geomapp business planning: developing materials to get stakeholder buy-in alec bethune, north...
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GeoMAPP Business Planning: Developing Materials to Get Stakeholder Buy-in
Alec Bethune, North Carolina’s Center for Geographic Information and Analysis Matt Peters, Utah’s Automated Geographic Reference Center Glen McAninch, Kentucky Department for Libraries and Archives
NDIIPP Partners Meeting| Washington, DC| June 25, 2009|
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What is GeoMAPP? Preservation of “at risk” superseded
geospatial content Building the relationship between State GIS
and Archives staff Interstate partnerships Exploration of business case drivers Data replication among several states Implementation of a geographically
disperse content-exchange network Local, state and national outreach
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Who is GeoMAPP?
Kentucky Department of Libraries and Archives (KDLA) Kentucky Division of Geographic Information (DGI)
NC Center for Geographic Information and Analysis (CGIA)
North Carolina State Archives NC State University Libraries
Utah Automated Geographic Reference Center (AGRC) Utah State Archives
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Business Case Building 101:National Survey Work
Alec Bethune
NC Center for Geographic Information and Analysis
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Survey Background Survey
Deployment Audiences Response
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Survey Findings CoSA/ NAGARA (Interesting findings)
States archiving GIS records Drivers for archiving Other interesting findings
NSGIC (Interesting findings) States archiving GIS records Drivers for archiving Other interesting findings
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Business Case Building 101:Outreach and Engagement
Matt Peters
Utah Automated Geographic Information Reference Center
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Outreach And Engagement It takes on many forms.
Interactions with: The Department of
Technology Services / State CIO
Utah GIS Advisory Committee
Interaction with Archives Leadership (MOU)
Intrastate user group meetings
Visiting Local Governments and Agencies
Establishing a presence Finding Funding Sources
The Legislative Body
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Getting Started with Business Planning: A Step-wise Approach
Glen McAninch
Kentucky Department for Libraries and Archives
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Establish Scope and Duration of Effort Document existing business
requirements/processes for geospatial data archiving (Utah business drivers)
Define “at-risk” issues for digital geospatial information
Identify complementary business uses and business cases
Document geospatial retention policies as well as existing archival appraisal/audit/accessioning/disposition requirements
Step 1: Identify Program Goals:
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Business Drivers for the Preservation of Geospatial Resources:
Legal Evidence (eDiscovery) Provide Historical Cultural
Heritage evidence Maximize investment Generate Revenue Save Money & Avoid Costs Document Business Processes for
Improved Decision-making Improve Information Sharing and
Government Access Spur Information System Modernization
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Step 2: Identify Customers and Stakeholders:
Data Creators State government Local government Federal government
Data Users: State Agencies Universities Public
Data Curators Archives Universities GIS community
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Step 3: Link to Each Agency’s Mission:
State Archivist’s responsibilities
Geospatial technology community responsibilities
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Step 4: Explore the Value and Benefits of Investment:
Direct user value Social value Governmental/
Operational value Strategic/political
value Government
financial value Historical and
research Value Legal value
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Step 5: Identify the Risks to Investment in Geospatial Information:
Unique geospatial data formats Spatial database complexity Fragility and uncertainty
surrounding digital cartographic representation
Approaches to dataset and attribute naming, and attribute classification schemes
Issues related to time-versioned content Metadata unavailability or inconsistency No generally supported content
packaging design for complex geospatial data
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Step 6: Identify Costs:
Maximize the value of the initial costs of data collection
Focus on cost avoidance and opportunity cost issues
Leverage existing spatial data infrastructure and statewide coordination
State vs locals views of costs
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Step 7: Planning document
Write the plan with Strategic Objectives
Present the plan Core group of geospatial data creators and
managers, archivists, records management Resource allocators within your institution
and parent executive branch institutions Legislative funding
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The GeoMAPP Approach:The Utah Geoarchives Business Plan
Matt Peters
Utah Automated Geographic Resource Center
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Background Information It contains the
following subheadings:
Executive Summary General Introduction Program Goals and
Objectives Customers and
Stakeholders Links to Agency
Mission
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Review of Utah Generic Business Plan It contains the
following subheadings:
Value Analysis/Benefits of Investment
Risk Analysis/Risk of Investment
Cost Analysis/Costs of Investment
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Strategy and Implementation It contains the
following subheadings:
Implementation and Management Strategy
Technical Description and Plans: Data and Technology and Implementation Plan
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Review of Utah Generic Business Plan It contains the following
appendices:
Appendix A: Budget Document Appendix B: Project Workplan Appendix C: Project Timeline Appendix D: Economic Justification:
Measuring Return on Investment (ROI) and Cost Benefit Analysis (CBA Template
Appendix E: Technology Inventory Template
Appendix F: Measurement Scorecard Appendix G: Risk Analysis/Risk of
Investment
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Suggestions from the Archives and Geopatial Community
The following suggestions were given:
Hire someone to do it!! Make a toolbox of tools folks could
use to write a plan Develop a consortium of data
producers and data consumers Develop Instruction Manual Can folks cooperate with
Universities for storage issues etc?
Look at a Federated approach to storage
Find Stories – build relationships
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Next Steps/Building a Business Planning Toolbox The Plan To Create The
Following:
Create an Instruction Manual Create a Template Create a Listing of Online
resources (NSGIC Strategic Planning documents, etc.)
Re-write the generic Business Plan
Start to look for added support from the larger community and develop a legislative champion(s) in Utah