general meeting of council - central highlands region · 6/28/2016 · supply and construction of...

General Meeting of Council

MINUTES

Meeting held in the Central Highlands Regional Council Chambers, Emerald Office

Tuesday 28 June 2016

Commenced at 2.00pm

CENTRAL HIGHLANDS REGIONAL COUNCIL

GENERAL MEETING OF COUNCIL

TUESDAY 28 JUNE 2016

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 3 APOLOGIES ................................................................................................................................................ 3 LEAVE OF ABSENCE ................................................................................................................................. 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3 General Council Meeting: 14 June 2016 ....................................................................................................... 3 CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ............................................................... 3 INFRASTRUCTURE AND UTILITIES’ SECTION ......................................................................................... 4 2013 Betterment Projects Tenders 2015T045C and 2015T046C - Aroona Road and Boolburra Edungalba

Road .................................................................................................................................................... 4 COMMUNITIES’ SECTION .......................................................................................................................... 4 Development Application - TP084/08E And EP084/08EOW - Kaesbie Pty Ltd, CKC Corporation Pty Ltd

And JKCD Pty Ltd - Echidna Valley, Pilot Farm Road, Emerald ........................................................... 4 Application for Extended Trading Hours - WF Reid Pty Ltd, Centro Emerald Village .................................... 6 CORPORATE SERVICES’ SECTION .......................................................................................................... 6 The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ ................ 6 GOVERNANCE SECTION ........................................................................................................................... 8 Delegation to Standing Committees.............................................................................................................. 8 Attendance Policy and Standing Orders Review ........................................................................................... 9 Operational Plan 2016-2017 ....................................................................................................................... 27 Delegation of Powers - Council to Chief Executive Officer .......................................................................... 27 CHIEF EXECUTIVE OFFICER’S REPORT ................................................................................................ 29 Australian Local Government Women’s Association - Queensland State Conference ................................ 29 GENERAL BUSINESS ............................................................................................................................... 30 CLOSED SESSION .................................................................................................................................... 30 Fitness for Work Policy ............................................................................................................................... 31 CLOSURE OF MEETING ........................................................................................................................... 31

MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 3

MINUTES – GENERAL MEETING HELD AT 2.00PM TUESDAY 28 JUNE 2016 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor) Councillors (Crs) P. Bell AM, C. Brimblecombe, M. Daniels, D. Lacey, A. McIndoe, G. Nixon and C. Rolfe Officers Chief Executive Officer S. Mason, General Manager Communities B. Duke, General Manager Corporate Services J. Bradshaw, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services M. Webster, Acting Executive Manager Governance A. Grant, Coordinator Communications A. Ferris, Minute Secretary M. Wills APOLOGIES Nil LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING General Council Meeting: 14 June 2016 Resolution: Cr Brimblecombe moved and seconded by Cr Lacey “That the minutes of the previous General Meeting held on 14 June 2016 be confirmed.” 2016 / 06 / 28 / 001 Carried (9-0) Business Arising Out Of Minutes LGAQ Civic Leaders Summit Resolution: Cr Lacey and seconded by Cr Daniels “That the minutes be amended to reflect the changes that Crs Lacey and Daniels will not be attending the LGAQ Civic Leaders Summit.” 2016 / 06 / 28 / 002 Carried (9-0) Outstanding Meeting Actions Nil CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil Mayor Hayes launched the Central Highlands Towards 2020 document, which is the council’s federal election lobbying document. It reflects the key priorities of the region and provides consistency in the message of what are the important issues to the Central Highland’s communities.


Attendance Infrastructure Project Engineer S. Robinson attended the meeting at 2.15pm

INFRASTRUCTURE AND UTILITIES’ SECTION 2013 Betterment Projects Tenders 2015T045C and 2015T046C - Aroona Road and Boolburra Edungalba Road Executive summary: During the period January 21 to January 29, 2013 the Central Highlands Regional Council area was impacted by the declared Natural Disaster event namely the “Tropical Cyclone Oswald and Associated Rainfall and Flooding, 21-29 January 2013”. On 5 May 2016 Council received funding approval from the Queensland Reconstruction Authority (QRA), under the Betterment Program of the Natural Disaster Relief and Recovery Arrangements (NDRRA), for the Dawson River crossing on Aroona Road and the Herbert Creek Crossing on Boolburra Edungalba Road submissions. Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That Central Highlands Regional Council:

1. Accept the tender submitted by JRT Civil Pty Ltd for Request for Tender 2015T046C - Construction of Concrete floodway and associated works of Aroona Road Dawson River Crossing at a value of $756,628.30 GST exclusive.

2. Accept the tender submitted by Casa Engineering for Request for Tender 2015T045C - Design, Supply and Construction of Boolburra Edungalba Road Bridge at a value of $863,667.88 GST exclusive.”

2016 / 06 / 28 / 003 Carried (9-0) Attendance Infrastructure Project Engineer S. Robinson left the meeting at 2.21pm Principal Planner Development Assessment S. Ronnfeldt, Town Planner J Webster attended the meeting at 2.21pm

COMMUNITIES’ SECTION Development Application - TP084/08E And EP084/08EOW - Kaesbie Pty Ltd, CKC Corporation Pty Ltd And JKCD Pty Ltd - Echidna Valley, Pilot Farm Road, Emerald

Executive summary: A request has been submitted to extend the relevant period of a Development Approval for a Reconfiguration of a Lot into eighty-one (81) Lots and a Development Approval for Operational Works (Roadworks, drainage works, earthworks and signage) on land located at Pilot Farm Road, Emerald.

Resolution: Cr Bell moved and seconded by Cr McIndoe “That the application for a Request to Extend the Relevant Period for Reconfiguring a Lot: One (1) Lot into eighty-one (81) Lots on land at Pilot Farm Road, Emerald described as Lot 18 on SP282148, be treated as a dual request to extend the relevant period and change to the development approval, is approved on the basis of the following alterations to the development approval:


Omit condition 3 as detailed in Decision Notice dated 10 December 2013, which presently states:

3. GENERAL – CURRENCY PERIOD

The currency period for this development are as follows:

Stage 2 – Four (4) years (remaining in force until 23 May 2016);

Stage 3 – Six (6) years (remaining in force until 23 May 2018); and

Stage 4 – Eight (8) years (remaining in force until 23 May 2020).

Should the development not be completed within this timeframe, this approval will lapse and a new application will need to be made to Council.

Timing: Prior to the release of Survey Plan/s.

Replace with:

3. GENERAL – DEVELOPMENT APPROVAL EXPIRY (Amendment 2 – 28 June 2016)

The currency period for this development are as follows:

Stage 2 – Four (4) years (remaining in force until 23 May 2016);

Stage 3 – Six (6) years (remaining in force until 23 May 2018); and

Stage 4 – Eight (8) years (remaining in force until 23 May 2020).

Should the development not be completed within this timeframe, this approval will lapse and a new application will need to be made to Council.

Stage 2 of the development approval expires on 27 February 2017.



Timing: As stated in the condition.

That the application for a Request to Extend the Relevant Period for Operational Works: Roadworks, drainage works, earthworks and signage) on land at Pilot Farm Road, Emerald described as Lot 18 on SP282148, be treated as a dual request to extend the relevant period and change to the development approval, is approved on the basis of the following alterations to the development period:

Omit condition 3 as detailed in Decision Notice dated 16 October 2013, which presently states:

3. APPROVAL CURRENCY PERIOD

All works approved by this Decision Notice must within two (2) years of the date of this approval be completed to the Council’s satisfaction, unless otherwise approved in writing by the Council’s Chief Executive Officer or delegate.

Replace with:

3. DEVELOPMENT APPROVAL EXPIRY (Amendment 2 – 28 June 2016)

All works approved by this Decision Notice must within two (2) years of the date of this approval be completed to the Council’s satisfaction, unless otherwise approved in writing by the Council’s Chief Executive Officer or delegate.

The development approval expires on 27 February 2017.”

2016 / 06 / 28 / 004 Carried (8-1)


Attendance Town Planner J Webster left the meeting at 2.26pm Application for Extended Trading Hours - WF Reid Pty Ltd, Centro Emerald Village Executive summary: WF Reid Pty Ltd has made an application for extended trading hours from its premises at 51-57 Hospital Road, Emerald. They have requested an opening time of 9:00am Monday to Sunday. Council is given the opportunity to provide comment to the Office of Liquor and Gaming by 1 July 2016. Resolution: Cr McIndoe moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council respond to the application for extended trading hours at Shop 17 Centro Emerald Village, Emerald and submit an objection to the proposed granting of an extended trading licence on the following grounds:

1. The extended hours increase the opportunity for alcohol abuse, associated violence, potential for public and private property damage;

2. The extended hours may have an adverse effect on the health and safety of members of the public; and

3. There is no overriding need in the community to justify an extension to the standard hours of operation.”

2016 / 06 / 28 / 005 Carried (9-0) Attendance Principal Planner Development Assessment S. Ronnfeldt left the meeting at 2.32pm. Manager Finance S. Fogg attended the meeting at 2.33pm.

CORPORATE SERVICES’ SECTION The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ Executive summary: The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ provides a snapshot of the region and offers a description of the economic and social diversity of Fitzroy and the Central West regions individually. The RDAFCW 2013-2016 Regional Roadmap is reaching the end of its lifespan, and planning for the 2017 to 2020 document is currently underway. Council have been engaged in the development of the 2017-2020 Regional Roadmap and have been requested to provide details of proposed priority projects for consideration into this updated regional planning document. Following discussion at the last Council meeting, this report provides a shortlist of proposed priority projects that have been developed by council officers based on Council’s current major projects in planning for the 2017-2020 timeline. The proposed project priorities listing is for discussion and as appropriate further amendment prior to the submission of the final project priorities to the RDAFCW Regional Roadmap 2017-2020. Resolution: Cr Godwin-Smith moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council adopt the recommended priority projects as listed for inclusion in the RDAFCW 2017-2020 Regional Roadmap.


STREAM PROPOSED PRIORITY PROJECTS

INDUSTRY Priority 1

AGRICULTURE – Central Highlands Agribusiness Precinct Priority 2 TOURISM – Implementation of the Central Highlands Tourism Marketing Strategy

SERVICES Priority 1

WATER – Capella Water Security Priority 2

COMMUNICATIONS – Implementation of the 2016-17 Digital Economy Strategy and Action Plan Priority 3

TRANSPORT – Bedford Weir Crossing – Joint Project with Isaac Regional Council

Priority 4

TRANSPORT – Upgrading our region's roads – Blackwater Rolleston (TMR)

Priority 5

TRANSPORT – Upgrading our region's roads – Springsure Tambo (TMR)

LIVEABILITY Priority 1

HEALTH AND AGED CARE – Central Highlands Healthcare Precinct (Central Highlands Healthcare)

Priority 2

ENVIRONMENT – Rifle Range Reserve

Priority 3

ENVIRONMENT – Walking and Cycle Ways

Priority 4

ENVIRONMENT – Central Highlands Liveability Strategy

Priority 5

HEALTH AND AGED CARE – Construction of Ivy Anderson Home

2016 / 06 / 28 / 006 Carried (9-0) May 2016 Financial Report Executive summary:

A Report which summarises the financial performance and position of the Central Highlands Regional Council is presented to Council each month to provide a summary on Council’s financial performance. While this report complies with statutory obligations, it is also intended to provide additional information to keep Councillors informed in relation to relevant financial matters of Council.

Resolution: Cr Rolfe moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Monthly Financial Report for the period ending 30 May 2016.” 2016 / 06 / 28 / 007 Carried (9-0) Attendance Manager Finance S. Fogg left the meeting at 3.14pm Coordinator Governance L. Fry attended the meeting at 3.14pm General Manager Communities B. Duke left the meeting at 3.18pm


GOVERNANCE SECTION Delegation to Standing Committees Executive summary:

This report is presented to formalise the delegation of legislative decision-making power (Section 257 of the Local Government Act 2009), to the Standing Committees created by Council at its General Meeting on 26 April 2016. Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That under the powers of Section 257 of the Local Government Act 2009, Council delegate to the Standing Committees, the exercise of its powers under the following legislations.

Communities Standing Committee

Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Care and Protection Act 2001 Biosecurity Act 2014 Environmental Offsets Act 2014 Environmental Offsets Regulation 2014 Nature Conservation (Administration) Regulation 2006 Nature Conservation Act 1992 Queensland Heritage Act 1992 Residential Tenancies and Rooming Accommodation Act 2008 River Improvement Trust Act 1940

Finance and Infrastructure Standing Committee

Acquisition of Land Act 1967 Body Corporate and Community Management (Accommodation Module) Regulation 2008 Body Corporate and Community Management (Commercial Module) Regulation 2008 Body Corporate and Community Management (Small Schemes Module) Regulation 2008 Body Corporate and Community Management (Specified Two-lots Schemes Module) Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation 2008 Body Corporate and Community Management Act 1997 Building Regulation 2006 Economic Development Act 2012 Electricity Act 1994 Electricity Regulation 2006 Heavy Vehicle (Mass, Dimension and Loading) National Regulation) Heavy Vehicle National Law (Qld) Heavy Vehicle National Law Regulation 2014 Queensland Reconstruction Authority Act 2011 Water Act 2000

Leadership and Governance Standing Committee

Statutory Bodies Financial Arrangements Act 1982 Trust Act 1973”

2016 / 06 / 28 / 008 Carried (9-0)


Attendance General Manager Communities B. Duke returned to the meeting at 3.20pm Attendance Policy and Standing Orders Review Executive summary: Standing Orders supplement the statutory requirements prescribed in Chapter 8, Part 2 of the Local Government Regulation 2012 by providing standard processes to be observed at local government meetings and are able to be suspended at any time by council resolution. Standing Orders provide a comprehensive guide for the conduct of meetings of the local government and the committees of the local government. The Standing Orders attached to this report have been amended to include the content of the current Attendance Policy of Elected Members and Terms of Reference to clarify the role of the Standing Committees. Additionally, a request to amend the Standing Orders in relation to electronic device usage has been incorporated to include electronic devices being switched to silent during Council meetings. Resolution: Cr Brimblecombe moved and seconded by Cr Lacey “That the Standing Orders Policy be adopted, as amended.”

COUNCIL POLICY

Standing Orders Policy

POLICY NUMBER: 0042 DEPARTMENT: Chief Executive Officer

EFFECTIVE DATE: UNIT: Governance

1.0 Purpose and Scope

These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.

2.0 Reference

Chapter 8, Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.

3.0 Definitions

CEO refers to Chief Executive Officer Council refers to Central Highlands Regional Council The Act shall mean the Local Government Act 2009 (as amended) The Regulation shall mean the Local Government Regulation 2012 (as amended) The Dictionary in the schedule defines particular words used in these standing orders


4.0 Policy Statement

Refer to Attachment A

5.0 Policy Review

All policies will be reviewed annually or when any of the following occurs:

Relevant legislation, regulations, standards and policies are amended or replaced; and

Other circumstances as determined from time to time by resolution of full Council.

This policy is nominated to be reviewed on: 27 June 2017

ATTACHMENT A

Standing Orders Policy

Contents Part 1 – Preliminary ............................................................................................................................................ 12

1 Background .......................................................................................................................................... 12

2 Object ..................................................................................................................................................... 12

3 Definitions – the dictionary .............................................................................................................. 12

Part 2 – Meetings of the Local Government ................................................................................................. 12

Division 1 – Time of Meeting of the Local Government .............................................................. 12

4 Times of ordinary meetings ............................................................................................................. 12

5 Special meetings ................................................................................................................................. 13

Division 2 – Agenda for Meetings of the Local Government ...................................................... 13

6 Agenda for meeting ............................................................................................................................ 13

Division 3 – Time of Meetings of Local Government Committees .............................................. 13

7 Times and places of committee meetings .................................................................................... 13

8 Special meetings ................................................................................................................................. 13

Division 4 – Notice of Meetings of Local Government Committees ........................................... 13

9 Notice of Meetings .............................................................................................................................. 13

Division 5 – Conduct of Committee Meetings .............................................................................. 14

10 Chairperson ...................................................................................................................................... 14

11 Quorum .............................................................................................................................................. 14


12 Procedure at Meetings ................................................................................................................... 14

Division 6 – Terms of Reference Standing Committees .............................................................. 14

13 Background ...................................................................................................................................... 14

14 Purpose .............................................................................................................................................. 14

15 Membership ...................................................................................................................................... 15

16 Scope and Limitations ................................................................................................................... 15

17 Delegated Authority ........................................................................................................................ 15

18 Frequency ......................................................................................................................................... 17

Division 7 – Standing Orders ........................................................................................................ 17

19 Standing Orders .............................................................................................................................. 17

Part 3 – Standing Orders ................................................................................................................................... 17

Division 1 – Application of Standing Orders ................................................................................ 17

20 Application ........................................................................................................................................ 17

Division 2 – Procedures for Meetings of the Local Government ................................................ 18

21 Order of Business ........................................................................................................................... 18

23 Deputations....................................................................................................................................... 19

Division 3 – Motions ...................................................................................................................... 19

24 Motions .............................................................................................................................................. 19

25 Absence of Mover of Motion ........................................................................................................ 19

26 Motion to be Seconded .................................................................................................................. 19

28 Speaking to Motions and Amendments .................................................................................... 20

29 Method of Taking Vote .................................................................................................................. 20

30 Repealing or Amending Resolutions ......................................................................................... 21

31 Procedural Motions ........................................................................................................................ 21

32 Motion that the Question be put .................................................................................................. 21

33 Motion that Debate be Adjourned ............................................................................................... 21

34 Motion to Proceed to Next Item of Business ........................................................................... 21

35 Motion that the Motion Lie on the Table ................................................................................... 22

36 Points of Order ................................................................................................................................. 22

37 Motion of Dissent ............................................................................................................................ 22

38 Motion that a Report be Tabled ................................................................................................... 22

39 Motion to Suspend Requirements of a Rule ............................................................................ 22

39A Motion that the Question/Motion be referred to the Next Meeting of the Local Government

(Committee Meetings only) ....................................................................................................................... 22

40 Motion that Meeting Stands Adjourned .................................................................................... 23

Division 4 – Mayoral Minutes ........................................................................................................ 23

41 Mayoral Minutes .............................................................................................................................. 23


Division 5 – Conduct During Meetings ......................................................................................... 23

42 Conduct during Meetings.............................................................................................................. 23

Division 6 – Questions ................................................................................................................... 24

43 Questions .......................................................................................................................................... 24

Division 7 – Disorder and Business ............................................................................................. 24

44 Disorder ............................................................................................................................................. 24

45 Business of Objectionable Nature .............................................................................................. 24

Division 8 – Attendance and Non-Attendance at Meetings ......................................................... 24

46 Attendance by Elected Members ................................................................................................ 24

47 Attendance of Public and Media at Meetings .......................................................................... 25

48 Public Participation at Meetings ................................................................................................. 25

49 Council Officers Participation at Meetings .............................................................................. 25

Division 9 – Committees ................................................................................................................ 26

50 Reports by Committees ................................................................................................................. 26

51 Attendance at Committee Meetings ........................................................................................... 26

52 Public Participation at Statutory Committee Meetings ......................................................... 26

Division 10 – Procedure Not Provided For ................................................................................... 26

53 Procedure Not Provided For ........................................................................................................ 26

Schedule Dictionary Section 3 ........................................................................................................................ 26

Part 1 – Preliminary

1 Background

Chapter 8 Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.

2 Object

These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.

3 Definitions – the dictionary

The dictionary in the schedule defines particular words used in these standing orders.

Part 2 – Meetings of the Local Government

Division 1 – Time of Meeting of the Local Government

4 Times of ordinary meetings

(1) The local government may, by resolution, fix dates and times for its ordinary meetingsi.

(2) If there is no resolution fixing the date and time for an ordinary meeting, the Chief Executive

Officer must fix the date and time for the meeting.


(3) Before the Chief Executive Officer fixes the date and time for an ordinary meeting, the Chief

Executive Officer must, if practicable, consult with the Mayor about the proposed date and time

for the meeting.

5 Special meetings

(1) The Chief Executive Officer must call a special meeting of the local government if –

a. The special meeting is required by a resolution of the local government; or

b. A written request for the special meeting is lodged with the Chief Executive Officer under

subsection (2).

(2) A written request for a special meetingii of the local government must –

a. Be signed by the Mayor or 5 or more Councillors; and

b. Specify the business to be conducted at the special meeting; and

c. Propose a day and time for the holding of the special meeting.

Division 2 – Agenda for Meetings of the Local Government

6 Agenda for meeting

(1) A list of the items to be discussed at a meeting of the local government must be available for

inspection at the time the agenda for the meeting is made available to Councillors.iii

(2) The agenda for a meeting must include –

a. Items required under the Act or a local law to be included on the agenda; and

b. Items required under these standing orders to be included on the agenda; and

c. Items that are by resolution of the local government to be included on the agenda; and

d. Each item whose inclusion on the agenda is requested by a Councillor.

(3) A Councillor who wants an item of business included on the agenda for a particular meeting

must give written notice of the nature of the business to the Chief Executive Officer at least 2

days before the notice of meeting is given.

Division 3 – Time of Meetings of Local Government Committees

7 Times and places of committee meetings

(1) A committee may, by resolution, fix dates, times and places for its meetings.iv

(2) If there is no resolution fixing the date, time and place for a committee meeting, the Chief

Executive Officer may fix the date, time and place for the meeting.

(3) Before the Chief Executive Officer fixes the date, time and place for a committee meeting, the

Chief Executive Officer must, if practicable, consult with the chairperson of the committee.

8 Special meetings

(1) The Chief Executive Officer must call a special meeting of a committee if – a. The special meeting is required by a resolution of the local government; or

b. A written request for the special meeting is lodged by the Chief Executive Officer under

subsection (2).

(2) A written request for a special meeting of a committee must –

a. Be signed by the chairperson or 3 or more members of the committee; and

b. Specify the business to be conducted at the special meeting; and

c. Propose a day, time and place for the holding of the special meeting.

Division 4 – Notice of Meetings of Local Government Committees

9 Notice of Meetings

(1) The Chief Executive Officer must give written notice of a committee meeting setting out the date, time and place of the meeting, and the business to be considered at the meeting, to each member of the committee.

(2) The notice must be given, if practicable, at least 4 days before the day of the meeting.

(3) A list of the items to be discussed at a meeting of a committee must be available for inspection at the time the agenda for the meeting is made available to the members of the committee.v


Division 5 – Conduct of Committee Meetings

10 Chairperson

The chairperson of a committee must preside at a meeting of a local government committee.

11 Quorum

(1) A quorum of a committee is a majority of its members.

(2) However, if the number of members is an even number, one-half of the number is a quorum.vi

12 Procedure at Meetings

(1) The procedure of a committee for dealing with business must be in accordance with – a. Procedural directions given to the committee by resolution of the local government; or

b. If there is no procedural direction governing a particular matter, these standing orders.

(2) However, a committee may, by resolution, overrule a decision on procedural question made by

the chairperson.

Division 6 – Terms of Reference Standing Committees

13 Background

The Terms of Reference will supplement the statutory requirements which regulate the conduct of meetings of local government by providing detailed procedures for the conduct of the Standing Committee meetings in order to provide open and transparent decision making.

14 Purpose

The Standing Committees provide direction and leadership on the areas of interest listed below.

Finance and Infrastructure Communities Leadership and Governance

Roads Parks and Gardens Corporate Governance

Water and Sewerage Environmental and

Sustainability

Performance Benchmarking

Drainage Libraries Corporate Communications

Shepton Quarry Arts and Culture Compliance

Emerald Airport Health and Regulatory Strategy

Emerald Saleyards Community Engagement Risk Management

Land Development Community Development Internal Audit

Emergency Management Sport and Recreation

Organisational Development Waste and Recycling

Information Services Applicable Advisory

Committees

Asset Management

Procurement

Fleet

Applicable Advisory



Committees

Monthly reports will be presented to each Committee by Management on key activities and

performance.

15 Membership

Council at its meeting of 26 April 2016 resolved that the membership of each Standing Committees be:

Finance and Infrastructure

Committee

Communities Committee Leadership and Governance

Committee

Five (5) Councillors,

One (1) as Chair


One (1) as Chair


One (1) as Chair

The Mayor is an Ex Officio member of each Committee. Should the Chairperson not be present at a

meeting, then the meeting shall elect a Chair.

16 Scope and Limitations

The main functions of the Committee are to:

(1) Receive reports from the Chief Executive Officer, Executive Leadership Team, Manager and/or

appropriately delegated officers related to the areas of interest.

(2) Adoption of the reports from the Chief Executive Officer, Executive Leadership Team, Manager

and/or appropriately delegated officers related to the areas of interest.

(3) Make decisions in line with the delegated authority; and

(4) Where necessary formulate recommendations to the Ordinary Council Meeting.

17 Delegated Authority

(1) In accordance with Section 257 of the Local Government Act 2009, Council delegated at its meeting of 24 May 2016 to the relevant Standing Committees, all powers referred to in the document titled “Central Highlands Regional Council – Council to CEO Delegations, Adopted by Council 09 December 2015” dealing with the Acts and Regulations listed as follows:


Schedule 1 Schedule 2 Schedule 3

Acquisition of Land Act 1967 –

Governance

Body Corporate and Community

Management (Accommodation

Module) Regulation 2008 –

Communities


Management (Commercial Module)

Regulation 2008 – Communities


Management (Small Schemes

Module) Regulation 2008 –

Communities

Aboriginal Cultural Heritage Act 2003

– Governance

Animal Care and Protection Act 2001

– Communities

Animal Management (Cats and

Dogs) Act 2008

Biosecurity Act 2014 – Communities

- (NEW as from 1/7/2016)

Environmental Offsets Act 2014 –

Governance

Environmental Offsets Regulation

2014 – Governance

Information Privacy Act 2009

Land Valuation Act 2010

Local Government Act 2009

Local Government Regulation 2012

Local Law No. 1 (Administration)

2012

Public Interest Disclosure Act 2010

Public Records Act 2002

Public Sector Ethics Act 1994





Management (Specified Two-lots

Schemes Module) Regulation 2008 –

Communities


Management (Standard Module)

Regulation 2008 – Communities


Management Act 1997 –

Communities

Building Act 1975

Building Regulation 2006 –

Communities

Disaster Management Act 2003

Disaster Management Regulation

2014

Economic Development Act 2012 –

Communities - (NEW from 4/7/2016

Electricity Act 1994 – Infrastructure

Electricity Regulation 2006 –

Infrastructure

Fire and Rescue Service Act 1990

Heavy Vehicle (Mass, Dimension

and Loading) National Regulation –

Infrastructure

Heavy Vehicle National Law (Qld) –

Infrastructure

Heavy Vehicle National Law

Regulation 2014 – Infrastructure

Land Act 1994

Liquor Act 1992




2012

Plumbing and Drainage Act 2002

Queensland Reconstruction

Authority Act 2011 – Communities

Residential Services (Accreditation)

Environmental Protection Act 1994

Environmental Protection Regulation

2008

Environmental Protection (Water)

Policy 2009

Food Act 2006

Food Production (Safety) Act 2000

Fossicking Regulation 2009

Land Protection (Pest and Stock

Route Management) Act 2002




2012

Local Law No. 2 (Animal

Management) 2012

Local Law No. 3 (Community and

Environmental Management) 2012

Local Law No. 4 (Local Government

Controlled Areas, Facilities and

Roads) 2012

Mineral Resources Act 1989 –

Communities

Nature Conservation (Administration)

Regulation 2006 – Governance

Nature Conservation Act 1992 –

Governance

Nature Conservation (Wildlife

Management) Regulation 2012

Public Health (Infection Control for

Personal Appearance Services) Act

2003

Public Health Act 2005

Public Health Regulation 2005

Residential Tenancies and Rooming

Accommodation Act 2008 –

Communities

River Improvement Trust Act 1940 –

Governance

Right to Information Act 2009

Work Health and Safety Act 2011

Work Health and Safety Regulation

2011

Workers Compensation and

Rehabilitation Act 2003

Workers Compensation and

Rehabilitation Regulation 2003

Statutory Bodies Financial

Arrangements Act 1982 – Corporate

Services

Trust Act 1973 – Governance




Act 2002

Standard Plumbing and Drainage

Act 2003

State Penalties Enforcement Act

1999

Survey and Mapping Infrastructure

Act 2003

Sustainable Planning Act 2009

Sustainable Planning Regulation

2009

Transport Infrastructure Act 1994

Transport Operations (Road Use

Management) Act 1995

Water Supply (Safety and Reliability)

Act 2008

State Penalties Enforcement Act

2005

Stock Act 1915

Summary Offences Act 2005

Summary Offences Regulation 2006

Tobacco and Other Smoking

Products Act 1998

Waste Reduction and Recycling Act

2011

Waste Reduction and Recycling

Regulation 2011

Water Fluoridation Act 2008

(2) To the extent that powers delegated to one committee have also been delegated to another

committee, or have previously been delegated to the Chief Executive Officer, those powers can

be exercised by each committee and the Chief Executive Officer, severally.

(3) All decisions of each Standing Committee must have unanimous support of the committee

members present.vii

18 Frequency

The schedule adopted by Council for meetings for each Standing Committee and General and Strategy Meeting is in accordance with the Local Government Regulation S257, 2012.

Division 7 – Standing Orders

19 Standing Orders

The standing orders which regulate the conduct of meetings of the local government and committees of the local government include the provisions set out in Part 3.

Part 3 – Standing Orders Division 1 – Application of Standing Orders

20 Application

(1) The standing orders in Part 3 provide for the conduct of – a. Meetings of the local government (other than a post-election meeting); and

b. Where applicable, committee meetings of the local government.

(2) The standing orders shall apply to a post-election meeting of the local government as far as

practicable.

(3) Any provision of the standing orders may be suspended by resolution of a meeting of the local

government.

(4) A separate resolution is required for a suspension of a standing order.

(5) A resolution to suspend a standing order must specify the application and duration of the

suspension.


(6) Where a matter arises at a meeting of the local government which is not provided for in the

standing orders, the matter may be determined by resolution upon a motion which may be put

without notice, but otherwise in conformity with the standing orders.

Division 2 – Procedures for Meetings of the Local Government

21 Order of Business

(1) The order of business must be determined by resolution of the local government from time to time.

(2) The order of business may be altered for a particular meeting where the Councillors at the meeting pass a procedural motion to that effect.

(3) A motion to alter the order of business may be moved without notice. (4) Unless otherwise altered pursuant to subsection (2), the order of business will be –

a. For ordinary meetings:

Attendance

Apologies

Confirmation of Minutes

Business Arising from Previous Minutes

Reception of Deputations by Appointment

Reception and Consideration of Committee Reports

Reception and Consideration of Officers’ Reports

Miscellaneous Business

b. For special meetings and committee meetings:

Attendance

Apologies

Reception of Deputations by Appointment

Reception and Consideration of Officers’ Reports

(5) The minutesviii of previous meeting (previous minutes) not previously confirmed may be taken

into consideration as the first business of an ordinary meeting, in order that the previous

minutes may be confirmed and no discussion shall be permitted with respect to the previous

minutes except with respect of the accuracy of the previous minutes as a record of the

proceedings.

(6) Admission of deputations, invitees and visitors shall be at the discretion of either of –

a. The Mayor; or

b. The local government.

(7) The time for receipt of petitions shall be at the discretion of the local government.

22 Petitions (1) The rules for Petitions to Council are available on the Central Highlands Regional Council

website. (2) Any petition presented to a meeting of the local government must be in legible writing or

typewritten and contain a minimum of 10 signatures (clearly stating the name and address of each person), contain a cover page detailing the request, suggestion or grievance and the name of the principal petitioner.ix

(3) The petition should be addressed to the Chief Executive Officer and can be emailed, mailed or physically handed in at a Customer Service Centre of Central Highlands Regional Council.

(4) The Chief Executive Officer will present the petition to a Council General Meeting. In accordance with the council’s general meeting procedure, the Chief Executive Officer may move the petition be received and referred to the relevant area of council for investigation and report back to council, if required.

(5) The principal petitioner will be advised in writing of Council’s decision, following the relevant General Meeting.


(6) A petition may be presented to a meeting by a Councillor who, before presenting the petition, must, as far as practicable, become acquainted with the subject matter of the petition.

(7) On presenting a petition to a meeting, a Councillor must – a. State the nature of the petition; and

b. Read the petition.

(8) Where a Councillor presents a petition to a meeting, no debate on or in relation to the petition

shall be allowed, and the only motion which may be moved is that –

a. The petition be received and consideration stand as an order of the day for –

i. The meeting; or

ii. A future meeting; or

b. The petition be received and referred to a committee or the Chief Executive Officer for

consideration and a report to the local government; or

c. The petition not be received.

23 Deputations

(1) A deputation wishing to attend and address a meeting must do so by appointment with the Chief Executive Officer.

(2) The Chief Executive Officer must notify the Mayor who must determine whether the deputation may be heard.

(3) The Chief Executive Officer must inform the deputation of the determination. (4) Where it has been determined that the deputation may be heard, a convenient time must be

arranged for that purpose, and a time period allowed. (5) For deputations comprising 3 or more persons, only 2 persons may be heard unless the local

government determines otherwise. (6) A deputation must be given an adequate opportunity to explain the purpose of the deputation. (7) The chairperson of a meeting may terminate an address by a person in a deputation at any time

if – a. The chairperson has allotted a specific period of time for a person’s address and the

period of time has elapsed; or b. The chairperson is satisfied that the purpose of the deputation has been sufficiently

explained to the Councillors at the meeting; or c. The person uses insulting or offensive language.

Division 3 – Motions

24 Motions

(1) A motion brought before a meeting in accordance with the Act or the standing orders may be received and put to the meeting by the chairperson.

(2) The chair may require a motion or an amendment to a motion to be stated in full or recorded in writing before permitting it to be received.

(3) The chair may call the notices of motion in the order in which they appear on the meeting agenda, and where no objection is taken to a motion being taken as a formal motion, the chairperson may put the motion to the vote without discussion.

(4) An item on the meeting agenda must not be removed from the agenda where a Councillor at the meeting objects to its being removed.

(5) When a motion has been moved and seconded, it becomes subject to the control of the local government and must not be withdrawn without the consent of both the mover and the seconder.

25 Absence of Mover of Motion

Where a Councillor who has given notice of a motion is absent from the meeting at which the motion is to be considered, the motion may be moved by another Councillor at the meeting, or deferred to the next meeting.

26 Motion to be Seconded

(1) A motion or an amendment to a motion must not be debated at a meeting of the local government unless or until the motion or the amendment is seconded, with the exception of a procedural motion.


(2) A motion or an amendment to a motion (other than a procedural motion) that is not seconded, lapses for want of a seconder.

(3) Notwithstanding subsection (1), a Councillor who moves a motion or an amendment to a motion may, with the permission of the chairperson, speak in support of the motion or amendment before it is seconded.

27 Amendment of Motion

(1) An amendment to a motion must – a. be in terms which retain the identity of the motion; and b. not negate the motion.

(2) Not more than 1 motion or 1 proposed amendment to a motion may be put before a meeting at any one time.

(3) Where an amendment to a motion is before a meeting, no other amendment to the motion can be considered until after the first amendment has been put.

(4) Where a motion (the original motion) is amended by another motion (the other motion), the original motion must not be put as a subsequent motion to amend the other motion.

(5) A Councillor who proposes or seconds a motion must not propose or second an amendment to the motion.

28 Speaking to Motions and Amendments

(1) Subject to section 26(2), the mover of an amendment to a motion must read the amendment and state that the amendment is so moved, and – a. may only speak in support of the amendment before it is seconded with the permission of

the chairperson; and b. may speak in support of the amendment after it is seconded.

(2) A Councillor may request further information from the chairperson before or after the motion or the amendment to the motion is seconded.

(3) Following the seconding of a motion or an amendment of a motion, the first speaker must be in favour of the motion or the amendment and each subsequent speaker alternatively against and in favour of the motion or amendment, unless the chairperson in his or her discretion rules otherwise.

(4) The mover of a motion has the right of reply. (5) The mover of an amendment to a motion has no right of reply. (6) Each Councillor must speak not more than once to the same motion or the same amendment

except as a right of reply unless the chairperson in his or her discretion rules otherwise. (7) Each speaker is restricted to not more than 5 minutes unless the chairperson in his or her

discretion rules otherwise. (8) Where 2 or more Councillors attempt to speak at the same time, the chairperson is to determine

who is entitled to priority.

29 Method of Taking Votex

(1) Before any matter is put to the vote, the chairperson may direct that the motion or amendment be read again by the Chief Executive Officer.

(2) The chairperson must, in taking the vote on a motion or an amendment, put the question, first in the affirmative and then in the negative and may do so as often as necessary to form and declare an opinion as to whether the affirmative or negative has the majority vote.

(3) The local government must vote by a show of hands or as otherwise directed by the chairperson.

(3A) If, in relation to a question/motion put to a committee meeting, the question/motion does not have the unanimous support of the committee members present, the chairperson must: a. Not declare the result of the vote; and

b. Direct that the question/motion be referred to the next local government meeting.

(4) Any Councillor may call for a division or a question in relation to the taking of a vote immediately

following the chairperson declaring the result of the vote.

(5) If a division is taken, the Chief Executive Officer must record –

a. The names of the Councillors voting in the affirmative; and

b. The names of the Councillors voting in the negative.


(6) The chairperson must declare the result of a vote or a division as soon as it has been

determined.

(7) Councillors may request that their names and how they voted be recorded in the minutes for

voting other than by division.

(8) Councillors who remain in the Chamber and abstain from voting are deemed to have voted in

the negative.xi

30 Repealing or Amending Resolutions

(1) A resolution of the local government must not be repealed or amended unless notice of motion is given in accordance with the requirements of the Act.xii

(2) Where a motion (a relevant motion) to repeal or amend a resolution is defeated, a motion to the same, or like effect, must not be moved until at least 3 months after the date on which the relevant motion was defeated.

(3) Councillors present at the meeting at which a relevant motion is put may defer consideration of the relevant motion, however, consideration of the relevant motion must not be deferred for more than 3 months.

(4) Where a resolution (a later resolution) of the local government relates to a matter the subject of a previous resolution (a previous resolution) passed more than 3 months previous, the previous resolution is amended or repealed to the extent that it is inconsistent with the later resolution.

31 Procedural Motions

At a meeting, a Councillor may, during the debate of a matter at the meeting and without the need for a seconder, move a motion (each a procedural motion) – a. That the question/motion be now put to the vote; or

b. That the motion and amendment now before the meeting be adjourned; or

c. That the meeting proceed to the next item of business; or

d. That the question/motion lie on the table; or

e. A point of order; or

f. A motion of dissent against a point of order; or

g. That a report of document be tabled; or

h. To suspend the rule requiring that; or

ha. For committee meetings only, that the question/motion be referred to the next meeting of

the local government; or

i. That the meeting stand adjourned.

32 Motion that the Question be put

(1) A procedural motion that the question be put about a matter before a meeting, may be moved when a Councillor believes that there has been sufficient debate about the matter at the meeting.

(2) Where a motion under subsection (1) is carried, the chairperson must immediately put the motion or amendment before the meeting to the vote.

(3) Where a procedural motion under subsection (1) is lost, debate on the motion or amendment before the meeting must continue.

33 Motion that Debate be Adjourned

(1) A procedural motion that another motion or an amendment before a meeting be adjourned, may specify a time and date, to which the debate is to be adjourned.

(2) A motion under subsection (1) must not adjourn debate on a matter the subject of a motion for more than 2 months after the date of the procedural motion.

34 Motion to Proceed to Next Item of Business

(1) Where a procedural motion that the meeting proceed to the next item is carried, debate on the matter the subject of the motion must cease.

(2) However, debate on the matter the subject of the motion may be considered again on the giving of notice in accordance with the standing orders.


35 Motion that the Motion Lie on the Table

(1) A procedural motion that a motion or question lie on the table can only be moved where the chairperson or a Councillor requires additional information on the matter before the meeting (or the result of some other action of the local government or a person is required) before the matter may be concluded at the meeting.

(2) Where a motion under subsection (1) is passed, the local government must proceed with the next matter on the agenda.

(3) Where a motion under subsection (1) is passed, another procedural motion that the matter be taken from the table may be moved at the meeting at which the first procedural motion was carried or at a later meeting.

36 Points of Order

(1) A Councillor may ask the chairperson to decide a point of order where it is believed that another Councillor – a. Has failed to comply with proper procedures; or

b. Is in contravention of these standing orders or the Actxiii; or

c. Is beyond the jurisdictional power of the local government.

(2) A point of order cannot be used as a means of contradicting a statement made by a Councillor

speaking about a matter.

(3) Where a point of order is raised, consideration of the matter about which the Councillor was

speaking may be suspended subject to section 20(3).

(4) The chairperson must determine whether the point of order is upheld.

(5) Upon a point of order arising during the process of a debate, the Councillor raising the point of

order may speak to the point of order.

(6) Despite anything to the contrary in the standing orders, a point of order arising at any time must,

until decided, suspend the consideration of every other motion or matter.

37 Motion of Dissent

(1) A Councillor may move a motion of dissent in relation to a ruling of the chairperson on a point of order.

(2) Where a motion is moved under subsection (1), further consideration of any matter must be suspended until after a ruling is made on the motion of dissent.

(3) Where a motion of dissent is carried – a. The matter to which the ruling of the chairperson was made must proceed as though that

ruling had not been made; and

b. Where, as a result of a ruling of the chairperson on a point of order, a matter was discharged

as out of order – the matter must be restored to the meeting agenda and be dealt with in

the normal course of business.

38 Motion that a Report be Tabled

A motion that a report or document be tabled may be used by a Councillor to introduce a report or other document to a meeting.

39 Motion to Suspend Requirements of a Rule

(1) A procedural motion to suspend the requirements of a rule may be made by a Councillor in order to permit some action that otherwise would be prevented by the standing orders.

(2) A motion under subsection (1) must specify the duration of the suspension.

39A Motion that the Question/Motion be referred to the Next Meeting of the Local Government (Committee Meetings only) (1) A procedural motion that the question/motion be referred to the next meeting of the local

government may only be moved –

a. At a committee meeting; and

b. After a Councillor has spoken against the question/motion; and

c. When a Councillor reasonably believes that the question/motion is unlikely to have the

unanimous support of committee members present.


(2) Where a motion under subsection (1) is carried, the chairperson must direct that the substantive

question/motion be referred to the next meeting of the local government.

40 Motion that Meeting Stands Adjournedxiv

(1) A procedural motion that a meeting stands adjourned may be moved by a Councillor at the conclusion of debate on any matter on the agenda or at the conclusion of a Councillors time for speaking to the matter, and must be put without debate.

(2) A motion under subsection (1) must specify the time for the resumption of the meeting and on the resumption of the meeting and on the resumption of the meeting the local government must continue with the business before the meeting at the point where it was discontinued on the adjournment.

Division 4 – Mayoral Minutes

41 Mayoral Minutes

(1) The Mayor may direct the attention of the local government at a meeting of the local government to a matter or subject not on the agenda by a minute (a mayoral minute) signed by the Mayor.

(2) The Mayor must deliver a copy of the Mayoral minute for a meeting of the local government to the Chief Executive Officer.

(3) The Mayoral minute shall, when introduced, take precedence over all business before, or to come before, the meeting of the local government.

(4) The motion comprising the Mayoral minute may be put by the Mayor – a. To the meeting of the local government without being seconded; and

b. At any stage of the meeting of the local government considered appropriate by the Mayor.

(5) If the motion comprising the Mayoral minute is passed by the local government, the Mayoral

minute becomes a resolution of the local government.

Division 5 – Conduct During Meetings

42 Conduct during Meetings

(1) After a meeting of the local government has been formally constituted and the business

commenced, a Councillor must not enter or leave the meeting without first notifying the

chairperson.

(2) After a meeting of the local government has been formally constituted and the business has

commenced, a Councillor must, ensure all electronic devices are turned to silent whilst in the

meeting room.

(3) A Councillor must address the chairperson while –

a. Moving any motion or amendment; or

b. Seconding any motion or amendment; or

c. Taking part in any discussion; or

d. Placing or replying to any question; or

e. Addressing the local government for any other purpose.

(4) Councillors must remain seated and silent while a vote is being taken except when calling for a

division.

(5) A Councillor must not make personal reflections on or impute improper motives to another

Councillor or any officer of the local government.

(6) A Councillor must not interrupt another Councillor who is speaking except upon a point of order

being raised either by the chairperson or the Councillor.

(7) If the chairperson intervenes during the process of debate, any Councillor then speaking or

offering to speak, and each Councillor present, must preserve strict silence so that the

chairperson may be heard without interruption.


Division 6 – Questions

43 Questions

(1) At a meeting a Councillor may ask a question for reply by another Councillor or an officer of the local government regarding any matter under consideration at the meeting.

(2) A question must be asked categorically and without argument and discussion is not permitted at the meeting in relation to the reply or the refusal to reply to the question.

(3) A Councillor or officer who is asked a question may request that the question be taken on notice for the next meeting.

(4) A Councillor who asks a question at a meeting, whether or not upon notice, is deemed not to have spoken to the debate of the motion to which the question relates.

(5) The chairperson may disallow a question which he or she considers is inconsistent with good order.

(6) A Councillor may move a motion that a ruling of the chairperson under subsection (5) be disagreed with, and if such motion is carried, the chairperson must allow the question.

Division 7 – Disorder and Business

44 Disorder

(1) Where disorder arises at a meeting, the meeting may be adjourned in accordance with section 261 (Adjournment of meetings) of the Local Government Regulation 2012.

(2) On resumption of the meeting, the chairperson must move a motion, which shall be put without debate, to determine whether the meeting shall proceed.

(3) Where a motion under subsection (2) is lost, the chairperson must declare the meeting closed, and any outstanding matters must be referred to a future meeting.

45 Business of Objectionable Nature

At a meeting, if the chairperson or a Councillor considers that a matter or motion before the meeting is of an objectionable nature or outside the powers of the local government, the chairperson may declare on a point of order, that the matter not be considered further.

Division 8 – Attendance and Non-Attendance at Meetings

46 Attendance by Elected Members

(1) A local government may allow a Councillor to take part in a meeting by teleconferencing. Where the local government has approved the teleconferencing arrangement, the Councillor must be able to hear and be heard by each other person at the same time throughout the meeting.xv

(2) The circumstances in which teleconferencing may be considered are to be determined by the local government but may be along the lines of natural disaster, severe weather or other circumstances preventing a Councillor from attending the place of the meeting.

(3) Attendance is not permitted by teleconference for closed session items as the Chairperson of the meeting would be unable to physically verify that the conditions of the closed meeting are being satisfied by the person taking part in the teleconference.

(4) In considering a request for attendance at a local government meeting by teleconferencing, confidentiality and privacy matters need to be considered as this may pose a risk to the local government due to the nature of the discussions.

(5) Mobile telephones shall not be used to participate in teleconferenced meetings. (6) A Councillor may participate in all aspects of a General Council meeting and Standing

Committee meeting via teleconference (e.g. By video link, face time, landline or computer) provided a quorum is physically present at the official noticed location of the meeting, and the Councillor can be heard by all persons attending the meeting, including the public present in the notified location. It is the responsibility of the caller to be on the line in advance of the time of the meeting; calls received after the meeting has begun may not be accepted at the discretion of the Chair. Any Councillor participating in such fashion shall identify any and all persons present in the location from which the Councillors is participating.

(7) Should the chairperson attend by teleconferencing, he/she shall appoint a quorum member as temporary chair or postpone the meeting to another date. (If the latter situation is known more than forty-eight (48) hours in advance, the meeting should be postponed).


(8) A Councillor planning an extended (more than seven (7) consecutive meetings with teleconferences included) absence must receive the agreement of five (5) of the remaining Councillors in advance of the absence.

(9) A register of attendance at Council meetings by teleconference will be recorded in the minutes of the meeting.

47 Attendance of Public and Media at Meetings

(1) An area must be made available at the place where a meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as can reasonably be accommodated in the area must be permitted to attend the meeting.

(2) If the local government resolves that a meeting be closed to the public, the public and representatives of the media must be excluded from the meeting.

(3) After a meeting has commenced, members of the public and media representatives must switch all electronic/communication devices to silent.

(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that person immediately leave the meeting room.

(5) Failure to comply with a direction under subsection (4) may be considered an act or disorder.

48 Public Participation at Meetings

(1) The chairperson may invite a member of the public to take part in the proceedings of a meeting. (2) Except when invited to do so by the chairperson pursuant to subsection (1), a member of the

public must not take or attempt to take part in the proceedings of a meeting. (3) During debate on a motion, the chairperson may invite submissions, comments or questions

from members of the public. (4) If any submission or comment of a member of the public is irrelevant, offensive or unduly long,

the chairperson may require the member of the public to cease making the submission or comment.

(5) For any matter arising from a submission or comment from a member of the public, the local government may – a. Refer the matter to a committee; or

b. Deal with the matter immediately; or

c. Place the matter on notice for discussion at a future meeting; or

d. Note the matter and take no further action.

(6) Any person invited to address a meeting must –

a. Stand, act and speak with decorum; and

b. Frame any remarks in respectful and courteous language.

(7) If a person is considered by the local government, Mayor or chairperson to be unsuitably

dressed, the person may be directed to immediately withdraw from the meeting.

(8) Failure to comply with a direction under subsection (7) may be considered an act of disorder.

49 Council Officers Participation at Meetings

(1) In addition to the Chief Executive Officer and minute’s secretary, meetings of the local government are attended by:

The Executive Leadership Team members of:

Corporate Services

Communities

Infrastructure and Utilities

Commercial Services and

Governance

(2) However, if the local government resolves that a meeting be closed to the public, all Council

employees must be excluded from the meeting unless the resolution closing the meeting to the

public specifies to the contrary.

(3) After a meeting has commenced, all attending Council staff must switch any electronic devices

to silent whilst in the meeting room.


(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that the

person immediately leave the meeting room.

Division 9 – Committees

50 Reports by Committees

(1) All committee reports must be submitted to a meeting of the local government under the signature of the Chief Executive Officer or a delegate of the Chief Executive Officer.

(2) If a report of a committee makes distinct recommendations, the local government may make a separate decision on each recommendation.

51 Attendance at Committee Meetings

(1) Any Councillor may attend a meeting of a committee and may address the committee in accordance with the procedures established by the chairperson of the committee.

(2) An area must be made available at the place where a committee meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as reasonably can be accommodated in the area must be permitted to attend the meeting.

52 Public Participation at Statutory Committee Meetings

(1) At a statutory committee meeting, a person who is not a Councillor or a member of the committee must not take part in the meeting.

(2) However, the chairperson of the committee may invite any person to address the committee upon the matter before it.

(3) Any person wishing to be heard personally or as a deputation on any matter relevant to a committee, may make an appointment with the Chief Executive Officer.

(4) Where subsection (3) applies, the committee must determine whether the matter shall be heard. (5) A deputation or personal address must not exceed 10 minutes unless otherwise agreed by the

chairperson of the committee. (6) No more than 2 members of a deputation may address the committee except in reply to

questions from members of the committee.

Division 10 – Procedure Not Provided For

53 Procedure Not Provided For

If an appropriate or adequate method of dealing with a matter is not provided for in the standing orders, the method of dealing with the matter may be determined by resolution of the local government upon a motion which may be put without notice in conformity with the standing orders.

Schedule Dictionary Section 3 Act means the Local Government Act 2009. Chief Executive Officer means the Chief Executive Officer of the local government. Committee means a committee of the local government appointed under section 264 of the Local Government Regulation 2012. Later Resolution see section 24(4). Local Government means the Councillors of the Central Highlands Regional Council. Mayoral minute see section 41(1). Original motion see section 27(4). Other motion see section 27(4). Post-election meeting see section 175 of the Act. Previous minutes see section 21(5). Previous resolution see section 30(4). Procedural motion see section 26. Quorum see section Part 2 Division 5 Section 11. Quorum of a committee see section 269(1)(2) of the Local Government Regulation 2012. Quorum of a local government see section 259(1)(2) of the Local Government Regulation 2012. Relevant motion see section 30(2).


Standing committee means a committee of the local government appointed under section 264(1)(a) of the Local Government Regulation 2012.

Standing orders see parts 1 to 3 inclusive.

END NOTES 1 See Section 257 (Frequency and place of meetings) of the Local Government Regulation 2012 and section 175 (Post-election meetings) of the Local Government Act 2009). 1 See Section 258 (Notice of meetings) of the Local Government Regulation 2012 1 See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 1 See Section 268 (Frequency of meetings) of the Local Government Regulation 2012 1 See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 1 See Section 269 (Quorum) of the Local Government Regulation 2012 1 See Section 23 (3A) Standing Orders Policy 1 See Section 272 (Minutes) of the Local Government Regulation 2012 1 See “What are the rules for petitions” on Central Highlands Regional Council website for further information on rules for submitting petitions to Council 1 See Section 260 (Procedure at meetings) of the Local Government Regulation 2012 1 See Section 260(d) of the Local Government Regulation 2012 1 See Section 262 (Repeal or amendment of resolutions) of the Local Government Regulation 2012 1 See Chapter 6, Part 2, Division 6 (Conduct and Performance of Councillors) of the Local Government Act 2009 1 See Section 261 (Adjournment of meetings) of the Local Government Regulation 2012 1 See Section 276 (Teleconferencing) of the Local Government Regulation 2012

2016 / 06 / 28 / 009 Carried (9-0) Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council repeal the Attendance Policy of Elected Members.” 2016 / 06 / 28 / 010 Carried (9-0) Operational Plan 2016-2017 Executive summary:

The 2016/2017 Operational Plan sets out the key activities Council will undertake during the 2016/2017 Financial Year. The activities and progress towards achieving these activities will be monitored and reported to Council on a quarterly basis.

Resolution: Cr Godwin-Smith moved and seconded by Cr Daniels “That Central Highlands Regional Council adopt the Operational Plan for 2016/2017 subject to amendment and as attached.”

2016 / 06 / 28 / 011 Carried (9-0) Delegation of Powers - Council to Chief Executive Officer Executive summary: Recent updates and changes to legislation require the existing delegation of powers from Council to Chief Executive Officer to be updated. The Council to Chief Executive Officer Delegations register now reflects these legislative changes and is presented to Council for resolution.


Resolution:

Cr Nixon moved and seconded by Cr Rolfe “THAT under the powers of Section 257 of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the exercise of its powers under the following legislations.

Additional Delegations:

Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Care and Protection Act 2001 Biosecurity Act 2014* Body Corporate and Community Management (Accommodation Module) Regulation 2008 Body Corporate and Community Management (Commercial Module) Regulation 2008 Body Corporate and Community Management (Small Schemes Module) Regulation 2008 Body Corporate and Community Management (Specified Two-lots Schemes Module) Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation 2008 Body Corporate and Community Management Act 1997 Building Regulation 2006 Economic Development Act 2012* Electricity Act 1994 Electricity Regulation 2006 Environmental Offsets Act 2014 Environmental Offsets Regulation 2014 Heavy Vehicle (Mass, Dimension and Loading) National Regulation) Heavy Vehicle National Law (Qld) Heavy Vehicle National Law Regulation 2014 Nature Conservation (Administration) Regulation 2006 Nature Conservation Act 1992 Queensland Heritage Act 1992 Queensland Reconstruction Authority Act 2011 Residential Tenancies and Rooming Accommodation Act 2008 River Improvement Trust Act 1940 Statutory Bodies Financial Arrangements Act 1982 Trust Act 1973 Water Act 2000

New legislations which will commence in July 2016

Amended Delegations:

Animal Management (Cats and Dogs) Act 2008 Building Act 1975 Disaster Management Act 2003 Environmental Protection Act 1994 Environmental Protection Regulation 2008 Land Valuation Act 2010 Liquor Act 1992 Local Government Regulation 2012 Public Health Act 2005 Sustainable Planning Act 2009 Waste Reduction and Recycling Act 2011 Water Supply (Safety and Reliability) Act 2008 Work Health and Safety Regulation 2011 Workers’ Compensation and Rehabilitation Act 2003


Existing Delegations:

Disaster Management Regulation 2014 Environmental Protection (Water) Policy 2009 Fire and Emergency Services Act 1990 Food Act 2006 Food Production (Safety) Act 2000 Fossicking Regulation 2009 Information Privacy Act 2009 Land Act 1994 Land Protection (Pest and Stock Route Management) Act 2002 Local Government Act 2009 Local Law No. 1 (Administration) 2012 Local Law No. 2 (Animal Management) 2012 Local Law No. 3 (Community and Environmental Management) 2012 Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2012 Mineral Resources Act 1989 Nature Conservation (Wildlife Management) Regulation 2006 Plumbing and Drainage Act 2002 Public Health (Infection Control for Personal Appearance Services) Act 2003 Public Health Regulation 2005 Public Interest Disclosure Act 2010 Public Records Act 2002 Public Sector Ethics Act 1994 Residential Services (Accreditation) Act 2002 Right to Information Act 2009 Standard Plumbing and Drainage Regulation 2003 State Penalties Enforcement Act 1999 Stock Act 1915 Summary Offences Act 2005 Summary Offences Regulation 2006 Survey and Mapping Infrastructure Act 2003 Sustainable Planning Regulation 2009 Tobacco and Other Smoking Products Act 1998 Transport Infrastructure Act 1994 Transport Operations (Road Use Management) Act 1995 Waste Reduction and Recycling Regulation 2011 Water Fluoridation Act 2008 Work Health and Safety Act 2011 Workers’ Compensation and Rehabilitation Regulation 2014”

2016 / 06 / 28 / 012 Carried (9-0)

CHIEF EXECUTIVE OFFICER’S REPORT Australian Local Government Women’s Association - Queensland State Conference

Executive summary: The Australian Local Government Women’s Association Queensland (ALGWA) was formed as a non-party political organisation to support women's participation in local government. The Australian Local Government Women’s Association Queensland State Conference is being held in Brisbane between 28-29 July 2016 with this year’s conference theme - Disruption, Agility and Resilience. Inspiring Women’s Leadership in Local Government.


Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council authorise Deputy Mayor Cr Godwin-Smith and Councillor Daniels to attend the Australian Local Government Women’s Association Queensland State Conference in Brisbane between 28-29 July 2016 as its representatives.” 2016 / 06 / 28 / 013 Carried (9-0)

GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Nil

CLOSED SESSION Into Closed Session Resolution Cr Nixon moved and seconded by Cr Lacey “That Council close its meeting to the public in accordance with Section 275 (1)(h) of the Local Government Regulation 2012 that Council staff involved in the closed discussions remain in the room.” 2016 / 06 / 28 / 014 Carried (9-0) The meeting was closed at 3.47pm. Attendance General Manager Infrastructure and Utilities G. Joubert and Coordinator Communications A. Ferris left the meeting at 3.47pm. Out of Closed Session Resolution Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That the meeting now be re-opened to the public.” 2016 / 06 / 28 / 015 Carried (9-0) The meeting was opened at 4.24pm.


Fitness for Work Policy

Executive summary:

Council is committed to a process of continuous improvement which includes the ongoing review of all policy documents. To ensure ongoing compliance with relevant legislations, the Fitness for Work Policy and Procedure documents have been reviewed to ensure that they are valid, current and support Council’s operational goals.

Considered by Council.

CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 4.27pm CONFIRMED MAYOR DATE i See Section 257 (Frequency and place of meetings) of the Local Government Regulation 2012 and section 175 (Post-election meetings) of the Local Government Act 2009). ii See Section 258 (Notice of meetings) of the Local Government Regulation 2012 iii See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 iv See Section 268 (Frequency of meetings) of the Local Government Regulation 2012 v See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 vi See Section 269 (Quorum) of the Local Government Regulation 2012 vii See Section 23 (3A) Standing Orders Policy viii See Section 272 (Minutes) of the Local Government Regulation 2012 ix See “What are the rules for petitions” on Central Highlands Regional Council website for further information on rules for submitting petitions to Council x See Section 260 (Procedure at meetings) of the Local Government Regulation 2012 xi See Section 260(d) of the Local Government Regulation 2012 xii See Section 262 (Repeal or amendment of resolutions) of the Local Government Regulation 2012 xiii See Chapter 6, Part 2, Division 6 (Conduct and Performance of Councillors) of the Local Government Act 2009 xiv See Section 261 (Adjournment of meetings) of the Local Government Regulation 2012 xv See Section 276 (Teleconferencing) of the Local Government Regulation 2012

Operational Plan2016 - 2017

Central Highlands Regional CouncilWorking today, growing tomorrow

Central Highlands Regional CouncilOperational Plan 2016-2017Page | 1

Our RegionThe Central Highlands region encompasses an area of around 60 000 squarekilometres, making it just short of the size of Tasmania.

It is home to around 30 000 people who live in the thirteen unique communities ofArcadia Valley, Bauhinia, Blackwater, Bluff, Capella, Comet, Dingo, Duaringa,Emerald, Rolleston, Sapphire Gemfields, Springsure and Tieri.

Our region is rich in minerals and agriculture, thriving on irrigation sourced fromwater storage on the Nogoa and Comet rivers. We claim the largest sapphire-producing fields in the Southern Hemisphere.


Contents

Our Region ............................................................................................................. 1

Message from the Chief Executive Officer ............................................................ 3

Our Organisational Structure................................................................................. 4

Our Organisational Values..................................................................................... 5

Our Vision .............................................................................................................. 5

Our Mission............................................................................................................ 5

Our Operational Plan – Planning for this year ....................................................... 6

Our Corporate Plan Priorities and Strategies......................................................... 7

Structure of the Operational Plan.......................................................................... 8

Managing our Operational Risks.......................................................................... 11

Linking the Operational Plan to the Budget and Funding.................................... 12

2016 - 2017 Operational Plan.............................................................................. 14

Key Priority 1: Strong, Vibrant Communities ....................................................... 14

Key Priority 2: Building and Maintaining Quality Infrastructure.......................... 18

Key Priority 3: Supporting our Local Economy .................................................... 25

Key Priority 4: Protecting our People and our Environment ............................... 28

Key Priority 5: Proactive, Responsible Leadership............................................... 33

Key Priority 6: Strong Governance....................................................................... 36

Key Priority 7: A Workplace of Excellence ........................................................... 48


Message from the Chief Executive Officer

Every profitable enterprise, every enjoyable journey and every solidbuilding starts with a fundamental blueprint for success.

The Central Highlands Regional Council Operational Plan 2016-17 isone of the most important components of our corporate planningand performance structure because it charts the course of the waywe work for the next twelve months.

The new council has confidently set the organisation on a coursecommitted to economic stability and fiscal responsibility. In generalterms this means that this plan is focussed on preserving thecurrent level of service and providing capital works that prolong thequality of existing assets.

Our region, and the state of Queensland, is recalibrating in the wake of a resource sector boomcycle; our population base has receded and revenue streams from other levels of governmentin the form of grants has slowed considerably.

Adversity opens the door to opportunity and innovation. Readers will find this reflectedthroughout this document as council invests in the exploration of projects to drive newbusiness and technology to enhance productivity improvements.

All councils have a legislative requirement to prepare and adopt an annual operational planthat is consistent with its annual budget and addresses two elements; how the council willprogress the implementation of its five-year corporate plan during the year and how itmanages operational risk.

Our 2013-2018 Corporate Plan has, so far, influenced the priorities of the region and, as itenters its penultimate year, continues to provide the impetus that guides the annual budget.

The Operational Plan sets program strategies to articulate the activities required to achievethe delivery of essential services and capital works. It aligns with the CHRC 2016-2017 Budgetby allocating income and expenditure to each strategic program.

As always, I offer my appreciation to all those people that provide their expert knowledge anddedication to excellence to compile this plan, which gives us such a solid foundation on whichto prosper.

Scott MasonChief Executive Officer


Our Organisational StructureCHIEF EXECUTIVE OFFICER

Intergovernmental Relations Regional Collaboration Council Leadership Organisational Management Major Projects and Priorities Recovery and Resilience Economic Development Advocacy

General ManagerCommercial Services

EmeraldAirport: Aerodrome Landing Areas:o Dingoo Duaringao Rollestono Springsureo Capella

Quarries:o Sheptono Deep Creeko Mungabundao Carnarvon

Saleyards:o Emeraldo Springsure

Land Development

General ManagerCommunities

Customer Service and Call Centre Area Office Coordination Community Assets and Facilities Libraries Development and Planning Environmental Health Waste Management Ranger Services Parks and Gardens Sport and Recreational Facilities Community Planning and

Engagement CommunityDevelopment Arts and Cultural Services Youth Development

Financial Services Procurement Financial and Management

Accounting Records Management Information, Communication

and TechnologyManagement

Organisational Development Recruitment, Training and

Performance Management Asset Management Fleet Management GIS–Geographic Information

Services

Roads, Transport and Traffic Stormwater and Hazard

Mitigation Emergency Management

and Community Resilience Depots and Workshops Works Planning and

Programming Technical Design and Survey Recoverable Works Restoration Works (NDRRA) Stewardship of the

Department of Transport andMain Roads Defined Network

Water Utilities

General ManagerCorporate Services

General ManagerInfrastructure and Utilities

Executive ManagerGovernance

Governance Policy and Legal Work Health and Safety Corporate Planning and

Reporting Performance Management

and Reporting Organisational Reform Internal Audit Native Title and Cultural

Heritage Corporate Communications Corporate Strategy Media, marketing, and public

Relations


Our Organisational Values

At Central Highlands Regional Council, we value and demonstrate:

Continuous Improvement

We welcome ideas

Respect for All

We are fair

Leadership, Engagement and Fair Representation

We listen

Great Customer Service

We respond

Honesty and Integrity

We are honest

Teamwork

We work together

Our VisionWorking today, Growing Tomorrow

Our MissionWe will provide services and assets responsibly


Our Operational Plan – Planning for this year

Central Highlands Regional Council’s Operational Plan is an integral cog in thewheel that drives our corporate planning and performance structure. TheOperational Plan is funded through council’s annual budget and sets the year’sdirection for each of Council’s departments.

It articulates our commitment to key projects, services, activities and measuresthe success and areas of responsibility for 2016-2017. Council is required toreport quarterly on the progress of all operational activities to ensure financialresponsibility and the sustainability of our region and community assets.

Our Operational Plan is aligned with a number of documents to detail our futureplans which are used to assist council and the community to plan for the future.This approach ensures that efficiencies are achieved through coordinatedplanning and budgeting and to ensure that arrangements are undertaken in anintegrated manner to form a strategic direction for council.

The link between the plans is represented in the diagram below:


Our Corporate Plan Priorities and Strategies

Our Corporate Plan sets out council’s strategic direction for the coming five yearsand is based on the outcomes and goals in the Central Highlands 2022Community Plan. It’s the tool we use to consider the priority of projects andservices and balance their delivery with available resources.

Priorities within the Corporate Plan includes:


Structure of the Operational Plan

The Operational Plan is divided into seven Key Priority Areas and reflects theobjectives of the 2013-2018 Corporate Plan and council’s long term vision for theregion: Shaping the future by Valuing People, Partnerships and Place.

Each Key Priority is assigned a specific outcome statement that describe whatcouncil intends to achieve, together with performance measures and plannedtimeframes that will enable us to monitor our progress throughout the year.

Key Priority 1: Strong Vibrant Communities

This means… Our Strategic Focus…

Strong social networks.

Respecting our heritage.

Active, healthycommunities.

Provide and maintain accessible community services and facilities that meet theneeds of our diverse communities and offer value for money for all stakeholders.

Promote the heritage and diverse cultures of our communities.

Build a strong sense of community, capacity and pride through collaborativepartnerships and programs.

Encourage and promote community wellbeing, including healthy and activelifestyles.

Promote love of reading and lifelong learning in the community throughresponsive programs, services and collections.

Key Priority 2: Building and Maintaining Quality Infrastructure


Well connected.Well serviced.

Well planned.

Plan and deliver infrastructure which aligns with the aspirations of the CentralHighlands community as outlined in the CH2022 Community Plan, and otherstrategic plans for Council and key stakeholders including State and Federalgovernments.

Plan open spaces and street-scapes to improve civic pride and aesthetic appeal.

Provide sustainable solutions for the collection, disposal and recycling of waste.

Continue to plan, manage and maintain transport infrastructure to improvequality and safety.

Provide and maintain well planned, sustainable community assets to meet theneeds of our community.


Key Priority 3: Supporting Our Local Economy


Facilitate opportunities.

Advocate for the region.

Support the Central Highlands Development Corporation to facilitate networksand partnership between local business, industry groups and government.

In partnership with the tourism sector, continue to develop opportunities tomarket the Central Highlands as a great place to visit.

Encourage a diverse supply of housing affordability and choices.

Through the CHDC, support opportunities for existing and emerging industriesand businesses to consolidate and grow.

Key Priority 4: Protecting Our People and Our Environment


Well managed.

Protected.

Sustainable.

Support the region’s growth through integrated, well-planned development.

Continue to provide and improve development processes to support continuedand sustained growth for future generations.

Develop and implement strategies to improve, promote and adopt sustainableenvironmental practices in partnership with the community and relevantstakeholders.

Develop and deliver initiatives to mitigate, prevent, prepare for, respond to andrecover from disasters.

Key Priority 5: Proactive, Responsible Leadership


Strong leadership.

Genuine communityengagement.

Develop and implement initiatives to encourage the community to become moreinformed and involved in issues that may affect them.

Manage and govern to ensure transparency and responsiveness to the needs andviews of our communities in decision making practices.

Key Priority 6: Strong Governance


Confidence.

Accountability.

Stability.

Ensure Council’s commercial activities are managed well and provide benefits toour community.

Embrace professional business practices and responsible use of Councilresources.


Key Priority 7: A Workplace of Excellence


A leading culture.

Living our values.A great place to work.

Adopt practices and systems that support a skilled, motivated and communityfocused workforce.

Provide responsive and efficient systems to enable the delivery of councilservices.

Continue to create and develop a positive and future focused culture thatdemonstrates and supports Council’s values.

Provide consistent high levels of customer service as stated in our CustomerService Charter.


Managing our Operational RisksCouncil’s Enterprise Risk Management Framework demonstrates that councilunderstands, manages risk and seeks to ensure there is consistency to themethods used in assessing, monitoring and communicating risks across theorganisation.

There are two distinct parts contained within the Enterprise Risk Framework:

1. An overview of Council’s Strategic Enterprise Risk Management Framework.This maps Council’s approach and the structures and processes that supportan integrated risk management environment, which links business objectivesand supports management decision making on a daily basis – all of which willultimately enhance Council’s delivery of services to the community.

2. The specific processes associated with risk management activities withincouncil. It facilitates the preparation and documentation of comprehensiverisk management practices across Council.

The most recent review of council’s strategic risks was conducted in 2015 andmonitored on a quarterly basis. The outcomes from each quarterly review arereported to council’s Audit Committee and presented to Council. Currently 10strategic risks have been identified and monitoring of control measures (39) is inprogress.

Council's Operational Plan supports the mitigation of corporate risk on aDepartmental level and the control of each of the corporate risks are reflectedper Department in the following diagram.

5

1314

4 1 2

No. of Control Measures byDepartment

CEO Department Corporate Services Governance

Commercial Services Communities Infrastructure and Utilities


Linking the Operational Plan to the Budget andFundingTo achieve the strategies and goals contained within our key priorities theoperational plan is financed through the 2016/2017 Budget and commits councilto the allocation of resources to ensure service delivery is undertaken andcompleted where appropriate throughout the year. This financial performanceis monitored on a quarterly basis in ongoing reports to Council.

Operating Budget

Revenue Expense Surplus/Deficit

Key Priority 1: Strong Vibrant Communities 1,189,122 4,302,599 (3,113,477)

Key Priority 2: Building and Maintaining QualityInfrastructure

19,732,417 51,666,177 (31,933,760)

Key Priority 3: Supporting Our Local Economy - 1,878,998 (1,878,998)

Key Priority 4: Protecting Our People and OurEnvironment

25,329,128 32,301,021 (6,971,893)

Key Priority 5: Proactive, ResponsibleLeadership

- 1,642,337 (1,642,337)

Key Priority 6: Strong Governance 75,002,108 16,631,242 58,370,866

Key Priority 7: A Workplace of Excellence - 6,560,794 (6,560,794)

Total $121,252,775 $114,983,168 $6,269,607

Capital Budget

Capital

WorksFunding Net Cost

Key Priority 1: Strong Vibrant Communities 15,538,000 7,401,575 8,136,425

Key Priority 2: Building and MaintainingQuality Infrastructure 20,150,555 9,441,782 10,708,773

Key Priority 3: Supporting Our Local Economy - - -

Key Priority 4: Protecting Our People and OurEnvironment

24,287,394 8,839,118 15,448,276

Key Priority 5: Proactive, ResponsibleLeadership

- - -

Key Priority 6: Strong Governance 6,768,000 - 6,768,000

Key Priority 7: A Workplace of Excellence 2,215,000 - 2,215,000

Total $68,958,949 $25,682,475 $43,276,474


The graphs below outline the key components of the 2016/2017Operating Revenue and the Expenditure that will fund the Operation Planactivities.

Revenue

Expenditure

$8,590,697 ;6%

$29,174,199 ;20%

$34,168,246 ;23%

$75,002,108 ;51%

Budgeted Operating & Capital Revenue 2016/2017

Strong Vibrant Communities

Building & Maintaining QualityInfrastructure

Supporting our Local Economy

Protecting People and ourEnvironment

Proactive Engaged Leadership

Strong Governance

A Workplace of Excellence

$19,840,599 ;11%

$71,816,731.81 ;39%

$1,878,998 ;1%

$56,588,415 ;31%

$1,642,337 ;1%

$23,399,241.51 ;12%

$8,775,794 ;5%

Budgeted Operating & Capital Expenditure 2016/2017

Strong Vibrant Communities

Building & Maintaining QualityInfrastructure

Supporting our Local Economy

Protecting People and ourEnvironment

Proactive Engaged Leadership

Strong Governance

A Workplace of Excellence


2016 - 2017 Operational Plan

The focus of the operational plan is centred on planning, actioning and monitoring the relevant activities to be undertakenacross the financial year that will deliver on the key priorities and strategies as articulated in the 5 year corporate plan.

The activities that further progress each corporate plan action are detailed on the following pages along with associatedperformance measures, targets and responsibilities.

Key Priority 1: Strong, Vibrant CommunitiesOur Corporate Plan Strategies areto… The Key Activities we will deliver are…

PerformanceMeasure Target Responsibility

1.1.0 Provide and maintainaccessible community servicesand facilities that meet the needsof our diverse communities andoffer value for money for allstakeholders

Conduct General Council Meetings acrossthe region

Number ofmeetings held inaccordance withthe schedule

3 Executive Manager -Governance

Develop Central Highlands LiveabilityStrategy for enhancing liveability in theCentral Highlands considering mobility,safety, accessibility, social support andaffordability factors

Scoping documentdeveloped

March 2017 General Manager -Communities

Review Open Space and Recreation Planto enhance community liveability, health

Review completed May 2017 General Manager -Communities


and wellbeing within the CentralHighlands

Negotiate new community based tenureagreements with clubs and stakeholders

Establish ten newagreements

June 2017 General Manager -Communities

Policy based on equity and fairness in theprovision of service standards andCouncil contributions for sports andrecreational facilities

Policy Adopted February2017

General Manager -Communities

1.2.0 Provide for the heritageand diverse cultures of ourcommunities

Support the enhancement of quality oflife for indigenous communities withinthe region

Number ofactivities held

4 General Manager -Communities

Number of NAIDOCevent held acrossthe region


Construct historic landmarks signage atRewan and Bogantungan

Signs erected June 2017 General Manager -Communities

1.3.0 Build a strong sense ofcommunity, capacity and pridethrough collaborativepartnerships and programs

Provide a diverse range of Communityevents and activities to encouragecommunity participation

Number ofcommunitymembersparticipating inevents andactivities


Coordinate and administer the RegionalArts Development Fund in accordance

Number ofRegional Arts



with Council and State Governmentguidelines

Development Fund(RADF) applicationsreceived

Develop youth partnerships aimed atenhancing the quality of life of youngpeople through facilitation of activitiesfor youth

Number of youthprograms provided


Coordinate and administer Council'sCommunity Grants Program

Number ofCommunity Grantapplicationsreceived


Deliver Clean Up Australia Day eventsacross the region

Events held June 2017 General Manager -Communities

Coordinate the submission of entries toTidy Towns competitions

Number ofsubmissionsreceived


Support collaborative partnershipsthrough the 13 Community ReferenceGroups

Host annualCommunityReference Summit


1.4.0 Encourage and promotecommunity wellbeing, includinghealthy and active lifestyles

Provide a program to support anddevelop sporting and recreation clubs

Number ofparticipating clubs


Participate and support social inclusionactivities e.g. Domestic Violence Week,

Number ofactivities



Disability Action Week, Mental Health,etc.

1.5.0 Promote love of readingand lifelong learning in thecommunity through responsiveprograms, services andcollections

Provide a diverse and sustainable rangeof library services and programs thatcomply with Council's State Library ofQueensland Service Level Agreement

Percentageincrease in numberof librarymemberships

5% General Manager -Communities

Completion ofAnnual Return

August 2016 General Manager -Communities

Promote and deliver the First 5 ForeverProgramme (State Library of Queenslandfamily literacy initiative)

Percentageincrease in numberof personsattending



Key Priority 2: Building and Maintaining Quality InfrastructureOur Corporate Plan Strategies areto… The Key Activities we will deliver are…


2.1.0 Plan and deliverinfrastructure which aligns withthe aspirations of the CentralHighlands Community as outlinedin the CH2022 Community Planand other strategic plans forCouncil and key stakeholdersincluding State and Federalgovernments

Investigate improvements to GemfieldsRoad network focusing on:* Service levels* Mining access* Roads off-alignment* Non-gazette roads* Free holding application without roadaccess

Plan reported toCouncil

October 2016 General Manager -Infrastructure and Utilities

Collaborate with Department of Energyand Water in undertaking the RegionalWater Supply Security Assessment(RWSSA) for Emerald township

Report submittedto Council forendorsement

September2016

General Manager -Infrastructure and Utilities

Completion of Communities Assets andFacilities Capital Works Program

Percentagecompletion ofCapital WorksProgram


Completion of Communities Parks andRecreation Capital Works Program




Construction of new Blackwater AquaticCentre

Percentagecompletion ofCapital WorksProject


Construction of Springsure Multi-purposeClubhouse capital project – construction2016-2018

Percentagecompletion of2016/2017 CapitalWorks Budget


Construction of Gemfields Wetlandsproject



Completion of Ranger Services CapitalWorks Program



Completion of Sapphire GemfieldsInterpretative Trail



2.2.0 Plan open spaces andstreet-scapes to improve civicpride and aesthetic appeal

Develop service levels and standards forParks and Recreation facilities andinfrastructure

Service levelsdeveloped forthree communities



Ensure signage across the region isconsistent, attractive and enhancescouncil's brand

Signage usagemanual andguidelinesdeveloped

June 2017 Executive Manager -Governance

Audit of existingsignage completed


2.3.0 Provide sustainablesolutions for the collection,disposal and recycling of waste

Implement action plans consistent withadopted Waste Reduction and RecyclingPlan 2016-26 under categoriesinfrastructure, service level, educationand policy

Report presentedto CommunitiesStandingCommittee


Completion of Communities WasteServices Capital Works Program andstage 1 works for carry-over projects



Carry out upgrade compliance works forstormwater containment at BlackwaterLandfill site

Completion ofimprovedStormwatermanagement atBlackwater Landfill

December2016


Carry out upgrade compliance works forstormwater containment at LochleesLandfill site

Completion ofimprovedStormwater

December2016



management atLochlees Landfill

2.4.0 Continue to plan, manageand maintain transportinfrastructure to improve qualityand safety

Completion of Infrastructure and AssetsCapital Works Program


90% General Manager -Infrastructure and Utilities

Continue lobbying for increasedmaintenance and upgrade funding on theState road network in general(particularly Blackwater-Rolleston,Springsure-Tambo, Duaringa-Bauhinia,Bauhinia-Taroom)

Funding receivedand/or formalfunding strategyagreed withDepartment ofTransport and MainRoads

June 2017 General Manager -Infrastructure and Utilities

Revise 10 year Road Capital InvestmentStrategy

Strategy submittedand endorsed byCouncil

December2016


Develop a 10 year Workshops MasterPlan

Master Plansubmitted andendorsed byCouncil

December2016


Expand joint procurement throughBowen Basin Regional Road andTransport Group (BBRRT) beyond reseals(e.g. stormwater condition assessment,new seals etc.)

Two successfuljoint tendersthrough BowenBasin Regional



Road and TransportGroup (BBRRT)

Undertake formal review of resourcedemand of the rural road network(maintenance and capital)

Report submittedto Council forendorsement

December2016


Cooperate and foster support for RoadUser Groups across the region, to discussand progress road specific initiativesthrough direct involvement with theInfrastructure Department

Support existingroad user groups

December2016


Achieve Quality Assurance compliance oncapital program

Number of non-conformancesbeing less than 10%


2.5.0 Provide and maintain wellplanned, sustainable communityassets to meet the needs of ourcommunity

Develop a three year facility strategy forcommunity assets in accordance withCouncil's asset management plan

Develop acommunity hallshierarchy (year 1)based on assetmanagement plans,agreed servicelevels andretention anddisposal options


Completion of data verification throughcondition assessments for all Council-owned housing

Completion ofconditionassessments



Implement the Asset ManagementStrategy and Roadmap

Milestones anddeliverablesachieved asidentified in theRoadmap

June 2017 General Manager -Corporate Services

Develop a service level review approachand implement progressively throughtargeted reviews

3 services to bereviewed eachquarter


Develop and improve data collection andsystems integration for assetmanagement

Systemsestablished

December2016

General Manager -Corporate Services

Efficienciesquantified acrossasset classes

December2016


Develop and implement the Council'sGeographic Information System (GIS)strategy

GIS Strategyendorsed

December2016


Undertake Pilot of RAV's (Remote AerialVehicle's) for mobile asset data collection

Pilot completed December2016


Implementation of GPS monitoring intoplant and vehicles to achieve efficiencyand safety gains and reduce operatingcosts

Report onproductivity savingsfor past 6 monthscompleted

December2016



Implement the Project DecisionFramework for all Capital Works Projects

Number of projectsbeing analysed viathe framework

>90% General Manager -Corporate Services


Key Priority 3: Supporting our Local EconomyOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…


3.1.0 Support the CentralHighlands DevelopmentCorporation to facilitatenetworks and partnershipbetween local business, industrygroups and government

Ensure coordination, support and fundingallocation to support CHDC to progressopportunities for existing and emergingindustries and business to consolidateand grow

CHDC PerformanceReport presentedto CouncilincorporatingService LevelAgreementdeliverables

Quarterly Office of the CEO

Investigation of a shared services modelfor the region

Investigation ofoptions for sharedservices completed

June 2017 Office of the CEO

3.2.0 In partnership with thetourism sector, continue todevelop opportunities to marketthe Central Highlands as a greatplace to visit

Continued implementation of CentralHighlands Marketing Strategy

Sign a newMemorandum ofUnderstanding withCapricornEnterprise todeliver the keyperformanceindicators forCentral Highlandsdestinationmarketing activities

September2016

Executive Manager -Governance


An events strategyfor the CentralHighlands region isdeveloped


A budget campingoption at RubyvaleReserve is trialled


Formally endorse tourism as a prioritygrowth industry in the Central Highlands

SandstoneWildernessdestinationmarketing planimplemented


3.3.0 Encourage a diverse supplyof housing affordability andchoices

Provide and maintain affordable housingwithin Central Highlands Regional Councilregion

Modelimplemented forhousingaffordabilityoptions throughutilisation ofCentral HighlandsHousingCorporation

July 2016 Executive Manager -Governance

3.4.0 Through Central HighlandsDevelopment Corporation,support opportunities for existingand emerging industries and

Facilitation of development throughinvestment attraction and major projects

Number of keyprojects progressedand investorattraction for thedevelopment of

1 Office of the CEO


businesses to consolidate andgrow

AgribusinessPrecinct

Implementation of Remplan economicand investment profiling and dataaccessing tool

Number ofinvestmentopportunitiesprofiled on theWebsites

50% increase Office of the CEO

Conduct review of local content andprocurement initiatives promoting supplychain readiness across all industry sectors

Completed reviewof a regionalprocurement localcontent program

December2016

Office of the CEO

Facilitation of events, promoting regionaland business development

Deliver "Investingin our FutureConference"

October 2016 Office of the CEO

Increase ofattendance,business registeredfor the conference

180 Office of the CEO

Maintain major projects developmentregister

Publication ofquarterly update

4 Office of the CEO

Develop funding proposals supportingregional priority projects

Number ofsuccessfulapplications

4 Office of the CEO


Key Priority 4: Protecting our People and our EnvironmentOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…


4.1.0 Support the region'sgrowth through integrated, well-planned development

Adoption of Central Highlands RegionalCouncil Planning Scheme amendments -Compliant Local GovernmentInfrastructure Plan

Adoption ofAmended PlanningScheme by Council


Provide Development Assessmentcompliant with Integrated DevelopmentAssessment System

Percentagecompletion ofdevelopment andplanning applicationswithin legislativetimeframes


Develop amendment of the planningscheme to incorporate EconomicDevelopment Queensland - BlackwaterPriority Development Areas

Percentagecompletion of DraftAmended PlanningScheme


Build and maintain a strong CentralQueensland Organisation of Councils (CQROC) entity

Number ofcollaborativeactivities undertaken

5 Office of the CEO

4.2.0 Continue to provide andimprove development processesto support continued and

Deliver improved automation withinAuthority for Development Assessments

Investigate and trialinteractivedevelopment

December2016



sustained growth for futuregenerations

assessment andapplication trackingsoftware to improveefficiency andservice delivery

Implementation ofonline webaccessible planninginformation fordevelopers andresidents


Assessment of compliance with permitconditions by approved developmentapplications

Implement auditinspection program

December2016


4.3.0 Develop and implementstrategies to improve, promoteand adopt sustainableenvironmental practices inpartnership with the communityand relevant stakeholders

Maintain effective stock routemanagement strategies consistent withthe Stock Route Network ManagementPlan 2015-2020

Implementation ofStock Route NetworkManagement Plan

December2016


Maintain effective pest managementpractices consistent with the Area PestManagement Plan 2015-2020

Implement of AreaPest ManagementPlan


Continue partnership initiatives withnatural resources management groups

Partnershiparrangements withGreat Barrier ReefMarine Park



Authority, CentralHighlands RegionalResources UsePlanningCooperative Limited(CHRRUP) andFitzroy BasinAssociationmaintained

Develop alternative disposal options fortreated effluent from SewerageTreatment Plants

Report developedfor application oftreated effluent(irrigation) atSpringsure GolfCourse


Report developed onlocation forapplication oftreated effluent(irrigation) atRolleston


Agreements fortreated effluent(irrigation) reached


Meet environmental obligations for thetreatment and disposal of wastewater at:

Upgrades completedfor Sewage



* Park Avenue* Black Gully* Blackwater* Capella

Treatment Plants inEmerald (ParkAvenue and BlackGully), Blackwaterand Capella

Food Licenses Inspection Programdeveloped and implemented

90% of food venueswithin program areinspected


4.4.0 Develop and deliverinitiatives to mitigate, prevent,prepare for, respond to andrecover from disasters

Effective disaster communitypreparedness and evacuation plans inplace for high risk communities

Communityconsultationcompleted

March 2017 General Manager -Infrastructure and Utilities

First review of theLocal DisasterManagementevacuation sub planpresented to theLocal DisasterManagement Group

December2016


Local DisasterManagementEvacuation Sub Planendorsed by LocalDisasterManagement Group

March 2017 General Manager -Infrastructure and Utilities


Satisfactory audit byInspector GeneralEmergencyManagement andQueensland PoliceService


Flood inundation mapping andinvestigations available online

Mapping availableon internalGeographicInformation System(GIS)

December2016


Mapping availableon Council Website


Undertake an All Hazards RiskManagement Study and develop a risktreatment/mitigation options register forwhole of Council

Study undertaken,risktreatment/mitigationoptions documented


Report submitted toCouncil forendorsement



Key Priority 5: Proactive, Responsible LeadershipOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…


5.1.0 Develop and implementinitiatives to encourage thecommunity to become moreinformed and involved in issuesthat may affect them

Deliver Central Highlands CommunityPlan 2022 implementation throughsupport of the 13 Community ReferenceGroups

DevelopCommunityReference GroupAction Plans

December2016


Number ofCommunityReference Groupmeetings held


Continue to develop council’s website asa source of information and means ofonline service delivery

Report on theprogress of furtheronline servicedeliverycomponents forthe website

Quarterly Executive Manager -Governance

Implement social media strategyrecommendations

Number of socialmedia strategiesimplemented



Provide community education campaigns Number ofeducationcampaigns run on arange of counciland council relatedtopics


Implementation of RegionalCommunications Strategy

Number of posts toFacebook forcouncil events, andactivities


Increase inengagement ofsocial mediaactivity

10% Executive Manager -Governance

Review completedon the RegionalCommunicationsStrategy

February2017


Increases insubscriptions to e-news

10% growtheach month


Number of mediareleases distributedeach month



Number of Mayoralmessages preparedfor local newspaper


5.2.0 Manage and Govern toensure transparency andresponsiveness to the needs andviews of our communities indecision making practices

Participate in Community and ServicesAgency meetings (i.e. CommunityServices Interagency, CommunityAdvisory Network, etc.)

Number of agencydecisions to beincorporated intofurther planningand policydirections ofCouncil


Finalise the implementation of improvedreporting and disclosure in accordancewith legislative obligations

Publish disclosurelogs under Right toInformation Actand accountingstandards



Key Priority 6: Strong GovernanceOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…


6.1.0 Ensure Council'scommercial activities aremanaged well and providebenefits to our community

Investigate the mitigation of generalaviation tarmac area non-conformancesat Emerald Airport

Report presentedto Council

December2016

General Manager -Commercial Services

Develop Emerald Airport to become anenvironmentally and financiallysustainable operation

Investigation ofenvironmentalinitiatives

December2016


Report to Councilon energy savingoptions

February2017


Three newcommercialopportunitiesexplored toincrease revenue

June 2017 General Manager -Commercial Services

Optimise vehiclehire arrangementsto increaserevenueopportunities



Identify additionalroutes and servicesand potential newroute developmentwith existingairlines and newairlines

March 2017 General Manager -Commercial Services

Enhance business operations andcompliance at Emerald Airport

Completion ofsystems review :* SafetyManagementSystems (SMS)* TransportSecurity Program(TSP)* Drug and AlcoholManagementProgram (DAMP)* AirportOperations Manual(AOM)


Improve governance for Saleyardsoperations

Memorandum ofUnderstanding withEmerald LivestockSelling Agentsfinalised

December2016



Arrangements withSaleyard users(agents permit)finalised

September2016


Operations Manualimplemented

March 2017 General Manager -Commercial Services

Improve livestock feeding practices atEmerald Saleyards

Racks purchasedand installed

October 2016 General Manager -Commercial Services

Improve communications to Saleyardsstakeholders

eNews developedand circulated

September2016


Communicationnoticeboardinstalled

September2016


Improve financial sustainability atEmerald Saleyards

Labour costmanagementanalysis completed

November2016


Labour resourcesreviewed

February2017


Reduction inproduction costs

5% General Manager -Commercial Services


Optimise production methods to furtherreduce production costs at SheptonQuarry

Preventativemaintenanceproceduredeveloped forQuarry plant andequipment


Panel of providersfor quarryprocurementdeveloped andimplemented

December2016


Increase product sales at Shepton Quarry Sales reach150,000 tonne


Optimise arrangements for internalsupply of materials for Infrastructure andAssets road, street and stormwaterprojects

85% materialsupplied internally


Develop advertising and marketingprogramme for Shepton Quarry

Annual programdeveloped

July 2016 General Manager -Commercial Services

Quarry exposurethrough marketing(Council-brandedroad trains)enhanced

December2016



Websiteimprovementsimplemented

December2016


Implement and maintain a QualityAssurance Management System atShepton Quarry

Absence of non-conformancesthroughsurveillance audits


Undertake efficiency review on plantusage at Shepton Quarry

Investigation andreport on planthire costs (CHRC vsPrivate) provided

December2016


Develop lease agreement templates foruse for Council land

Templatesdeveloped

December2016


Register of leaseagreements forCouncil landcreated

September2016


Data pertaining toleased council landfor inclusion incorporate registerof leasesresearched andcollated



Register Completed June 2017 General Manager -Commercial Services

Improve Commercial Services Businesssystems and process improvements

Number ofProcesses reviewedand implemented

10 General Manager -Commercial Services

Completion of Commercial ServicesCapital Works Program


100% General Manager -Commercial Services

6.2.0 Embrace professionalbusiness practices andresponsible use of Councilresources

Review and enhance the Enterprise RiskManagement Framework to ensure risk ismanaged consistently and effectivelyacross Council

Review of theEnterprise RiskManagementFrameworkcompleted

December2016


Report on currentstrategic riskratings provided


Develop an integrated corporateperformance measurement, monitoringand reporting framework

LGAQ performancebenchmarkingsoftwareworkshopsdelivered toCouncillors andWhole of

August 2016 Executive Manager -Governance


Management(WOM)

PerformanceBenchmarkingExtension Project isundertaken to leadregionalparticipationthrough CentralQueenslandOrganisation ofCouncils (CQ ROC)


Deliver an Internal Audit programtargeting areas of highest risk andgreatest potential for businessimprovement gains

Audits completedin accordance withthe approvedInternal AuditAnnual Plan


Reports preparedand presented toCouncil


Maintain Council’s insurance policiesportfolio

Policies are re-negotiated andrenewed for2017/2018



Facilitate, produce and monitor Council’sOperational Plan to ensure adequate andefficient planning is undertaken

Progress reportsprepared andpresented toCouncil


2017/2018Operational Plan isdeveloped andadopted by Council

April 2017 Executive Manager -Governance

Maintain strong corporate governancearrangements to ensure the highest levelof organisational probity, integrity andcompliance with legislative compliance

Number ofreferrals to Crimeand CorruptionCommission

<5% Executive Manager -Governance

Number of PublicInterest Disclosures


Number ofreferrals toOmbudsman


AdministrativeAction ComplaintPolicy andProcesses reviewedand updated

December2016



CorporateComplianceFrameworkdeveloped andimplemented

December2016


All legislativedelegationsreviewed andupdated inFebruary andAugust each year


Manage the outsource function of nativetitle and cultural heritage to ensurecompliance and management throughutilisation of a self-assessmentcompliance system

Workshops for staffand relevantstakeholders onNative Title andCultural HeritageCompliancedeveloped anddelivered

October 2016 Executive Manager -Governance

Manage Fraud and CorruptionFramework implementation andeducation

Awareness trainingon the Fraud andCorruptionFramework isdelivered throughE3 learning to key

October 2016 Executive Manager -Governance


stakeholders andall employees

Undertake a review of the utilisation ofCouncil’s Plant and Fleet

Report to Councilon disposalschedule andefficiency savings

September2016


Review and update Council's suite ofcontract documents for procurementarrangements

All contractdocuments revisedand updated

December2016


Implement Procurement Cards includingintegration of reporting into CorporateSoftware

Procurement cardsin use

October 2016 General Manager -Corporate Services

Accurate reportingavailable

October 2016 General Manager -Corporate Services

Develop Council's Central SupplierRegister to improve useability for Councilstaff and suppliers

Completion ofidentifiedimprovements to360Pro

September2016


Provide supplier information evenings toassist suppliers in conducting businesswith Council

Supplierinformationevenings held


Implement Reporting and AnalysisSoftware for rates and charges to assist

Implementation ofsoftware

November2016



with data cleansing, reporting andbudgeting

Staff trainingcompleted

November2016


Reportingcapabilitydeveloped tosupport revenueforecasting forrates

November2016


Recommendationreport completed

August 2016 General Manager -Corporate Services

Undertake audit of physical recordsmanagement activities

Records Disposaland Digital DisposalPolicy and otherrelated policiesreviewed andimplemented

December2016


Implement a robust records disposalschedule

Process to supportyearly disposalprocess to bedeveloped andimplemented

December2016


Organisationalrecords disposalprocess undertaken

December2016



Storage measuresput in place tosupport currentand future storagerequirements

December2016


Undertake disposal and records storageactivities to ensure legacy records areremoved and relevant storage strategiesare put in place to support theorganisation's future requirements

Recordsmanagementstrategic planguiding recordsoperations over thenext 5 years isimplemented

March 2017 General Manager -Corporate Services


Key Priority 7: A Workplace of ExcellenceOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…


7.1.0 Adopt practices andsystems that support a skilled,motivated and communityfocused workforce

Develop a Training and DevelopmentProgram across the organisation

Program endorsedby ExecutiveLeadership Team

December2016


Develop organisational performancemanagement systems across council

Systems andchangemanagementprocessesimplemented

September2016


Improve employee induction processes Staff satisfactionwith induction

80%satisfactionrate


Implement key actions contained inCouncil's 2014-2019 Strategic WorkforcePlan

First year actionsimplemented


Implement Council's new EnterpriseAgreement

Agreement ratifiedby IndustrialRelationsCommission

Completed inaccordancewith agreedtimeframes



Develop succession planning proposalsacross Council

Succession Plans inplace in key areas

December2016


Develop an Organisational DevelopmentPlan

Plan completedand implemented

September2016


Develop Water Industry CertificateQualifications and Training Packages incollaboration with Central QueenslandUniversity

Phase one ofPackagedevelopmentaccepted byCouncil and CentralQueenslandUniversity

September2016


Develop a suite of workforce metrics andinformation reports

Metrics endorsedby Council andExecutiveLeadership Team

September2016


Develop workplace relationsimprovement programs

Programs endorsedby ExecutiveLeadership Team


Employeeengagementprogramsdeveloped andimplemented

Staffsatisfactionrate of 80%or greater



Provide development to Council staff toimprove overall health, safety andwellness benefits

Provision andevaluation of ahealth, safety andwellness programacross all areas ofCouncil


Improve Council's hazard identificationskills through staff development

Development andprovision of hazardidentificationbooklets

December2016


Delivery of animplementationprogram andtraining

March 2017 Executive Manager -Governance

Employ two cadet engineers for localskills development

Two cadetengineersemployed

December2016


Deliver a new intranet service across theorganisation to enhance informationsharing and cultural cohesion

Launch of updatedIntranet

September2016


7.2.0 Provide responsive andefficient systems to enable thedelivery of council services

Improve integration of Council's SafetyManagement System in relation toStandard Operating Procedures through

Release ofStandard OperatingProcedures



creation of online Standard OperatingProcedure Awareness Program

Implementationand trainingprogramcompleted


Expand Video Conferencing Technologyto corporate offices to ImproveEngagement through Technology

Implementtechnologyavailable throughMicrosoft SurfaceHubs in Blackwater,Capella, Duaringa,Emerald andSpringsure installed

September2016


Implement Live Streaming of CouncilMeetings

Unassistedstreaming ofcouncil meetings tothe publicimplemented

September2016


Upgrade Library Public Internet KioskSoftware

Upgraded kiosksoftware to allLibrary Sitesinstalled

December2016


Installation of Corporate Kiosks at councildepots

Installation of twokiosks at all councilworks depots

September2016



Investigate opportunities for small scalepublic internet access

Trial two locationsacross the CentralHighlands Region

December2016


Improve Corporate Network Connectivity Corporate Wifiinstallationcompleted acrossall corporatecouncil sites

September2016


Review and replace Corporate Softwaresystem

Corporate softwaresystem solutionscoping andprocurementcompleted

September2016


Corporate Softwareimplemented –Stage 1


7.3.0 Continue to create anddevelop a positive and futurefocused culture thatdemonstrates and supportsCouncil's values

Review and improve all CorporateServices policies and procedures

Policies andproceduresaccepted byCouncil

July 2016 General Manager -Corporate Services

Design organisational peopledevelopment and culture programs to

Programs designed June 2017 General Manager -Corporate Services


embed CHRC values into all systems andprocesses

Analysis of culturesurveys


Provide safe systems of work in relationto occupational noise

Comprehensivenoise surveycompleted acrossall relevantworksites

February2017


Implementation ofall recommendedcontrol measuresfrom noise surveyreport


Manage the outsourcing of an influenzavaccination program to sustain a healthyworkplace

Fluvax Programdelivered

May 2017 Executive Manager -Governance

Manage the outsourcing andimplementation of a health surveillanceprogram

Procurement foroutsourcing ofprogramcompleted


Implementation ofhealth surveillanceprogramcompleted



7.4.0 Provide consistent highlevels of customer service asstated in our Customer ServiceCharter

Promote continuous improvement ofCustomer Service and ContactCentre/Call Centre

Analysis of reportson call statisticscaptured inTouchpoint

80% of callsresolved atfirst point ofcontact


Analysis ofcustomersatisfaction surveys

80%customersatisfactionwithcustomerservice


Annual review ofCustomer ServiceCharter



Postal PO Box 21, EMERALD QLD 4720Phone 1300 242 686Fax 1300 242 687Email [email protected] Website www.centralhighlands.qld.gov.au

Customer Service Centre LocationsEMERALD (Administration Centre)Corner of Egerton and Borilla Streets, Emerald

BLACKWATER10 Mackenzie Street, Blackwater

CAPELLA4 Conran Street, Capella

DUARINGA12 William Street, Duaringa

ROLLESTON (Rural Transaction Centre)17 Warrijo Street, Rolleston

TIERI (Rural Transaction Centre)Corner of Grasstree and Anncrouye Street, Tieri

SPRINGSURE29 Eclipse Street, Springsure

general meeting of council - central highlands region · 6/28/2016 · supply and construction of...

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