geo----energy energy huntsville summit & educational …...energy summit logo and descriptionon...

Copyright 2014 Directions Media

GEOGEOGEOGEO----ENERGY ENERGY ENERGY ENERGY

Huntsville Huntsville Huntsville Huntsville

Summit & Summit & Summit & Summit &

Educational Educational Educational Educational

ForumForumForumForum

2014201420142014

Exhibitor

ProspectusNovember 12-13, 2014

The Davidson Center @ the

US Space & Rocket Center

Huntsville, Alabama

Www.GEOHuntsville.com

A Directions Magazine Event

Economic Development of Economic Development of Economic Development of Economic Development of Geospatial and Energy Geospatial and Energy Geospatial and Energy Geospatial and Energy

Opportunities for Exemplar CityOpportunities for Exemplar CityOpportunities for Exemplar CityOpportunities for Exemplar City


Summit Overview & Themes

� Theme for 2014: Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology

Opportunities for the Exemplar City ModelOpportunities for the Exemplar City ModelOpportunities for the Exemplar City ModelOpportunities for the Exemplar City Model

� The GEO-Energy Summit 2014 event will host corporations and government

agencies for demonstrating emerging technologies and to support job growth

and new economic development opportunities in Huntsville and the surrounding

region.

� What is Exemplar City? What is Exemplar City? What is Exemplar City? What is Exemplar City? Exemplar City is a model that municipal governments can

follow when faced with a wide variety of challenges such as responding to a local

emergency or crisis, mitigating economic impacts, dealing with workforce skill or

capacity issues, or facing overwhelming infrastructure and energy demands.

Read more about out Exemplar City.

� The Summit is a forum for Huntsville Mayor Tommy Battle’s technology-related

economic development initiatives. The objective is to offer an educational

program to discuss the synergies among each to explore how to leverage the

collective expertise in geospatial information and energy management.

� The Summit will draw approximately 400 professionals.

� Key themes include:

� Energy Management and Smart Grid technology

� GEO-Energy technology synergies and opportunities for Huntsville

� Jobs and Workforce Development

� National Security & Critical Infrastructure Protection

� Sustainability

� Location Intelligence

� Defense and Geospatial Intelligence (GEOINT)

� Small Business Development Initiatives

Sponsorship Details

Diamond Sponsor/Underwriter - $6995 (only one available)

Sponsor Benefits Directions Media To Supply Sponsor to Supply

Recognition as the Diamond Level GEO-Energy Summit Sponsor

Logo and description on summit website

Company logo artwork

Summit Social Event Sponsor WednesdayEvening

Onsite signage recognition Company logo artwork

Full page ad in final program (inside front cover) Printed program Graphic design in PDF format

Literature distribution to be handed out with registration packets

Distribution with registration packetsCompany collateral (not to exceed 8.5" X

11")

Company logo & profile in printed in Summit program guide, agenda and sponsor’s poster

Design, layout, and production of program guide

Written company profile (100 words or less), and company logo

Reserved participation on one plenary panel Speaking slot Senior C-level executive

8’ Table Space at Position #1

See exhibitor floor planN/A Booth and staff

6 full registrations N/A N/A

Platinum Sponsor/Underwriter - $1795 (only 5 available)


Recognition as a Platinum Level GEO-Energy Summit Sponsor



8” Table Space (Choose either 2, 3, 4, 5 or 6); See exhibitor floor plan

N/A Booth and staff

½ page ad and logo in final program Printed program Graphic design in PDF or EPS format

Company logo & profile in printed summit program guide/agenda



Literature distribution to be handed out with registration packets

Distribution with registration packetsCompany collateral (not to exceed 8.5" X

11")

Posting of company logo & link to sponsors website on official GEO-Energy Summit website

Posting of sponsors logo and link on summit site

Company logo & URL

Reserved participation in lightning round Speaking slot Speaker


Sponsorship Details … cont’d

Gold Sponsor/Underwriter - $695 (22 available)


Recognition as a Gold Sponsor of GEO-Energy Summit






Literature distribution available on Literature table near exhibit area

Table for literature distributionCompany collateral (not to exceed 8.5" X

11")

8” Table Space- See exhibitor floor plan N/A Booth and staff

Posting of company logo & link to sponsors website on official GEO-Energy Summit

website

Posting of sponsors logo and link on summit website

Company logo & URL

¼ page ad and logo in final program Printed program Graphic design in PDF or EPS format


Silver Sponsor - $495Sponsor Benefits Directions Media To Supply Exhibitor to Supply

Recognition as a Silver sponsor of the GEO-Energy Summit


Company logo artwork & URL




Literature distribution placed on supporting sponsor table

Table for literature distributionCompany collateral (not to exceed 8.5" X

11")


Breakfast and Lunch Sponsor $10002 Available - Wednesday or Thursday

Sponsor Benefits Directions Media To Supply Exhibitor to Supply

Breakfast & Lunch Sponsor for Wednesday or Thursday

Logo signage at food and beverage area and on summit website



Sponsorship Details … cont’d.

Addition Exposure OpportunitiesSponsor Opportunities Cost Description

Summit Lanyards $1495Everybody looks at the lanyards. Display your logo

prominently

Registration Area Sponsor $595Signage at Registration Area as all attendees enter the

summit

Vehicle/Parking Lot Sponsor $595Equipment manufacturers with vehicles will receive a

reserved parking area for display

Summit Bags $1995 Each attendee will receive a summit bag with your logo

Summit Pens $695 Your logo displayed on pens distributed to all attendees

GEO-Energy T-Shirts $2995T-shirts distributed to all attendees with your logo on the

sleeve and the GEO-Energy logo on the pocket

Advertise in the Summit Program to be distributed to attendees

4-Color ad in printed program as well as any electronic versions

� ¼ Page: $500 � ½ Page: $750 � Full Page: $895 � Inside back Cover: $995 � Back Page: $1095

Coffee Sponsor Davidson Auditorium or Training Center- $3958 Available - Wednesday AM/PM; Thursday AM/PM

Sponsor Benefits Directions Media To Supply Exhibitor to Supply

Morning or Afternoon Coffee Sponsor for all attendees at both the Davidson Center and the

Education Training Center (ETF)

Logo signage at beverage service and on summit website


1 full registration N/A N/A

Signing above constitutes as sales agreement between the company and Directions Media to perform services as outlined in this document. Payment is due upon receipt of invoice supplied by Directions Media. Cancellation within 30 days of the event will incur financial harm to Directions Media and refunds will not be granted. Other terms and conditions are provided on the following pages.

Signature: Date: , 2014

GEO-Energy Summit 2014 Exhibitor Contact and Sponsorship InformationFAX completed form to 240-250-7257 or email to [email protected] COMPLETE ALL INFORMATION BELOW:

Company Name: _____________________________________________________

Address:______________________________________________________ __

City:________________________ State: _________ Zip _________ Country: ______

Primary Contact: ___________________________Title: ____________________________________Phone: ___________________________________Fax: _____________________________________Email: ___________________________________

Billing Contact (if different from above):Phone:Fax:Email: Credit Card or PO#:___________________________________ Exp. Date:__________

Sponsorship Level (SEE PREVIOUS PAGES FOR DETAILS THEN CHECK ONE OR MORE AS APPLICABLE):

� DIAMOND $6,995 � PLATINUM $1,795

� GOLD $695 � SILVER $495 $______

� Breakfast and Lunch Sponsor $1000 (includes 3 full registrations)Wednesday �� Breakfast & Lunch

Thursday �� Breakfast & Lunch $_____

� Coffee Sponsor $395 each (Choose one or more)Wednesday AM �� Davidson Center & Education Training Center (ETF)Wednesday PM �� Davidson Center & Education Training Center (ETF) Thursday AM �� Davidson Center & Education Training Center (ETF)

Thursday PM �� Davidson Center & Education Training Center (ETF) $_____

� Other Premium (see previous pages) $_____

TOTAL $_____

Photos from 2013

Exhibitor in the Saturn V Museum

Mayor Battle’s Press Conference

Summit Plenary Session

Davidson Center Auditorium

Summit Social Reception in the Saturn V Museum


Draft Agenda

Wednesday, November 12Wednesday, November 12Wednesday, November 12Wednesday, November 12thththth

Davidson AuditoriumDavidson AuditoriumDavidson AuditoriumDavidson AuditoriumETF ETF ETF ETF ----

AuditoriumAuditoriumAuditoriumAuditoriumETF ClassroomETF ClassroomETF ClassroomETF Classroom Saturn V MuseumSaturn V MuseumSaturn V MuseumSaturn V Museum

8:00 - 8:30 a.m. Registration and Continental Breakfast -

Registration area

Exhibitor Setup time

8:30 - 8:45 a.m. Welcome Address: Mayor Tommy Battle

Introductions and kick off - Conference Chairmen,

Joe Francica & Jay Newkirk

8:45 -9:45 a.m. Keynote Presentation

Panel Discussion w/ Keynote (s)

10:15 - 11:00 a.m. Networking Break

11:00 a.m. - 12:00

p.m. GEO - Energy Synergy Panel

12:00 - 1:00 p.m.Lunch Break & Technology Showcase - Dedicated Exhibit & Networking Time

1:00 - 2:00 p.m.Special Guest Speaker or Energy Keynoter

Workshop or

Session 1 -

GEO

Workshop or

Session 2 -

GEO

Special Exhibitor

Activity

2:15-2:30 p.m.Break

2:15 – 3:30 p.m.Lighting talks or Panel - Energy

3:30 – 4:00 p.m. Break

4:00 - 5:00 p.m.

Energy SessionWorkshop or

session 3 - GEO

Workshop or

Session 4 -

GEO5:30 - 7:00 p.m. Joint Social Event in Saturn V Museum

Thursday, November 13Thursday, November 13Thursday, November 13Thursday, November 13thththth

7:30 - 8:25 a.m. Registration and Continental Breakfast

8:25 - 8:30 a.m. Introductions and kick off - Conference Chairmen

8:30 - 10:00 a.m.

GEO - Economic Development

Session or

Workshop 1 -

Energy

Session or

Workshop 2 –

EnergySpecial Exhibitor

Activity10:00 - 10:30 a.m. Break

10:30 - 11:30 a.m.

TechVet Session' or Lightning talks

Session or

Workshop 3 -

Energy

Session or

Workshop 4 -

Energy11:30 - 12:30 a.m.

Lunch Break & Technology Showcase - Dedicated Exhibit & Networking Time

12:30 p.m. - 1:30

p.m. Education Sesssion - Joint

1:30 - 2:00 p.m. Break

2:00 - 3:00 p.m. Small Business & Entrepreneurs Session - Joint Special Exhibitor

Activity3:00 – 4:00 p.m. Closing Joint Plenary and Networking Session

4:00 p.m. Adjourn

Terms and Conditions

The following is a list of regulations set forth by Directions Media (“Show Management”) for exhibitors at the GEO-Energy Summit. The

regulations are designed to ensure safety and fairness, to eliminate problems and control costs. Exhibitors are urged to study the

regulations carefully to avoid any difficulties during their move in and out.

Booth or Table top Placement – Booth or table top exhibits will be assigned in accordance with the sponsorship level committed to by

the exhibitor. The Show Management will assign booth or table top space based on preferences of the exhibitors. However, the Show

Management retains the exclusive rights to assign booth or table top space, as it deems necessary. Most booths or table tops will be

accommodated on a first come, first serve basis.

Arrangement of Exhibits – Any portion of the exhibit that obstructs the view of other Exhibitors interferes with the privileges of other

Exhibitors, beyond the designated table top space area, or for any reason becomes objectionable must be immediately modified upon

notice to the Exhibitor. Show Management reserves the right to inspect all exhibits and request changes deemed necessary.

Booth or Table top Regulations –The Show Management reserves the right to prohibit the installation of, or enforce the removal of any

exhibit that, in the opinion of the show management may be detrimental to the exposition or to the interests of the show’s

management.

Electrical/Internet/Phone/Furniture – The Exhibitor is financially responsible for all electrical, internet, furniture, and phone

connections. Contact Show Management for more details.

Freight and Installation – Exhibitors are financially responsible for providing and arranging all necessary labor in transporting, uncrating,

erecting, dismantling and re-crating their displays. The Show Management will designate the locations of the Booth or table top and

provide an area coincident with the level of sponsorship to which they requested. Each area will include a 6-foot table where applicable.

Exhibit Care – Exhibitors are responsible for keeping exhibits clean and orderly.

Conduct – All activities within the exhibit area must be conducted in such a way as not to infringe upon the rights of other Exhibitors or

offend visitors in the exhibit area.

Noise Control – The use of any sound equipment is prohibited unless approved by the Show Management. Any electronic equipment or

machinery that is determined to detract from other exhibits will not be permitted. Any equipment that hinders or obstructs the exhibit

functions of another exhibitor may be removed at the discretion of the Show Management.

Liability – Neither Directions Media or the U.S. Space and Rocket Center. (collectively “Conference Parties”), nor their respective

owners, management company, and their respective officers, directors, employees, agents, parents, subsidiaries, successors, insurers, or

assigns shall be responsible for any injury, loss, or damage that may occur to any Exhibitor, their employees, agents, representatives,

patrons, or exhibit materials from any cause whatsoever, prior to, during, or subsequent to the show (“Exhibit Related Claims”) including

installation, removal, maintenance, occupancy or use of the exhibition premises by the Exhibitor. Exhibitor agrees to indemnify, defend,

and hold harmless the Conference Parties, from and against all claims, actions, liabilities, causes of action, including reasonable attorney

fees and costs from any action, claim, or demand in directly arising out of Exhibitors’ gross negligence or willful misconduct. Exhibitor

acknowledges that the Conference Parties do not maintain insurance covering such losses by the Exhibitor and that it is the sole

responsibility of the Exhibitor to obtain such insurance.

Insurance – The Show Management will take every reasonable precaution to prevent loss to Exhibitor’s goods, but under no

circumstances will the Show Management assume any responsibility for loss or damage that might ensue from any cause in connection

with transfer, installation, maintenance, or removal of exhibits. The Show Management will not be responsible in any way for goods

while on exhibit or in storage. Security personnel will be on duty, but the Show Management will not assume any responsibility for loss

or damage caused to Exhibitor’s property by fire, theft, damage, personal injury or otherwise. Exhibitors are advised to maintain normal

precautionary measures to protect their display materials and equipment and to cover their property with suitable insurance.

Promotion – All conference-related advertising and promotion are conducted at the discretion of the Show Management; provided,

however, that written permission must be obtained before using Exhibitor’s marks or logos in advertising or promotional materials. The

Show Management represents and covenants that all of the communications with third parties described in this Agreement will at all

times comply with all applicable laws, statutes, ordinances, and regulations that directly or indirectly apply to such communications.

Terms and Conditions (continued)

EndorsementEndorsementEndorsementEndorsement –The Conference Parties do not approve, endorse, or recommend the use of any specific commercial

product or service. Therefore, the Exhibitor may not imply, either verbally or in print, that his or her products

or services are approved, endorsed, or recommended by the Show Management by virtue of the Exhibitor’s

presence at the show.

LaborLaborLaborLabor – Rules and regulation of local labor unions and may change at any time. When union labor is required

because of building or contractor requirements, it will be necessary for the Exhibitor to comply with these

regulations.

Fire Department RegulationsFire Department RegulationsFire Department RegulationsFire Department Regulations – All Fire Department regulations set forth by the Huntsville Fire Department will be

enforced. All aisles must be kept clear and all exits to fire stairs unobstructed. All drapes, table coverings,

display materials, and paper used for decorating purposes must be flameproof and are subject to inspection.

No flammable fluids or substances may be used or shown in table tops.

SecuritySecuritySecuritySecurity – Security will be provided on by the U.S. Space and Rocket Center.

SafetySafetySafetySafety – The Exhibitor agrees to comply with local fire and safety regulations and furnish any permits as requested

by local authorities. Every Exhibitor is responsible for the protection of the public as it relates to any hazard

that exists within his or her exhibition. Show Management reserves the right to declare any exhibits unsafe

and order its correction or removal.

ComplianceComplianceComplianceCompliance - The Exhibitor accepts and agrees to fully comply with the terms of the Exhibitor Regulations

governing the conduct and participation at the GEO-Energy Summit.

NonNonNonNon----guaranteeguaranteeguaranteeguarantee – The Show Management shall remain free of harm from product sales, attendance, exclusive

privileges, or Exhibitor successes.

Commitment of ServicesCommitment of ServicesCommitment of ServicesCommitment of Services - The Show Management states that it will provide all services and benefits listed on this

Agreement according to the level of sponsorship selected by the exhibitor. If the Show Management cancels

the conference for any reason, Exhibitor, and other promotional sponsors are entitled to a full refund of fees

paid pursuant to this Agreement.

Impossibility/Force MajeureImpossibility/Force MajeureImpossibility/Force MajeureImpossibility/Force Majeure: The performance of the Agreement is subject to termination without liability upon the

occurrence of any circumstance beyond the control of either party – such as acts of God, war, terrorism,

government regulations, disaster, strikes (except those involving the employees or agents of the party

seeking the protection of this clause), civil disorder, or curtailment of transportation facilities – to the extent

that such circumstance makes it illegal or impossible to provide or use or travel to the conference facilities.

The ability to terminate this agreement without liability pursuant to this paragraph is conditioned upon

delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably

practical – but in no event longer than ten (10) days – after learning of such basis.

Exhibitor AgreementExhibitor AgreementExhibitor AgreementExhibitor Agreement

The signatures below indicate that each party has reviewed and agreed to the terms set forth herein.

This constitutes an order by Exhibitor (Company Name)._________________________________

Payment is due 30 days net upon receipt of invoice. Send all payments payable to: Directions Media, 1001 Green

Bay Road, Winnetka, IL 60093

Purchase Order Number for this Exhibit Order: _______________________ (if any)

Please authorize by signing and dating below. Cancellation allowed 30 days before event. No refunds for Exhibitor

cancellation thereafter. Send completed forms by fax or email as soon as possible and not later than

November 1st , 2014, to:

Jane Elliott, Publisher, Directions Media, [email protected]; Fax: 240-250-7257; Phone: 847-242-0412

An invoice will be sent via email or mail to the billing contact listed on the first page of this Agreement.

Signature: Date: June 1, 2014

Directions Media

By: Joseph R. Francica

Title: _Conference Chairman, Editor-in-Chief & Vice Publisher


Reserve your

sponsorship for

GEO-Energy

Summit 2014

today!

For sales…contact Jane Elliott

[email protected]

847-242-0412

Or for Summit program information contact Joe

Francica, Summit Chairman

[email protected]

256-509-3661

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