executed.
Average Quantities used per KM of variable elements above, given in the “Annexure-I Technical
Specifications - Selection of “Project Implementation Agencies [PIA’s] for Intercity Transport
Fibre Rollout of Optical Fibre Network in Orrissa” BoQ”
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route plan is verified and approved, PIA has to coordinate with relevant departments of government or
concerned authority or local authority for ROW / Pole permission for creation of fiber network. PIA needs to
do required documentation for ROW application. PIA will be responsible for getting ROW/pole permission
in time to match delivery timelines.
2.6 Uploading As Built Diagram (ABD) data of OFC laying on GIS platform and on daily basis. This shall
be done through the mobile application which shall be loaded to the mobile hand-sets of the selected bidders
inspection personnel. Mobile handsets (android or iOS powered and related GIS platform shall be arranged
by the bidder).
--- END OF SECTION II ---
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SECTION III: MINIMUM ELIGIBILITY CRITERIA
Sl. No.
Criteria Documentary Proof to be Submitted
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The Bid can be submitted by a Sole Bidder. The Bidder must be an Indian registered company and GST registered and should have at least 3 years of operations in India as on bid submission date.
Copies of the Certificate(s) of Incorporation.
2
The bidder’s Average Annual Financial Turnover during the last 3 years, ending 31st March-2021 must be as per Table (I) appended below as per Intercity Routes bid for.
Audited financial statements for the last 3 years (2018-19, 2019-20 and 2020-21) to be enclosed. In case, 2020-21 Balance Sheet is not audited till bid submission, CA Certified report shall be accepted to be supplanted by audited report as soon as, it is available.
3
The bidder must have a sound financial health with enough cash flow to timely and efficiently execute the awarded project. A solvency certificate from its banker for at least an amount as indicated in Table-(I) below as per the Intercity Routes Bid for, shall be essential during the currency of the project.
Solvency Certificate in favor of the bidder from any Nationalized/Scheduled Bank issued during last 6 months from tender date.
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The Bidder must have successfully executed OFC laying of Intercity Transport Fibre Rollout projects (Under Ground) during the last five years (till 31st March’2021). The essential minimum eligibility experience sought in this regard is given in Table-(I) below as per the Intercity Routes intended to be Bid for.
Copy of relevant experience certificates along with completion/ ongoing certificate(s) with details from the client(s) stating the work(s) has been completed.
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The Lead Bidder individually or collectively must have co-ordinated and obtained ROW permissions from Local Municipal Bodies, NHAI, Railways, PWD, Metro Rail, Forests etc. for at least the number of route KMs as mentioned in Table-(I), below as per the Intercity Routes Bid for.
List with Routes/Location and details of Customer and Agencies with self-certification of having coordinated to obtain the RoW.
6 The Bidder should not be blacklisted by any Govt. Department or any PSU in India as on the date of publication of this Tender.
Self-declaration by the bidder duly signed by the authorized signatory as per the Annexure VI
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TABLE-(I):
Intercity Routes ODISHA
Turn-Over (Rs. Cr.) 3.5 Crs
Solvency (Rs.Cr.) 1 Cr
Experience (KM) UG NLD Routes in
Eastern part of India 200 KMs
Co-ordinated and obtained ROW permissions from
local authorities
200 KMs
EMD Bid security declaration to be submitted as
per Annexure III
--- END OF SECTION III ---
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SECTION IV: INSTRUCTIONS TO BIDDERS
4.0 Invitation to Bid:
Bids are invited from companies/ firms to participate in this Tender for “Appointment of
Project Implementation Agency” for Telecom & IT Networking Projects in General and for
the Selection of “Project Implementation Agencies [PIA’s] for Intercity Transport Fibre Rollout of Optical Fibre
Network in Odisha” in particular, who meet the minimum eligibility criteria as specified in this
Tender.
4.1 Bid Preparation Costs
4.1.1 The bidder shall be responsible for all costs incurred in connection with participation
in this Tender process, including, but not limited to, costs incurred in conduct of
informative and other diligence activities, participation in
meetings/discussions/presentations, preparation of bid, in providing any additional
information required by the ITI to facilitate the evaluation process, and in negotiating
a definitive contract or all such activities related to the bid process.
4.1.2 ITIL shall in no case be responsible or liable for those costs, regardless of the conduct
or outcome of the bidding process.
4.2 Authentication of Bid
A bid should be accompanied by a power-of-attorney in the name of the signatory of
the bidder.
4.3 Bid Submission
4.3.1 ITI’s Tender document can be downloaded from ITI web site www.itiltd.in or
CPP portal www.eprocure.gov.in The hard copy of the Tender document is not
available for sale by ITI.
4.3.2 Tender document fee of Rs. 10,000 (Rupees Ten Thousand Only) plus GST @18%
(Total Rs. 11,800) shall be payable with the bid. This shall be submitted as a Demand
Draft or through NEFT or bank transfer or Pay Order drawn at a Scheduled Bank/Post
Office in favor of ITI Limited (N S UNIT), Dooravani Nagar, Bangalore - 560016,
along with the bid document. The MSME bidders shall be exempted from the bid
document fee. The Bank details for crediting/Transferring money to ITIL is as below.
State Bank of India,
Account No: 10637729843
IFSC CODE: SBIN0009077
Branch: IFB Bangalore
4.3.3 The Tender document fee is non-refundable.
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4.3.4 Bid shall be valid for at least 90 days from the date of Bid opening.
4.3.5 EMD is not required for this tender as per the Government of India Ministry of finance
procurement policy division office memorandum dated 12 Nov 2020. However, bidder must
submit duly signed bid security declaration as per the Annexure XVII. The MSMEs shall be
exempted from EMD on submission of relevant document to claim such relaxation.
4.3.6 The successful bidders shall submit a Performance Bank Guarantee (PBG) from a
Scheduled Bank to ITI for an amount equal to 3% of the work awarded valid for two
years. The PBG should be submitted latest within 21 days from the date of ITI’s
requisition (LOI). The validity of the PBG shall be extended in case of the extension
of original delivery time lines of the project.
4.3.7 Bids in prescribed forms shall be submitted in double sealed cover (Technical and
Financial Bids in separate envelops) mentioning clearly with such super- scription on
the top of envelope and submitted to the;
The
DGM (MM & Projects),
ITI Limited,
Materials Management Dept.
Network Systems Unit
F-100, West Wing,
Dooravaninagar, Bangalore-560016
Ph: 080-25650054, 080-25662284, 080-2566 0502 / 08
E-mail: [email protected]
4.3.8 The Bid submitted shall consist of two covers as below
4.4 Envelop-I [Technical Bid]
It will have the full name, address of the Bidder and of the authorized agent delivering the
Tender at the bottom left-hand corner of the sealed cover. The cover shall consist of the
following:
4.4.1Cover notes by the Bidder indicating name of the Company, address, communication
details (like, mobile numbers, land line numbers, fax numbers, e-mail ids for
correspondence), name and designation of the Bid submission authority etc.)
4.4.2Copy of ITI’s Tender document signed by the authorized person of the Bidder at
bottom of each page of the Tender document as an acceptance for having read and
understood the Tender.
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4.4.3Power of attorney in the case of authorized representative having signed the Tender.
4.4.4Bid document fee of Rs. 11,800/- (Rs Eleven Thousand Eight Hundred Only)
submitted as detailed above. MSMEs shall be exempted from this fee.
4.4.5GST Registration document
4.4.6All Documents as proof of meeting eligibility conditions and satisfying all other
requisites for each bid separately.
4.4.7Bid security declaration form as per Annexure III
4.5 Envelop 2 [Financial BID]
I t shall consist of financial bid for all the service components General and Allied .
4.5.1 The bidders shall be free to bid for any or many Cities/Areas, strictly as per the
bid format and separate bid for each Intercity Routes.
4.5.2 Bid must be complete for all the components for the chosen Intercity Routes.
4.5.3 Incomplete bids are liable for rejection.
4.5.4 The financial bid/quote at any other place than designated, will make the bid liable
for rejection.
4.6 Important Information:
Sl. No. Information Details
1 Tender Number Ref No: NSU/Projects/Airtel-NLD
OR/PIA/01 Date: 06.09.2021
2 Tender Name Tender for the Selection of “Project Implementation
Agencies [PIA’s] for Intercity Transport Fiber Rollout
of Optical Fiber Network in Odisha”
3 Work description/Nature of the
work
Intercity Transport Fiber Rollout of Optical Fiber
Network in Orisha” for the Telecom Service
Provider (End Customer)
4 Date of Issue/Publishing of the
Tender 06.09.2021
5 Last Date for Queries received
on Tender 14.09.2021
6 Last Date and Time for
Submission of Bids 21.09.2021, 12:15 Hrs.
7 Date and Time of Opening of
Technical Bids 21.09.2021, 14:30 Hrs.
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8
Date and Time of Opening of
Financial/Commercial Bids of
Technical suitable bidders
23.09.2021 at 14:30 Hrs. If any change in the
date and time, the same will be informed
accordingly.
9 Tender Fee Rs. 11,800/- (Rupees Eleven Thousand
Eight Hundred only)
10 EMD Not required. Bid security declaration to
be submitted as per Annexure III
11 Solvency Certificate As per TABLE-(I)
12 Bid Validity 90 Days
13 Validity of the contract One Year (extendable)
14 Attachments/Annexures Formats and Specifications
15 Tender issuing Authority
The General Manager – Projects (NSU),
NS Unit, ITI Limited, Dooravaninagar, Bangalore
– 560016
16 E-Tender Process
The bidder must follow e-tender process for
submission of bids. For submission of online bids
and procedure to be followed. Visit
https://www.tenderwizard.com/ITILIMITED.All
the vendors must register in website and pay the
registration fee if required.
17 Performance Bank
Guarantee
Successful bidder should submit PBG for 3% of
order value valid for 16 months covering project
implementation period and One year warranty
period after AT should be submitted within 21
working days from the date of Letter of Intent
from ITI in the enclosed format.
4.7 CLARIFICATIONS:
Bidders desirous of seeking clarifications on the Tender, may send their queries through email
The last date for sending queries is 14-09-2021
4.8 On the Bid opening day, only technical bids will be opened.
4.9 Bids without authenticated proof of Bid document fee, EMD and other technical compliances as
required and prescribed in this Tender, will be rejected.
4.10 The address for all correspondences regarding this Tender shall be:
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The
DGM (MM & Projects),
ITI Limited,
Materials Management Dept.
Network Systems Unit
F-100, West Wing,
Dooravaninagar, Bangalore-560016
Ph: 080-25650054, 080-25662284, 080-2566 0502 / 08
E-mail: [email protected]
4.11 The offers prepared by the Bidders and all the correspondences and documents relating to the
offers submitted/exchanged by the Bidder, shall be written in English language.
4.12 ITI reserves the right to suspend or cancel the Tender process at any stage, or to accept, or reject
any, or all offers at any stage of the process and / or to modify the process, or any part thereof, at
any time without assigning any reason, without any obligation or liability whatsoever and the
same shall be published in the ITI website or intimated through email.
4.13 The Bidder shall bear all costs associated with the preparation and submission of its Tender,
including cost of presentation for the purpose of clarification of the offer, if so desired by ITI.
4.14 At any time prior to the last date for receipt of offers, ITIL, may, for any reason, whether at its
own initiative or in the response to a clarification requested by the prospective bidders, modify
the Tender document.
4.15 Also, ITI may, at its discretion, extend the last date and time for the receipt of offers and/or
make other changes in the requirements set out in the Invitation for Tender at its own accord or
in order to provide reasonable time to bidders to take the amendments into account in preparing
their offers,
4.16 If the last day for the bid submission is declared as a holiday, the bid will be opened at the same
time on the next working day.
4.17 Tender will be received/submission up to 12:15 Hrs. on 21/09/2021 and technical bid will be
opened on same day i.e. 21/09/2021 at 14:30 Hrs.
4.18 Commercial bids of technical suitable bidders will be opened on 23/09/2021 at 14:30 Hrs. If any
change in the date and time, the same will be informed accordingly.
4.19 BID PRICES:
4.19.1 The bidder shall quote the item wise price inclusive of all incidentals and inclusive of
all taxes and levies but exclusive of Goods and service tax. Goods and Service tax shall
be paid extra, as applicable. The PIA shall be responsible for loading/unloading and
transporting the materials, from ITIL/Customer’s store to the work site.
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4.19.2 The PIA shall maintain minimum one local Stocking Arrangement (Warehouse) at the
site to safely stock the installation material issued from the customer’s issue point which
shall be one per Circle. The safety and security of all material since by the
customer/ITIL, till handing over, shall solely be of PIA.
4.19.3 The bidder shall quote against all the items of the chosen Intercity Routes. Bids not
having quote for all the items/components as per the financial bid format, essential or
allied, shall be termed as incomplete and liable for rejection.
4.20 PERIOD OF VALIDITY OF BIDS:
4.20.1 Bid shall remain valid for 90 days from date of opening of the bids (Qualifying Bid). A
Bid valid for a shorter period shall be rejected by ITIL as non-responsive.
4.20.2 In exceptional circumstances, the tendering authority may request the consent of the
bidder for an extension to the period of bid validity. The request and the response
thereto shall be made in writing. In such cases, the bid security provided shall also be
suitably extended. The bidder may refuse the request without forfeiting its bid security.
A bidder accepting the request and granting extension will not be permitted to modify
its bid.
4.21 SIGNING OF BID:
4.21.1 The bidder shall prepare, as a part of his bid, the bid documents duly signed on each and
every page establishing the conformity of his bid to the bid documents of all the works
to be executed by the bidder under the contract.
4.21.2 The bid shall contain no inter-lineation, erasures or overwriting except as necessary to
correct errors made by the bidder in which case such corrections shall be signed with
dated by the person or persons signing the bid.
4.22 Disclaimer:
4.22.1 ITI and/or its officers, employees disclaim all liability from any loss or damage, whether
foreseeable or not, suffered by any person acting on or refraining from acting because of
any information including statements, information, forecasts, estimates or projections
contained in this document or conduct ancillary to it whether or not the loss or damage
arises in connection with any omission, negligence, default, lack of care or
misrepresentation on the part of ITI and/or any of its officers, employees.
4.22.2 All information contained in this Tender provided / clarified is in good faith and
interest. This is not an agreement and is not an offer or invitation to enter into an
agreement of any kind with any party.
4.22.3 Though adequate care has been taken in the preparation of this Tender document, the
interested bidders shall satisfy themselves that the information contained in the
document is complete in all respects to enable to make an informed decision to
bid. Interested Bidders are required to make their own enquiries and assumptions
wherever required.
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4.22.4 Information provided in this document or imparted to any respondent as part of the
Tender process is confidential and shall not be used by the respondent for any other
purpose, distributed to, or shared with any other person or organization
4.22.5 Bid received / submission after due date and time will not be considered.
----- END OF SECTION IV ----
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SECTION V: FINANCIAL BID
5.1 The bidders are to quote the price against the Service Items for the Intercity Routes.
5.2 GST shall be extra, payable at the prescribed rate against the GST invoice.
(I). GENERAL SERVICE ITEMS:
Note: ALLIED SERVICE ITEMS (on need basis): Additional Services, if any, are apart from the services /
items and quantity mentioned in the Scope of work in this NIT. If any requirement raises in due course of work
due to field condition / customer requirement, prior permission / clearance to be taken and service charges will be
discussed and agreed for execution.
-------------- END OF SECTION-V ------------
Name of Area Bid For: Intercity
Routes/State
Orrissa
I.
Service Items for
Execution (Complete
Work as per SoW &
Specs)
Qty
(KMs)
Quoted Rates Per KM (Rs) Itemized Bid Value
(Qty x Rates) In Figures in Words
A B B AxB
(i) Intercity Transport
Underground NLD/BB
OFC Laying
343
TOTAL
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SECTION VI: GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT
6.1 APPLICATION:
The General conditions shall apply in contracts made by the ITIL for the execution of Laying PLB
pipes allied and Associated works by Open Trench Method/Trenchless Technology, Optical Fiber
Cable Pulling/Blowing and splicing works.
6.2 STANDARDS:
The works to be executed under the contract shall confirm to the standards prescribed in the OF Cable
construction practices using open trenching, trenchless technology methods.
6.3 PRICES:
Prices charged by the PIA for the works performed under the Contract shall not be higher from the
prices quoted by the PIA in his Bid. Price once fixed will remain valid for the period of contract.
Increase and decrease of taxes/duties will not affect the price except Goods and Service tax (GST)
which will be paid at prevailing rate, during this period.
6.4 SUBCONTRACTS:
The PIA shall not assign, sub contract or sublet the whole or any part of the works covered by the
contract, under any circumstances without written approval of ITIL in advance.
6.5 LIABILITY:
ITIL will not be liable to the PIA for any losses or damages, costs, charges which the PIA may in any
way sustain/suffer due to non-issue of work order/delay in making store available or delay in receipt
of permission from road authorities/local bodies/forest department.
6.6 PERFORMANCE SECURITY:
6.6.1 The successful bidder including MSME shall submit an amount equivalent to 3% of the value of work
awarded at the Tender approved price as security deposit by way of Performance Bank Guarantee
(PBG) within 21 days from the date of issue of LOI, in favour of ITI Limited, (NS Unit), payable at
Bangalore from any scheduled bank in India, and valid for 16 months from the date of issue of LOI.
6.6.2 A separate Security in the form of Bank Guarantee may also be taken for the Material issued during
the execution of project if the progress of work is not in pace of issue of material.
6.6.3 The proceeds of the performance security shall be payable to the ITIL as compensation for any loss
resulting from the PIA’s failure to perform the obligations under the contract and warranty
obligations including the cost of material of ITIL or any other liability incurred.
6.6.4 The performance security deposit shall be refunded after expiry of warranty period of last work
executed provided there are no recoveries to be made arising out of poor quality of work, incomplete
work and/or violation of any terms and conditions of the contract as stipulated in the bid document.
6.6.5 If there are recoveries to be made, PIA shall deposit the money before the release of PBG for getting
the PBG released and in failure to do so, PBG will be forfeited and recovery to be affected from the
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realized PBG amount and the balance amount, if any, after adjustment of recoveries, will be refunded
to the bidder.
6.6.6 It is the responsibility of the PIA to submit the proof that he has deposited the Goods & service tax in
time. Otherwise ITIL will recover from subsequent bills or PBG as the case may be.
6.6.7 No interest will be paid to the PIA on the security deposit.
6.7 ISSUE OF WORK ORDERS AND DELIVERY SCHEDULE:
6.7.1 Work will be executed by way of issuing work orders. Work orders may be issued in parts for a period
as specified in the work order. The work order shall be for a part of work which will have to be
completed in time as specified in work order.
6.7.2 The work orders shall be issued by the Designated Officer in-charge of OF cable construction for
intercity Transport Fibre Rollout works after Pro-forma work order approval from ITIL. The
Designated Officer in charge of work shall issue the work order after examining the technical and
planning details of the works to be executed.
6.7.3 The ITIL reserves the right to cancel or modify the scope of work stipulated to be carried out against
the work order in the event of change of plan necessitated on account of technical reasons or in the
opinion of work order issuing authority or competent authority, the PIA is not executing the work at the
required pace.
6.7.4 The work orders shall be issued as per the work execution plans of the customer and not as per the
convenience of the PIA.
6.7.5 The work orders for the difficult portions of the route may be awarded first by the designated Officer
in-charge and PIA would have no claim what so ever to demand for a particular route or section for
execution first.
6.7.6 In case of multi-PIA scenario, the efforts would be made to maintain the ratio and balance of work
amongst awarded PIAs, but the preference of geographical area and claim on quantum would not lie
with any of the PIAs.
6.7.7 PIA will start the work execution only after obtaining all required ROW for the full section of work.
6.8 EXTENSION OF THE DELIVERY SCHEDULE:
6.8.1 General:
6.8.1.1 In each work order, the work order issuing authority shall specify the time allowed for completion of
work consistent with the magnitude and urgency of work. The time allowed for carrying out the work
is to be strictly observed by the PIA and shall be reckoned from the day of issue of work order.
6.8.1.2 In as much as “the time being deemed to be the essence of contract”, throughout the stipulated period
of contract, the work is to be proceeded with all due diligence on the part of the PIA.
6.9 APPLICATION FOR EXTENSION OF TIME AND SANCTION OF EXTENSION OF TIME(EOT)
6.9.1 There may be some hindrances, other than covered under force majeure, while execution of work and
in such cases the PIA shall apply in writing to the Designated Officer-in-charge for extension of time
(EOT), on account of which, he desires such extension, on the same day of occurrence of hindrance.
The Designated Officer-in-charge shall forward the request to the competent authority with his
detailed report, who shall may or may not grant extension of time for completion of work or may allow
so with certain conditions.
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6.9.2 The application must contain the ground(s), which hindered the PIA in execution of work.
6.9.3 The Designated Officer-in-charge is of the opinion that the grounds shown for extension of time are
reasonable.
6.9.4 The designated authority shall consider the request keeping all the facts and circumstances in view and
shall grant extension of time, if in his opinion, there are reasonable and sufficient grounds for granting
such extension and the reasons for delay are not ascribable to the PIA.
6.9.5 The competent authority may also grant extension of time for completion of work in cases where
reasons for delay are ascribable to the PIA, but such extension of time shall be with LD charges as per
clause dealing with Liquidated damages (LD) for delays in execution of works.
6.9.6 The competent authority shall grant EOT with time period for completion of work clearly mentioned.
If the competent authority is of the opinion that the grounds shown by the PIAs are not reasonable
and sufficient and declines to grant the extension of time, the PIA cannot challenge the soundness of
the opinion by reference to arbitration. The decision of the competent authority on period of
extension of time or refusal for extension of time shall be final and binding on the PIA.
NB: SINCE THE WORK IS TO BE EXECUTED FOR AND ON BEHALF OF AN END CUSTOMER,
THE NEED AND EXEGENCIES OF THE CUSTOMER SHALL PREVAIL UPON ALL THE
COVENENTS AND ALL DECSIONS SHALL BE TAKEN WITH COGNIGENCE OF SUCH
CUSTOMER.
6.10 BID OPENING AND EVALUATION:
6.11 OPENING OF BIDDS BY THE ITIL:
Tender will be received/submission up to 12:15 Hrs. on 21/09/2021 and technical bid will be
opened on same day i.e 21/09/2021 at 14:30 Hrs.
6.12 CLARIFICATION OF BIDS BY THE ITIL:
To assist in examination, evaluation and comparison of bids, the ITIL may, at its discretion ask the bidder
for clarification of its bid. The request for its clarification and its response shall be in writing. However,
no post bid clarification at the initiative of the bidder shall be entertained.
6.13 VERIFICATION OF BIDS BY THE ITIL
If any of the documents, required to be submitted along with the technical bid is found wanting, the offer
is liable to be rejected at that stage. However, the ITIL at its discretion may call for any clarification
regarding the document within a stipulated time period. In case of non-compliance to such queries, the bid
will be outrightly rejected without entertaining further correspondence in this regard.
6.14 PRELIMINARY EVALUATION:
ITIL shall evaluate the bids to determine whether they are complete, whether any computational errors
have been made, whether required sureties have been furnished, whether the documents have been
properly signed and whether the bids are generally in order.
Prior to the detailed evaluation, the ITIL will determine the substantial responsiveness of each bid to the
bid document. For purpose of these clauses a substantially responsive bid is one which conforms to all the
terms and conditions of the bid documents without deviations.
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The ITIL may waive any minor infirmity or non-conformity or irregularity in a bid which does not
constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of
the bidder.
Bids found Technically and commercially compliant and suitable would only be considered for Price bid
opening.
6.15 CONTACTING THE ITIL:
6.15.1 No bidder shall try to influence the ITIL on any matter relating to its bid, from the time of bid opening
till the time the contract is awarded.
6.15.2 Any effort by the bidder to modify his bid or influence the ITIL in the ITIL’s bid evaluation, bid
comparison or the contract award decisions shall result in the rejection of the bid.
6.16 ITIL’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS;
The ITIL reserves the right to accept or reject any bid and to annul the bidding process and reject all bids,
at any time prior to award of contract without assigning any reason whatsoever and without thereby
incurring any liability to the affected bidder or bidders on the grounds for the ITIL’s action.
6.17 ISSUE OF LETTER OF INTENT:
6.17.1 The issue of letter of intent shall constitute the intention of the ITIL to enter into the contract with the
bidder. Letter of intent will be issued as offer to the successful bidder(s).
6.17.2 The bidder shall within 14 days of issue of letter of intent, give his acceptance along with Performance
security.
6.18 SIGNING OF AGREEMENT:
6.18.1 Once the tender is approved by the competent authority and Letter of Intent (LoI) is issued, the PIA
shall deposit the Performance Bank Guaranty (PBG) within fourteen days. The Bid Security deposited
along with the tender shall be refunded to the bidder after signing of the agreement.
6.18.2 An agreement shall be signed after submission of PBG.
6.18.3 ITIL may at any time during the progress of work, ask for an additional Material Security in the form of
Bank Guaranty (BG) if it feels the PBG security to be insufficient to mitigate the risk of the value of the
Supplies made to the PIA. However, this action shall be exceptional and to be invoked based on real
perception of risk.
6.19 MEASUREMENT, INSPECTION AND ACCEPTANCE TESTING:
6.19.1 Open Trenching:
6.19.2 Measurement:
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The measurement books are to be maintained by the Designated Officer-in-charge of the work or his
immediate engineering subordinate not below the rank of Manager. The entry shall be made in ink. No
entry shall be erased. If a mistake is made, it should be corrected by crossing out the incorrect words or
figures and inserting the corrections, the corrections thus made shall be initialed & dated by the officer
concerned.
6.19.3 Responsibility of taking and recording measurements:
The measurement of various items of work shall be taken and recorded in the measurement
book issued with each work order. The measurement shall be taken and recorded by an
officer not below the rank of Manager, supervising the work.
6.19.4 Method of recording of nomenclature of items: Complete nomenclature of items, as given
in the agreement need not be reproduced in the measurement book for recording the
measurements but corresponding Item Code as provided, shall be used.
6.19.5 Method of measurements: The measurements of the work shall be done activity
wise as and when the item of work is ready for measurement.
6.19.6 The rates of payment shall be as agreed and awarded if the work is accomplished as per the
scheduled specifications.
Measurement of Lengths and profiles of strata and protection: The measurements of length of trenches are on running meter basis, irrespective of
type of soil encountered while digging. The type of protection provided in a segment
shall be recorded in the measurement book in the sheet provided for this purpose.
Measurement of length of cable: The length of cables laid in trenches, through pipes and
through ducts shall be measured by use of RODO Meter/Measuring Tape. The length
should be cross verified with the marking of lengths on the cables. The lengths shall be
recorded in sheet provided in the measurement book.
Measurement of other items: The measurement/numerical details of other items shall be
recorded in the sheets provided for respective items viz.
Digging of joint pit and preparation of joint chamber along with its type i.e. Brick
chamber or Pre Cast RCC type.
Termination of Cable in Building Premises/Equipment Room/Shelter/BTS and
number of joints.
Numbering of Poles/Pillars/Cabinets/Boxes.
Numbering of Components such as FDMS and Splitters etc.
The rates to be quoted per km length of trenching including HDD, bridge,
culvert, railway, highway, crossings, for complete work.
6.19.7 The PIA shall sign all the measurement recorded in the measurement book. This will be
considered as an acceptance by the PIA, of measurements recorded in the MB. In case PIA
fails to attend at the measurements or fails to countersign or to record the difference within
a week, then in any such events the measurements taken by Designated Officer-in-charge
or by the subordinate as the case may be shall be final and binding on the PIA and the PIA
shall have no right to dispute the same.
6.19.8 The Designated Officer or the Customer’s representative before accepting the invoice for
sections covered by each set of measurement may carry out test check by re-opening trench
at as many locations as necessary and bills will be processed only when he is personally
satisfied of the correctness of entries in the “measurement Book” and also when he is
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satisfied of other aspects of the work as per the terms of the contract. The PIA shall provide
the necessary assistance of labour for re-opening of trench for test check by the Designated
Officer. Separate payment shall not be made to the PIA for excavation of such test checks;
however, such test pits shall not be more than 10% of the cable laying work.
6.19.9 Measurement of the work of cable pulling through pipe/duct will be taken equal to the length
of the pipe / duct through which the cable has been pulled and not the total length of the
cable pulled through pipe/duct.
6.19.10 In case of HDD, depth of the pipes and depth AT shall be done during the drilling from
Entry pit towards Exit pit only. Hence the Depth AT for the HDD work shall be done in real
time along with supporting documents.
6.19.11 The physical OFC network should be ready including the node/PoP connectivity and
the details as per customer requirement to be updated on online portal for AT along
all relevant documents like ROW clearance, OTDR report, SLD/GIS report for
entire route offered for Acceptance Testing (AT) to customer.
6.19.12 Penalty imposed by customer after AT or during the work due to poor workmanship
or non-adhering to laid down process or failure to take applicable deviation approval
for any activity related to OFC laying will be passed on to PIA and deducted from
the applicable payouts to PIA.
6.20 INSPECTION AND QUALITY CONTROL:
6.20.1 The Quality of Works: The importance of quality of Optical Fibre Cable Construction works
especially laying of multiple PLB pipes/coils using open trenching and trenchless technology
method cannot be over-emphasized. The quality and availability of connectivity and success
of overlay access network depends upon quality of laying of Optical Fibre Cable. Further, the
OF cables are vulnerable to damages due to work of other agencies.
6.20.2 It is imperative that the PIA(s) is/are fully conversant with the construction practices
especially laying multiple pipes by trenchless technology using HDD machine and shall
be fully equipped to carry out the work in accordance with the specifications.
The PIAs are expected and bound to ensure quality in construction works in accordance
with specifications laid down. The PIA shall engage adequate and experienced supervisors to
ensure that works are carried out as per specifications and with due diligence and in a
professional manner. The PIAs shall satisfy himself/themselves that the work conforms to the
quality specifications before offering the same for Acceptance and Testing by the Customer.
6.20.3 An assessment of extent of interest shown by the PIAs in executing the works with requisite
quality may be recorded and used in evaluating the PIAs’ Performance Rating.
6.20.4 In addition to Acceptance Testing being carried out and supervision by Constructions
Officers, all works at all times shall be open to inspection by any representative of ITIL or the
end customer. The PIAs shall be bound, if called upon to do so, to offer the works for
inspection without any extra payment.
6.20.5 Site Order Book: The site order book is one of the primary records to be maintained by the
Site In charge supervising the work during the course of execution of works. The noting made
by officers as well as PIAs, will form as basis for operation of many contractual clauses. The
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PIA shall remove all the defects pointed out by the officers in the Site order book. The PIA or
their authorized representatives shall also be at liberty to note their difficulties etc. in these
books. The site order books may also be consulted at the time of making final payments to
the PIA.
6.21 TESTING AND ACCEPTANCE TESTING: 6.21.1 The work shall be deemed to have been completed only after the same has been accepted by
the Acceptance Testing Team of the Customer. The PIA shall make test pits at the locations
desired by A.T. Officers for conducting test checks without any extra payment. The PIA
shall restore the pits after test measurements to its original shape. The PIA shall be
responsible to provide test/measurement tools and testers for conducting various acceptance
tests.
6.21.2 Scope of Acceptance and Testing: The purpose of acceptance and testing is to verify
integrity of measurement and quality of work done. The A.T. Officer shall not be responsible
for recording of measurements for the purpose of billing and contractual obligations.
However, if the measurements taken by AT officer are found to be lesser than the
measurements recorded by the officer responsible for recording the measurements, the
measurement taken by AT officer shall prevail without prejudice to any punitive action
against the PIA as per provisions of the contract and the officer recording the measurements.
The PIA shall be obligated to remove defects/deficiencies pointed out by the AT officer
without any additional cost to ITIL or to the customer.
6.21.3 Offering the work for acceptance and testing: The PIA representative responsible for
construction, after having satisfied himself of completion of work ready for AT for
completed section shall offer the work to AT Officer of the customer for conducting
Acceptance and Testing. The work shall be offered for AT as soon as part of work is
complete in all respects. The work against any work order can be offered for AT in a number
of stages.
6.21.4 IT SHALL BE THE SOLE RESPONSIBILITY OF THE PIA TO GET THE WORK DONE,
TESTED AND ACCEPTED BY THE CUSTOMER.
6.22 WARRANTY:
6.22.1 The PIA shall warrant that the material supplied for the work for which it was responsible,
shall be new and free from all defects and faults in material, workmanship and manufacture
and shall be of the highest grade and consistent with the established and generally accepted
standards for materials of the type ordered and shall perform in full conformity with the
specifications and drawings. The PIA shall be responsible for any defects that may develop
under the conditions provided by the contract and under proper use, arising from faulty
materials, design or workmanship such as corrosion of the equipment, inadequate quantity of
materials, deficiencies in the construction practices etc. and shall remedy such defects at his
own cost when called upon to do so by the ITIL who shall state in writing in what respect the
supplies or the services are faulty. This warranty shall survive inspection or payment for, and
acceptance of goods, but shall expire except in respect of complaints notified prior to such
date, twelve months after the acceptance testing.
6.22.2 If it becomes necessary for the PIA to replace or renew any defective portion/portions of the
works and material under this clause, the provisions of the clause shall apply to the portion /
portions of works and or material so replaced or renewed or until the end of the above-
mentioned period of twelve months, whichever may be later. If any defect is not remedied
within a reasonable time, as prescribed by the ITIL, the ITIL may proceed to do the work at
the PIA’s risk and costs, but without prejudice to any other rights which the ITIL may have
against the PIA in respect of such defects.
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6.22.3 The Cable joint shall be guaranteed for a period of ONE year from the date of closing of
joint. In case of failure of the joint due to poor workmanship i.e. failure of joint without
external damage, with in the stipulated period of guarantee the PIA shall repair the joint(s) at
his own cost within 24 hours of informing him, failing which the ITIL may carry out the
repairs and compensation equivalent to five times of the approved/assessed rate of the
jointing work plus the cost of materials used shall be recovered from the PIA from his
pending bill/SD or any amount due to him without prejudice to any other action as per terms
and conditions of the tender. The cost of joining kit, supplied by the ITIL, so used to revive the
joint shall be deducted from the final bill of the PIA pending for payment or from security if
all bills have been settled.
6.22.4 Replacement under warranty clause shall be made by the PIA free of all charges at site
including freight, insurance, cost of works and other incidental charges.
6.23 AUDIT AND TECHNICAL EXAMINATION:
6.23.1 ITIL shall have the right to cause an audit and technical examination of the work and the final
bills of the PIA including all supporting vouchers, abstract etc. to be made after payment of the final
bill and if as a result of such audit and technical examination any sum is found to have been overpaid
in respect of any work done by the PIA under the contract or any work claimed by him to have been
done by him under the contract and found not to have been executed, the PIA shall be liable to refund
the amount of over payment and it shall be lawful for ITIL to recover the same from him in the manner
prescribed in clause or in any other manner legally permissible and if it is found that the PIA was paid
less than what was due to him under payment shall be duly paid by ITIL to the PIA.
6.23.2 Any sum of money due and payable to the PIA (including security deposit returnable to him)
under this contract may be appropriated by the ITIL for the payment of a sum of money arising out or
under any other contract made by the PIA with the ITIL
6.24 PAYMENT TERMS:
6.24.1 Procedure for Preparation and settlement of bills: 6.24.2 All items of work involved in the work order shall be completed in all respects before
preparing the bills for the work against the work order. The procedure for payment of
bills is enumerated as under which shall however be done on receipt of respective
payments from the end customer.
i) 70% Payment release on route completion and final AT clearance along with ROW permission,
within 45 days or payment received from end customer.
ii) 10% on reconciliation of material in 45 days or payment received from end customer.
iii) 10 % payment within 45 days or payment received from end customer, on refund of security
deposit/release of Bank Guarantee from RoW authorities.
iv) 10% retention for one year from the date of final AT towards no defect liability.
6.24.3 The PIA shall prepare the final bill in triplicate after completion of the work entrusted after
acceptance and testing and submit the same to project in-charge of work. The final bill shall be
prepared for all the measurements of all items involved in execution of complete work order. The
PIA shall prepare the final bill containing the following details:
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a) The bill for all the quantities as per Measurements at the approved rates.
b) Adjustment of amount received against running bills.
c) Store reconciliation statement furnishing account of stores received against the Work
Order and returned to the designated Store go-down as surplus with requisite verifications
from store in-charge or the officer in-charge of the work.
d) RoW Permission copy or Security refund order as per the payment mile stone.
e) Details of recoveries/penalties for delays, damages to various departmental/Third party
properties as per provisions of the contract. In case no recovery is to be made, NIL report
needs to be submitted.
f) Details of empty cable drums.
g) Copy of the Wage Register, Attendance Register, Monthly EPF & ESI Deposit Challan
may also be demanded as an option.
6.25 PROCEDURE FOR PAYMENT FOR SUBSTANDARD WORK:
6.25.1 The PIAs are required to execute all works satisfactorily and in accordance with the
specifications. If certain items of work are executed with unsound, imperfect or unskilled
workmanship or with materials of any inferior description or that any materials or articles
provided by him for execution of work are unsound or of a quality inferior to that contracted for
or otherwise, not in accordance with the contract (referred to as substandard work hereinafter),
the Designated Officer in-charge shall make a demand in writing specifying the work, materials
or articles about which there is a complaint.
6.25.2 Timely action by Site-In-charge/Supervisors of PIA: Timely reporting and action, to a great
extent, can prevent occurrence of substandard work, which will be difficult or impossible to
rectify later on. It is incumbent on the part of PIA’s Site-In-charge, supervising the work, to get
rectified the defects in work in time during progress of the work.
6.25.3 Once a defective work is pointed out to the PIA by ITIL or the Customer, asking the PIA to
rectify/replace/remove the substandard item of work in a defined time period. After expiry of
such time period, if the PIA fails to rectify/replace/remove the defect, the defects shall be got
rectified/replaced/removed through some other agency at the risk and cost of the PIA.
6.25.4 Non-reporting of the substandard work in time by ITIL or the Customer shall not in any way
entitle the PIA to claim that the defects were not pointed out during execution and as such the
PIA cannot be absolved of the responsibility for substandard work and associated liabilities.
6.25.5 Authority and Procedure to accept substandard work and payment thereof: There may be certain
items of work pointed out as substandard which may be difficult to rectify and in the opinion of
ITIL Authority or customer, the items in question will not materially deteriorate the quality of
service provided by the construction. The payment shall be deducted on prorate basis if it has
prior approval of the designated officer I/c. Else, the deduction shall be at double the rate of
prorate that too only if such portion of lesser depth has been secured by way of extra protection.
A working group may also be made who shall take into account the approximate cost of
material/work pointed out as substandard and recommend the rates payable for substandard
work or item in question. The recommendations however must be preapproved by the customer.
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6.25.6 Record of substandard work: The items adjudged as substandard shall be entered into the
measurement book properly underlined and highlighted.
6.26 NO CLAIM FOR DELAYED PAYMENT DUE TO DISPUTE ETC.:
No claim for interest or damage will be entertained or be payable by the ITIL in respect of any
amount or balance which may be lying with the ITIL owing to any dispute, difference or
misunderstanding between the parties or in respect of any delay or omission on the part of the
Engineer in charge in making intermediate or final payments or in any other respect whatsoever.
6.27 LIQUIDATED DAMAGES/ COMPENSATION CLAUSE:
6.27.1 Liquidated Damages clause for Delays in the PIA’s performance:
The time allowed for completion of the work as per work order shall be strictly adhered by the PIA
and shall be deemed to be the most important aspect of the contract on the part of the PIA and shall
be reckoned from the day work order is issued by ITIL. The work shall, throughout the stipulated
period of contract, be proceeded with all due diligence to achieve the desired progress uniformly, and
the PIA shall pay as LD for delay in execution of the work @ 0.5 % for each week of delay or part
thereof, till it reaches 10 % value of the work. Once the LD payable as above, approaches 10 (ten)
percent of the cost of the work, the competent authority reserves the right to short close the work
order and get the remaining work done at the risk and cost of the PIA.
Fiber rollout delivery timelines
S.No
Km Scope
Scope
in
Meter
Timelines Penalty Clause In case of delayed on top of Over-all TAT
Orrissa
(In Days)
No
Penalty
6- 30
days
31 to 60
days
> 60
Days
1 <= 5 Km 5000 65 TAT +5
days
5% of total
Route
Value.
7.5% of
total Route
Value.
10% of total
Route
Value. 2 >5-10 Km 10000 70
3 > 10 -60 Km 60000 110
Note - Delivery Timelines will start from the date of Issuance of LOI/PO (As mentioned in above table)
(a) Routes having length> 60 km, delivery Timeline will be applicable in multiple of 60 KM sections
(up to 5 sections of 60 KM /300 KMs) where executions will happen in parallel. Max delivery Time
up to 300 Km will be 110 days for rest of Orrissa.
(b) Routes > 300 km & Upto-600 Km additional 40 days will be given for delivery. Executions will
happen in parallel in multiple of 60 KMs sections. Max timeline up to 600 Km will not exceed more
than 150 days for rest of rest of Orrissa irrespective of route KMs.
(c) Routes > 600 km & Upto-1000 Km additional 50 days will be given for delivery. Executions will
happen in parallel in multiple of 60 KMs sections. Max timeline up to 1000 Km will not exceed
more than 200 days for rest of rest of Orrissa irrespective of route KMs.
(d) Routes > 1000 Km, max timelines will not exceed more than 200 days for rest of rest of Odisha
irrespective of route KMs.
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6.27.2 The days on which work is not done due to reasons beyond the control of PIA, such as natural
calamities, law & order situation, local Government’s proclamation etc.; as accepted by the end
customer shall not be counted towards penal delay.
6.27.3 LD for delay in completion of the work shall be recoverable from the bills of the PIA and/or by
adjustment from the security deposit (PBG) or from the bills of any other contract. However, adjustment
from security deposit will be made only when the contract has been terminated or at the time of final
settlement of bills on completion of work.
6.27.4 The sequence of work order(s) for any route or section shall be as chosen by the work awarding
authority. PIA would not claim to ask for any section or route to be executed first.
6.27.5 In case of slow progress of the work in a section which has been awarded to a particular PIA, if the
customer interest does not permit extension of time limit for completion of the work, then ITIL will
have the full right to order that the scope of the contract may be restricted to such fraction of the work
and get the balance work executed at the risk and cost of the PIA. All such payments shall be recovered
from the PIA’s pending bills or security deposit.
6.27.6 ITIL reserves the right to cancel the contract and forfeit the security deposit if the PIA fails to
commence the work within 7 days after issue of the work order or as the time permitted by the
competent authority.
6.27.7 The slow pace of work shall be a reason enough to award the work to alternate agency and in such case
the right of higher ratio of work to lower bidding PIA shall not hold good.
6.28 PROTECTION OF LIFE AND PROPERTY AND EXISTING FACILITIES:
6.28.1 The PIA is fully responsible for taking all possible safety precautions during preparation for and
actual performance of the works and for keeping the construction site in a reasonable safe
condition. The PIA shall protect all life and property from damage or losses resulting from his
construction operations and shall minimize the disturbance and inconvenience to the public.
6.28.2 If the excavation of trench alters the contours of the ground around road and highway crossing in
such locations become dangerous to traffic, the PIA shall at his own cost, take all necessary
precautions to protect public and shall comply with all the ITIL regulations as to placing of
warning boards (Minimum size 3’ x 2’), traffic signals, barricades, flags etc. at such location. If the
PIA does not put the warning signal as per above directions, then a compensation of Rs. 500/- per
day shall be levied on the PIA, till the directions are complied by the PIA. The PIA shall take due
precautions to avoid damages to other pipe lines, water, mains, sewers, telephones, telegraphs and
power conduits, laid wires poles and guy wires, railways, highways, bridges or other underground
or above ground structure and/or property crossing or adjacent to the cable trench being excavated.
6.28.3 The PIA shall restore the cut portions of BT/Concrete roads to their original conditions
immediately on completion of the pipe laying works. If the restoration work is not satisfactory
with reference to the standards prescribed by the Corporation / Highways, the amount equal to the
charges as claimed by the Corporation/Highways will be recovered from the PIA.
6.28.4 Attention of the PIA is drawn to the rules regarding laying of cables at road crossing, along
Railways Bridges, Highway’s safety precautions while working in Public Street. The PIA in
writing shall obtain the detailed engineering instructions from the Designated Officer of the area.
If the PIA does not provide the barricades, warning cones, warning tapes and work notice board,
5% additional penalty may be levied. The same shall be provided by ITIL and 1.5 times of the
cost of the items shall be recovered from the PIA.
6.28.5 The PIA shall be solely responsible for location through approved non-destructive means and
ensuring the safety of all existing underground pipeline, electrical cables, and or other structures.
6.28.6 The PIA shall be solely liable for all expense for and in respect of repairs and / or damage occasioned by
injury of or damage to such underground and above structures or other properties and undertake to
indemnify the ITIL from and against all actions, cause of actions, damages, claims and demands what-
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so-ever, either in law or in equity and all losses and damages and costs (inclusive between attorney and
client), charges and expenses in connection therewith and / or incidental thereto. The PIA shall take all
responsibilities and risks in crossing other pipelines and cables and shall be responsible for protecting all
such existing pipelines, poles, electric lines, sewers, cables or other facilities from damage by the PIA’s
operation in connection with the work. The PIA without cost of the ITIL shall promptly repair any
damage incurred.
6.28.7 The current market value of any commodities lost as a result of any damage to the aforesaid existing
facilities shall be paid by the PIA together with such additional sums necessary to absolve the personal
of property damages, resulting there from.
6.28.8 PIA Shall restore the cut / damage portion carried for HDD/execution work of BT/concrete road to their
original condition on completion work at their own cost.
6.29 PENALTY / COMPENSATION
Compensation/Penalty for causing inconvenience to the Public:
6.29.1 To ensure progress during the execution of work and to cause minimum inconvenience to the public,
PIA shall cause to lay cable and close such trenches expeditiously. The PIA shall not leave the trenches
open for more than 24 hours at a stretch in a route at a time and should take due precautions to avoid any
mishap. In case of any accident, the PIA shall be fully responsible for the same and any compensation
imposed on this account by any statutory authority shall be paid by the PIA. In case of failure to pay the
same by the PIA it shall be recovered from his pending payment/security deposit.
6.29.2 The PIA shall not be allowed to dump the empty cable drums/waste materials in Govt./public place,
which may cause inconvenience to Govt./Public. If the PIA does not dispose off the empty cable
drums/waste materials within 3 days of becoming empty, the ITIL is at liberty to dispose off the drum in
any manner deemed fit along with the costs incurred by the ITIL in disposing off such materials. The
ITIL may also levy a compensation up to Rupees ten thousand for each such default/incident.
6.29.3 Compensation for cutting / damaging the old cables/ Buried Properties:
Compensation for cutting/damaging the old cables:
During excavation of trench utmost care is to be taken by the PIA, so that the existing underground
cables/Pipes/lines/properties are not damaged or cut. In-case any damage/cut is done to the existing
cables, a compensation as per the schedule and procedure of the agency put to loss and inconvenience
caused has to be compensated/settled by the PIA. Besides the above penalty/compensation, the PIA shall
carry out such repairs for restoration of the damaged cables/Pipes/properties free of charge and to the
satisfaction of the person or agency concerned. In case of damage to the cables of the customer, apart
from the damage compensation, the cost of jointing kits, shall also be borne by the PIA. If PIA fails to
repair the damage, the cost of repair (including cost of Labour + Material) and any other damages if any,
shall be recovered from the PIA.
6.29.4 Penalty to damage stores/materials supplied by the ITIL while laying:
The PIA while taking delivery of materials supplied by the ITIL at the designated place shall thoroughly
inspect all items before taking them over. In case of execution of the work, if any material is found
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damaged/working unsatisfactorily, then a penalty equivalent to the cost of material + 10% as penalty
shall be recovered from the PIA’s payments/securities.
However, PIA will not be penalized for any manufacturing defect or poor workmanship of the material
supplied by third party vendors, which shall be taken up separately with the supplier of the stores.
6.30 LABOUR WELFARE MEASURES AND WORKMAN COMPENSATION:
6.30.1 Obtaining License before commencement of work:
The PIA shall ensure all labor regulations and follow the relevant Contract Labour Act and the Contract
Labour Regulations, Minimum Wages act etc before commencement of the work, and continue to have
a valid license as required until the completion of work. The PIA shall also abide by the provisions of
the Child Labour (Prohibition and Regulation) Act. Any failure to fulfill the statutory requirements may
attract the penal provisions in this contract and PIA shall be fully responsible.
6.31 INSURANCE: Without limiting any obligations or liabilities, the PIA shall at his own expense, take and keep
comprehensive insurance including third party risk for the plant, machinery, men, materials etc. brought
to the site and for all the work during the execution. The PIA shall also take out workmen’s
compensations insurance as required by law and undertake to indemnify and keep indemnified the ITIL
from and against all manner of claims and demands and losses and damages and cost and expenses that
may arise in regard to same or that the ITIL may suffer or incur with respect to and / or incidental to the
same.
6.32 COMPLIANCE WITH LAWS AND REGULATION:
6.32.1 During the performance of the works the PIA shall at his own cost and initiative fully comply with all
applicable laws of the land and with any and all applicable by-laws rules, regulations and orders and any
other provisions having the force of law made or promulgated or deemed to be made or promulgated by
the Government, Governmental agency or ITIL, municipal board, Government of other regulatory or
Authorized body or persons and shall provide all certificates of compliance therewith as may be
required by such applicable law, By-laws, Rules, Regulations, orders and / or provisions. The PIA shall
assume full responsibility for the payment of all contributions and payroll taxes, as to its employees,
servants or agents engaged in the performance of the work specified in the PIA documents. If the PIA
shall require any assignee or sub-contractor to share any portion of the work to be performed hereunder,
the same may be assigned, sub-leased or sub-contracted to comply with the provisions of the clause and
in this connection the PIA agrees as to undertake to save and hold the ITIL harmless and indemnified
from and against any/all penalties, actions, suits, losses and damages, claims and demands and costs
(inclusive between attorney and client) charges and expenses whatsoever arising out or occasioned,
indirectly or directly, by failure of the PIA or any assignee or sub-contractor to make full and proper
compliance with the said by-laws, Rules, Regulations, Laws and Order and provisions as aforesaid.
6.32.2 The PIA shall also comply with the rule and regulation of EPF & ESI as per government rule and
regulation from time to time at his own cost and expenses. The PIA shall indemnify the ITIL from any
act or action in future or during the course of work in this regard at his own cost and expense. ITIL
reserves the right to withhold an amount from the bills of PIA/security deposit to comply with any such
direction which may be so issued by any authority or statutory body in case of non-compliance of these
rule and regulation by the PIA.
29
6.33 TOOLS AND PLANTS
The PIA shall provide at his own cost all tools, plants appliances, implements, measuring instruments
etc. required for proper execution of works. The PIA shall also supply without charge the requisite
number of persons with the means and materials necessary for the purpose of setting out works,
counting, weighing and assisting the measurements for examination at any time and from time to time.
The PIA shall be responsible to make all arrangements, at his own cost for dewatering of trenches /
ducts and de-gasification of the ducts before carrying out the work. The PIA shall also be responsible
to make arrangements at his own cost, for water required for carrying of works at sites including
curing of CC/RCC works, failing which the same may be provided by the Designated Officer-in-
charge of ITIL at the expense of the PIA and the expenses shall be deducted from any money due to
the PIA under this contract or otherwise.
6.34 RESCISSION/ TERMINATION OF CONTRACT:
6.34.1 Circumstances for rescission of contract: Under the following conditions the Tender Issuing Authority may rescind the contract:
i. If the PIA commits breach of any item of terms and conditions of the contract.
ii. If the PIA suspends or abandons the execution of work and the engineer in-charge of the work
comes to conclusion that work could not be completed by due date for completion or the PIA
had already failed to complete the work by that date.
iii. If the PIA had been given by the officer-in-charge of work a notice in writing to rectify/replace
any defective work and PIA fails to comply with the requirement within the specified period.
iv. PIA, either directly or through their employees or agents commits any breach of their
obligations hereunder.
v. PIA, either directly or through their employees, violates the confidentiality of the information
of ITIL or the customer, Uses or divulges any documents, data, or other information for its own
benefit or to the benefit of any third party.
vi. Such suspension or termination is necessary, in the sole discretion of ITI, to comply with:
• any applicable law, regulation or court order, the Rules
• Security requirements,
• Legal proceeding or settlement which may affect ITI or any of its affiliates.
Revelation of a fact proving information submitted by the PIA during bid process to be as false.
6.35 Before effecting the final termination, all the pending financial issues have to be settled between PIA
and ITI Ltd. In such a case, PIA shall peacefully handover all the executed portions of the project and
works on ‘as is where basis’ including all the material, documentation and all the records etc. so that
implementation of the project do not get adversely impacted. In such a situation, PIA shall not be
entitled for any compensation and/or claim whatsoever.
6.36 Upon rescission of the contract, the security deposit of the PIA shall be liable to be forfeited and shall
be absolutely at the disposal of the ITIL as under:
30
6.36.1 Measurement of works executed since the date of last measurement and up to the date of rescission of
contract shall be taken in the presence of the PIA or his authorized representative who shall sign the
same in the MB. If the PIA or his authorized representative do not turn up for joint measurement, the
measurement shall be taken by ITIL officer, authorized for this purpose after expiry of due date given
for joint measurement. The measurement taken by the officer so authorized shall be final and no
further request for joint measurement shall be entertained.
6.36.2 The unused material (Supplied by the ITIL) available at site, shall be transported back by the ITIL to
the Store at the risk and cost of the PIA. If any such material is found damaged/lost then the
compensation shall also be recovered from the PIA as per conditions in tender documents/bid.
6.36.3 The un-executed work shall be got executed through any other PIA/agency approved in the Intercity
city Routes or adjoining area or anywhere else in the same state or other state by ITIL at the approved
rates of that particular Intercity Routes or to execute the work directly, as is convenient or expedient to
the ITIL at the risk and cost of the PIA. In such an event no compensation shall be payable by the ITIL
to the PIA towards any inconvenience/loss that he may be subjected to as a result of such an action by
the ITIL. In this regard the decision of ITIL shall be final and binding. In all these cases, expenses
which may be incurred in excess of the sum which would have been paid to the original PIA if the
whole work had been executed by him shall be borne and paid by the original PIA and shall be
deducted from any money due to him by the ITIL under the contract or his any other account
whatsoever anywhere in the ITIL or from a security deposit.
6.36.4 The certificate of the Designated Officer in-charge of work as to the value of work done shall be final
and conclusive against the PIA, provided always that action shall only be taken after giving notice in
writing to the PIA.
6.37TERMINATION FOR INSOLVENCY:
The ITIL may at any time terminate the Contract by giving written notice to the PIA, without any
compensation to PIA, if the PIA becomes bankrupt or the level of solvency declined as declared and
shown at the time of bidding or otherwise insolvent as declared by the competent court provided that
such termination will not prejudice or affect any right or action or remedy which has accrued or will
accrue thereafter to the ITIL. Such action may also be initiated on deterioration of financial strength of
the PIA as claimed during the bid process such as solvency and liquidity.
6.38 OPTIONAL TERMINATION BY ITIL (OTHER THAN DUE TO DEFAULT OF THE PIA):
6.38.1 The ITIL may, at any time, at its option cancel and terminate this contract by a written notice to the
PIA, in which event the PIA shall be entitled to payment for the work done up to the time of such
cancellation.
6.38.2 In the event of the termination of the contract, the PIA shall forthwith clear the site of all the PIA’s
materials, machinery and equipment and hand over possession of the work / operations concerned
to the ITIL or as the ITIL may direct.
6.38.3 The ITIL may, at its option, cancel or omit the execution of one or more items of work under this
contract or any part of such items without any compensation, whatsoever, to the PIA.
6.38.4 The notice for rescission of contract to the PIA shall expressly state the precise date and time from
which the rescission would become effective. The following safe guards shall be taken while
issuing the final notice.
6.38.5 During the period of service of notice and its effectiveness, the PIA should not be allowed to remove
from the site any material/equipment belonging to the ITIL.
i. The PIA shall give in writing the tools and plants he would like to take away/remove from the
site. Such of the materials as belong to him and which may not be required for future execution of
31
balance work may be allowed by the Designated Officer in-charge of work to be removed with
proper records.
ii. No new construction beneficial to the PIA shall be allowed.
iii. Adequate ITIL security arrangement in replacement of the PIA watch and ward shall be made
forthwith. Expenses on this account are recoverable from the security deposit or any amount due
to the PIA.
6.39 FORCE MAJEURE:
6.39.1 If any time, during the continuance of this contract, the performance in whole or in part by either
party or any obligation under this contract shall be prevented or delayed by reason of any war, or
hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions, epidemics,
quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events) provided
notice of happenings of any such eventuality is given by either party to the other within 21 days
from the date of occurrence thereof, neither party shall by reason of such event be entitled to
terminate this contract nor shall either party have any such claim for damages against the other in
respect of such non-performance and work under the contract shall be resumed as soon as
practicable after such event may come to an end or cease to exist, and the decision of the ITIL as to
whether the work has been so resumed or not shall be final and conclusive, provided further that if
the performance, in whole or part of any obligation under this contract is prevented or delayed by
reason of any such event for a period exceeding 60 days, either party may, at his option terminate
the contract.
6.39.2 Provided also that if the contract is terminated under this clause, the ITIL shall be at liberty to take
over from the PIA at a price to be fixed by the ITIL, which shall be final, all unused, undamaged and
acceptable materials, bought out components and stores in the course of execution of the contract, in
possession of the PIA at the time of such termination of such portions thereof as the ITIL may deem
fit excepting such materials, bought out components and stores as the PIA may with the concurrence
of the ITIL select to retain.
6.40 ARBITRATION:
6.40.1 ARBITRATION (Applicable in case of supply orders/Contracts with firms, other than Public
Sector Enterprise) (Not applicable in cases valuing less than Rs. 5 lakhs) Except as otherwise
provided elsewhere in the contract, if any dispute, difference, question or disagreement arises
between the parties hereto or their respective representatives or assignees, in connection with
construction, meaning, operation, effect, interpretation of the contract or breach thereof which parties
unable to settle mutually, the same shall be referred to Arbitration as provided hereunder:
i. A party wishing to commence arbitration proceeding shall revoke Arbitration Clause by giving 60
days’ notice to the designated officer of the other party. The notice invoking arbitration shall specify
all the points of disputes with details of the amount claimed to be referred to arbitration at the time of
invocation of arbitration and not thereafter. If the claim is in foreign currency, the claimant shall
indicate its value in Indian Rupee for the purpose of constitution of the arbitral tribunal.
ii. The number of the arbitrators and the appointing authority will be as under:
Claim amount
(excluding claim for
counter claim, if any)
Number of
arbitrator
Appointing Authority
Above Rs. 5 lakhs to Sole Arbitrator to be ITIL
32
iii. Neither Party shall appoint its serving employee as arbitrator.
iv If any of the Arbitrators so appointed dies, resigns, becomes incapacitated or withdraws for any
reason from the proceedings, it shall be lawful for the concerned party/arbitrators to appoint
another person in his place in the same manner as aforesaid. Such person shall proceed with the
reference from the stage where his predecessor had left it both parties’ consent for the same;
otherwise, he shall proceed de novo.
iv. Parties agree that neither party shall be entitled for any pre-reference or pendente-lite interest on
its claims. Parties agree that any claim for such interest made by any party shall be void.
v. Unless otherwise decided by the parties, Fast Track procedure as prescribed in Section 29 B of
the Arbitration Conciliation Act, 1996 and amended in 2015 for resolution of all disputes shall be
followed, where the claim amount is up to Rs. 5 crores.
vi. The Arbitration proceeding shall be held at Bengaluru.
vii. Subject to the aforesaid conditions, provisions of the Arbitration and Conciliation Act, 1996
amended in 2015 and any statutory modifications or re-enactment thereof shall apply to the
arbitration proceedings under this clause.
6.41 SET OFF:
Any sum of money due and payable to the supplier (including security deposit refundable to him)
under this contract may be appropriated by the purchaser or the ITIL or any other person(s) contracting
through the ITIL and set off the same against any claim of the Purchaser or ITIL or such other person
or person(s) for payment of a sum of money arising out of this contract or under any other contract
made by the supplier with the Purchaser or ITIL or such other person(s) contracting through the ITIL.
In case of set off of the security deposit against any claim of the purchaser or ITIL or such other
person or person(s) for payment of a sum of money arising out of this contract or under any other
contract made by the supplier with the Purchaser or ITIL or such other person(s) contracting through
the ITIL, the GST on such set off will be borne by the supplier. GST would not be liable on security
deposit. But if supplier’s security deposit is set off against any claim of the purchaser or ITIL or such
other person or person(s) for payment of a sum of money arising out of this contract or under any other
contract made by the supplier with the Purchaser or ITIL or such other person(s) contracting through
the ITIL, then GST would be levied on such amount as being set off”.
--- END OF SECTION-VI ---
Rs. 5 crores appointed from a panel
of arbitrators as may be
fixed by ITIL.
(Note: ITIL will forward a list containing names of
three arbitrators to the other party for selecting one
from the list who will be appointed as sole arbitrator
by ITIL)
Above Rs. 5 crores 3 Arbitrators One arbitrator by each party and the 3rd arbitrator, who
shall be the presiding arbitrator, by the two arbitrators.
ITIL will appoint its arbitrator from its panel.
33
SECTION VII: SPECIAL TECHNICAL CONDITIONS
Intercity Transport Fiber Rollout-Qty for 10 Kms length of HDD/Trenching
Sr. No Scope UOM QTY Guiding Inputs
1 HDD with 4 ducts Mtrs 10000
- Intercity - Min 1.65 m for Normal Strata and 1.20 m for
Hard Strata (from Natural Ground Level)
- width of Trench 45 cm at top and 30 cm at bottom of
trench. Width can vary to ensure ease of duct laying.
- Hilly Terrain - Min 1.20 m for all types of strata
2
Utilities Damages (Water
Pipe, Electric, Gas, Oher
operator, any 3rd Party)
LS LS
Partner to obtain permission from other UG Utility
Operators (If required). Any damage done while
execution to other operators or Customer should be
restored immediately by Partners. In case any Demand
raised by 3rd Party then Service Partner to provide NOC
from 3rd party. In case Service partner damages, the
Customer network then execution partner to restore the
network in its Original Condition or will compensate
Customer as per meter rates agreed.
3
ROW Permission and also
getting ROW NOC Post
completion of works, SD
and BG Recovery if any
(Joint Survey to be done
before applying the
permission in respective
Authorities)
KM
1
Post Joint Route Survey partner to take the approval of
Route length from customer planning team & then submit
application as per the process laid by respective
authorities, Co-ordinate with related authority/Official for
DN and DD Payment, get Official Permission for the said
Route.
Note: DD Payment to the authority would be Paid by
Customer.
4
Route Marker/Joint
Marker/Splice Marker &
Installation
Mtrs 80
- At every 250 m and at Major Crossing, Major Trench
Deviation or route diversion at both ends.
- 700 mm length of route marker shall be buried
underground and 550 mm shall be exposed.
- Route Marker/Joint Marker/Splice Marker different
design given - 10 extra
5 Coupler Stone supply &
installation Nos 70
- Coupler to be covered with Kaddapa /Red Stone/Farsi
stone slab or Cast slab (Min 25 mm Thickness X 300
wide X 1000 mm length) extended at least 100 mm
outside the Coupler Position on all sides.
6 Chamber Supply &
Installation Nos 30
- Joint Pit at every 4 Km, Loop Pit at every 2 Km and
Single Loop pit in all Shelter/REG/tower.
- Chamber-5qty + 15 no’s shelter/reg/tower-15*2-30 = 45
I. Low-Cost Pre-Cast Concrete Conical Chamber (Small)
-800mm (HH/Pull through)
II. Pre-cast Concrete Conical Chamber (Medium) -
1225mm (Splice Chamber)
III. Pre-cast Concrete Conical Chamber (Large) -1950mm
(For Multiple Cable Entry)
IV. RCC cylindrical pipe Chamber
V. Site-cast Concrete Chamber for West Region-
1200mm (Site Cast Chamber) -(5 chamber + 20 chamber
sites + 5 chamber = 30 chamber)
7 Earthing PIT Nos 10 - 8km in intercity + @shelter/reg/tower
34
- Copper rod 20mm Diameter and 0.5m long or 1Feet X 1
Feet Copper plate 3mm thick with Copper Wire/strip
brazed to plate
- Good quality of Charcoal and salt at a min. 2.5m depth
and 600mm Diameter.
- Resistance in normal soil shall be less than 1 ohm and in
rock should be less than 2 ohm.
-assumed 50% of 20 sites
8 Nylon Rope with Pulling
Charges Mtrs 30000 "If asked" written in RFP
9 FDMS installation Nos 10 To be confirm during survey; dependent on sites.
-assumed 50% of 20 sites
10
Supply & Installation
100mm GI Pipe for
REG/Tower/Shelter
Mtrs 20 100mm GI Pipe
3 Mtrs for approx. 20 shelter/reg/tower
11 Cable Pulling/Blowing Mtrs 11000 To be carried out by OSP Partner.
12 Project Management Cost Mtr 10000
1. ROW liaison
2. Man Power (supervisor, backoffice, project manager
etc)
3. ABD drawing, Transportation, Warehouse
13 Splicing Nos 2400 lump sum (10* 192 splice + 96*5)
14 Duct Integration Test Mtrs 40000 Will apply for all Spare ducts by passing Shuttle.
15
GPR Survey for
Underground Utility
Identification
Mtrs 10000 To be carried out by OSP Partner.
16 Endplug/Sand Plug/
Couplers Nos 400 lump sum (5*8, 70*4, extra)
-------------- END OF SECTION-VII------------
35
SECTION VIII: SPECIAL CONDITIONS OF CONTRACT
8.0 GENERAL:
8.0.1 The work shall be accepted only after Acceptance Testing carried out by ITIL team, designated by the
ITIL, as per prescribed schedule and work/material passing the test successfully.
8.0.2 The ITIL reserves the right to disqualify such bidders who have a record of not meeting contractual
obligations against earlier contracts entered into with the ITIL.
8.0.3 The ITIL reserves the right to black list a bidder for a suitable period in case he fails to honor his bid or
submits false certificates or false bank instruments to defraud ITIL and to faulter ITIL’s bidding process.
Such black listing or disqualification order would be for a minimum period of one year and maximum for
three years.
8.0.4 No consortium partner can be common to the bids in the same Intercity Routes.
8.0.5 The ITIL reserves the right to counter offer price(s) against price(s) quoted by any bidder
8.0.6 Any clarification issued by ITIL, in response to query raised by prospective bidders shall form an integral
part of bid documents and it may amount to amendment of relevant clauses of the bid documents.
8.0.7 Tender will be evaluated as a single package of all the items given in the price schedule.
8.0.8 All work to be executed under the contract shall be executed under the direction and subject to the
approval in all respects of the Designated Officer or Site Engineer in-charge of work site who shall be
entitled to direct at what point or points and what manner they are to be commenced.
8.0.9 The work in each City section or state to be executed by ITIL may be split up between two or more PIAs
or accept any bid in part and not entirety if considered expedient by ITIL management.
8.0.10 If the PIA shall desire an extension of time for completion of the work on the grounds of
unavoidable hindrance in execution of work or any other ground, he shall apply in writing to the
Designated Officer on the same day of occurrence of hindrance on account of which he desires such
extension as aforesaid. In this regard the decision of ITIL shall be final.
8.0.11 If at any time after the commencement of the work, the ITIL may feel that execution of whole or
part of work, as specified in the tender is not required to be carried out, then the ITIL shall give notice in
writing of the fact to the PIA who shall have no claim to any payment of compensation whatsoever on
account of any profit or advantage which he might have derived in consequence of the full amount of the
work not having been carried out neither shall he have any claim for compensation by reason of any
alterations having been made in the original specifications, drawings, designs and instructions which shall
involve any curtailment of the work as originally contemplated.
8.0.12 After the work commences the PIA or his authorized representative(s) shall be present at the site.
The representative shall be authorized by the Designated Officer in-charge based on the PIA’s request.
8.0.13 Work shall be recorded in the site register by the site Engineer. The PIA or his authorized
representative shall sign in the site register held by the site Engineer.
36
8.0.14 Due to underground utilities, if the manhole cannot be constructed at the site shown, the decision
of the site engineer shall be final and binding on the PIA. If it is decided to shift the manhole within the
neighborhood, the PIA shall construct at the place shown by the site engineer.
8.0.15 The Right of Way (RoW) shall be obtained by the successful PIA on behalf of the Customer,
including various permissions from authorities like water, power, utilities, traffic police before start of
execution of work. The RoW charges shall be paid by the Customer/ITIL. The work shall be carried out as
per terms and conditions and timelines mentioned in the RoW permission. The PIA shall deploy adequate
men and machine so as to complete the work within permitted time.
8.0.16 If the work is not progressing as per the schedule, the work may be either restricted or
terminated. After the ducts are laid by either Open trenching method or by HDD, the duct integrity test
shall be carried out immediately on the same day or by next day to facilitate the PIA to] commence the
manhole work. If any one or more number of ducts is found to fail the duct integrity test, additional
laying/HDD of pipe/s shall be carried out by the PIA at no extra cost. The cost of the damaged pipe(s)
shall be recovered from the PIA with overhead charges if incurred.
8.0.17 The fact that the PIA is working simultaneously in one or more sections in the same
Division/other Divisions, will not absolve him from the responsibility of completing the work in time.
8.1 QUALITY OF WORK:
The ITIL shall be the final judge of the quality of the work and the satisfaction of the ITIL in respect
thereof set forth in the contract documents. Laxity or failure to enforce compliance with the contract
documents by the ITIL and / or its representative shall not manifest a change or intent of waiver, the
intention being that, notwithstanding the same, the PIA shall be and remain responsible for complete
and proper compliance with the contract documents and the specification therein. The representative of
Tender Issuing Authority has the right to prohibit the use of men and any tools, materials and equipment
which in his opinion do not produce work or performance to meet the requirement of the contract
documents.
8.2 PAYMENT:
All items of work involved in the work order shall be completed in all respects before preparing the bills
for the work against the work order. The procedure for payment of bills is enumerated as under which
shall however be done on receipt of respective payments from the end customer.
i) 70% Payment release on route completion and final AT clearance along with ROW
permission, within 45 days or payment received from end customer.
ii) 10% on reconciliation of material in 45 days or payment received from end customer.
iii) 10 % payment within 45 days or payment received from end customer, on refund of security
deposit/release of Bank Guarantee from RoW authorities
iv) 10% retention for one year from the date of final AT towards no defect liability.
8.3TAXES AND DUTIES:
PIA shall pay all rates, levies, fees royalties, taxes and duties payable or arising from out of, by virtue of
or in connection with and/or incidental to the contract or any of the obligations of the parties in terms of
the contract documents and / or in respect of the works or operations or any part thereof to be performed
by the PIA and the PIA shall indemnify and keep indemnified the ITIL from and against the same or any
default by the PIA in the payment thereof. However, service tax (GST) shall be paid extra by ITIL as
applicable.
37
8.4 AWARD OF CONTRACT & DISTRIBUTION OF WORK:
8.4.1 The ITIL shall consider area wise / City wise / route wise award of contract to L-1 bidder whose
offer has been found technically, commercially and financially acceptable.
8.4.2 The L-1 bidder is one whose overall quote is the lowest for the quoted City or State(s) or
Designated area of the State(s). However, the competitiveness and genuineness of L-1 rates shall
be an underlined criterion before acceptance of such rates.
8.4.3 If more than one bidder is found technically and commercially eligible for any Intercity Routes,
ITIL may consider award of work to more than one bidder in an area or city or route at the L-1
rates to expedite the pace of project completion.
8.4.4 In case of award of work to more than one bidder in the same area or city or route efforts shall be
made to award higher portion of work to the bidders better in price bid ranking i.e., lower the
quote better the volume. (The General Criteria between L1, L2, and L3 shall be: 60:40 in case of
choosing lowest two bidders; 50:30:20 in case of choosing lowest three bidders). However, the
Tender being for a service and not for the supplies, the exact ratio of work and choice of area may
not be met despite of all efforts. Accordingly, no PIA shall have any right to claim on Jurisdiction
or Quantum of work.
8.4.5 Should there be an eventuality that the pace of progress is not coming from the deployed PIA(s)
in any of the Intercity Routes and the LDs are mounting towards outer limits, ITIL shall resort to
awarding the whole or part of such work to alternate PIA at Risk & Cost which may be chosen
from amongst the bidders who were technically qualified in the process of this very tender for the
Intercity Routes under consideration or for any other Intercity Routes by inviting separate
competitive financial bids for such pending work from such interested companies. Cost escalation
if happens in this process, shall be recoverable from the faltering PIA(s) of such Intercity Routes.
IN CASE OF ANY CONFLICT BETWEEN GENERAL COMMERCIAL CONDTIONS AND
SPECIAL CONDITIONS OF CONTRACT, LATTER SHALL PREVAIL.
----- END OF SECTION VIII ----
38
SECTION IX: DETAILED SCOPE OF WORK
The scope of the work has been defined in Tender and explained further as below-
9.0 DETAILED SCOPE OF WORK
1.1
Project Methodology: The PIA shall act as a single agency to organize and manage the
assigned creation of fiber distribution network, which includes Survey, follow-up for swift
RoW permission, Installation, Commissioning, Handover of end-to-end connectivity of
Intercity Optical Fibre Network as per Tender construction guidelines (as per Annexure-I)
followed with NoC from RoW agencies.
1.2
Fiber Network Rollout Arrangements: - The PIA shall provide complete details of route with
GIS details and material requirements (Duct, Fiber, Chamber) in a layout plan after making a
site survey. The PIA shall execute Works/Project and Cabling as per the layout plan, which will
be approved by Tender Authority for given routes.
1.3
Resources Deployment: The PIA shall prepare and submit the Project Plan, work plan and
implementation schedule with list of equipment and personnel to be deployed on field for
execution of works for approval of Tender Authority.
1.4
Safety: The PIA shall carry out all the activities (HDD, Open trenching, Chamber fitting etc) as
per the safety guidelines, with safety standards and norms defined by relevant statutory
authorities.
1.5
Reporting: - Detailed report is required to be submitted for the work under progress and work
completed on daily, weekly and monthly basis. The PIA shall put in place the system of onsite
progress reporting by the Men at site with the help of Project Management Tool and Mobile
Apps so as to help ITIL to monitor progress and pace of work continuously. The system and
method of reporting also needs to be as agreed and accepted by the customer and ITIL
appointed Project Management Agency (PMA), if any.
1.6 Documents: - The PIA shall provide two set of documents and manuals (hard copy, soft copy)
for end to end optical fiber route as per FAT reports format shared by tender authority.
9.1 PRESENTATION ON “APPROACH AND METHODOLOGY” OF EXECUTION:
9.1.1 Soon after opening of the Tender the bidder needs to be ready to give a presentation exhibiting
how and with which methodology it plans to meet the objectives of this tender before the Tender
Evaluation Committee (TEC) who will consider the Technical Suitability of the submitted bids
based on such presentation also along with other essential eligibility conditions. Amongst other
things the presentation must contain:
a) Method and tools of Survey of routes.
b) The management to arrange and follow-up RoW permissions.
c) The details of mechanized tools and implements available with the bidder to fast execute the
OFC Laying work.
d) The logistics and man power resources available in the City/State bid for and planned to be
deployed for the execution once the work is awarded.
e) The time taken to start the work once LoI is awarded.
f) The methodology to monitor the progress of work.
g) The Material and inventory management with arrangements of safety and security of material
and work under progress.
39
h) The arrangements and precautions to ensure safety of Men at work and Property & People
around the sites of work.
i) The Measures to ensure timely delivery and completion of work.
j) Any other aspects it may like to present before the Tender Evaluation Committee.
An advance copy of this presentation if submitted in advance, with the bid shall be appreciated.
9.2 QUANTUM OF WORK:
9.2.1 The area wise, estimated quantity of work is as below:
Route
No.
Section Name Total
Length
(Kms)
1 Athagad-Nuapatna-Badamba-Ekadal 78
2 Belpahar - IB Thermal - Rengali 48
3 Kuchinda - Kusumi - Turei - Kabribahal 57
4 Nayagarh - Godipada - Champatipur 48
5 Pustapur - Sandhamala - Banapur 52
6 Tarbod - Lathor - Kantabanji 60
Note: Any query regarding the above routes Bidder may contact
Sri. Shatadal Sethy, Chief Manager, Contact No: 9337892230
9.2.2 The volume of work is purely based on rough estimation as provided by the end customer and
liable to vary on the scale of volume over period.
9.2.3 Volume Variation: 100% Escalation of work shall be allowed at the rates finalized through this
Tender within a period of one year as per the business need and volition of ITIL.
9.3 GENERAL CONSTRUCTION PRACTICES
9.3.1 Field survey shall be conducted first by the selected agency for the implementation of the project
after obtaining the RoW for assigned fiber route. Considering existing ground utilities and terrain
conditions a detailed layout plan shall be submitted for ITIL/customer’s acceptance. Survey plan
should have detail drawings, GIS information based, route map in KMZ/KML and in given
formats. Once route plan is verified and approved, PIA has to coordinate and pursue with the
relevant departments of government or concerned authority or local authority for ROW / Pole
permission for creation of distribution fiber network. PIA needs to do required documentation for
ROW application. PIA will be responsible for getting ROW/pole permission (wherever required)
in time, to match delivery timelines. The request letters shall be prepared in favour of the
concerned RoW granting authorities on behalf of the customer with and without references of
ITIL and PIA as instructed by site in charge or by way of general instructions in this regard.
ROW charges, payable to the RoW granting authorities against their invoice/demand letter, shall
be borne by the end customer.
9.3.2 Intercity OFC network route will be created between the cities for Intercity Transport Fiber
Rollout network. Activities will include but not limited to survey of routes, deployment of HDD
machine, open trenching, Manhole/Chamber fixing, coupler fixing, OFC pulling in duct fiber
laying with accessories as per Tender construction guidelines. Method of Implementation HDD
40
method or Open trench method shall be negotiable with ITIL or the end customer’s
representative, whose decision shall prevail in case of any conflict.
9.3.3 Survey, installation, commissioning and testing of Optical Fiber Cable (OFC) network for the
Intercity Routes for connecting given links respectively. Implementation of Optical fiber cable
network with HDD method or Open trench method will be shared by work awarding authority
prior to assigning of works.
9.3.3.1 The work which shall be carried out as per the Construction Specifications contained in this
Tender document. In case of any doubt or conflict, Engineering Instructions and specifications
annexed shall generally be referred.
9.3.3.2 PIA shall lay 4 numbers of supplied 40mm HDPE pipes. PIA shall pull through Nylon rope in
spare 40 mm HDPE pipes and tied properly at both the ends using End plug as per Tender
construction guidelines.
9.3.3.3 All Material for creation of OFC network will be supplied by the Customer from its designated
store/warehouse in the Circle, except jointing chamber or as specifically mentioned in the scope
of PIA. Transportation from Customer’s/ITIL’s store/warehouse to site and local storage at near
site with insurance will be the PIA’s responsibility.
9.3.3.4 The Optical Fibre Cable is to be laid through PLB Pipes buried at a nominal depth of 165 cms in
case of HDD or Open Trenching (from top of HDPE). The steps involved in OF Cable
construction are as under:
9.3.3.5 Excavation or HDD of trench up to a nominal depth so as to lay the HDPE pipe at the specified
depth, according to Construction specifications and as mentioned in the tender.
9.3.3.6 Laying of PLB pipes/coils coupled by PLB sockets in excavated trenches, drawing of 6 mm
Polypropylene para pro rope (P.P.rope) through the PLB pipe ends at every manhole by PLB
end caps of suitable size.
9.3.3.7 Providing of mechanical protection by RCC Pipes/GI pipes and/or concreting/chambering
according to construction specifications, wherever more strengthening required such as on
bridges, culverts and points of shallow depth.
9.3.3.8 Fixing of GI pipes/troughs with clamps at culverts/bridges and/or chambering or concreting of GI
Pipes/troughs, wherever necessary.
9.3.3.9 Back filling and dressing of the excavated trenches according to construction specifications.
9.3.3.10Opening of manholes (as per specifications), replacing existing 6mm PP ropes by 8mm PP rope
(from manhole to manhole) for ensuring smooth passage for pulling the cable. Pulling of Optical
Fibre Cable with proper tools and accessories as per construction specifications. Sealing of both
ends of the manholes by hard rubber bush of suitable size to avoid entry of rodents into the PLB
pipes, putting split PLB pipes over cable in the manhole to protect the bare cable in the pulling
manhole. Back filling and dressing of manholes.
9.3.3.11Digging of pit of size 2 meter x 2 meter x 1.8 meter (depth) for construction of jointing chamber
at approximately every two kilometers of internal size of 1.5 meter x 1.5 meter x 1.2 meter using
bricks and mortar or fixing pre-cast jointing chamber of internal diameter of 1.2 meter and
41
minimum height of 0.3 meter or as per specific design and dimensions of specifications, filling
of jointing chamber with clean sand, placing either pre-cast RCC cover or stone of suitable size
on jointing chamber to protect the joint and back filling of jointing chamber with excavated soil.
9.3.3.12Digging of pits 1 meter towards jungle/Hill Side/Build Area side at every manhole and jointing
chamber, concreting and back filling of pits, as per construction specifications.
9.3.3.13Documentation: On completion the work needs to be made over with As Build Diagram.
9.3.3.14For understanding Execution of the project in detail, bidder is advised to go through the
Construction Specification & Guidelines as annexed.
----- END OF SECTION IX ----
42
SECTION-X: LIST OF DOCUMENTS TO BE SUBMITTED AS
A PART OF THE BID
Check list of documents/information to be submitted with the bid:
a. Bidder’s Profile.
b. Certificates of Incorporation.
c. Memorandum & Articles of Association.
d. Audited financial statements for the last 3 years. (2017-18, 2018-19 & 2019-20) and CA
certificate in case of Unaudited report of 2019-20 with an undertaking to submit the audited
report, soon it is available.
e. Certificate from Statutory Auditor/CA specifying the Annual Turnover from Telecom
Infrastructure services during last three years (2017-20).
f. Bid security declaration form to be submitted
g. Experience Certificates: Work Order / Agreements of the Project along with completion
certificates clearly highlighting Scope of the Work (SOW), Bill of Material (BOM), cost of
the Project(s) with specific mention of the cost towards OFC laying (Underground)
separately) NLD works in eastern part of India. The experience as required to meet
eligibility conditions during the last 5 years only (period ending 31st March 2020), shall be
considered.
h. Solvency certificate for Rs 1 Cr from any scheduled bank issued within 6(six) months from the
Tender submission date
i. GST Registration Certificate.
j. Copy of PAN Card.
k. CIN (Corporate Identity Number).
l. Self-declaration in Annexure-VIII non barring from business on account of blacklisting
etc.
m. Authorization letter in the company letterhead authorizing the person signing the bid for
this Tender and Power of Attorney (POA).
n. Clause by clause compliance to all the terms and conditions.
o. Undertaking in letter head to indemnify ITI from any claims / penalties / statutory charges,
liquidated damages, with legal expenses etc.
p. NDA (Non-Disclosure Agreement) as per Annexure-IV
q. List with Routes/Location and details of Customer and Agencies with self-certification of follow-up and obtaining the RoW for and on behalf of the customer.
r. Pre-Contract Integrity Pact Annexure –III
43
Note: ITIL or its nominee reserves the right to cross check / validate the authenticity of the documents
submitted and the information provided in the Pre-qualification and Eligibility criteria. The requisite support to
prove the claims must be provided by the Bidder failing which the supporting document shall be taken as not
proved followed with attached consequences of false claim.
----- END OF SECTION X ----
s. A detailed exhibit on the “Approach and Methodology”, bidder proposes to adopt if the
project is awarded to it, refer Section IX 9.1
t. List of Tools & Implements owned by the bidder such as JCB, HDD M/Cs, Splicing Machines etc.
u. Self-certified list of Employees with EPF & ESI Details.
v. An undertaking to submit PBG along with LOI acceptance for 3 % of the order value valid for 16 months, extendable further as per requirement of the project
w. All other docs as mentioned in this Tender elsewhere.
44
ANNEXURE-I
Technical Specifications
Sl.
No. Specification Remarks
1 Services & Material_ Per Unit Qty Annexure-I/A
2 SLA Deployment Speed Annexure-I/B
3 Construction Specs & Guidelines Annexure-I/C
4 Specs Joint Chamber Annexure- I/D
45
Annexure-I/A SERVICES & QUANTITIES (BoQ)
Intercity Transport Fiber Rollout-Qty for 10 Kms length of HDD
Sr. No Scope UOM QTY Guiding Inputs
1 HDD with 4 duct Mtrs 10000
- Intercity - Min 1.65 m for Normal Strata and 1.20 m for Hard
Strata (from Natural Ground Level)
- width of Trench 45 cm at top and 30 cm at bottom of trench.
Width can vary to ensure ease of duct laying.
- Hilly Terrain - Min 1.20 m for all types of strata
2
Utilities Damages
(Water Pipe,
Electric, Gas, Oher
operator , any 3rd
Party)
LS LS
Partner to obtain permission from other UG Utility Operators (
If Required). Any damage done while execution to other
operators or Customer should be restored immediately by
Partners. In case any Demand raised by 3rd Party then Service
Partner to provide NOC from 3rd party. In case Service partner
damages the Customer network then execution partner to
restore the network in its Original Condition or will
compensate Customer as per meter rates agreed.
3
ROW Permission
and also getting
ROW NOC Post
completion of works,
SD and BG
Recovery if any
( Joint Survey to be
done before applying
the permission in
respective
Authorities)
KM
1
Post Joint Route Survey partner to take the approval of Route
length from customer planning team & then submit application
as per the process laid by respective authorities, Co-ordinate
with related authority/Official for DN and DD Payment, get
Official Permission for the said Route.
Note: DD Payment to the authority would be Paid by
Customer.
4
Route Marker/Joint
Marker/Splice
Marker &
Installation
Mtrs 80
- At every 250 m and at Major Crossing, Major Trench
Deviation or route diversion at both end.
- 700 mm length of route marker shall be buried underground
and 550 mm shall be exposed.
- Route Marker/Joint Marker/Splice Marker different design
given
- 10 extra
5 Coupler Stone
supply & installation Nos 70
- Coupler to be covered with Kaddapa /Red Stone/Farsi stone
slab or Cast slab (Min 25 mm Thickness X 300 wide X 1000
mm length) extended at least 100 mm outside the Coupler
Position on all sides.
46
Sr. No Scope UOM QTY Guiding Inputs
6 Chamber Supply &
Installation Nos 30
- Joint Pit at every 4 Km, Loop Pit at every 2 Km and Single
Loop pit in all Shelter/REG/tower.
- Chamber-5qty + 15 nos shelter/reg/tower-15*2-30 = 45
I. Low Cost Pre-cast Concrete Conical Chamber(Small) -
800mm (HH/Pull through)
II. Pre-cast Concrete Conical Chamber(Medium) -1225mm
(Splice Chamber)
III. Pre-cast Concrete Conical Chamber(Large) -1950mm
(For Multiple Cable Entry)
IV. RCC cylindrical pipe Chamber
V. Site-cast Concrete Chamber for West Region- 1200mm
(Site Cast Chamber)
-(5 chamber + 20 chamber sites + 5 chamber = 30 chamber)
7 Earthing PIT Nos 10
- 8km in intercity + @shelter/reg/tower
- Copper rod 20mm Diameter and 0.5m long or 1Feet X 1
Feet Copper plate 3mm thick with Copper Wire/strip brazed
to plate
- Good quality of Charcoal and salt at a min. 2.5m depth and
600mm Diameter.
- Resistance in normal soil shall be less than 1 ohm and in
rock should be less than 2 ohm.
-assumed 50% of 20 sites
8 Nylon Rope with
Pulling Charges Mtrs 30000 "if asked" writen in RFP
9 FDMS installation Nos 10 To be confirm during survey;dependent on sites.
-assumed 50% of 20 sites
10
Supply &
Installation 100mm
GI Pipe for
REG/Tower/Shelter
Mtrs 20 100mm GI Pipe
3 Mtrs for approx 20 shelter/reg/tower
11 Cable
Pulling/Blowing Mtrs 11000 To be carried out by OSP Partner.
12 Project Management
Cost Mtr 10000
1. ROW liasoinig
2. Man Power (supervisor, backoffice, project manager etc)
3. ABD drawing, Transportation, Warehouse
13 Splicing Nos 2400 lump sum (10* 192 splice + 96*5)
14 Duct Integration Test Mtrs 40000 Will apply for all Spare ducts by passing Shuttle.
15
GPR Survey for
Under ground Utility
Identification
Mtrs 10000 To be carried out by OSP Partner.
16 Endplug/Sand
Plug/Couplers Nos 400 lump sum (5*8, 70*4, extra)
47
Annexure-I/B
Fiber rollout delivery timelines
S.no
Km Scope
Scope
in
Meter
Timelines Penalty Clause In case of delayed on top of
Over-all TAT
Orrissa
(In Days)
No
Penalty
6- 30
days
31 to 60
days
> 60
Days
1 <= 5 Km 5000 65
TAT +5
days
5% of
total Route
Value.
7.5%
of total
Route
Value.
10% of
total
Route
Value.
2 >5-10 Km 10000 70
3 > 10 -60
Km 60000 110
Note - Delivery Timelines will start from the date of Issuance of LOI/PO (As mentioned in above table)
1. Routes having length> 60 km, delivery Timeline will be applicable in multiple of 60 KM sections
(up to 5 sections of 60 KM /300 KMs) where executions will happen in parallel. Max delivery Time
up to 300 Km will be 110 days for rest of Orrissa irrespective of route KMs .
2. Routes > 300 km & Upto-600 Km additional 40 days will be given for delivery. Executions will
happen in parallel in multiple of 60 KMs sections. Max timeline up to 600 Km will not exceed more
than 150 days for rest of Orrissa irrespective of route KMs.
3. Routes > 600 km & Upto-1000 Km additional 50 days will be given for delivery. Executions will
happen in parallel in multiple of 60 KMs sections. Max timeline up to 1000 Km will not exceed
more than 200 days for rest of Orrissa irrespective of route KMs .
4. Routes > 1000 Km, max timelines will not exceed more than 200 days for rest of rest of Orrissa
irrespective of route KMs.
48
Annexure-I/C
Construction Specification & Guidelines
TABLE OF CONTENTS
1 INTRODUCTION ......................................................................................................................................
2 ACRONYMS AND TERMS ......................................................................................................................
3 FIBER DEPLOYMENT OSP CONSTRUCTION SPECIFICATIONS ...............................................................
4 FIBER EXECUTION GUIDELINES .................................................................................................................
PRELIMINARY SURVEY .................................................................................................................................................
GENERAL INSTRUCTIONS ............................................................................................................................................
BRIEF DESCRIPTION OF WORK....................................................................................................................
LOCATION AND ALLIGNMENT OF TRENCH .............................................................................................
PRECAUTIONS TO BE TAKEN WHILE TRENCHING ..................................................................................
DUCT LAYING .................................................................................................................................................
DUCT INTEGRATION TEST (DIT) .................................................................................................................
CABLE BLOWING ............................................................................................................................................................
BACK FILLING .................................................................................................................................................................
5 BRIDGE / CULVERT CROSSING .....................................................................................................
6 ROAD AND RAILWAY CROSSING ........................................................................................................
7 SPECIFICATIONS FOR CONCRETING ..........................................................................................................
8 EARTHING ........................................................................................................................................................
9 HORIZONTAL DIRECTIONAL DRILLING (HDD) ................................................................................
10 MICRO TRENCHING................................................................................................................................
11 AERIAL CABLING ...........................................................................................................................................
12 SPLICING AND JOINT CLOSURE ..................................................................................................................
13 TERMINATION AT MSU/RSU/ADM AND REG SITE ...........................................................................
14 JOINT PIT / LOOP PIT CHAMBER ...................................................................................................
15 ROUTE AND JOINT MARKERS ......................................................................................................................
16 STONE/ RCC SLAB PROTECTION ...........................................................................................................
17 RECORD KEEPING...........................................................................................................................................................
18 DAILY REPORT ................................................................................................................................................
19 CIVIL AND OPTICAL ACCEPTANCE TESTING (AT) ...................................................................................
1 ANNEXURE – 1: ROUTE MARKERS ..............................................................................................................
2 ANNEXURE – 2: CLOSURE CLAMP...............................................................................................................
3 ANNEXURE – 3: JOINT PIT .............................................................................................................................
4 ANNEXURE – 4: EARTH PIT SPECIFICATION .............................................................................................
5 ANNEXURE – 5: MATERIAL SPECIFICATIONS ...........................................................................................
6 ANNEXURE – 6: CONCRETE CHAMBER FOR OFC LOOP ..........................................................................
7 ANNEXURE – 7: ELECTRONIC ROUTE MARKER .......................................................................................
8 ANNEXURE – 8: SAMPLE SLD, ABD & KML FILE TEMPLATE ..................................................................
49
1INTRODUCTION
This process document defines the scope of OSP (Outside Plant) execution and guidelines for
Fiber rollout.
2ACRONYMS AND TERMS
The following acronyms have been used in this process:
DWC - Double Walled Corrugated
PCC - Plain Cement Concrete
OTDR- Optical Time Domain Reflectometer
LSPM- Laser Source Power Meter
AT - Acceptance Testing
RM- Route Markers
JP - Joint Pit
LP- Loop Pit
NMS- Network Management System
MH- Manhole
HH- Handhole
NGL- Natural Ground Level
WO- Work Order
PO- Purchase Requisition
UG- Under Ground
HOTO- Handover Takeover
SPOF- Single Point Of Failure
IBD- In Building
ROW - Right Of Way
OFC- Optical Fiber Cable
IRU - Intercircle Revenue Usage
DOA- Delegation Of Authority
CFDH- Circle Fiber Deployment Head
CFOH- Circle Fiber Operation Head
RFDH- Regional Fiber Deployment Head
RFOH- Regional Fiber Operation Head
50
3 FIBER DEPLOYMENT OSP CONSTRUCTION SPECIFICATIONS
S.NO.
Item /
Measure
Intercity /Intracity
Specification /Target
Value
1
Trench
Depth
OPEN TRENCH / HDD (Horizontal Directional Drilling)
Intercity - Min 1.65 m for Normal Strata and 1.20 m for Hard Strata (from
Natural Ground Level)
Intracity - Min 1.0 m for (7 Top cities* + **Capital cities) and 1.2 m **(for
rest of the cities) all types of Strata;
Hilly Terrain - Min 1.20 m for all types of strata. Sharp and 90 degrees bend are not acceptable in trenching/ ducting.
Specific to HDD
HDD entry and exit pits should be Min. 1.65m (Intercity) and Min 1.20m
(Intracity). HDD allowed till Min 1.20 m depth in case of NH/SH/End to End CC/BT
Road where Authorities has restricted and given in writing.
Approvals prior to execution of work as per the defined deviation process
.If depth not meeting as per defined specifications and deviations, then
Penalty clause will be applicable.
Prefer Open trench method in < 1.0 m and < 1.20 m depth in respective
cities with specified protection, else Penalty clause will be applicable for
Protection cost recovery, except for those cases where ROW permission is
given in writing for HDD.
*NCR, Mumbai, Pune, Hyderabad, Bangalore, Chennai and Kolkata. ** List attached
2 Trench
width 45 cm at top and 30 cm at bottom of trench. Width can vary to ensure
ease of duct laying.
3
Duct laying
Duct to be laid as per Duct Guidelines (FF/PLG/Duct) and No. of duct
to be laid as specified in PO; in case it is not specified, 2 Ducts
(Orange and Green) to be laid.
Specification for Crossings – 3 Ducts to be laid as standard procedure. Duct Color to be followed OR, GR, BL and if Route already have 4 Ducts
then 4th Duct to be Grey in color. Duct Laying should meet 20*D (Duct Dia) bending Radius.
4
Stone Slab
at Built up
area /
Coupler
Location
Stone slab (Min 25 mm Thickness X 300 mm width X 500mm lengths) to
be installed at built up area /heavy habitat area/ places where PCC not
possible due to UG utility.
Coupler to be covered with Kaddapa /Red Stone/Farsi stone slab or Cast slab
(Min 25 mm Thickness X 300 wide X 1000 mm length) extended at least
100 mm outside the Coupler Position on all sides.
All coupler points locations should be captured in ABDs. Stone slab to be laid after 1ft backfilling then perform complete backfilling
and mark Position on ABD. (+/- 25% tolerance acceptable only in width and Length in Stone slab.)
5
Joint Pit /
Loop Pit /
Splice
Chamber
INTERCITY-
Joint Pit at every 4 Km, Loop Pit at every 2 Km and Single Loop pit in all
Shelter/REG/tower. On route, wherever BTS/Customer sites falls, make provision of installing
the Loop pit, if it is captured in the Preliminary survey.
51
S.NO. Item /
Measure
Intercity /Intracity
Specification /Target Value
Cylindrical RCC Chambers with top Lid at 1.0 m depth (Normal strata) from
Natural Ground Level (NGL) (+/- 20cm tolerance acceptable).
(750 mm Height, 900 mm diameter (internal) and 50 mm thickness made by
RCC with 8 mm steel reinforcement, with 10 cm spacing center to center in
both directions the test should qualify NDT (Non Destructive test).
Lid to be marked/embossed as “CUSTOMER OFC” Wherever specified depth of the Lid not achievable, for such location alternate
type: Conical Chamber in (Annexure 6) or Cast & Setu, and Brick Chamber
(as per specified dimension) can be used to avoid Penalty.
Intracity-
Joint Pit – At every 4 Km or as per OFC length but not less than 2 Km (or as
per supplied material)
Loop Pit –At Every 0.250 Km to .5km depend on feasibility.(Min. 04 to
Max.07 nos/km depending on business buildings as per PO)
Splice Chamber/Loop/Joint Pit to be installed with top Lid at 0.5m depth from
Natural ground level (NGL) in spun pipe type chamber.
At HDD locations chamber to be installed at Min.1.2m depth from NGL (If
entry/exit pit depth less) in spun pipe or lid depth should be >0.5m form NGL
Lid to be marked/embossed as “CUSTOMER OFC”
Loop of 15 m - 20 m to be placed in Loop Chamber.
Loop of 15 m – 20 m in Splice chamber from both ends. Conical /Precast Splice Chamber/Loop/Joint Pit can be installed at “Zero” lid
depth from NGL (cast as per Annex 6 Intracity Specifications)
Lid Depth must be measured from natural ground level (NGL) and not from
the crown level. Crowning is to be done after reaching ground level.
Brick chamber is also acceptable in some special case where UG and space
constraint then 600mm(W)*800mm(L)*600mm(D) double brick wall (English
Masonry) with inside wall 1:3 plaster and Lid to be rest on G.I angle frame
which is to be fixed in wall during masonry work and angle size 1.5 *1.5 inch
with min 2mm thick.
Hilly Area (Intercity) :-
Loop Pit – At Every 1 Km and Single Chamber in all Shelter/REG/tower.
Cylindrical RCC Chambers with top Lid at 0.5 m depth from Natural Ground
Level (NGL). Brick chamber is also acceptable in some special case where UG and space
constraint then 600mm(W)*800mm(L)*600mm(D) double brick wall (English
Masonry) with inside wall 1:3 plaster and Lid to be rest on G.I angle frame
which is to be fixed in wall during masonry work and angle size 1.5 *1.5 inch
with min 2mm thick.
6
GI Pipe for
protection
and in
building
work
As per IS-1239, preferable 100 mm GI –B Class to be used. Diameter 40/50/75
mm also acceptable if there is any constraint to use 100mm GI, but should be
in writing (Owner/ ROW/ Space issue etc.)
Class B (GI pipe should be at least 3 m height from NGL in in building work)
where Building height is more than 1 floor. Then after 3 m, 50 mm GI pipe
(Flexible GI in sharp bend) to be used.
7 DWC duct for
Protection
As per IS-14930, Diameter 117/100 mm, certified by CIPET or equivalent
certified Govt. agency) or from approved vendor by Transport Planning of
Customer.
52
S.NO.
Item /
Measure
Intercity /Intracity
Specification /Target Value
8
Clamps to
Hold
GI/DWC
GI Clamps with Fischer Bolts; 6mm Thick X 30mm Wide, Max. Spacing 1.5
m.
Fischer make M12 FBN 12/15+35 with Art Nr 45.147 Anchor bolt.
9 Duct Lengths Recommended in multiples of 500 m (0.5 Km) for open trench and
Multiples of 100/200 m for HDD and Multiples of 100/200 m Open trench
in Intra city.
10
DIT
DIT applicable for all lengths (in single stretch / connectivity) > 4 km. 100% Length to be tested with 5 Kg/cm2 pressure for all duct.
Pressure fall should not be > 50% in 1 Hour.
DIT test to be carried out during blowing if Deployment team offer for
test intimate well before to NQ (3 days before) as agreed, otherwise test to
be arranged at the time of AT. Min 4kms duct to be tested in every 50Kms
route randomly.
<4 Km length coupler integrity to be test during AT by
consecutive 3 coupler check or pathon /duct rod randomly.
11
Concrete for
Protection
Block PCC 1:2:4 (1 cement: 2 coarse sand: 4 coarse aggregate of
20mm nominal size - compaction by vibrator; Smooth finishing with 1:3
i.e. 1 cement: 3 fine sand plaster) 30cm X 30 cm cross Section (80 mm
concrete at base of the trench for duct resting to avoid damage (for uneven surface).
12
OFC Cable
Armored OFC Cable to be laid as per PO. (No. of Fiber of the OFC should be mentioned in the PO).
1st OFC cable to be blown in the Orange Duct and any further / 2nd OFC cable will be blown in Green Duct/ Blue Duct/ Grey Duct (in prescribed order).
13
Cable
Blowing
Pressure
10KG/Sq. Cm and 700 CFM Discharge, Equipment should not damage the Optic fiber cable during blowing.
14
Cable Loop
at Bridge
Crossings
Bridge Crossing -
Bridge Length Up to 50 m – Loop Length, on single side 60 m.
Bridge Length > 50 m – Loop on both sides 60 m.
Cable Bend Radius to be min 800 mm.
15
Culvert /
Nala / Drain
Channel
Crossings
Preferably crossing should be from culvert/Nala/Drain channel bed as per the trenching / HDD guidelines and if above not possible then UP crossing with DWC+PCC 30cm*30cm,
And if ROW authority does not allow or narrow culvert/Nala and sufficient
space not available to do specified PCC then more than 15cm*15cm
dimension PCC also acceptable but in such case if digging is possible at
culvert/Nala try to do the digging to avoid any obstacle due to PCC. If PCC not possible to cover protection then UP crossing should be with
100mm GI of class B
16
NH/SH
Crossing
Nos. of HDPE Ducts to be laid and to be properly plugged.
Open Trench in Road cutting
Minimum 0.6 m depth to be maintained after cutting the road surface in open
trench and duct to be laid with DWC + CM (Chicken Mesh) + PCC.
53
S.NO.
Item /
Measure
Intercity /Intracity
Specification /Target Value
If depth is <0.6m due to HR (Hard Rock) protection should be
DWC+CM+PCC up to road level to be done, If this procedure applied
then no penalty clause will be applicable with appropriate deviations.
DWC pipe to be placed with min 3m length coming outside black
topping if depth achieved as per specification or up to the specified
depth on both sides with enough holding beneath surface
HDD
Min Depth to be maintained as per soil Strata, < 1.2 m depth not
acceptable in HDD except in NH/SH/End to End CC/BT Road where
authority not allowed to give open trench permission and it should be
in writing.
If HDD depth found <1.20 m depth except as mentioned above then
Prorate penalty will be applicable if prior approval not taken for<1.20 m
work from competent authority.
Prefer Open trench method in <1.20 m depth with specified protection.
Loop Chamber to be provided on single side with 40 m loop in SH
crossing.
Loop Chamber to be provided on both side with 40 m loop in NH crossing.
Boring/Moling
1.20 m (Intracity) or 1.65m (Intercity) depth to be maintained as per
Soil Strata and DWC to be placed at both ends protruding out by 3 m
or up to the specified depth
INTERCITY
In case of multiple road crossings, Loop Chamber to be placed at every
500 m or less. Project Engineer to decide in consultation with
operations team and decide on number of additional loop chamber basis
the feasibility / criticality as per O&M perspective but not more than 2
Chamber in 1 Km length.
17
Railway
Crossing
Crossing to be done by HDD/Boring only and pit should be away
minimum >3~5 m from railway track or as per the available space.
Nos. of HDPE Ducts to be laid and to be properly plugged.
Loop chamber to be provided on one side with 40 m Loop in case of Single
railway track.
Loop chamber to be provided on both side with 40 m Loop in case
of more than 1 railway track.
18
Seasonal
Drains/
Rivers
Preferably crossing to be done by clamping along with the bridge
If above option is not feasible then, Trench depth should be >1.65m on
river bed for open trench and DWC+PCC protection with vertically
opposite reinforced U-clamp of 1m length to be placed with covering
of DWC on ducts for extra holding of DWC duct (to avoid flowing of
ducts)
Additional protection to be provided after jointly discussing with
Project, Operations and NQ if any criticality or threat as per O&M
perspective.
HDD can be done for both seasonal and temporary drains.
54
S.NO.
Item /
Measure
Intercity /Intracity
Specification /Target Value
19
Earthing
In Intercity at every 8km and at ADM/REG Site.
In Intracity , preferably at every Cable Joint (or as per feasibility)
Copper rod 20mm Diameter and 0.5m long or 1Feet X 1 Feet Copper plate
3mm thick with Copper Wire/strip brazed to plate
Good quality of Charcoal and salt at a min. 2.5m depth and 600mm Diameter.
Resistance in normal soil shall be less than 1 ohm and in rock should be less
than 2 ohm.
20 Splicing Avg. Loss per Splice (at joint 0.07 dB Max), Total Average Splice Loss - 0.06
dB (all joints average).
21
Water
Penetration
Test
1 Hour for Joint Closure at 1m Depth under water (TEC and ITU-T
specification).
22
Fiber
Optical
Loss
Measurement to be taken at 1550 nm.
Max loss 0.25 dB/km of OFC Including Connector loss (end to end), however
t should not be less than 0.23 dB/km of OFC excluding connector loss (end to
end).
23
Route
Markers
Intercity -
At every 250 m and at Major Crossing, Major Trench Deviation or route
diversion at both end.
Intracity -
Where Conical chamber at “Zero” depth installed at road or foot path RM
installation not applicable but in gravel or out of road RM to be installed.
RCC (1:2:4) of length 1250 mm ± 20mm with bottom cross-section of 150mm
± 10 mm x 200 mm tapering to 75 mm ± 10 mm x 125 mm ± 10 mm.
Embossed CUSTOMER OFC with Color Codes as per Specifications.
700 mm length of route marker shall be buried underground and 550 mm shall
be exposed (± 20mm).
To be installed at 0.5 m from back of the trench or safer place at gravel with
proper direction and distance mark with Arrow ( ) sign.
Electronic Route Markers shall be buried at depth of 0.9 m from ground in the
all SC and at 250m in trench Distance, wherever applicable.(If specifically
required will be mention in PO and also it should be clear in PO the scope
of supply responsibility).
In Hilly area RM length 750-800 mm ± 20mm with bottom cross-section of
150mm ± 10 mm x 200 mm tapering to 75 mm ± 10 mm x 125 mm ± 10
mm.
400-450mm length shall be buried underground and 350-400mm to be
exposed (± 20mm).all other dimension letters are same as above.
RM not to be installed wherever Civic authorities does not allow in writing,
else Penalty clause will be levied.
55
S.NO. Item /
Measure
Intercity /Intracity
Specification /Target Value
24
Aerial
Cable
Temporary Aerial Cabling
Temporary Aerial cabling to be laid through Wooden/Bamboo or
support of trees (Bamboo pole diameter should be min 3” (inch) size
with adequate strength and height of the aerial cable shall be >10 (ft.)
from the ground level.
The installation of wooden Pole should be up to 3 feet depth filled with
M20 concrete in 200mm (dia) x200mm (Height) all-around of Pole
The bottom of pole should be painted with black color with anti-termite
and pasted properly while installing the Pole.
Pole can be placed at every 30 m -40 m intervals.
Mounting of OFC cable on pole shall be done through HDPE
conduit/duct from NGL.
Cable loop of approx. 10m at every 5th Pole or where route alignment
changes.
2.0 to 3.0 mm GI wire to be laid with OFC with proper small pipe
clamps (adjustable clamps) and proper clamp with poles.
Measurements Book to be made available.
OFC not to be tighten directly by string wire.
Commercial will be closed by SCM and this will be applicable, if work
allotted through PO.
(Not applicable for running route where due to any temporary issue work
required to be done to route made live)
25
Aerial
Cable
Permanent Aerial Cabling with ADSS OFC
(All-Dielectric Self-Supporting cable)
GI/MS (Silver color painted) pole to be used as per approved drawing
(pole type GI/MS should be as per PO)
Proper porcelain pulley or metal pulley or supporting clamps to be used
for OFC rolling as per sample snapshots.
Pole should be underground at least 1m and fix with proper 1:2:4
concreting (200mm(dia)*500mm(Height) all-around of pole
OFC loop approx. 10 m to be kept at every 5th Pole or every turning
Points with mounted “O” ring or clamp on pole loop radius should not
be less than 0.6m
OFC joint closure should be kept in proper order to avoid OFC bend.
Approx. 2- 3mm dia GI string wire to be used for support of OFC and
OFC not to be tighten directly by wire (in case Aerial cabling done with
OFC other than ADSS OFC).
26
Linear and
Ring Path
Linear and Ring path will be by separate trenching and minimum gap in
both trench would be >2.0 m in both Open and HDD method.
If gap <2.0 m in both path by any method will be called SPOF and
appropriate approved deviation is must.
27
Micro
Trenching
Specifications as below:-
Trench depth 1.0 feet; Width 80+mm for laying of two (40 mm ducts) in
parallel and after laying of duct, trench to be backfilled with PCC (1:2:4)
with proper compaction and curing.
Note: Please refer Fibmax Guidelines, Duct Guidelines and Deviation Approval Process as applicable.
56
4. FIBER EXECUTION GUIDELINES
DETAILED SURVEY POST PO ISSUANCE
4.1 Partner* / Project / Operations engineer shall survey the route and submit report to planning
with all details. Report should contain details of all Soil condition, bridges, culverts,
causeways, rail over/under bridges, level crossings (with LC number), CC roads, VIP area,
defense area, underground gas/oil/ water pipeline, other government authorities etc. Report
shall mention, disputed land, private land, Type of OFC laying technique feasible like HDD,
moiling, aerial, trenching, it will also mention expansion plans of existing carriage way,
permanent structures, if any, in near future within a period of five years. It must include
feasibility for positioning of man-hole/hand-holes at the required locations, business Potential
of route and sharing possibility. Name of Officials met to gather information for carriage-way
to be mentioned exclusively in the preliminary survey report. Details of other operator/s
executing on the same/nearby area, challenges faced by them must also be furnished.
Customer’s OFC route shall be on opposite side of existing BSNL’s/other operator’s OFC.
Where ever OFC of BSNL or any other Telecom Service Provider exists on the same side
where Customer’s OFC is planned, a minimum spacing of 1m or more must be kept,
otherwise suitable protection to Customer’s OFC shall be recommended.
4.2 A list shall be submitted by Partner* / Project / Operations engineer containing the office
address and contact numbers of concerned Assistant, Executive and Superintendent Engineer
of State Highway/National Highway (R&B) Division, Railway authorities, Municipal
Commissioners, City Chief Engineers, Mayors, State Electricity Board Officers, BSNL Office
In charge and District Forest Officers or any other authority / agency under whose jurisdiction
cable route falls, within 7 days from date of PO issuance.
*Dedicated survey Partner or Execution Partner.
5. GENERAL INSTRUCTIONS
5.1 After approval of Detailed Survey Report from the CUSTOMER and only after receipt of
ROW Permission / approvals from concerned authorities, Partner shall plan to start work by
deploying workforce first in difficult terrains such as Rocky area, Bridge/Nala/ Culvert, city,
town and village limits. Invariably the execution has to start from Customer’s existing nodes
(lighted fiber POP) – In-Building work to be done first to avoid any issue at later stage at
tower/ site end.
5.2 Partner shall not keep materials, cables and tools in such a manner as to cause interference
with free flow of traffic and cause inconvenience to public (Material should be stored at site
store which will arrange by partner.
5.3 Partner shall obtain all approvals, permits and licenses necessary to do work from appropriate
authorities.
6. BRIEF DESCRIPTION OF WORK :
Work, shall be carried out as per Specifications. The main steps are as under:
1. Obtaining ROW permission.
2. Excavation of trench/trenchless digging.
57
3. Laying of GI as per IS1239 Class B and / or DWC ducts as per IS14930 as additional protection for
the HDPE ducts at rail / road crossings, built-up area/city limits, on culverts, bridges, lesser depth
areas and also on stretches wherever required, as decided by the CUSTOMER’s Site-In charge of the
work as per specifications.
4. Laying of HDPE ducts and if asked nylon rope should be pulled through same.
5. Chambering or concreting(Block PCC 1:2:4) all round DWC duct as per IS14930 / or GI pipes (class
B) as additional protection on bridges, culverts and also on stretches wherever depth of excavation is
less than specified and wherever required as decided by CUSTOMER’s Site-In charge.
6. Reinstatement of excavated trench with proper compaction and crowning.
7. Fixing of duly galvanized clamps along with Fischer bolts for holding GI/DWC pipes at culverts and
bridges and where-ever necessary.
7. LOCATION AND ALLIGNMENT OF OPEN TRENCH :
Trench must be aligned according to permission granted by authority/agency. However
following guidelines must be adhered to:-
1. Trench must be done strictly within limits of the ROW permission granting authority.
2. Trench must not be done on the road berms. Where it is not possible to avoid the road berms, ROW
authorities / Circle Operation Head concurrence is must before start of execution.
3. Cross pits must be made manually to check presence of any underground utilities at adequate
spacing.
4. Trench boundaries shall be marked with rope / lime powder prior to digging in order to get trench in
straight line.
5. Trench shall be located at lowest point of lower area if feasible. Trench must not come over field’s
boundary or any heap of soil/garbage dump.
6. Trees roots must be by passed to avoid damage while trenching and ensuring safe passage of OFC.
Such negotiation should be of smooth curve.
7. Depth will be measured from lower side (in case of ground with slope) of natural ground level.
Where cable is laid through duct, depth of trench shall be measured from top of duct.
8. Specified trench depth has to be maintained always in all types of Soil.
9. However in certain exceptional site conditions like hills or hard strata it may not be feasible to dig
up to specified depth. In such cases, duct may be laid at lesser depth as per specification with DWC
pipe/GI pipe/ PCC concreting individually as per specification.
10. Mentioned depth will be measured from top of laid duct. In case hard rock of volcanic (Igneous) is
encountered from surface then deviation Type ‘A’, Type ‘B’, Type ‘C’ and Type ‘D’, are allowed
and no NC need to be filled. However the protections for other strata are as per table below.
11. In all cases of lesser depth, deviation notes will have to be raised and got approved as per table
mentioned in annexure. Reason for not achieving the specified depth along with type of deviation
should be clearly mentioned along with the details of protection provided.
12. Bottom of trench shall be uniform and should follow contour of ground. Width of excavated trench
sufficient to lay requisite number of HDPE Ducts and GI / DWC pipes and also concreting,
wherever required. Payment shall be made only on basis of running meter of completed work and
shall not be based on volume of excavation.
58
13. To prevent soil erosion due to free rain water flowing along or inside the trench, suitable
“Blockades/Stone pitching” will have to be constructed at every 10 m with height up to ground
level.
14. In city areas trench will normally follow footpath / pedestrian way of road except where it may
have to come to edge of carriage way or when cutting across road with specific permissions from
road authorities responsible (such permission will be obtained by Partner from concerned
authorities).
15. Outside the city limits trench will normally follow boundary of roadside land. However, where road
side land is full of burrow pits or forestation or when cable is to be laid along culverts/bridges or
cross streams, trench may be made closer to road edge or in some cases, over embankment or
shoulder of road. (The Partner will do all liaisons with concerned authorities and will obtain
permission for such deviations for cutting embankment and shoulder of road. Failure to do so will
compel Customer to pass on any penalty to Partner which may eventually be imposed by concerned
authorities).
16. Alignment of trench should be uniform and follow the ROW guidelines. While marking alignment
only centerline will be marked and Partner shall set out all other work to ensure that, excavated
trench is as straight as possible. Partner shall provide all necessary assistance and layout, at his own
cost for marking the alignment.
17. The Partner shall clear, prepare and grade the Right of Way to facilitate marking of the alignment of
the trench. Partner shall remove all bushes, undergrowth, stems, rocks and other obstacles to
facilitate marking the centerline without any extra charges. It is to be ensured that minimum
amount of bushes and shrubs shall be removed to clear way and Partner shall give all consideration
to preservation of trees within right of way.
18. Line up of trench must be such that HDPE duct(s) shall be laid in straight line, both laterally/
horizontally as well as vertically except at locations where it has to necessarily take a bend because
of change in alignment or gradient of trench. Minimum radius of two meters shall be maintained,
where necessary.
19. Linear and Ring Path will be by separate trenching and minimum gap in both trench would be >2m
in both Open Trench Method If Gap <2.0 m in both path by any method will be called SPOF and
appropriate approved deviation must be there.
8.PRECAUTIONS TO BE TAKEN WHILE TRENCHING
1. It is required that trenches are not kept open. Trenching, cable laying/ducting and backfilling
activities be done parallel as far as possible. Any mishap or accident due to open trenches shall be
sole responsibility of Partner. CUSTOMER shall never be liable on any such account and no claim
on this account shall be entertained by them. Further, the Partner shall indemnify and keep
CUSTOMER fully indemnified against any liability arising out of or on account of such claims.
2. No trench shall be kept open close to carriage way/berm. Caution boards shall be displayed at all such
locations, to caution public. Partner shall protect all life and property from damage while doing
construction/trenching work.
3. If Warning covers of other services or operators are encountered during excavation, earth around
these is gently removed to loosen them. The covers are then removed and stacked outside the trench
for reuse. When underground plan of other services are exposed during excavation, adequate
protection is provided at suitable intervals along the run of these plans/services and concerned
authorities shall be informed.
59
4. In event of inadvertent damage, location and nature of damage must be intimated to concerned
department immediately. In the meantime action is taken for preventing aggravation of damage.
Damages are indemnified and losses are made good by Partner.
5. Necessary barricades, night lamps, warning boards and required watch man shall be provided by
Partner at his own cost, to prevent any accident to pedestrians or vehicles or animals. While carrying
out blasting operations, the Partner shall ensure that licensed blasting professional are employed for
the purpose and adequate safety measure are taken by cautioning vehicular and other traffic. He shall
employ sufficient manpower for this with caution boards, flags, sign writing etc. Any consequences
due to lack of precaution or otherwise, on this shall be sole responsibility of Partner.
6. Caution boards are set up at a height of 1.25 m above ground level so that they are visible from a
distance of 25 meters. Boards will have yellow and black background with writing in bold letters
with red fluorescent paint. Boards shall be displayed at start and finish point of area in which work is
under progress. Additional display boards are placed at either side of the trench. Boards must
indicate the name of trenching authority, name of Engineer in charge of work with contact phone
and dates of opening and closing trench. During night warning lamps (flicker lamp, lantern with
glass painted red) shall be provided. They are placed at locations so as to indicate length and width
of trench.
7. All work is supervised by Partner’s representative, who must carry with him following documents:-
8. Letter from CUSTOMER authorizing Partner to carry out work in the specific area.
9. Copy of permission issued by concerned authority.
10. Partner shall provide adequate precautionary measures to prevent caving in of the trenches while
excavation, due to soil condition. At such locations, width of the trenches shall be kept adequate and
necessary arrangement shall be made for safe working within trenches. Arrangement must also be
made for pumping out sub- soil/underground water from trench, if any.
11. In city limits as well as in built up area, Partner shall use manual labor only, and shall ensure that no
damage is caused to any underground or surface installations belonging to other public utility
services and/or private parties.
12. Temporary foot-bridges are provided when trenches are made across entrance of buildings etc.
13. Special care should be taken in digging footpaths. Proper protection shall be provided to avoid
accidents. No inconvenience should be caused to pedestrians.
14. Underground power cable is not to be moved. Electricity dept. is immediately informed. Horizontal
and vertical separation of 60 cm shall be maintained from power cable. As far as possible power
cable should be crossed at right angle.
15. Near foundations and boundary walls, excavation must be taken up in consultation of and in
presence of owners.
16. All necessary arrangement is made to maintain stability of trenching.
17. Rock Excavation is normally done by chiseling and Blasting is done, if permitted by local authority.
Necessary license must be obtained for blasting. Public property both below and above ground must
not be endangered damaged. All possible precautions must be taken for safety of public and staff
involved in the work.
18. However, along highways and cross country there shall be no objection to Partner resorting to
mechanical means of excavation, with approval of CUSTOMER Site-In charge provided that no
underground installation existing in path of excavation, if any, are damaged.
19. While the machine can be used for clearing small bushes, trees should not be cut or uprooted for
purpose of movement of excavating machines. Where such necessity arises, permission from
60
competent authorities to partially cut such trees should be obtained in writing. Compensation to cut
such trees for movement of machines shall be paid by the Partner and no additional payment shall be
claimed from CUSTOMER
20. Any valuable material of cultural/ historical/ archeological interest, if found while trenching, shall be
brought to the notice of CUSTOMER and the authority concerned
9.DUCT LAYING
1. Specified lengths of Ducts shall be laid using dispenser/de-coiler designed for the purpose. Partner
shall ensure that Duct laid is free from twist and kinks. Any collapsed portion of duct shall be
removed before backfilling and duct made continuous by putting couplers.
2. Place the duct in trench as straight as possible. However at bends horizontal and vertical minimum
bending radius as per specification to be maintained.
3. Ducts shall be laid in flat bottom trench free from stones, sharp edged debris. No water should be
present in trench, while laying the duct/DWC pipe.
4. Spacers must be used while installing multiple (five or more) ducts. Up to four ducts no spacer is
used. Partner shall ensure parallel lying of ducts (without crisscross).
5. Ends of ducts shall always be closed with End Plugs to avoid ingress of mud, water or dust.
6. The ducts shall be joined with couplers using duct cutter and proper tools only. Do not use hacksaw
to cut the duct. The duct joint shall be practically airtight to ensure smooth cable blowing using cable
blowing machines.
7. All coupler locations shall be covered with stone as per specification prior to backfilling and position
marked on ABD.
8.Never place coupler along the bent portion of duct/trench in both horizontal as well as vertical
direction.
9. Wherever GI pipes are used rubber bushes shall be used at the two ends of the GI pipes to protect the
damages of HDPE ducts. When GI pipes are to be laid with suitable bends, pipe bender is to be used.
The bends may be obtained by making proper ‘V’ cut on GI pipe at two locations close to the bend
and by applying bending force so that proper curvature is achieved without sharp corners. The
HDPE duct shall be inserted into the GI pipe before bending. GI pipe shall be welded at ‘V’ cut
edges after bending. None of the portion of duct will be visible at V-Cut location. It should be either
closed by welding or fixing “m-seal” on clean surface.
10. DUCT INTEGRATION TEST (DIT)
1. After backfilling ducts shall be tested for integrity (air tightness and kink-free shape). Air tightness
test is done by pressurizing 2 km duct stretch at a time. One end of duct will be closed and
compressed air at 5-6kg/cm2 is sent from the other end. At about 5kg/cm2 pressure the inlet of
compressed air will be closed. Fall in pressure should not be more than 50% in 1 (one) hour.
61
2. To check that duct has not collapsed or kinked a wooden/plastic cylindrical piece (shuttle) of size 150
mm (15cm) long and 0.75 X D mm in dia where ‘D’ is inner diameter of duct, is blown into the duct
with far end fitted with flexible wire grip/stocking. The wooden shuttle should pass through duct at
far end without any obstruction within approx. 10 minutes or less. Do not stand in front of the far
end of the duct under test as IT CAN BE FATAL.
11. CABLE BLOWING
1. Drum test will be carried out for every drum as per Drum Test Report format (to ensure that no
damage has been caused during transit). Cable drums after Inward Goods Inspection (IGI) should be
mounted on pay off stand, which is kept on plain ground for stability. Soil under the stand should be
firm, not to allow stand to tilt.
2. Process of OFC blowing is explained as under:-
3. Cable blowing machine (Cable jet or any other machine) should be deployed along with a good
compressor delivering 10 kg/ sq. cm pressure and 700 cfm discharge.
4. Cable drum will be loaded on payoff stand and unwound from topside of the drum. Pay off stand
should be placed properly so that it does not get tilted or fall down while dispensing OFC. First half
of total length should be blown through duct in one direction from the center of the span of the duct
in which cable is planned to be laid.
5. In case when complete half of the drum length cannot be blown in a single go, cable is blown up to
feasible distance by opening the coupler at that location and then balance length shall be blown and
stored in figure of “8” close to trench in obstacle free space. Further blowing shall be done from this
location.
6. The process at Clause 8.2 can be repeated so that complete length is blown on one side.
7. After blowing half-length in one direction the cable should be unwounded at the location of pay off
stand and stored in a figure of “8”. Then inner end of the OFC should be blown in opposite direction
as explained in Clause no. 8.2 above.
8. Kink in OFC during blowing and after blowing must be avoided. At blowing points, the last loop of
OFC should be manually pulled after cable blowing, couplers must be tightened
12.BACK FILLING
1. Back Filling in Rocky Terrain (Country Side) - Trench shall be initially filled with Sieved soil for
about 5 cm which will act as a Soft cushion/Padding and then duct is placed gently over it. After that
another layer of 10 cm of fine sieved soil is poured and then entire trench is backfilled with
excavated material.
2. Duct is laid through DWC/GI pipe, which is then covered with concrete as per specification. After
making concrete block the curing should be done at least for 7 days. Back filling in remaining
portion is done with crushed stones, which have been removed during excavation of trench. Top 10
cm of trench is to be filled with loose soil and crown of 25 cm made on trench.
62
3. In case of trench aligned at slope Blockades after every 10 meter in the form of vertical walls of Flag
stones or stone masonry be made to obstruct the flow of water. Rest of backfilling is as per above
Para’s.
4. Back Filling in Normal Soil - Under normal soil conditions duct is directly laid in trench and
backfilled in same manner as explained in section 9.1. Adequate dry compaction shall be done
before Crowning. Compaction is done in layers of 50 cm each.
5. Crowning - When backfilling has been done up to ground level a hump of soil is made to cater for
soil settlement. Entire excavated soil shall be used for back filling. Crowning shall be confined over
width of trench only. No surplus soil shall be left outside trench (Crowning will be excluding of
Trench depth).
6. Back filling on public, private roads, railway crossing, and footpaths in city areas shall be performed
immediately after laying HDPE ducts. Back filling at such location shall be carried out by dry
compaction in layers of 50 cm and thoroughly rammed; so as to ensure that original condition is
achieved and made safe to traffic. All excess soil/material left out on road/footpath shall be removed
without extra cost. However, along highways and cross-country, dug up material left out shall be
kept as heap above trench while refilling.
7. Back-fill shall be maintained by Partner against wash-out, settlement below original level and
rotting, until final completion of work and until first monsoon season and reinstated to keep leveled
condition as acceptable to the CUSTOMER Deployment team and highway/local authorities without
any extra payment. To ensure this, Partners agent will inspect compacted trench alignment after first
rain and re do work as pointed out by CUSTOMER operation engineers/ Area Manager. Decision of
CUSTOMER operation engineers/ Area Manager in this regard is final and binding on Partner.
13. BRIDGE / CULVERT CROSSING
1. The work involves laying of HDPE ducts through GI/DWC pipes laid on the bridge. DWC pipes are
to be used at such locations where sun rays and rain water don’t fall on them. Either one of the
following methods will be employed or same will be decided during first route survey by Partner and
Deployment team.
2. On Arch type bridges where depth up to 300 mm is not possible to dig, make a trench in bridge tar
road of 150-mm width and lay DWC duct as per IS14930 (certified by CIPET or equivalent certified
Govt. agency) or from approved vendor by Customer. In case of dry/seasonal rivers/drains, it is
advisable to cross water path from river-bed and protection as per specification - A trench of 1.6
meter or more is made. DWC ducts 117/100 mm with couplers are laid. Ducts (max 3 or as directed
by Customer operation engineer) are laid through the DWC duct. DWC duct are encased/covered in
30 x 30 cm beam with Smooth plaster/finish, Steel member 8 mm with stirrup at every 30 cm for
reinforcement. Beam should extend up to abutment of bridge. Length of DWC duct should go 5 m
beyond the abutment of Bridge on either side and BDL ducts should be protected up to 10 m all
around with 1:2:4 Block concrete. Backfilling of trenches on slopes (entry and exit of river/drain) to
be done as per Clause 10.3.
3. In case of river/Nala with water flow, the water path may be crossed from riverbed by diverting
water with temporary bunds. If 9.1, 9.2 and 9.3 are not feasible then GI pipe or DWC (DWC pipes
laid on the bridge. DWC pipes are to be used at such locations where sun rays and rain water don’t
63
fall on them, if direct sun rays cannot be avoided on DWC pipes then GI sheet cladding over DWC
pipe can be provided) is to be clamped on the outer side of parapet wall with the help clamps as
specified. Clamps and anchor bolts are to be fixed at specified spacing. Two GI pipes shall be joined
/ tightened properly with pipe wrench. The level of GI pipe shall always be below the road level.
4. If all options explained in 10.1, 10.2, 10.3 and 10.4 are not feasible in case of bridge / culverts with
wheel guard, and if the PWD/NH authorities approve, the GI/DWC pipe can be placed on the wheel
guard and concreted with PCC 1:2:4, with duct inside GI/DWC pipe. Proper slope at either end of
culvert/bridge should be maintained and the GI pipe should continue on either side and should
extend up to trench bottom 1.65 m, and covered with concrete.
NOTE: care needs to be taken “NOT TO REDUCE WIDTH OF CARRIAGEWAY”.
5. In case the parapet wall is non-existent or is in dilapidated condition, the clamps should be fixed on
slab of bridge if permitted.
6. Cable loop is to be left at bridge crossings in loop chambers as per specifications.
7. Before crossing culvert the local PWD engineer/ROW authorities must be consulted in charge for
future plan of expansion or re-construction and decide the alignment of trench (distance from road
center line).
8. Trench depth should be minimum of 1.65 m with DWC+PCC protection, length of trench should be
at least double of culvert length or 5 meter beyond abutment whichever is more. In rocky terrain
depth shall be 1.2 m with DWC+ PCC protection will be provided.
9. Leave the cable loop on each side of the culverts as specified. In case there are more than one culvert
over 500 m span, 20-30 m OFC coils to be kept at 500m or as per Customer operation engineer but
not more than 2 locations in 1 Km length.
10. Loop pit marker will be installed at Loop Pit.
14. ROAD AND RAILWAY CROSSING
1. Roads are to be crossed either by horizontal boring or by open cut as the case may be. Suitable
permission shall be obtained from Authorities concerned.
2. In either method of road crossing, DWC duct should be used with three (3) ducts in case of National
Highways (NH) or State Highways (SH). DWC duct should project 3m outside black topping on
either side in case of boring, and DWC should be provided for complete length of road crossing and
should project 3m outside black topping on either side in case of open trench.
3. In case of WBM roads, panchayat, Kacha roads DWC duct should be used. DWC duct should project
2 m on either side from road formation level.
4. Railway line crossing is to be done by HDD or boring or as per the instructions of Railway
authorities. Please ensure that permission to cross railways is obtained before execution.
5. Only 100 mm dia GI pipe or DWC duct 117/100mm, or whichever is permitted by Railway
Authorities is to be used in case of rail crossing. Length of projection of GI pipe/DWC duct beyond
rail lines should be kept as per approval from DRM office. HDPE ducts should be (3 Nos.) brought
out of railway boundary and properly plugged. Loop pit to be placed one side if single track and both
side if track is more than single line with 40m Loop.
64
15. SPECIFICATIONS FOR CONCRETING
1. Concreting shall be done as per specification. Depending on the situation and local authority
regulations at site, number and size of pipe to be laid/used, cross section dimension may vary to
ensure proper protection to pipes as well as uniformity with any existing structure/base, on which the
GI pipes or DWC duct are placed, as demanded by road authorities.
2. At both ends of Bridges/culverts, where GI pipes slope down and get buried, concreting shall be
carried out to ensure that no portion of the GI pipe is exposed and further down as required by the
CUSTOMER operation engineer to protect pipe from any possible damage externally caused.
3. Any damages caused to the existing structure such as footpath or base of parapet or curb wall on
which GI pipes or DWC duct are placed shall be repaired and original condition re-stored to
satisfaction of Road Authorities.
4. Partner shall provide all the materials required for the cement concreting work at the site. Cement
concrete mixture used shall be of 1:2:4 composition i.e. 1 cement: 2 coarse sand: 4 coarse aggregate
of 20mm nominal size. The aggregates should confirm to IS. Smooth finishing of exposed surface
shall be done with mixture of 1:3 i.e. 1 cement: 3 fine sand. (PCC should be placed in proper
shuttering at both side for box PCC)
5. When concreting is carried out in trenches, a layer of cement concrete mixture of appropriate width
80mm thickness shall be laid along trench(This will be applicable where trench surface are uneven
in Hard Strata due to stones and stones edges are sharp and possibilities of damage of ducts), before
laying HDPE ducts. HDPE ducts shall be then laid above this bed of concrete as per construction
specifications. After laying HDPE ducts the remaining concreting work shall be carried out to form
the cross sectional dimensions 300 X300 mm.
6. Portions where cement concreting has been done shall be cured for minimum 7 days’ time to harden
the surface. After curing refilling of balance depth of trench has to be done with excavated soil. In
case refilling is to be done immediately like city areas or close to carriage ways, the curing over soil
can be continued after refilling. It may be noted that no extra payment is admissible for arranging
necessary material, layout tools and machines, or for carrying water for curing while carrying out the
work.
16.EARTHING
1. A copper rod of around 20 mm dia and 0.5 m long or 1Feet X 1 Feet Copper plate 3mm thick with
Copper Wire/strip brazed to plate shall be buried along with good quality of Charcoal and salt at a
min 2.5 m depth from NGL or as required so that the resistance in normal soil shall not be more than
1 ohm and in rock not be more than 2 ohm.
2. A copper strip/braided flat 32 mm wide and 6 mm thick after bolting and welding with rod shall be
brought to the surface for bonding with the optic fiber armor. Specially made clamp, made of steel,
will also be used for bonding the braided copper wire with the copper rod and with cable armor for
avoiding corrosion and galvanic currents.
65
3. Multiple pits may be required in some of the locations where the soil resistivity is high. However,
under normal circumstances a single pit would be enough at the locations of good soil conductivity.
Locations where cable armor Earthing shall be done is as per specifications.
4. HORIZONTAL DIRECTIONAL DRILLING (HDD) : HDD is carried out where open trenching is
not possible /permitted. Following points must be ensured in case of HDD
5. Depth of HDD tunnel must be kept minimum 1.65 m to 3.0 m (Utilities to be taken care).In any case
lesser than 1.20m depth not acceptable by HDD method and if done, Prorate penalty will be
applicable for lesser depth.
6. Loop-pit markers must be fixed at the locations of HDD pits (both entry and exit points) as per the
specifications (Min 04 and Max 07/km).
7. Electronics route markers are invariably buried at HDD pits (If specifically required will be
mentioned in PO).
8. Locus /profile diagram of HDD must form a part of “As Build Drawing” and copy of same should
also be submitted with ROW papers.
9. The ducts in the intra-city fibre routes (including such inter-city routes that are common with intra-
city routes) shall be installed by Horizontal Directional Drilling method unless approved by
CUSTOMER CUSTOMER in writing for installation by other methods.
10. The Partner shall mobilize equipment suitable to install the ducts up to required / specified depth
below ground in all types of soils.
11. All concerned authorities (water, oil and gas pipeline operators, telecom operators, power companies
etc.) who may have their underground utilities in the area shall be informed well in advance and as
built drawings obtained to ensure proper planning of HDD operation and drilling profile.
12. Cross pits shall be made across approved duct alignment to verify information about existing
underground utilities/facilities as provided by authorities having jurisdiction over the area and also to
ascertain type of soil for safe working of HDD equipment.
13. Linear and Ring Path will be by separate trenching and minimum gap in both trench would be >2m
in both HDD Method. If Gap <2.0 m in both path by any method will be called SPOF and
appropriate approved deviation must be there.
14. Alignment of trench should be uniform and follow the ROW guidelines.
15. Entry and exit pits shall be dug at both ends of the segment which shall later on become either a
location for man-hole/hand-hole in case of intra-city routes or for installing duct couplers in case of
inter-city routes. For inter-city routes MH/HH locations shall be as per issued for construction
drawings only.
66
16. The drilled hole profile between entry and exit pits (except transition areas) shall be as straight as
possible. The final HDD profile shall become part of as-built documents.
17. The hole made by HDD equipment shall be of adequate diameter to allow pulling all the ducts in one
go as a bundle. The ducts in the bundle shall be properly bundled using suitable spacers and tied
together during pulling. The capacity of pulling equipment shall be at least 1.5 times of theoretical
calculated pull force.
18. The Partner shall submit a detailed HDD procedure for review/approval of Company. The procedure
shall include at least following information:
a) Proposed locations, size and depth of entry and exit pits.
b) Proposed number of holes, hole diameter and hole profile for pulling HDPE
duct(s).
c) Proposed HDD machinedetails along with drilling direction control / steering
system details.
d) Pulling load calculations and details of pulling equipment (pull head, winch,
rope, etc.).
e) Method of safe disposal of bentonite slurry.
f) Drawing showing information at a) and b) above.
19. Upon obtaining approval of procedure, the Contractor shall prepare site by marking route and
digging entry/exit pits at predetermined locations and drill the hole of required size for pulling the
ducts through. Once the hole is ready, required number of ducts, already de-coiled and spread on the
ground, shall be connected to a pulling head and pulled through the hole. Suitable swivel joint shall
be used during pulling to prevent twisting of ducts during pulling.
20. The drilling machine and pulling equipment shall be removed and moved to new locations. The pits
shall be replaced with man-hole/hand-hole for termination of ducts and later blowing of cable and
remaining area backfilled and restored to a conditions agreed to with the authorities having
jurisdiction over the area. Bentonite slurry, if used, shall be recovered from the pits and disposed-off
in a safe and environmental friendly manner and at locations approved by Authorities.
21. The Partner may have to deploy more than one set of HDD equipment to achieve required lay rate
demanded by contract schedule.
22. In case of Crossings of existing utilities by HDD, minimum 0.5m vertical clearance from the
nearest utility is required. Requirements of installation by trenchless technique as per Clause 4.5
shall also be complied with.
17.MICRO TRENCHING :
1. MT is applicable wherever ROW is available with MT methodology and clearly mentioned in the PO
issued by SCM.
2. MT is permissible without any extra cost with prior approval from the competent authority for the
below scenarios:
67
3. Road Crossing not possible by open Trench or HDD method. (Specifications as per Specifications
mentioned in Section 3 of S.No.28)
18. AERIAL CABLING
18.1 TEMPORARY AERIAL CABLING WITH WOODEN/BAMBOO POLE
1. Temporary aerial cabling to be laid through Wooden/Bamboo pole or support of trees (Bamboo Pole
diameter should be min 3” (inch) size with adequate strength and height of the aerial cable shall be
>10 (ft.) from the ground level.
2. The Installation of Wooden Pole should be up to 3 feet depth filled with M20 Concrete in 200mm
(dia) x200mm (Height) all-around of Pole.
3. The bottom of the Pole should be painted with black color with anti- termite and pasted properly
while installing the Pole.
Pole can be placed at every 30 m- 40 m intervals.
Mounting of OFC cable on Pole shall be done through HDPE conduit/duct from NGL.
Cable loop of approx. 10m at every 5th Pole or where route alignment changes.
2.0 to 3.0 mm GI wire to be laid with OFC with proper small pipe clamps (adjustable
clamps) and proper clamp with Poles.
Measurements Book to be made available.
OFC not to be tighten directly by string wire.
Temporary Aerial Pole installation and laying Pics
68
18.2 PERMANENT AERIAL CABLING WITH ADSS OFC
1. GI Pole to be used as per drawing which approved by Planning.
2. Proper Porcelain pulley or metal pulley or supporting clamps to be used for OFC rolling as per
provided pics.
3. Pole should be placed at every 25 m - 30 m intervals or as per field requirement
4. Pole should be undergrounded at least 1M and fix with proper 1:2:4 concreting (200mm
(dia)*500mm (Height) all-around of Pole. Approx. 2- 3 mm dia GI string wire to be used for support
of OFC and OFC not to be tighten directly by wire (in case Aerial cabling done with OFC other than
ADSS OFC)
5. OFC loop approx. 10 m to be kept at every 5th Pole or every turning Points with mounted “O” ring
or clamp on Pole loop radius should not be less than 0.6M
6. OFC closure should be kept at proper order to avoid OFC bend.
7. Spiral clamp to be used at the pole to tighten the OFC which helps to avoid the direct tension on the
OFC.
Permanent Aerial laying Pics
69
19. SPLICING AND JOINT CLOSURE
1. Splicing is done using a good quality splicing machine. Splice loss per joint shall be minimum and
should not be more than Avg 0.07dB. In no case average Splice loss per link shall not be more than
0.06 dB (Sum of all joint average/No of joints).
2. At least 0.6 m to 0.8 m fiber should be stored in cable tray and 0.6 m to 0.8 m Buffer Tube loop to be
stored under the base of the Splice tray holders (Same applicable in fiber termination box also),
Fiber should be neatly coiled without kinks.
3. Minimum bending radius of 80mm should be ensured, Marking and Tagging to be done on each tray
of JC and on Cable at entry port respectively.
4. Joint closure should be sealed properly before it is taken out of splicing van. Joint closure assembly
should be done as per instructions of manufacturer.
5. After assembly, joint closure is to be clamped to joint pit in vertical direction such that dome portion
points towards sky and cables enter joint closure from bottom. This can also be achieved by using
fabricated galvanized clamps – picture shown below.
6. Leakage/ water penetration test must be conducted before clamping the joint closure and keeping for
1 hour under 1m water Depth (If any leakage found joint to be re- spliced).
7. Cable should not be bent at diameter less than 800 mm.
8. Splicing to be carried out in splicing Van or in Canvas tent to avoid any dust particles in Splicing
M/c, Fiber tray of closure.
20. TERMINATION AT MSU/RSU/ADM/ REG SITE AND MOBILITY FIBER POP
1. FDMS shall be deployed for Fiber termination and distribution.
2. Rack where FDMS is to be installed must be properly grouted and provided with Earthing.
3. Cable is brought into the building through duct in 100mm GI pipe (up to 3m height) irrespective of
any site. In case building is on higher floor where 100mm GI pipe is not feasible, 50mm GI pipe/
50mm Flexible GI pipe in sharp bend can be used for in- building works with separate path and if
both the above cases are not feasible HDPE duct clamping to be done with GI Sheet covering over
the HDPE duct to protect from direct sun light. Cable entry to the site must be properly sealed to
prevent any water seepage or rodent entry.
4. Approx. 2m OFC is kept/stored in Fiber Distribution Management systems (FDMS) for any
eventuality.
5. OFC entry in REG to be done through Hatch Plate and into FDMS shall be done through Top holes
provided for this purpose.
6. Fibers of OFC shall be spliced with pig tails and stored in the bottom tray, as per detailed
instruction of the FDMS Supplier. Bottom most splice module shall be used first for one cable (say
incoming cable) and 2nd module for the outgoing cable.
7. No mixing of incoming and outgoing OFC fibers is permitted unless specifically asked by Site
Engineer.
8. Pigtails shall be brought up by side and within space provided in FDMS up to Fiber Distribution
Module and shall be properly routed and stored, as per detailed instruction of Supplier of FDMS.
Pigtails routing shall be ready-to-remove type without disturbing any other pigtail.
9. Pigtails shall be mounted in designated adaptor and outer opening of adopter shall be capped.
70
10. Fiber Distribution modules for incoming and outgoing fibers shall be in sequence of Splice Modules
used for incoming and outgoing cables.
11. All covers shall be properly closed / locked to prevent any type of ingress of foreign material, duct,
insects, etc.
12. Cable armor steel tape shall be properly earthed with a separate copper wire (Not to the Strength
Member)
13. Flags shall be fixed with each pigtail depicting fiber number and station from where cable is
originating / terminating.
14. There shall not be any loose pigtails hanging or coiled at place other than specified.
15. Labeling and tagging to be done on FDMS and Cable.
21. JOINT PIT / LOOP PIT CHAMBER
1. Joint/Loop Pit is a RCC cylindrical pipe with 8 mm steel reinforcement, both directions.
2. A cover (Lid) of RCC having 50 mm or more thickness, 8/10 mm steel reinforcement in both the
directions with two handles (>10mm rod) for lifting is used for covering the joint pit.(In 2 Halves
lid also acceptable lid made as per specified material and dimensions.).Lid to be marked/embossed
as “CUSTOMER OFC”
3. Top of lid should be at a depth from natural ground level as per specification.
4. Anti-termite treatment is carried out on inside surface of pit and then it is packed with loose sand
before placing lid in all cases of intercity routes and as per Operation requirement in intercity
routes.
5. Simple Plugs, End Caps, Cable Ties to be provided and Cable routing, stenciling, base concreting
and duct entry sealing to be done inside the chambers.
22. ROUTE AND JOINT MARKERS
22.1 CONCRETE ROUTE MARKER
1. Route markers made of concrete will be provided at a distance of 250 m or wherever there is a
crossing or major deviation in the trench from being straight. At the crossing, route markers have
to be placed on both sides of the road, rail track, bridge, culvert etc. depending on the case. Route
markers shall also be put at coupler/loop pit locations and as suggested by site engineer.
2. Route marker shall be exactly as per details shown/Mentioned in annexure at end.
3. Route markers shall be embossed CUSTOMER OFC and shall be filled with fluorescent white
color. 700 mm length of route marker shall be buried underground and 550 mm shall be exposed.
Fixing of the route markers shall be done at 0.5 m from the back of trench and away from the road
center. ‘CUSTOMER OFC’ embossed on the marker shall face roadside.
4. Route markers and joint markers should never be put together. If such a situation is encountered
then route marker may be placed at 50 meter distance from joint pit marker.
5. RM not to be installed wherever Civic authorities does not allow in writing, else Penalty will be
applicable.
22.2 ELECTRONIC ROUTE MARKER
1. Electronic Route Marker will be placed as below if mentioned in PO and scope of supply should be
clear in PO.
71
2. Electronic Route Markers are placed in area like dense built up area, close vicinity of road edges,
etc. where placing of concrete route markers is not possible.
3. Electronic Route Markers can be used to mark and locate following:-
Cable Route
Road / Bridge / Rail / Canal crossings, etc.
Buried splices
Extra OFC loops
Pipe ends
Manholes under pavement or grade changes
Repair Points
Non-metallic lines
Snow covered installation
In trench close to road edge.
HDD pits
4. Electronic Route Markers shall be buried at depth of 0.9 m from ground in the trench during
backfilling the trench.
5. Electronic Route Markers shall be buried at a spacing of 250 m in general to mark trench / route on
country side and at approx. 150 m on zigzag routes within town / city. At all major road crossings
within the cities and at HDD locations, Electronic Route Markers shall be placed.
6. Trench shall be completely backfilled immediately after placing Electronic Markers.
7. Electronic Markers shall be located with electronic locator after tuning at specified frequency.
23. STONE/ RCC SLAB PROTECTION
1. Wherever cable is laid in cities, towns and villages where human habitation exists or where
construction activity can happen in near future, stone Kaddapa / Red Stone/ Farsi slabs (Flag stone)
of size 25 mm thickness (min) and 300 mm width and 500mm length shall be put after 30 cm
padding with excavated material over duct.
2. Coupler to be covered with Kaddapa /Red Stone/Farsi stone slab or Cast slab (Min 25 mm
Thickness X 300 wide X 1000 mm length) extended at least 100 mm outside the Coupler position
on all sides.
3. Stone slab to be laid after 1ft backfilling then perform complete backfilling and mark position on
ABD (+/- 25% tolerance acceptable only in width and Length in stone slab).
4. In case stone slab is not available, RCC slab of size 600mm L x 300 mm W x 40 mm Thick shall be
used. Stretches for this protection will be decided during first route survey of Deployment team and
Partner representative.
24. RECORD KEEPING
All measurements will be recorded in Measurement Book / Sheet / Chainage sheet and reported on a
daily basis duly signed by Partner representative.
25. DAILY REPORT Partner will send Daily Progress Report of execution.
26. CIVIL AND OPTICAL ACCEPTANCE TESTING (AT) Acceptance Testing shall be done as per AT process (FF/NQ/AT 1.0)
72
MARKERS DRAWING - ANNEXURE
125 NOT TO SCALE
125
50 160 160
20 20 60
30 OFC
20 20 60
30 OFC
B
H
A
R
T
40I
35 8
250
50 G.L
B
H
A
R
T
40I
35 8
250
G.L 50
G.L G.L
BELOW GL SHALL BE 700 mm BELOW GL SHALL BE 700 mm
ALL DIMENSIONS ARE IN 'mm' ALL DIMENSIONS ARE IN 'mm'
NOT TO SCALE
Route Marker Splice Marker
125 125
50 50 160 160
20 20 20 60
30 OFC 20 OFC
B
H
A
R
T
40I
60
30 35 8
B
H
A
R
T
40I
35 8
250 250
50 G.L G.L
50 G.L G.L
BELOW GL SHALL BE 700 mm
ALL DIMENSIONS ARE IN 'mm'
BELOW GL SHALL BE 700 mm
ALL DIMENSIONS ARE IN 'mm'
NOT TO SCALE
Coupler Marker
NOT TO SCALE
Loop Marker
125 125
50 50 160 160
20 60
30 OFC
20 60
30 20 20
250
B
H
A
R
T I
40
35 8
OFC35 8
250
50 G .L G.L
50 G .L
B
H
A
R
T
4I0 G.L
BELOW GL SHALL BE 700 mm ALL DIMENSIONS ARE IN 'mm'
BELOW GL SHALL BE 700 mm ALL DIMENSIONS ARE IN 'mm'
NOT TO SCALE
POI
NOT TO SCALE
BB+ POI
ANNEXURE – 1/C (a): ROUTE MARKERS
Item Colour Spec. No. Material: RCC
Route Marker Colour Deep Orange IS-5, Shade No 506 Reinforcement-
6mm Dia MS Rods
4Nos Splice Marker – BB Golden Yellow Band IS-5, Shade No 313
Coupler Marker French Blue Band IS-5, Shade No 112
Loop Marker Brow Band IS-5, Shade No 403 Concrete: 1:2:4
PR/POI Fluorescent White Band M30 Grade
BB + PR/POI Golden Yellow Band + White Band
73
PRE - INSTALLATION CHECKLISTS FOR ROUTE MARKERS
74
Depend upon
chamber thickness
3” - 5” Galvanized Iron strip
Width of the flat = 2 inches
Thickness of flat = 2 mm/ 3 mm
350 mm
Dia. Depends on
Diameter of the closure
Riveted 6 mm Dia. Bolt
ANNEXURE –I/C (b): CLOSURE CLAMP
75
ANNEXURE – I/C (c) : JOINT PIT
76
G.L G.L
LID Lift Handles
CABLE DUCT
SPARE DUCT
BOTTOM PCC INVERTED ' U' CUT
ENTRY FOR DUCTS
Points to Remember :
1. Cable loop inside the chamber should not be kept less than 10m. Ideal 20m and rest as per the ground conditions.
2. Check the earth bolt at the back of the Joint closure before splicing
3. The bottom of the chamber to be closed with PCC / go for Covered bottom during fabrication
4. Clamp the closure properly in position and avoid sharp bends while coiling the OF cable loops.
DIAGRAM SHOWING JOINT PIT WITH ALL INSTALLATION DETAILS
JOINT
CLOSURE
CABLE LOOP
1. 5
m 1.0
m
Depth
from
GL
to
Lid
1.8
M
77
re
to
nt
ANNEXURE – I/C (d): EARTH PIT SPECIFICATION
Copper
rod
Copper Lug to connect Sample of Braided
copper strip
SCHEMATIC DIAGRAM SHOWING EARTHPIT AND EARTHING CONNECTIONS
G.L. G.L.
Braided Copper Wi
connected
earth bolt in joi
closure
Copper Wire (6 mm D)
Braided Copper Strip 32mm width X 6mm Thick
Layers of salt & charcoal
600 mm
8 0
0 m
m
1 0
0 0
m m
6 0
0 m
m
78
ANNEXURE – I/D: CONCRETE CHAMBER FOR OFC LOOP
Intracity
Five types of Precast Conical Chamber are broadly available.
1. Low Cost Pre-cast Concrete Conical Chamber(Small) -800mm (HH/Pull through)
2. Pre-cast Concrete Conical Chamber(Medium) -1225mm (Splice Chamber)
3. Pre-cast Concrete Conical Chamber(Large) -1950mm (For Multiple Cable Entry)
4. RCC cylindrical pipe Chamber
5. Site-cast Concrete Chamber for West Region- 1200mm (Site Cast Chamber)
I. Low Cost Pre-cast Concrete Conical Chamber (Small):-
Low Cost Pre-cast Chambers shall be used as HH / Pull through Chambers at every 250 m.
Construction and Specifications are given below.
Technical Specifications and Drawing for Low Cost Pre-cast Conical Chamber:-
Product type: Low Cost Pre-cast Concrete Conical Manhole Chamber.
Size: Height (With Cover) 800mm.
Base Dia (Inner) 810 mm.
Top Opening (Inner) 550 mm.
Thickness of each ring 60 mm.
Thickness of Base Plate 60 mm.
Base Plate Dia (3/4 pieces) 1000 mm.
Material Used: M 30 Grade Concrete.
Reinforcement:
In the rings: 3 nos. of TOR Steel horizontal rings of size 8mm supported by 8mm TOR Steel
bars. In the top ring 3 nos. of TOR Steel horizontal rings of size 8mm supported by 8mm
TOR Steel bars.
In top Cover: Multiple nos. of TOR Steel bars both ways.
Single Layer: - 8mm TOR Steel bars.
The Top Cover guarded by M S Plate and provided two 12 mm hooks for lifting.
Load Bearing: Suitable for 25 Tons (E.H.D. Cover Load as per IS: 12592 Specifications).
79
II. Pre-cast Concrete Conical Chamber (Medium):-
Pre-cast Chambers may be used in general OSP work in Intracity Routes. Depending upon the
strata and installation space available, size of this chamber may be reduced also just by
removing bottom precast ring.
Technical Specifications and Drawing for Pre-cast Conical Chamber (Medium):-
Product type: Pre-cast Concrete Conical Manhole.
Size: Height 1225mm.
Base Dia 1350mm.
Top Opening 780 mm.
Height of each ring 225 mm.
Thickness of each ring 52 mm.
Material Used M 30 grade Concrete.
Reinforcement:
In the rings: 2 nos. of TMT Steel horizontal rings of size 8mm @ 190 mm c/c supported by
8mm TMT Steel bars. In the top ring 3 nos. of TMT Steel horizontal rings of size 8mm @ 75
mm c/c supported by 8mm TMT Steel bars.
In top Cover: Multiple nos. of TMT Steel bars both ways in two layers.
Either Upper Layer: - 8mm TMT Steel bars @ 100mm c/c.
Lower Layer: - 8mm TMT Steel bars @ 50mm c/c.
Or Single Layer: - 10mm TMT Steel bars @ 70mm c/c.
The Top Cover guarded by Galvanized M S Plate and provided two 16 mm hooks for lifting.
Load Bearing Suitable for an ultimate load of 35 tons (E.H.D. Cover Load as per ISI: 12592
Specifications).
Pre-cast Concrete Conical Chamber (Medium)
80
III. Pre-cast Concrete Conical Chamber (Large):-
These Pre-cast Chambers are generally used in Intracity Network at strategic locations only
where OFC is required to be entered from multiple directions at least 4 directions (e.g.:- Core
BTS Site, BSC, MSC, RBSC). Depending upon the strata and installation space available,
size of this chamber may be reduced also just by removing bottom precast ring.
Technical Specifications and Drawing for Pre-cast Conical Chamber (Large):-
Product type: Pre-cast Concrete Conical Manhole.
Size: Height 1950mm.
Base Dia 1690mm.
Top Opening 770-780 mm.
Height of each ring 225 mm.
Thickness of each ring 50-52 mm. Material Used M 30 Grade Concrete.
Reinforcement
In the rings: 2 nos. of TMT Steel horizontal rings of size 8mm @ 190 mm c/c supported by
8mm TMT Steel bars. In the top ring 3 nos. of TMT Steel horizontal rings of size 8mm @ 75
mm c/c supported by 8mm TMT Steel bars.
In top Cover: Multiple nos. of TMT Steel bars both ways in two layers.
Either Upper Layer: - 8mm TMT Steel bars @ 100mm c/c.
Lower Layer: - 8mm TMT Steel bars @ 50mm c/c.
Or Single Layer: - 10mm TMT Steel bars @ 70mm c/c.
The Top Cover guarded by Galvanized M S Plate and provided two 16 mm hooks for lifting.
Load Bearing Suitable for an ultimate load of 30 tons (E.H.D. Cover Load as per ISI: 12592
Specifications).
Pre-cast Concrete Conical Chamber (Large)
81
IV. RCC cylindrical pipe Chamber:-
Technical Specifications for RCC Cylindrical pipe chamber:-
Product type: RCC Cylindrical pipe made by spun concreting chamber.
Size: Height (Without cover) 600 mm. Inner Dia750 mm.
Outer Dia 900 mm.
Thickness of cover 100 mm.
Wall thickness. 70-100 mm. Reinforcement
In the RCC Cylindrical pipe chamber: TOR steel of size 12mm steel reinforcement in both
directions.
In Top cover (Lid): Lid of RCC having 100 mm or more thickness, 10/12 mm steel
reinforcement in both the direction single layer.
The Top Cover guarded by MS Plate and provided two 12mm hooks for lifting
Load bearing: Suitable up to 25 Tons.
Material used: M 30 grade concrete.
82
V. Site-cast Concrete Vertical Chamber :-
Alternate to Conical Chambers are Site Cast Chambers and are used in West Region
(Maharashtra). These chambers have single body structure and a split lid.
Technical Specifications to be as per below dimension:-
Dimension for square Dimension for cover square chamber
Construction and Specifications for square chamber
Height:- 1200mm
Wall Thickness:- 150mm (with Iron rod 8mm reinforcement in both directions at 10mm distance)
Length x Width:-1300x800mm
Lid: - Split Type 50mm thick, with Iron rod 8mm reinforcement in both directions at 10mm distance.
Lid Should be cast in 3mm thick GI Sheet tray to avoid distortion & corner/casting damage by
travelling of vehicles (Dimension as per the lid size)
Note: - Dimensions Variation can also be accepted based on actual site conditions with justified reason.
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ANNEXURE-II
REF NO.
BANK GUARANTEE PROFORMA
1. As agreed under the relevant terms and conditions of Purchase Order Ref ____________________
dt ____________ (hereinafter called the said Purchase Order) between M/s. ITI Ltd., NS Unit, Dooravani
Nagar, Bangalore-560 016, India. (Hereinafter called the purchaser) and
M/s. ______________________________________________ (hereinafter called the supplier) for supply
of __________________________________________, the supplier hereby agrees to furnish a security
Deposit against supply performance by way of an irrevocable Bank Guarantee for Rs. __________
(Rupees. ____________________________). We ______ (indicate the name of Bank) (hereinafter
referred to as ‘THE BANK’ at the request of the supplier do hereby undertake to pay to the purchaser, an
amount not exceeding Rs. _____________ (Rupees. ________________________ ________) against
any loss or damage caused to or suffered or would be caused to or suffered by the Purchaser, by reasons
or breach by the said supplier of any of the terms or conditions contained in the said Purchase Order.
2. We _____ (indicate the name of the Bank) do hereby undertake to pay the amount due and payable under
this Guarantee without any demur, merely on a demand from the purchaser stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by the purchaser, by
reason of breach by the said supplier of any of the terms and conditions contained in the said Purchase
Order or by reason of the supplier’s failure to perform the said Purchase Order. Any such demand made
on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee
shall be restricted to an amount not exceeding Rs. ________________ (Rupees.
__________________________________________).
3. The Bank further agrees that the Purchaser shall be the sole judge as to whether the said Supplier has
committed any breach or breaches of any of the terms and conditions of the contract and the extent of
loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by
the Purchaser on account thereof, and the decision of the Purchaser that the said Supplier has committed
such breach or breaches and as to the amount or amounts of loss, damage costs, charges and expenses
caused to or suffered by or that may be caused to or suffered by the Purchaser from time to time shall be
conclusive, final and binding on the Bank.
4. We undertake to pay to the Purchaser, any money so demanded notwithstanding any dispute or disputes
raised by the Supplier in any suit or proceedings pending before any Court or Tribunal relating thereto our
liability under this present being absolute and unequivocal.
5. It shall not be necessary for the Purchaser to proceed against the Supplier before proceeding against the
Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any
security which the Purchaser may have obtained or obtains from the Supplier.
6. We _________ (indicate the name of Bank) further agree with the Purchaser, that the Purchaser shall
have the fullest liberty without our consent and without effecting in any manner our obligation hereunder
to vary any of the terms and conditions of the said Purchase Order or to extend time of performance by
the said Supplier from time to time or to postpone for any time of from to time any of the powers
exercisable by the Purchaser against the said Supplier and to forbear or enforce any of the terms and
conditions relating to the said Purchase Order and we shall not relieved from our liability by reasons of
any such variation, or extension being granted to said Supplier or for any forbearance, act or omission on
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the part of the Purchaser or any indulgence by the Purchaser, to the said Supplier or by any such matter or
thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so
relieving us.
7. This Guarantee will not be discharged due to the change in the constitution of the Bank or the Supplier.
8. We _____________ (indicate the name of Bank) undertake not to revoke this Guarantee during its
currency except with the previous written consent of the Purchaser, in writing.
9. Notwithstanding anything contained in the foregoing clauses, our liability under this guarantee is
restricted to Rs. ____________________(Rupees. ____________________________________) and
our guarantee shall remain in force until __________ (Date of expiry of warranty period). Unless a
demand is made against us to enforce a claim under this guarantee within three months from the date of
expiry of warranty period, all your rights under this guarantee shall be forfeited and we shall be relieved
and discharged from all liability hereunder.
DATE:For __________ (indicate the name of Bank)
PLACE:
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Annexure-III
INTEGRITY PACT
Between
ITI LIMITED hereinafter referred to as “The Company” and ……………………… ….……………………………… hereinafter referred to as “The Bidder/Bidder” Preamble
The Company intends to award, under laid down organizational procedures, contract/s for -------------------------------------------------. The Company values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s and Bidder/s. In order to achieve these goals, the Company will ensure monitoring of the tender process and the execution of the contract for compliance with the principles mentioned above.
Section 1 – Commitments of the Company 1.The Company commits itself to take all measures necessary to prevent corruption and to
observe the following principles: - (a)No employee of the Company, personally or through family members, will in connection
with the tender for, or the execution of a contract, demand, take a promise for or accept, for him/herself or third person, any material or immaterial benefit which he/she is not legally entitled to.
(b)The Company will, during the tender process treat all Bidder(s) with equity and reason. The Company will in particular, before and during the tender process, provide to all Bidder(s) the same information and will not provide to any Bidder(s) confidential/additional information through which the Bidder(s) could obtain an advantage in relation to the tender process or the contract execution.
(c)The Company will exclude from the process all known prejudiced persons.
2.If the Company obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Company will inform its Vigilance Office and in addition can initiate disciplinary actions.
Section 2 – Commitments of the Bidder(s)/Bidder(s)
1.The Bidder(s)/Bidder(s) commits itself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution.
(a) The Bidder(s)/Bidder(s) will not, directly or through any other person or firm, offer,
promise or give to any of the Company’s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit
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which he/she is not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract.
(b) The Bidder(s)/Bidder(s) will not enter with other Bidder(s) into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.
(c) The Bidder(s)/Bidder(s) will not commit any offence under the relevant Anti-Corruption Laws of India; further the Bidder(s)/Bidder(s) will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Company as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.
(d) The Bidder(s)/Bidder(s) will, when presenting his bid, disclose any and all payments he has made, is committed to or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.
2.The Bidder(s)/Bidder(s) will not instigate third persons to commit offences outlined above or be an accessory to such offences.
Section 3 - Disqualification from tender process & exclusion from future contracts If the Bidder(s)/Bidder(s), before contract award or during execution has committed a transgression through a violation of Section 2, above or in any other form such as to put his reliability or credibility in question, the Company is entitled to disqualify the Bidder(s)/ Bidder(s) from the tender process or take action as per the defined procedure. Section 4 - Compensation for Damages
1. If the Company has disqualified the Bidder(s) from the tender process prior to the award according to Section 3, the Company is entitled to demand and recover the damages equivalent to Earnest Money Deposit / Bid Security.
2.If the Company has terminated the contract according to Section 3, or if the Company is
entitled to terminate the contract according to section 3, the Company shall be entitled to demand and recover from the Bidder the amount equivalent to Security Deposit / Performance Bank Guarantee in addition to any other penalties/ recoveries as per terms and conditions of the tender.
Section 5 - Previous transgression 1.The Bidder declares that no previous transgression occurred in the last 3 years with any other
Company in any country conforming to the Anti-corruption approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.
2.If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or action can be taken as per the defined procedure.
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Section 6 – Equal treatment of all Bidders/Bidders/SubBidders 1.The Company will enter into agreements with identical conditions as this one with all
Bidders/Bidders. 2.The Bidder(s)/Bidder(s) undertake(s) to demand from all subBidders a commitment in conformity
with this Integrity Pact.
3.The Company will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions.
Section 7 – Criminal charges against Bidder(s)/Bidder(s)/Sub Bidder(s) If the Company obtains knowledge of conduct of a Bidder, Bidder or Sub Bidder, or of an employee or a representative or an associate of a Bidder, Bidder or Sub Bidder, which constitutes corruption, or if the Company has substantive suspicion in this regard, the Company will inform the Corporate Vigilance Office. Section 8 –Independent Monitoring
1. Competent and credible monitoring will be done as to whether and to what extent the parties comply with the obligations under this agreement.
2. Monitoring will be performed neutrally and independently and report to the CMD of ITI LIMITED.
3. The Bidder(s)/Bidder(s) accepts that the monitors have the right to access without restriction to all Project documentation of the Company including that provided by the Bidder. The Bidder will also grant the monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to sub Bidders. The monitor is under contractual obligation to treat the information and documents of the Bidder(s)/Bidder(s)/Sub Bidder(s) with confidentiality.
4. Notwithstanding anything contained in this Section, the Bidder(s)/Bidder(s) shall have no obligation whatsoever to provide any internal costing mechanisms or any internal financial or commercial data pursuant to any audit or review conducted by or on behalf of the Company. Further, the Bidder(s)/Bidder(s) shall not be required to provide any data relating to its other customers, or any personnel or employee related date.
5. The Company will provide sufficient information about all meetings among the parties related to the Project to the monitor provided such meetings could have an impact on the contractual relations between the Company and the Bidder.
6. Upon notice of any violation of this agreement, the Management of the Company may take corrective action or other relevant action.
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7. If a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India is reported to the CMD of ITI LIMITED, and ITI LIMITED has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Corporate Vigilance Office, this information may directly be transmitted to the Central Vigilance Commissioner, Government of India.
8. The word ‘Monitor’ would include both singular and plural.
8.1 Details of the Independent External Monitor appointed by the Principal at present is
furnished below: -
Shri Javeed Ahmad, IPS(Retd.) M-1101, Shalimar Gallant Apartment,
Vigyanpuri, Mahanagar, Lucknow-226006
Section 9 – Pact Duration
1. This Pact begins when both parties have legally signed it. It expires for the Bidder 12 months after the last payment under the contract, and for all other Bidders 6 months after the contract has been awarded.
2. If any claim is made/ lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/determined by CMD, ITI LIMITED.
Section 10 – Other provisions 1. This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Company, i.e. Bengaluru. The arbitration clause provided in the tender document / contract shall not be applicable for any issue /dispute arising under Integrity Pact.
2. Changes and supplements as well as termination notices need to be made in writing.
3. If the Bidder is a partnership or a consortium, this agreement must be, signed by all partners or consortium members.
4. Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intensions.
-------------------------------- --------------------------------- For M/s ITI LimitedFor the Bidder/Bidder Place……………………Witness 1: …………………………
Date ……………………Witness 2: …………………………
Read, understood and complied with Signature of the Bidder Page 89 of 100
Annexure-IV
Proforma of Agreement
An AGREEMENT made this day the ------------------------------- Between ……………………………… ……….…………………….. (hereinafter called the “BIDDERS”) of the first part and M/s ITI LIMITED, …………………… ……………………………….....(hereinafter called the “COMPANY”) of the second part.
Whereas the Bidders have by tender dated--------------------------offered to execute and fully complete the intended works in connection with the construction of ………………………………… ………………………………………………………………………………………………………………for the company as set forth in the tender as amended and the drawings, general conditions, special conditions, specifications, bill of quantities and schedule hereto annexed according to the terms, obligations and conditions therein contained at and for an approximate total sum of Rs. ………………… (Rupees …………………………….…………………..…………………………………… ………………. ………….................................………………………………………………) and company has accepted such itemized rate tender in terms of its letter no ……………………………………………………………… Dated ……………………
Now this AGREEMENT witnesseth as follows :
1.The BIDDERS covenant and agree with the COMPANY that the BIDDERS will within the time
of………….. months from the date stipulated in the work order and in the manner and
pursuant and subject to all and singular the terms, obligations and conditions in the said tender
as amended and the drawings, general conditions, special conditions, specifications, bill of
quantities and schedule provide, contained and referred to execute and fully complete all and
singular the works specified, described or referred to in and by the said tender as amended
and the drawings , general conditions, special conditions, specifications, bill of quantities and
schedule and will well truly observe, perform, fulfill, submit to and keep all the said terms,
obligations, conditions, and matters in the said tender as amended and drawings general
conditions, special conditions, specifications, bill of quantities and schedule contained and
referred to and on the part of the BIDDERS to be observed, performed, fulfilled, submitted to
or kept according to the true intent and meaning of the said tender as amended and the
drawings general conditions, special conditions, specifications, bill of quantities and schedule.
Any items not covered by the tendered rates will be worked out as per special conditions
attached to the tender documents.
2.In case the work is not completed in the manner mentioned above to the complete satisfaction of
the COMPANY in every respect within the aforesaid time limit of ……………. Months from the
stipulated in the work order, the BIDDERS agree to pay a penalty of………..% of the value of
the work order for each week of delay beyond the date stipulated for the completion, subject,
however to a maximum of ………….% of the work order. It is agreed that time is the essence
of the contract.
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3.In consideration of the premises the COMPANY covenants with the BIDDERS that it will pay to
the BIDDERS at the several times and in the sums, proportions and manner in the said,
general conditions, special conditions in that behalf provided the amount accruing from time to
time, but subject to Conditions therein contained.
4.This agreement further witnesseth that the BIDDERS hereby covenant with the COMPANY that in
the event of the non-fulfillment in any respect by the BIDDERS of the said covenants, terms,
agreements, obligations will pay to the COMPANY all loss, damages, costs, charges and
expenses as the COMPANY may be directly or indirectly put to in consequence of such non-
fulfillment by the BIDDERS.
5.If the BIDDER fail to perform the contract or carry out the contract to the satisfaction of the
COMPANY within the period fixed for the purpose or at any time repudiates the contract
before the expiry of such period, the General Manager (Civil) or any officer of the COMPANY
so authorized may, without prejudice to the right of the COMPANY to recover from the
contactors damages for the breach of the contract, terminate the contract as the whole or
terminate a part of the contract at the risk and cost of the BIDDERS without prior notice and
get the balance work executed through some other agencies and held the BIDDERS liable for
all the losses and expenses incurred by the COMPANY. The decision of the General Manager
(Civil) is final with regard to the satisfactory performance of the Contract and is binding on both
the parties.
6.In the event of any disputes arising in connection with this contract, it is further agreed that such
disputes shall be referred to the sole arbitrator as per the arbitration clause in the general
terms and conditions of the contract.
7.The following documents are deemed to form Part and parcel of the agreement viz., the tender
dated …………………………and letter no ……………………………….. dated
……………………………..the general terms and conditions, special conditions, the
specifications, the priced bill of quantities, the schedule of rates and
dated……………………………..all of which for the purpose of identification have been signed
by the……………... ………………………………………………..on the behalf of the COMPANY,
and ……………………………………………………….. on behalf of acceptance and all letters
referred therein will also form a part of this agreement.
8.This agreement further witnesseth that the BIDDERS are responsible for any accident or other
compensation payable to the workman employed by the working under the control of
BIDDERS that the COMPANY has no sort of liability in the matter, and that if any payment
would have to be made by the COMPANY, the same shall be reimbursed by the BIDDERS.
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In witness where of the said parties here to have hereunto set their hands.
For, ITI LIMITED
For,
Authorised Signatory PROPRIETOR
Witnesses: Witnesses:
1.………………………………………1. ………………………………………
2.……………………………………… 2. ………………………………………
Place : Date :
Read, understood and complied with Signature of the Bidder Page 92 of 100
Annexure-V
DECLARATION OF TENDERERS FROM…………………………………………………………………………………………………………………
…………………………………………….
………………………………………………………………………………………………………………………………………………………………
TO
……………………………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………………………
1.I/We…………………………………………………………………………………………………………. have read
the conditions of the tender and tender documents attached here to and agree to abide by such
conditions. I/We offered to do -------------------…………………………………… at the rates quoted in the
attached schedule to complete the works on or before the dates mentioned in time schedule for
completion of works.
2.I/We further agree to sign an agreement, bind to abide by the general conditions of contract and to carry
out all works according to the specifications laid down in the tender papers. I/We hereby pay the
earnest money of ……………………………………….by demand draft/banker’s cheque . I/We bind
myself/ ourselves to deposit the security deposit as prescribed within 15 days after receiving the notice
that the contract has been awarded to me / us failing which I/We have no objection to the forfeiture of
the earnest money in full; otherwise the said earnest money shall be retained by the said company
towards security deposit as specified in the conditions. I/We further bind myself /ourselves to execute
the contract document and to commence the work with 15 days after issue of work order in writing as
aforesaid failing I/We agree to the company forfeiting the earnest money and security deposit deposited
with them. The accepting authority shall also be at liberty to cancel the acceptance of tender, if I/We fail
to deposit the security amount as specified or to execute an agreement or to start work as stipulated in
the tender documents.
3.I/We hereby enclose declaration of my/our experience of execution of works of similar nature and
magnitude carried out by me/us in the prescribed proforma, and also the income tax and sales tax
clearance certificates.
4.The offer shall remain open for acceptance by the Accepting Authority for a period 3 months from the
date of opening of the tender.
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Date:
Signature of tenderer with seal of the firm
witness……………………………………………………….
(Name in block letters) Power of attorney in case the tender is signed by the authorized nominee must be enclosed. Address: Occupation:
Read, understood and complied with Signature of the Bidder Page 94 of 100
Annexure-VI
Non-Disclosure Agreement (Between M/s ………. & ITI Ltd)
This Agreement is made between:
xxxxx, a Company incorporated under the Companies Act, 1956, having its Registered Office at
……………………………………………, CIN No - ……………………………. (hereinafter referred
to as “XXX” which shall include its successors and permitted assigns, herein after referred to as IP);
and
ITI Limited, a Company incorporated under the Companies Act, 1956 having its Registered & Corporate
Office at ITI Bhavan, Dooravaninagar Bangalore - 560016, INDIA, CIN No:
L32202KA1950GOI000640 (hereinafter referred to as “ITI” which shall include its successors and
permitted assigns).
xxxxxxxxxxxxx and ITI are hereinafter also referred to individually as “Party” and collectively as
“Parties”.
Background:
The Parties are evaluating and negotiating a potential contractual relationship, subject to mutually
agreed definitive agreement, as per Tender No. ---------------due on ……. issued by ITI Limited for
“……………………………………………………………………………………………” (the
"Project").
(A)XXX may in these evaluations and negotiations disclose certain Confidential Information (as defined
below) to Company;
(B)The Parties agree that the disclosure and use of Confidential Information is to be made on the terms
of this Agreement.
The Parties agree as follows:
1Definitions
In this Agreement, the following definitions apply:
"Affiliate" means, at the time of disclosure of any Confidential Information, any legal entity that directly
or indirectly controls, is controlled by, or under common control with, a Party.
"Agreement" means this Non-Disclosure Agreement, as amended from time to time under Section 8.
"Confidential Information" means any information that is disclosed or made available in any form by
XXX to Company, or that Company has gained knowledge from XXX as a result of this Agreement, but
only if:
(a)such information is disclosed by XXX in writing, it is marked as confidential on disclosure;
(b)such information is disclosed by XXX orally, it is identified as confidential on disclosure;
(c)such information is disclosed in any other manner; it is designated in writing as confidential on
disclosure; or
(d)the nature of such information otherwise makes it clear that it is confidential;
but excludes information that:
(e)is or becomes publicly available, except by an act or omission of Company,
(f)is demonstrably developed at any time by Company without use of such information, or
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(g)is lawfully obtained at any time by Company from a third party without restrictions in its disclosure
or use.
"Project" means the project defined under (A) in "Background".
"Purpose" means the evaluations and negotiations of a contractual relationship between the Parties for
the Project.
2Non-disclosure of Confidential Information
2.1Subject to Section 4, Company must not disclose Confidential Information to any third party.
2.2Company is liable for:
2.2.1its loss or its unauthorized disclosure of Confidential Information, and
2.2.2any loss or unauthorized disclosure of Confidential Information by any person that Company may
disclose and has disclosed Confidential Information to under this Agreement.
2.3But Company is not liable under Section 2.2 if both of the following conditions are fulfilled:
2.3.1Company has used the same degree of care in safeguarding the Confidential Information as it uses
for its own similar confidential information, but not less than a reasonable degree of care; and
2.3.2Company notifies XXX immediately after it becomes aware of such inadvertent or unauthorized
disclosure and takes reasonable measures to mitigate the effects of such disclosure and to prevent any
further disclosure.
3Use of Confidential Information
3.1Company shall only use the Confidential Information for the Purpose.
3.2The Confidential Information is provided “as is” without warranty of any kind and will remain the
property of XXX.
3.3Nothing in this Agreement assigns or transfers XXX’s intellectual property rights in any Confidential
Information to Company.
4Permitted Disclosure of Confidential Information
4.1Company may only disclose Confidential Information to its employee, consultant or Affiliate if the
disclosure is necessary for the Purpose.
4.2Company may disclose Confidential Information to its Affiliate or consultant, and the Affiliate or the
consultant is entitled to use the Confidential Information, but only if:
4.2.1the Affiliate or consultant uses the Confidential Information to the same extent as Company may
under this Agreement; and
4.2.2Company undertakes that any Affiliate or consultant that receives Confidential Information will
comply with this Agreement or with separate confidentiality obligations as restrictive as this Agreement.
4.3Subject to 4.2, Company may disclose Confidential Information to any other third party, but only if:
4.3.1XXX consents in writing before disclosure; and
4.3.2Company undertakes that any such third party that receives Confidential Information will comply
with this Agreement or confidentiality obligations as restrictive as this Agreement.
4.4Company may disclose Confidential Information if:
4.4.1such disclosure is in response to a valid order of a court or any other governmental body having
jurisdiction over this Agreement, or
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4.4.2such disclosure is otherwise required by law or the rules of any stock exchange on which the shares
or other securities of either party or its Affiliates are listed,
but only if (to the extent possible) Company has first given prior written notice to XXX and made
reasonable efforts to protect the Confidential Information on such disclosure.
5Copying and return of furnished instruments
5.1Company may not copy any instruments furnished by XXX and containing Confidential Information,
unless and to the extent necessary for the Purpose.
5.2Any models, computer programs, documents and other instruments containing Confidential
Information remain XXX's property. Company shall at its own cost return or destroy any such
instruments or its copies at XXX's request.
6Non-disclosure of negotiations
Subject to Section 4, neither Party may disclose to any third party the fact that the parties are evaluating
and discussing the Project, without the other Party’s consent. This undertaking survives the termination
of this Agreement.
7Term and termination
7.1This Agreement comes into force on the day that both Parties duly sign it. But this Agreement applies
to any Confidential Information that may have been disclosed before this time in connection with the
Purpose.
7.2This Agreement terminates Five (5) years after the date both Parties signed it or earlier, if it is
superseded by stipulations of any future agreement between the Parties for the Project or if the Parties
decide to end the Project. Notwithstanding the above, the rights and obligations set forth in this
Agreement which have accrued prior to termination shall survive the termination or earlier expiration of
this Agreement for a period of five (5) years.
8Amendments
This Agreement may only be amended or modified by written agreement between the Parties.
9Governing law and arbitration
10ARBITRATION
10.1The Parties shall make best efforts to settle any/all disputes amicably within 30 days of
communications thereof.
10.2All disputes or differences whatsoever, arising out of this NDA including the interpretation of any
provisions shall be settled by arbitration in accordance with the provisions of Indian Arbitration and
Conciliation Act, 1996. The Arbitration panel contains three Arbitrators, one to be appointed by the ITI
and the other by XXX and the third Arbitrator shall be appointed by Arbitrators appointed as above. The
decision of the Arbitrators will be binding on all the Parties to this NDA. The language of the
Arbitration Proceedings shall be English. The place of Arbitration Proceedings shall be Bangalore,
India.
10.3The above clauses on Arbitration shall survive for three (03) years even after the expiry/termination
of NDA.
10.4It is expressly understood and agreed by and between XXX and ITI that ITI is entering into this
NDA solely on its own behalf and not on behalf of any other person or entity. In particular, it is
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expressly understood and agreed between the Parties that the Government of India is not a party to this
NDA and has no liabilities, obligations or rights hereunder. It is hereby expressly understood and agreed
that ITI is an independent legal entity with power and authority to enter into contracts solely on its own
behalf under the applicable Laws of India and general principles of Contract Law. ITI represents and
XXX expressly agree, acknowledge and understand that ITI is not an agent, representative or delegate of
the Government of India. It is further understood and agreed between the Parties that the Government of
India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs
arising out of the contract. Accordingly, XXX hereby expressly waive, release and forego any and all
actions or claims, including cross claims, impleader claims or counter claims against the Government of
India arising out of this contract and covenants not to sue the Government of India as to any manner,
claim, cause of action or thing whatsoever arising of or under this NDA.
The Parties have signed two identical copies of this Agreement and have taken one copy each.
For and on behalf of For and on behalf of
ITI LimitedXXXXXX
(Authorized Signatory)(Authorized Signatory)
Name:Name:
Designation: Designation:
Read, understood and complied with Signature of the Bidder Page 98 of 100
Annexure-VII
Form of Bid-Securing Declaration
We, the undersigned declare that:
We understand that, according to your conditions, Bids must be supported by a Bid-securing Declaration.
We accept that we are required to pay the bid security amount specified in the Term and Condition, failure to do
so will automatically exclude us from being eligible for Bidding or submitting Bid in any contract with the
employer for the period of two years if we are in breach of our obligation(s) under the term and condition
prescribe for ticketing vide invitation letter no: ………………………………………………….
a)Have withdrawn our Bid during the period of Bid validity specified by the Bidder in the Form of Bid; or
b)Having not accepted the correction of errors in accordance with the instructions to Bidders ITB or
c)Having been notified of the acceptance of our Bid by the Employer during the period of Bid validity.
i)Fail or refuse to furnish the performance security in accordance with the ITT, or
ii)Fail or refuse to execute the contract in accordance with the ITB.
We understand this Bid-Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of
i)Our receipt of your notification to us of the name of the successful Bidder: or
ii)Thirty (30) days after the expiration of our Bid.
Sign and Seal
Name of Authorized Official
Legal Stamp
Read, understood and complied with Signature of the Bidder Page 99 of 100
Annexure-VIII
Declaration that the Bidder has not been blacklisted/debarred
(To be submitted on Non-Judicial Stamp Paper of Rs. 100/- duly notarized)
Place:
Date:
To,
<name and address>
Ref: Tender Notification no dated
Subject: Declaration of Bidder being not blacklisted
Dear Sir,
It is certified that our firm/company or any of our entity is not black listed/Debarred from doing business or put
on holiday list etc by any Govt. Organization / PSUs for any reason. However, if we fail to complete the awarded
work / fulfill the Tender conditions or if any of the information submitted by our company or its employee or
associate, proves to be false, ITI Ltd shall be free to take action / black list our firm / company notwithstanding of
taking any other legal action.”
Place:
Date:
Bidder’s Company Seal:
Authorized Signatory’s Signature:
Authorized Signatory’s Name and Designation:
Page 100 Signature of the bidder
Annexure-IX
FINANCIAL BID
Name of Area /State Bid For: Odisha
Name of Bid For Intercity Transport Underground NLD/BB OFC NW
The bidders are to quote the price against the Service Items for the Intercity Routes.
GST shall be extra, payable at the prescribed rate against the GST invoice.
(I). GENERAL SERVICE ITEMS:
Note: ALLIED SERVICE ITEMS (on need basis): Additional Services, if any, are apart from the services
/ Items and quantity mentioned in the Scope of work in this NIT. If any requirement raises in due
course of work due to field condition / customer requirement, prior permission / clearance to be taken
and service charges will be discussed and agreed for execution
(IMPORTANT: The Quantities and Weights applied to quoted bid prices are only indicative and assumptive to
assess the comparative ranking and NOT to be taken as actual quantitative values of items of work).
Name of Area Bid For: Intercity
Routes/State Orrissa
I.
Service Items for
Execution (Complete
Work as per SoW &
Specs)
Qty
(KMs)
Quoted Rates Per KM (Rs)
Itemized Bid Value
(Qty x Rates) In Figures in Words
A B B AxB
(i) Intercity Transport
Underground 343
TOTAL, Itemized Bid Value, for General Service Items (X)