general election 2014
DESCRIPTION
GENERAL ELECTION 2014. GENERAL ELECTION 2014. WELCOME TO PRESIDING OFFICERS. DUTIES AND FUNCTIONS OF POLLING OFFICERS. I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE. II. ON THE DAY PREVIOUS TO POLL. III. BEFORE COMMENCEMENT OF POLL. IV. DURING THE POLL. - PowerPoint PPT PresentationTRANSCRIPT
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WELCOMETO
PRESIDING OFFICERS
GENERAL ELECTION 2014
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I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Attend all rehearsal
and Training Classes
Modus operandi
of EVMClarification
of doubts
I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.
II. ON THE DAY PREVIOUS TO POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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ELECTRONIC VOTING MACHINE
CONTROLUNIT
BALLOTINGUNIT
MOST IMPORTANT POLLING MATERIALS
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Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Indelible ink
Tendered Ballot paper
Arrow cross mark
Self inking pad
Metal seal
Copy of specimen signature ofcandidate / Election agent
MOST IMPORTANT POLLING MATERIALS
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16 Point Report as per Annexure XV
Paper seal
Strip Seal
Presiding Officer’s Diary, Declaration etc
Sample of EVM Balloting Unit
Copy of Order No.51/8/7/2008/EMS(Inst.II)dt.11.8.08
Address tag
Special tag
MOST IMPORTANT POLLING MATERIALS
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A detailed list of polling materials incorporated in
Annexure V of Presiding Officers
Hand Book.
MOST IMPORTANT POLLING MATERIALS
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6. ARRANGEMENT OF POLLING STATION
a. Set up of PS (Slogans / Photo etc should be covered or removed)
b. Set up of Voting Compartment
c. Display of Notices.
II. ON THE DAY PREVIOUS TO POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Assignment of Duties to Polling Officers
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1ST POLLING OFFICER
In charge of
marked copy
Verification of identity of Electors
Read out serial No
and entry of the elector in the
electoral roll
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1ST POLLING OFFICER
Markingin the Photo
Electoral Roll
PB
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Minor errors in the EPIC
and Electoral roll may be ignored and over looked.
1ST POLLING OFFICER
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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2nd POLLING OFFICER
Issuance of
Votersslip
In charge of Register
of Voters
In charge of
indelible ink
Obtain Signature or
ThumbImpression
of eachelector
From the upper tip of the nail to the bottom of the 1st joint
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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In charge of
ControlUnit
Ensuring indelible ink mark
These duties can be performed by the presiding Officer,where the number of Electors is small.
3rd POLLING OFFICER
Activating the
BallotingUnit
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents
2.Appointment of Election Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Seating of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
2.Appointment of Election Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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3. Preparation of EVM
Press the latch Pull out the cover
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ConnectBallotingUnit and
Control Unitwith
connectingcable
3. Preparation of EVM
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Switch onPowerusing
ToggleSwitch
3. Preparation of EVM
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Close theRear
Compartment
3. Preparation of EVM
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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MOCK POLL
Set to zero (0) by clearing
the machine
Press “Ballot” button. Busy lamp in the
display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN
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Ask any polling agent
to press any of the candidate’s button
on the ballotingunit Then the
ready lamp
on the
balloting unit
will go off.
MOCK POLL
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Simultaneously the candidate’s lamp
near the button will start
glowing RED
Also a ‘beep’
sound will be heard from the
control unit
MOCK POLL
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After a few
seconds, the red
light near
the Candidate’s name,
red light in the
busy lamp
and the beep
sound
will go off
This indicates
the recording
of vote in the
Control Unit
MOCK POLL
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Repeat the process with
the remaining agents
Press “Total” button for tallying the
total votespolled
At the end of mock poll,
press “CLOSE”button
MOCK POLL
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Next press “Result”button
Then the display
panel will showthe result Next press
“Clear” button and show
the count zero (0) to the agents
Certificateof
Mock poll
MOCK POLL
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1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Signatures ofPresiding Officer
and Polling Agentson the paper seal
Verification ofsignatures
of agents.
SEALING OF EVM
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Fixing ofGreen
Paper Seal
SEALING OF EVM
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Front side Back side
Signature
of PO and
Candidate
or Agent
Special Tag
Should besealedusing
Twine thread
SEALING OF EVM
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Election To: (Lok Sabha or Legislative Assembly)
From: (No. and Name of)Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name ofPolling Station Where Used ……..…….… …
Date of Poll:………………………………………
Closing and
Sealing of
outer cover of
result section
Attachaddress tag
SEALING OF EVM
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Strip seal
A B D
Front side
C
Back side
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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Fixing of strip seal
SEALING OF EVM
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I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL 1.Commencement of poll
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Separate Queues
for men and
women
Infirm/Women voters
with babies in arms
may be given precedence
h. Entry of voters to PS to be regulated
IV. DURING THE POLL 1.Commencement of poll
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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The electors
The Polling Officials
Each candidate, his election agent and one pollingagent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers
2. Admission into the Polling Station
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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a. Declaration of Elector about his age
Obtain declaration
as in annexure X
Inform the penal provision in
section 31 of the R.P.Act
Imprisonment for one year or fine or both
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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b. Maintenance of secrecy
Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both
as per section128 of the Representation of People Act , 1951.
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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c. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for any particular candidate
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at the election
Exhibiting any notice or sign relating to the election
--are punishable under section130 of the RP Act.
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
d. Other offences
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Challenged Votes
Challenge fee
Summary enquiry
Burden of proof
Return/forfeiture of
challenge fee.
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Refusal to observe voting procedure
Withdraw and cancel voters slip
Inscribe the fact in Register
of Voters
Put signature below theentry in the
remarks column
Never change the Sl.No in 17 A
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not Compell to cast
his vote
Inscribe “Refused to Vote”
in remarks column of register
of voters (17 A)
SignatureOr thumb
impression of the elector against the
entry
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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USE OF NEW VOTING MACHINE
Read outa further
Declarationin part II of Annexure VII
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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4. Other important functions
VOTER ASSISTANCE BOOTH
CANDIDATE’S ELECTION BOOTH
NRI VOTER
VOTING BY PROXY (CSV)
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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4. Other important functions
VOTINGBY
PROXY(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters “PV” should be suffixed in 17 A
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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REFERRAL IMAGE SHEET
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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SMS BASED POLL MONITORING
4. Other important functions
Sl No
Message format
Description Example
1 A###P###MRMobile Registration /
Phone ValidationA105P125MR - Refers to AC 105 and PS125
2 MA Materials Arrived MA
3 PP Polling Party arrived PP
4 ##MC Mock Poll Conducted
10MC - Mock Poll conducted with 10
Agents5MC - Mock Poll conducted with 5
Agents
5 Y/N MO Micro Observer
YMO - Micro Observer Available
NMO - Micro Observer Not Available
6 PS Poll Started PS
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SMS BASED POLL MONITORING
4. Other important functions
7 M###F###T###VC Vote Count
M124F115T1VC - Male 124, Female 115 and Transgender 1. Vote count has to be send
periodically as per the time gap
8 ###PQ People in Queue at 5 PM 24 PQ
9 M###F###T###FC Final Count
M124F115T1FC - Male 124, Female 115 and Transgender 1. Final
Count after close of Poll
10 PD Poll Party Departed PD
11 RCReached Reception
CentreRC
Note
Vote Count (Message No.7) has to be sent at 9.00 AM, 11.00 AM, 1.00 PM, 3.00 PM and 5.00 PM
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SMS BASED POLL MONITORING
4. Other important functions
12 E/L/M PI Poll Interrupted
EPI - Interrupted due to EVM
LPI - Interrupted due to L and O
MPI - Interrupted due to Miscellaneous reasons
13 PR Poll Resumed
Note
Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message.
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I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Announce the fact a
few minutes before the
hour appointed
CLOSING HOUR
Permit Electors present at the
PS at the hour
appointed
Distribute slip with
signature in full.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Press “close” button of CU
Show the “total”
in the CU and record in 17 C
CLOSING OF EVM
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Supply attested copies
of 17 C to PollingAgents
Closing of Voters
Register (17 A)
CLOSING OF EVM
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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DECLARATIONAT THE END
OF THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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V. END OF THE POLL
Place the Control Unit
and Balloting Unit in their
carrying cases, close
andseal with the Address tag
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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DECLARATIONAFTER SEALING
THE EVM
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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SEALING OF ELECTION PAPERS
1. Cover containing
17 C
2. Cover containing Declaration
of PO
3. Cover containing PO’s Diary
and 16 PointReport
(The above covers should be sent separately along with the EVM to the receiving centre)
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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Packet No. IStatutory Covers
Packet No.IINon-Statutory Covers
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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PACKET No. I(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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PACKET No.II(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the declaration of the companion.
4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of Challenged votes
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
10. List of challenged votes in Form 14 (Sealed Cover)
9. Unused and damaged special tags
PACKET No.IISEALING OF ELECTION PAPERS
(Should be super scribed as “Non-Statutory Covers”)
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
5. Metal seal of the PO
4. Self inking pad
6. Arrow cross mark
7. Cup of setting indelible ink.
PACKET No.IIISEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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All other items such as Voting compartment,Waste paper basket,
Polythene bag, etc…..
PACKET No.IVSEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
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POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the membersof your polling team
Maintain good relation with the polling agents
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POINTS TO BE REMEMBERED
Commence the poll at the appointed hour
Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers.
Start mock poll at least one hour before thehour fixed for the commencement of poll
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Thank You