general contractor upplemental … · the general contractor shall be dcamm certified in general...

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  Capital Programs and Environmental Affairs Rev.   9/28/2017                                                       1 I Page  MASSACHUSETTS PORT AUTHORITY CAPITAL PROGRAMS DEPARTMENT SUITE 209S - LOGAN OFFICE CENTER ONE HARBORSIDE DRIVE EAST BOSTON, MASSACHUSETTS 02128-2909 R EQUEST FOR QUALIFICATIONS GENERAL CONTRACTOR S UPPLEMENTAL I NFORMATION P ACKAGE MPA CONTRACT NO. H275 C1  HANSCOM AIRPORT  RESCUE  FIREFIGHTING /  UNITED STATES  CUSTOMS  AND BORDER  PROTECTION FACILITY  L.G.  HANSCOM FIELD,  BEDFORD,  MASSACHUSETTS OCTOBER 11, 2017

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Page 1: GENERAL CONTRACTOR UPPLEMENTAL … · The General Contractor shall be DCAMM certified in General Building ... The following is a breakdown of the Point Rating System that will be

 

 

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MASSACHUSETTS PORT AUTHORITY CAPITAL PROGRAMS DEPARTMENT SUITE 209S - LOGAN OFFICE CENTER ONE HARBORSIDE DRIVE EAST BOSTON, MASSACHUSETTS 02128-2909

REQUEST FOR QUALIFICATIONS

GENERAL CONTRACTOR

SUPPLEMENTAL INFORMATION PACKAGE

MPA CONTRACT NO. H275‐C1  HANSCOM  AIRPORT  RESCUE  FIREFIGHTING  /  

UNITED  STATES  CUSTOMS  AND  BORDER  PROTECTION  FACILITY 

L.G.  HANSCOM  FIELD,  BEDFORD,  MASSACHUSETTS

OCTOBER 11, 2017

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TABLE OF CONTENTS

1 BACKGROUND 2 SCOPE OF WORK 3 SUBMITTAL PROCESS and SCHEDULE 4 SUBMITTAL REQUIREMENTS

A – Cover Letter B – Evaluation Criteria C – Other Mandatory Requirements

5 PUBLIC RECORDS REQUIREMENT

APPENDIX A. APPLICATION SCHEDULES B. CONTRACTOR RFQ RESPONSE CHECKLIST

C. BUILDING INFORMATION MODELING EXHIBIT

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1 BACKGROUND

The project includes the construction of a new state-of-the-art Massport Airport Rescue and Fire-Fighting Facility (ARFF) / United States Customs and Border Protection Facility (CBP) at L.G. Hanscom Field. The building will meet all the requirements of Massport Fire Department, Federal Aviation Administration And United States Customs and Border Protection. The facility will be LEED Gold Certified. The total square footage of the building is expected to be approximately 11,000 square feet and will include ARFF vehicle bays, CBP passenger screening areas and support areas.

This Request for Qualifications (RFQ) is issued pursuant to Massachusetts General Laws, Chapter 149 § 44D½. Firms interested in providing General Contractor service for the construction of the project must submit a Statement of Qualifications in response to this RFQ. The General Contractor selection for this project is a two-phase process as set forth in Massachusetts General Laws, Chapter 149 § 44D½. The project delivery method for construction will be under Massachusetts General Laws, Chapter 149 et. seq. Massport is pre-qualifying firms interested in providing General Contractor service for this project through this RFQ prequalification process.

2 SCOPE OF WORK

The Scope of Work will include:

Demolition of airport ramp pavement areas

Foundation and structural systems

Exterior building skin systems

Interior building finish systems

Fire Protection systems

Plumbing systems

Mechanical systems

Electrical systems

Electronic security systems

Telecommunication systems

Furniture and equipment

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The General Contractor will be required to follow BIM and Lean Construction approaches and tools as defined in Massports BIM Guidelines for Vertical and Horizontal Construction. Refer also to Appendix C BUILDING INFORMATION MODELING EXHIBIT for contract requirements. 

The total construction cost is currently estimated by Massport at approximately $8,000,000.

The General Contractor shall be DCAMM certified in General Building Construction and shall provide a Certificate of eligibility and an Update Statement as well as an affidavit that the Statement of Qualifications being submitted in response to the RFQ is signed under the pains and penalties of perjury. The General Contractor shall also provide a letter from a surety company confirming the General Contractor firm’s ability to provide performance and payment bonds in the full amount of the construction estimate. Please note that having the document notarized does not fulfill the requirement for signing under the pains and penalties of perjury.

SUBMITTAL PROCESS and SCHEDULE

In accordance with M.G.L. Chapter 149A, Massport is implementing a two-step process beginning with an RFQ which shall be utilized to pre-qualify competent Contractors who are capable of constructing the scope of work described herein. A Pre-Qualification Committee is comprised of four representatives including three Massport representatives and one from the Designer. This Pre-Qualification Committee will be conducting qualifications based evaluation of submittals received from interested general contractors in order to identify pre-qualified general contractors who will be subsequently invited to respond to a written Invitation to Bidders. Upon receipt of the Qualification Submittal in response to this RFQ, a copy of each submittal will be delivered to each member of the Pre-Qualification Committee who will be responsible for reviewing the documents independently. Then, the Pre-Qualification Committee will meet to evaluate and review each submittal and will then score them in order to create a list of pre-qualified general contractors.

The decision of the General Contractor Pre-Qualification Committee shall be final and binding and not subject to appeal except on the grounds of fraud or collusion. An individual general contractor’s score shall be made available upon request, but shall not be a public record and shall not be open to public inspection, to the fullest extent possible under the law. In addition, financial information provided from a general contractor shall remain confidential and shall not become a public record and shall not be open to public inspection, to the fullest extent possible under the law.

Only the pre-qualified general contractors will be eligible to receive an Invitation to Bid to participate in submitting a bid. Massport shall utilize an Invitation to Bid in order to make a final selection of the general contractor. Pre-qualified general contractors shall be invited to submit a bid along with a Bid Bond pursuant to an Invitation to Bid that shall include the bid documents for the Project. Massport shall open bids publicly. Massport shall award the contract to the lowest responsible and eligible bidder. The general contractor shall be required to execute a standard Contractor in the form set forth in Division IV of the

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bid/contract documents, and provide the required insurance, performance and payment bonds, also set forth in Division IV of the bid/contract documents, and in the full amount of the contract.

The schedule for creation of the list of pre-qualified general contractors is as follows. Please note that all times listed are Eastern Daylight Savings Time (EDST) and that Massport will do its best to adhere to the schedule provided below.

Milestone Date

Supplemental Information Package Released Wednesday, October 11, 2017 

Pre-Qualification Briefing – General Contractors Tuesday, October 17, 2017

Deadline for submission of written questions from General Contractor for Pre-qualification

Friday, November 3, 2017

Official answers published by MPA Monday, November 6, 2017

RFQ Submission Deadline Thursday, November 9, 2017

Shortlisted GC Firms Friday, December 8, 2017

Invitation to Bid to GC and Advertise for

Sub-contractors

Thursday, January 18, 2018

Plans and Drawings Available Thursday, January 25, 2018

Subcontractors questions due Tuesday, February 7, 2018

Subcontractors questions answered Friday, February 9, 2018

Sub-bids opened Wednesday, February 14, 2018

General Contractor questions due Tuesday, February 21, 2018

General Contractor questions answered Friday, February 23, 2018

General Bids Opened Wednesday, February 28, 2018

Submission Deadline:

General Contractors applying shall submit, one (1) original and five (5) bound copies of the Qualification Submittals no later than 12:00 NOON on FRIDAY, NOVEMBER 10, 2017 to:

Mr. Houssam H. Sleiman, P.E., C.C.M. Director of Capital Programs and Environmental Affairs Massachusetts Port Authority, Capital Programs Department Logan Office Center One Harborside Drive East Boston, MA 02128

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Contractors are urged to deliver submittals prior to 11:00 AM to avoid possible delivery delays. Massport recommends hand delivery of the submittals to ensure that they reach Massport by Noon on

THURSDAY NOVEMBER 9, 2017. Submittals not received by Massport at the Logan Office Center by the 12:00 Noon deadline on THURSDAY, NOVEMBER 9, 2017 will be rejected. This includes submittals sent by U.S. Mail or overnight delivery that are not delivered to the Capital Programs Department at the Logan Office Center by this deadline.

Responses to the RFQ must be on 8 ½ “ x 11” sheets, double-sided and all pages must be numbered

sequentially. Additional details about the format and content are provided in Section 4. Please note that in Section 4, Part

B, Item 3 – Capacity to Complete Projects, needs to be bound into each copy of the Qualifications Submittal.

Questions may be sent via email to [email protected] subject to the deadline for receipt stated in the timetable above. In the subject lines of your email, please reference the MPA Project Name and Number. Questions and their responses will be posted on Capital Bid Opportunities webpage of Massport http://www.massport.com/massport/business/bids-opportunities/capital-bids/as an attachment to the original Legal Notice and on Comm-BUYS in the listings for this project.

Companies responding to the RFQ are responsible for the costs associated with the development and submission of a response.

3 SUBMITTAL REQUIREMENTS

Submissions in response to the RFQ shall be organized and presented as outlined below. THE QUALIFICATION SUBMITTAL WILL BE REJECTED IF ANY OF THE MANDATARY REQUIREMENTS ARE MISSING. Massport will not reach out to request any missing or incorrect submission requirements. Massport will send back the submittal with a letter explaining of the rejection. PLEASE SEE ATTACHED SCHEDULES IN APPENDIX A FOR YOU TO COMPLETE.

A. Cover Letter Each Submittal shall include a cover letter signed by an individual authorized to contractually bind the contractor. The Cover Letter shall (1) clearly state the name of the RFQ; (2) introduce the company, and indicate the trade category that the content of the Submittal is responding to; (3) provide the name, title, address, telephone number and email address of one or more individuals who are authorized to sign a

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contract; and (4) provide an original signature of a person authorized by the company to enter into legally binding contract. The words, “signed under the pains and penalties of perjury by” MUST appear immediately above the authorized signature. Notarizing the document does not take the place of “signing under the pains and penalties of perjury”. Please note that there are no points awarded for providing a Cover Letter but it is a required component of the Submittal.

B. Evaluation Criteria The Pre-Qualification Committee shall review the submittals in accordance with the following statutory Evaluation Criteria including Management Experience, References and Capacity to Complete Projects. The Point Rating System that will be utilized by the Pre-Qualification Committee has two types of requirements. The first is that in order to be pre-qualified a contractor must receive a minimum total of seventy (70) points and the second is that of those seventy points, at least twenty-five (25) points must be earned from Management Experience and at least fifteen (15) points must be earned from References and at least ten (10) points must be earned from Capacity to Complete Projects.

The following is a breakdown of the Point Rating System that will be utilized by the Pre-Qualification Committee. The Pre-Qualification Committee will review the information provided by the contractor in order to determine how many of the maximum points should be awarded for each category.

1. MANAGEMENT EXPEREINCE max 50 points (need minimum 25 points) a) Business Owners max 3 points

Provide the name, title including a detailed description of the role and job responsibilities, scope of work and number of years with the firm for each of the business owner(s) of the firm. Interested Contractors MUST COMPLETE Schedule A.

b) Management Personnel max 15 points Provide the name, title, including a detailed description of the role and job responsibilities, scope

of work, education, construction experience, years with the firm and list of all project completed for all management personnel who will have any direct or indirect responsibility over the Project, including but limited to project executive, project managers, field superintendents and field engineers. Interested Contractors MUST COMPLETE Schedule B.

c) Similar Project Experience max 20 points Provide the project name(s), a description, scope of work, original contract sum, final contract

sum with explanation, and date of completion for each and every similar project undertaken by the firm in the last five (5) years. Interested Contractors MUST COMPLETE Schedule C.

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d) Terminations max 2 points Provide a list of any projects on which the firm was terminated, held in default, or failed to complete the work within the last five (5) years. Include the name of the project, the timeframe of the project and circumstances surrounding the termination or default. Interested Contractors MUST COMPLETE Schedule D.

e) Lawsuits/Legal Proceedings max 5 points Provide a list of all lawsuits in which the contractor is a defendant or defendant-in-counterclaim with regard to construction contracts within the last 3 years. Please note that the lawsuits listed shall not include actions that primarily involve personal injury, workers’ compensation claims, or where the sole cause of action involve the contractor’s exercise of its rights for direct payment. Interested Contractors MUST COMPLETE Schedule E.

f) Safety Record max 5 points

Provide the three (3) year history of the Contractor’s workers’ compensation experience modifier. In addition, provide documentation for the Contractor’s insurance carrier supporting the rating history provided. Interested Contractors MUST COMPLETE Schedule F.

2. REFERENCES max 30 points (need minimum 15 points) It is imperative that the contact information provided by the contractor is current and reliable and that such contact persons are willing and able to provide references. The contractor is urged to contact its references in advance to ensure that the contact information is correct and these individuals will be in a position to answer the Committee’s questions. The Committee will do its best to connect with references but if it is not successful in obtaining references, or if the references are unwilling or unable to provide the type of information being requested, then the contractor will not be in a position to earn points under this category, resulting in an inability to be pre-qualified for the Project. There are not a specific number of points assigned to any one reference. However, the Pre-Qualification Committee will need to receive a sufficient number of good references in order to be able to award sufficient points to a contractor under this category. Please note that although the Committee retains the right to contact any reference provided by the contractor, in order to manage the process in an effective and timely manner, it plans to contact Client References first and will contact Credit Reference or Public Project Record references if more information is needed after contacting Client References.

a) Project References Provide a client who is the party that you contracted with, as a reference from each of the five (5) similar projects listed and provide the project name, client name and address, telephone number, and

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email for a contact person from each client. The contractor is required to provide references and contact information for each of the five projects listed under Similar Project Experience on SCHEDULE C. Interested Contractors MUST COMPLETE Schedule G.

b) Credit References Provide a minimum of five (5) different credit references, including key suppliers, vendors and/or banks and provide the name, title, address, telephone number and email address for a contact person from each of the Credit References listed. Interested Contractors MUST COMPLETE Schedule H.

c) Public Project Record Provide a list of all completed public building construction projects (as defined by M.G.L. c. 149 §44A worked on during the past three (3) years with the project name, scope of work, contract value, start date, completion date, status of the project, owner’s name (including address, telephone number, email and contact person) and architect’s name (including address, telephone, email and contact person). Interested Contractors MUST COMPLETE Schedule I.

3. CAPACITY TO COMPLETE PROJECTS 20 points (need minimum 10 points)

a) Prior Revenue Provide annual revenues for the prior three (3) fiscal years. Interested Contractors MUST COMPLETE Schedule J.

b) Revenue under Contract

Provide details on revenue under contract for the next three (3) fiscal years. Interested Contractors MUST COMPLETE Schedule K.

C. Other Mandatory Requirements

It is important to note that although there are no points allocated for these mandatory requirements, submittal will not be accepted if it does not contain the following:

• Bonding Capacity: Provide a commitment letter from a surety company licensed to do business in

the Commonwealth of Massachusetts and whose name appears on the United States Treasury Department Circular 570 for payment and performance bonds in an amount equal to or greater than one hundred and ten percent (110%) of the estimated contract value.

• DCAMM Certification: A currently valid Certificate of Eligibility issued by the DCAMM

(Division of Capital Asset Management and Maintenance) pursuant to section 44D of Chapter 149 and an Update Statement must also be submitted as part of the package.

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• Cover Letter: Each submittal must have an original signature of a person authorized by the company to enter into a legally binding contract. The words, “signed under the pains and penalties of perjury” must appear immediately above the authorized signature. Please note that notarizing the document does not take the place of signing under the pains and penalties of perjury.

4 PUBLIC PROJECTS RECORD

Massport shall seek to hold all financial information (Schedule J & K) in confidence, to the extent consistent with applicable law. A contractor’s score for this prequalification process shall not be a public record and shall not be open to public inspection, again to the fullest extent possible by law.

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APPENDIX A

RFQ Application Schedules

SCHEDULE A: Business Owner Information SCHEDULE B: Management Personnel Information SCHEDULE C: Similar Project Experience SCHEDULE D: Terminations SCHEDULE E: Legal Proceedings SCHEDULE F: Safety Record SCHEDULE G: Project References SCHEDULE H: Credit References SCHEDULE I: Public Project References SCHEDULE J: Prior Revenue SCHEDULE K: Revenue under Contract

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Firm Name: ___________________

SCHEDULE A – BUSINESS OWNERS: Interested Contractor MUST provide the following information and attach a copy of the resume for each and every business owner of the firm.

NAME TITLE

ROLE/JOB RESPONSIBILITIES/SCOPE OF WORK

# OF YEARS

W/ FIRM

EDUCATION/EXPERIENCE

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Firm Name: _____________________

SCHEDULE B – MANAGEMENT PERSONNEL: Interested Contractors MUST provide the following information and and copies of the resumes for each and every person who will have any direct or indirect management responsibility for the project, including but not limited to, project executives, project managers, project superintendents, etc.

NAME TITLE ROLE/JOB RESPONSIBILITIES/

SCOPE OF WORK

# OF YEARS W/FIRM

EDUCATION/EXPERIENCE COMPLETED PROJECTS

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Firm Name: _____________________

SCHEDULE C – SIMILAR PROJECT EXPERIENCE: Interested Contractor MUST list all similar projects respondent Contractor has completed during the last five (5) years.

PROJECT NAME & LOCATION

PROJECT OWNER

PROJECT DESCRIPTION AND SPECIFIC SCOPE ORIGINAL AND FINAL

CONTRACT AMOUNT AND EXPLANATION

START AND COMPLETION

DATES (M/D/YYYY- M/D/YYYY)

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Firm Name: _____________________

SCHEDULE D - TERMINATIONS: Interested Contractors are required to list each and every project on which it was terminated or failed to complete the project.

PROJECT NAME &

LOCATION SCOPE OF WORK

PERFORMED CONTRACTED

WITH START &

END DATES ESTIMATED

CONTRACT AMOUNT%

COMPLETE REASON FOR TERMINATION

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Firm Name: __________________

SCHEDULE E – LEGAL PROCEEDINGS: Interested Contractors are required to list all lawsuits in which the contractor is a defendant or defendant-in-counterclaim with regard to construction contracts within the last 3 years.

PROJECT NAME & LOCATION PROJECT OWNER DESCRIPTION OF LEGAL PROCEEDING (include caption of case, parties, location of proceeding, description of the dispute or enforcement action and status and/or outcome)

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                    Firm Name: __________________

SCHEDULE F – SAFETY RECORD: Interested Contractors are required to provide the three (3) year history of its workers’ compensation experience modifier and attach documentation from its insurance carrier supporting the ratings reported.

YEAR WORKERS’ COMP. EXPERIENCE MODIFIER COMMENTS

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                    Firm Name: ________________________

SCHEDULE G – PROJECT REFERENCES: Interested Contractors are required to list references for prior work Contractor has performed which appears in Schedule C.

PROJECT TITLE EMAIL COMPANY NAME CONTACT PERSON/ADDRESS PHONE # OWNER:

DESIGNER:

OWNER: DESIGNER:

OWNER: DESIGNER:

OWNER; DESIGNER:

OWNER: DESIGNER:

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                    Firm Name: __________________________

SCHEDULE H – CREDIT REFERENCES: Interested Contractors are required to list a minimum of five (5) credit references from banks, suppliers and/or vendors.

CHECK ONE FIRM NAME CONTACT PERSON PHONE # EMAIL BANK SUPPLIER VENDOR

BANK SUPPLIER VENDOR

BANK SUPPLIER VENDOR

BANK SUPPLIER VENDOR

BANK SUPPLIER VENDOR

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                    Firm Name: _______________________

SCHEDULE I – PUBLIC PROJECT RECORD: Interested Contractors are required to list all completed public buildings during the past three (3) years. (You may attach additional pages if necessary).

PROJECT INFORMATION CONTACT INFORMATION

Provide business and contact name, address, telephone and fax

PROJECT NAME: CONTRACT VALUE: SCOPE: START DATE: FINISH DATE:

AWARDING AUTHORITY: DESIGNER:

PROJECT NAME: CONTRACT VALUE: SCOPE: START DATE: FINISH DATE:

AWARDING AUTHORITY: DESIGNER:

PROJECT NAME: CONTRACT VALUE: SCOPE: START DATE: FINISH DATE:

AWARDING AUTHORITY: DESIGNER:

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Firm Name: ____________________

SCHEDULE J – PRIOR REVENUE Interested Contractors are required to list prior revenue for the last three (3) fiscal years. Firm’s fiscal year runs _________ to _________________

YEAR PRIOR ANNUAL REVENUE(S)

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                Firm Name: ___________________________

SCHEDULE K – REVENUE UNDER CONTRACT: Interested Contractors are required to list revenue under contract for the next three (3) fiscal years.

Firm’s fiscal year runs _________ to _________________

YEAR REVENUE UNDER CONTRACT ($)

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APPENDIX B

CONTRACTOR RFQ RESPONSE CHECKLIST

PLEASE NOTE THAT INCOMPLETE OR LATE APPLICATIONS FOR PREQUALIFICATION WILL NOT BE CONSIDERED. THEREFORE, BEFORE SUBMITTING A RESPONSE TO THIS RFQ, PLEASE REVIEW THE FOLLOWING:

Did respondent Contractor provide a cover letter signed by an individual authorized to contractually bind the contractor above the words “Signed under the pains and penalties of perjury?”

Did respondent Contractor fully complete Schedules A through K and attach all required documentation?

Did respondent Contractor attach the resumes of owners and management personnel identified in respondent Contractor’s responses to Schedule A and B.

Did respondent Contractor attach the required documentation from respondent Contractor’s

insurance company supporting the workers’ compensation modifier history reported in Schedule F?

Does respondent Contractor have the current contact information for all of the references

reported in Schedule G, Schedule H and Schedule I? Did respondent Contractor attach a commitment letter for payment and performance bonds in

the form required and for a value of 110% of the contract value? Did respondent Contractor attach a completed and signed Update Statement using the most

recent form available on the DCAMM website? Did respondent Contractor attach a currently valid DCAMM Certificate of Eligibility? Did respondent Contractor include the original and all required copies of the entire application

package?

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APPENDIX C BUILDING INFORMATION MODELING EXHIBIT

(DBB Projects)

I. GENERAL

A. Purpose of Exhibit.

This Building Information Modeling Exhibit (“Exhibit”) provides a binding roadmap for the future development of the protocols necessary to establish the expected Level of Development (“LOD”) of Model Elements for the Project at various milestones throughout the Project’s design. It is intended that such protocols will be memorialized in the Project’s Building Information Modeling Execution Plan (“BIMxP”), which will be developed soon after execution of the Design Agreement. The BIMxP will be updated in accordance with the requirements contained therein.

B. Application of Exhibit.

This Exhibit is a Contract Document and is intended to supplement both the design services agreement (“Design Agreement”) between the Massachusetts Port Authority (“Owner”) and the Owner’s Prime Design Consultant (“Designer”) as well as the construction services agreement (“Construction Agreement”) between Owner and its General Contractor (“Constructor”). It is also intended that this Exhibit will apply to all Project Participants who receive Digital Data throughout the Project’s development. Project Participants may be required to verify that they have incorporated this Exhibit into their respective agreements and have likewise agreed to the most recent version of the Project’s BIMxP.

In the event a Party (the “Failing Party”), fails to incorporate this Exhibit into its agreement(s) with any other Project Participant, the Failing Party agrees, to the extent permitted by law, to defend, indemnify and hold harmless all other Project Participants and Third-Parties who sustain loss or damage as a direct result of the Failing Party’s failure to incorporate this Exhibit into said agreement(s), provided that the injured party: (1) was not aware of the existence of this Exhibit, and (2) used the Digital Data in a reasonable manner.

C. Third-Party Beneficiary.

Each Project Participant that uses Digital Data on the Project is hereby declared an intended third-party beneficiary of the express obligation of all Project Participants to incorporate this Exhibit and the BIMxP into each downstream contract to which the Project Participant is a party. The creation of this third-party benefit is specifically limited to the obligation of incorporation and may not be expanded to include any other right or benefit.

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D. Effective Date of Exhibit.

This Exhibit becomes effective on the same day that the underlying agreement to which it is appended becomes effective.

E. Conflicts.

1. BIM Requirements: In the event there is a conflict (as to the Project’s BIM requirements) by or between this Exhibit, the Design Agreement and/or the Construction Agreement or any lower tier agreements related thereto, the following provisions shall control in order of priority: the BIMxP, this Exhibit, and those provisions of the Owner’s BIM Guidelines that apply to this Project, the Design Agreement or Construction Agreement (as applicable).

2. Design or construction obligations unrelated to BIM: In the event there is a conflict (as to the design or construction obligations under the Contract Documents) that does not relate to the BIM obligations described above, the underlying contract (Design Agreement or Construction Agreement) as applicable shall apply.

F. Definitions.

Any term not expressly defined herein is defined in the Glossary contained in the Owner’s BIM Guidelines.

II. RESPONSIBILITY FOR MODEL DEVELOPMENT

A. General

This section memorializes the Model(s)’ legal status as a Contract Document, describes how the Model(s) are to be developed during the design and construction phases, allocates responsibility for Model content and coordination among the Project Participants and assigns responsibility for detecting and correcting errors.

B. Model’s Legal Status.

The Prime Consultant’s Design Model shall function as the Project’s primary “Contract Document” and may be supplemented with other materials specifically identified as “Contract Documents” in the Construction Agreement and the Design Agreement. It is anticipated that the Constructor and its Subcontractors may use Digital Data from the Design Model to develop several subsidiary construction models or such other uses as described in the BIMxP. Any subsidiary models developed by the Constructor or its team shall be for the Constructor’s own benefit and none of the Constructor’s models shall be considered Contract Documents.

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C. Responsibility for Model Content & Coordination among the Project Team.

1. Designer’s Responsibility: The Designer retains ultimate responsibility for the Design Model’s content as well as its development throughout the Project’s entire design and construction. These responsibilities are non-delegable. The Designer shall further be responsible for incorporating all appropriate Digital Data relating to the design’s development into the Design Model. The Designer will decide all issues involving design intent and will be responsible for coordinating the design efforts of its own subconsultants and integrating design comments from Owner.

2. Owner’s Responsibility: Owner shall be responsible for and decide all issues involving the LOD for the various Model Elements.

3. Constructor’s Responsibility: The Constructor shall, at intervals provided in the BIMxP, notify the Designer in writing of all field changes that have any impact upon the Design Model. Based upon the Constructor’s notification, the Designer will decide what Construction Information it requires from the Constructor in order to update the Design Model. (For purpose of this obligation, the term “Construction Information” includes, but is not limited to the identification, location and description of element properties of the Project’s architectural assets.) The Constructor will ensure that the format of the Digital Data it provides to the Designer complies with the transfer protocols contained in the BIMxP.

D. Responsibility for detecting & correcting errors and revising the Model.

1. Design issues: The Designer shall be responsible for detecting and remedying interferences by and between the Design Model and the Discipline Model(s) including any designs developed by consultants hired separately by the Owner. Once a solution is developed, the Designer shall promptly revise the Model.

2. Construction issues: The Constructor will be responsible for detecting and remedying interferences by and between the Design Model and any Subcontractor Models including any construction coordination issues with the Owner. Once a solution is developed, the Constructor shall promptly coordinate any revisions with the Designer in accordance with Section II(C)(3) above.

E. Deadlines for Model delivery

The BIMxP will contain a schedule for the Model’s delivery (the “Model Delivery Schedule”). The Model Delivery Schedule identifies the purpose and the LOD of the Model (and/or individual Model Elements) and the intermediate and final deadline(s) for delivering

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each to Owner for review and approval. It is anticipated that the Designer will furnish Owner with a copy of the Model at the end of the following phases: Criteria Definition Phase, Design Phase, Coordination Phase, Implementation Phase and Handover Phase. It is likewise acknowledged that the date for each deadline (as well as the LOD designations themselves) may be subsequently amended or modified in the BIMxP. However, the Designer needs a baseline schedule in order to price its efforts. Thus to the extent the BIMxP subsequently modifies the original Model Delivery Schedule and such modifications impact the Designer’s initial pricing assumptions, the Designer may be entitled to additional compensation.

F. Owner’s review and input

Based upon the Designer’s submittals as described above, Owner shall review and provide comments to the Designer in a timely manner. The Designer shall take all necessary and reasonable steps to address such comments. Based upon the input of all concerned, and with Owner’s approval, the Designer shall revise the Model as soon as reasonably possible.

G. Standard of Care

The Designer shall perform its professional design services in accordance with the Standards of Performance described in the Design Agreement. With respect to the performance of the Designer’s Model Development services, the Designer shall, at a minimum, conform to the requirements in this BIM Exhibit, the Guidelines as well as the high standards of care and practice exercised by such persons engaged in performing such services in the greater Boston, MA metropolitan area regardless as to whether or not such services are performed by a design professional licensed under the laws of the Commonwealth of Massachusetts.

H. Model Reliance

Inasmuch as the Design Model is a Contract Document, this BIM Exhibit does not expand or reduce a Project Participant’s right to rely upon the Design Model.

I. Owner furnished information

This BIM Exhibit does not expand or reduce a Project Participant’s right to rely upon information furnished by the Owner.

III. RESPONSIBILITY FOR MODEL OWNERSHIP

A. General

This section confirms that the Owner owns all legal rights to the Model(s) and recites the terms of a specific license for its use. This section likewise instructs Project Participants on

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the limits of, and where to find a list of authorized Model uses. This section further provides for indemnification of those individuals harmed by the Model’s unauthorized use.

B. Model Ownership

The Parties agree that the Owner owns and hereby retains all legal rights of ownership (including both statutory and common law copyright) and title to the Model and/or Model Elements and all other ancillary Project materials (electronic or otherwise) developed or prepared specifically for the Project by the Project’s primary Architect and/or Engineer, their subconsultants and all other Project Participants. Nothing contained in this Exhibit shall alter, diminish or be construed as a waiver by the Owner of such ownership rights.

The mere act of transmitting Digital Data or Confidential Digital Data does not convey any ownership right or legal interest in such data or in the software used to generate such data. Unless otherwise granted in a separate license, the Party receiving Digital Data or Confidential Digital Data (other than the Owner), may only use such data to design, construct, maintain, alter and/or add to the Project consistent with the terms of this BIM Exhibit, and nothing contained herein conveys any other right to use such data.

C. Owner’s license to Project Team

The Owner, as owner of all intellectual property rights associated with the Model(s) and/or Model Element(s) both at common law and by statute, hereby grants to the Project’s primary Architect and/or Engineer and Constructor and their respective prodigy, a revocable, non-exclusive, non-assignable, limited license to use the Model(s) and/or Model Element(s) and other relevant ancillary Project materials (electronic or otherwise) solely and exclusively to perform services for, or construction of the Project in accordance with the terms and conditions of the Agreement.

D. Authorized Use

The BIMxP lists the Authorized BIM Uses and LOD of the Model(s) and/or Model Element(s) at defined Project milestones.

E. Unauthorized Use

If a Party uses a Model or Model Element in a way that is inconsistent with the Authorized Uses identified in the BIMxP or not expressly authorized herein, such use shall be considered an Unauthorized Use and shall be at that Party’s sole risk and without liability to any other Project Participant or Third-Party.

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In the event a Project Participant or Third-Party sustains loss or damage as a direct result of a Party’s Unauthorized Use of a Model(s) or Model Element(s) (such Party hereinafter referred to as an “Unauthorized Party User”), the Unauthorized Party User agrees, to the extent permitted by law, to defend, indemnify and hold harmless all other Project Participants and Third-Parties who sustain loss or damage as a result of the Unauthorized Party User’s Unauthorized Use, provided that (a) the injured party was unaware that the Unauthorized Party User’s use was unauthorized, and (b) the injured party’s reliance upon such Model(s) or Model Element(s) was reasonable.

IV. RESPONSIBILITY FOR MODEL MANAGEMENT

A. General

This section describes the Parties’ administrative and management responsibilities throughout the Project’s development. This section also addresses the Parties’ obligations to manage Digital Data when faced with a Force Majeure event.

B. Force Majeure

Notwithstanding the definition or application of a Force Majeure as such term is contained in the underlying Agreement to which this BIM Exhibit is attached, a Force Majeure is (for purposes of the Parties’ duties, responsibilities and obligations for Model Development, Model Management and the maintenance of Digital Data), an event that is not within the reasonable contemplation and/or control of either Party. A Force Majeure shall not include a change in industry circumstances that have only an indirect impact upon the Project.

A Force Majeure event may result in impacts to, or loss of Digital Data from viruses, software failures, computer hacking, flooding, etc. To the extent a Force Majeure event impacts the Parties’ duties, responsibilities and obligations for Model Development, Model Management and/or the maintenance of Digital Data, and further provided that the Designer has taken all reasonable steps in order to avoid and/or mitigate the impact of such circumstance(s), the Owner will absorb the risk of all time and Project delays associated with a Force Majeure event and the Designer will be responsible for and absorb all costs necessary to remedy the Force Majeure’s impacts. The Designer may elect to manage this risk through insurance, but will nevertheless be responsible for whatever remedial actions are necessary to address the consequences of a Force Majeure.

C. No Impact upon risks already defined in the Parties’ Underlying Agreement

Notwithstanding the order of precedence for resolving any conflicts by and between the various Project materials described in Article I(E), nothing contained herein shall impair,

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limit, modify or impact any allocation of risk (i.e.: Consequential Damages) that is specifically addressed in the underlying Agreement to which this BIM Exhibit is attached.

D. Archiving

Subsequent to Final Completion of the Project, the Designer shall be responsible for archiving all Digital Data in accordance with the obligations of its profession and the underlying Agreement. To the extent such obligations do not specifically pertain to the archiving of Digital Data, the protocols for retaining paper records shall apply.

The Designer’s obligations herein likewise include the duty to maintain the Project’s Digital Data in an updated, accessible and readable format for a period of five (5) years from Final Completion. This obligation also includes the duty to convert the Project’s Digital Data into a format compatible with any subsequently developed technology that might render the Project’s existing Digital Data obsolete. The obligations herein survive the completion, termination or expiration of the underlying Agreement.

E. Record Model

It is presumed that throughout the Project’s development, the Constructor will, in accordance with Section II(C)(3) herein, be providing the Designer with Digital Data reflecting field changes to the Project’s design that the Designer believes needs to be integrated into the Design Model. Despite this continual flow of Digital Data, the Constructor shall, upon Substantial Completion of the Project, provide the Designer with the balance of any and all remaining As-Built information in accordance with the requirements of the BIMxP. The Designer is required to verify all such information in accordance with the requirements and standards in the underlying Designer Agreement.

F. Software upgrades

Upon receiving authorization to commence their respective scopes of work, the Designer and the Constructor shall each represent to the Owner in writing that the software platform upon which the Model is to be developed, managed, maintained and/or updated is based upon the most recent version available. To the extent the Model’s software platform is upgraded during the course of the Project’s development, the Owner shall have the right (but not the obligation) to order all Project Participants to upgrade their respective platforms (at no cost to the Owner) in order to comply with the most recent version available. Responsibility to coordinate any such upgrades shall be on the Designer and the Constructor for their respective teams (as applicable).

G. Governmental Approval of Model Drawings

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The Designer shall produce printed paper drawings from the Model in .pdf format in order for the Constructor to obtain any necessary permits, approvals or government authorizations. Upon request, the Designer shall also prepare an authentication (in a form prescribed by the Owner) verifying that the drawings are a true and accurate two-dimensional representation of the Model.

H. Signing and Sealing Model

As required by the BIMxP.

I. Standard of Care

The Designer shall perform its professional design services in accordance with the Standards of Performance described in the Design Agreement. With respect to the performance of the Designer’s Model Management services, the Designer shall, at a minimum, conform to the requirements in this BIM Exhibit, the Guidelines as well as the high standards of care and practice exercised by such persons engaged in performing such services in the greater Boston, MA metropolitan area regardless as to whether or not such services are performed by a design professional licensed under the laws of the Commonwealth of Massachusetts.

V. RESPONSIBILITY FOR MAINTENANCE OF DIGITAL DATA

A. General

This section describes the warranties that a Project Participant provides merely by transmitting Digital Data to another Project Participant. These warranties pertain to the right to possess such information and transmit same to others. The section also addresses the need to keep Confidential Digital Data confidential.

B. Warranty of authority to transmit Digital Data.

The transmission of Digital Data constitutes an express warranty by the Party transmitting such data that it has legal permission to possess and transmit the Digital Data in accordance with the Authorized Uses described herein and in accordance with the BIMxP.

C. Confidential Digital Data.

1. Confidential Digital Data: Confidential Digital Data is digital data expressly defined by the Owner as confidential. The transmission of Confidential Digital Data constitutes an express warranty by the Party transmitting such data that it is authorized and legally permitted to transmit the Confidential Digital Data in accordance with the Authorized Uses described herein and in Owner’s BIMxP. The Party receiving Confidential Digital

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Data shall keep such data confidential and shall not disclose it to any other person or entity except as provided below.

The Party receiving Confidential Digital Data may disclose such data only as required by law or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity. Such Party may also disclose the Confidential Digital Data to its employees, consultants or contractors in order to perform services or work solely and exclusively for the Project, provided that such employees, consultants and contractors are likewise subject to the confidentiality restrictions set forth herein. In the event a Party in possession of Confidential Digital Data receives a subpoena seeking the production of such data, it shall immediately notify the Owner of the existence of such subpoena and give the Owner an opportunity to respond to the subpoena before releasing any such data.

2. Sensitive Security Information: Sensitive Security Information (“SSI”) is defined by 49 USC §1520. The management and handling of SSI is addressed in the BIMxP and underlying Design Agreement and Construction Agreement (as appropriate).

VI. BIM EXECUTION PLAN (“BIMxP”)

A. General

This section begins with a statement confirming that the Project’s BIM Execution Plan is not a Contract Document. Inasmuch as the BIMxP is likely to change as the Project develops, this section also describes the BIMxP’s evolution from a standard Owner template to a robust work plan with input from key Project Participants. The section concludes with a list of topics that will be addressed in the BIMxP once complete.

B. BIMxP Contract Status.

The BIMxP is not a Contract Document. Nevertheless, the Parties are expected to comply with the requirements described therein as each Project Participant is relying upon all other Project Participants’ uniform adherence therewith.

C. Process for Development.

1. BIMxP Template: Soon after being retained, the Designer and the Owner will jointly develop the initial draft of the Project’s BIMxP using the Owner’s BIMxP Template as a starting point. If the Designer believes that the protocols created in a subsequently developed BIMxP represent a change in the scope of its services and believes that such change warrants an adjustment in compensation, contract sum, schedule or contract time,

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the Designer is required to notify the Owner in writing in accordance with the terms of the Design Agreement.

2. Amendments to BIMxP: The BIMxP will likely be updated on a regular basis. The Owner anticipates that there will be situations in which a party (who is already under contract) will view post-contract amendments to the BIMxP as a change of scope. In order to address this concern, any party alleging any such impact(s) must, as a condition precedent to its ability to recover on any claim relating thereto, provide written notice in accordance with the requirements herein. A failure to provide the required notice shall result in a waiver of any claim(s) for adjustments in compensation, contract sum, schedule or contract time as a result of the subsequently developed protocols.

D. Elements of the BIMxP

The Modeling protocols to be addressed in the BIMxP shall:

1. Identify the Discipline Model Coordinator, Prime BIM Manager and when appropriate, the Construction BIM Manager and confirm their respective responsibilities per the roles described in the BIM Guidelines;

2. Define the various Authorized Uses and LOD for each Model and/or Model Element at prescribed Project milestones;

3. Identify the Project’s construction classification systems per Owner’s BIM Guidelines; 4. Define the process (and intervals) by which Project Participants will exchange and share

the Model(s) and/or Model Element(s); 5. Define the process by which the Project Participants will identify, coordinate and resolve

changes and updates to the Model(s) and/or Model Element(s); and 6. Include any other topics as may be required by the Owner. 7. Identify Technical Requirements, computer platform, software, etc. 8. Transmission protocols and procedures (CDs, e-mail, etc.) 9. Electronic signatures & stamps 10. Encryption, File formats, naming conventions 11. Dimensional accuracy, Units 12. Origin point, Coordinate system 13. Back-up, Format for exchange of As-Built information 14. SSI Data Management (as necessary).