georgia state university making the student technology fee work for students carolyn gard, director...

Georgia State University

Making the Student Technology Fee Work for Students

Carolyn Gard, Director

University Educational Technology Servicesand

Shehab Hashim

Graduate Student


www.gsu.edu/techfee

SE Regional Educause, June 20, 2003


Overview

• Background• Administrator’s Perspective• Student’s Perspective• Accomplishments


Classic Problems

• Unable to get student lab computers on a regular replacement cycle

• Had common software in the labs and classrooms but no software management

• No way to upgrade/replace student systems– Antiquated email and Web system– Print reclamation system failing– Etc.


Student Tech Fee to the Rescue

• BOR implemented in 2001 for USG schools– Research Universities

• $75 Fall, $75 Spring and $50 Summer Semester

– Regents Guidelines outlining what to spend it on– Committee allocating the money must be at least

50% students

Fiscal Year

Amount Requested

Awarded Amount

Number Proposals

FY01 $8,820,680 $2,048,423 75

FY02 $5,410,767 $3,580,629 62

FY03 $8,160,991 $4,177,020 95

FY04 $7,695,706 $4,536,337 93


Award Process

• IS&T supports and manages award process and subsequent distribution of funds – huge job

• Process is very similar obtaining grant funding • Funds awarded based on proposals• Two major components

– Proposal submission and evaluation process– Evaluation committee defined according to Regents

Guidelines


Proposal Process

• Pre-proposal review by Facilities and IS&T• Proposals must

– Describe project and include a budget– Address the impact on students– Show how it relates to strategic plans

• Dean/VPs submit proposals with priority assigned• Evaluation is a two step process

– Vote on each proposal giving it a 1-highest funding priority,

2-award if funding available or 3-reject– Award funding to the 1s and then the 2s if funds are left


Evaluation Committee

• Faculty are from the ISAT (Advisory Committee to IS&T)– Committee chaired by Chair of IAST

• Students nominated by Deans or SGA• Committee membership consists of 13 faculty and 13

students• Committee’s final report

– Table of awards– Guidelines for awarding money collected beyond that estimated– Issues for future committees to resolve before starting next FY


ISSUES

• Committee does not want to fund staff– Exceptions made for large projects– Expectation is to move staff to normal budget after a couple of

years– 13% of FY2004 budget goes to staff and student salaries

• Remodeling/renovation– Necessary to start many projects as a one time cost– Don’t want to use funds this way

• Security Budget for surveillance equipment, etc.• Funding online journals, subscriptions could move

regular budget to student technology fee • Prioritizing innovation vs. ongoing infrastructure


Accomplishments

• Extremely collegial process• Faculty

– Work as senate members for the greater good of the University– Represent college to a lesser degree

• Students – Work for entire student body– Understand benefit of technology in the classrooms

• Support staff work with the committee– College staff sometimes attend to speak for their proposals


LESSONS LEARNED

• Student input on committee is critical to ensure fee used for added value to student education

• Medium-sized committee works to build consensus

• Pre-proposal step is indispensable to efficient review process

• Need more collaboration within and between colleges/schools on technology proposals


New email and web system

•Web-based email•10MB email space and 10MB personal file space (web pages)•elocker: file space on the Net with web access


Web-based Training

• Selected Element K• Site license for all

30,000 faculty, staff and students

• 450 courses• 6,500 current users

Production October 2001

• Most Popular Service • www.gsu.edu/etraining


Student Computer Labs

Tech Fee monies have upgraded the Student computer labs & made more“seats” available for busy students

Top: Aderhold lobby and labAbove: Aderhold lab [closeup]

Left: Main Open Computer LabWith Space-Saving Flat Screens


Wireless Network

Students Enjoy Wireless Access Around Campus

The campus wireless network is being installed in areas where students congregate even outside the buildings.

Right: A GSU student checks email on his PocketPC.


Digital Aquarium

Advanced Multimedia Lab & StudioFunded entirely by students via Tech Fee

• Digital Video

• 3D Graphics & Animation

• Illustration

• Music Recording & Editing


Questions/Comments

Welcome now or later.

Shehab Hashim

Carolyn Gard

[email protected]

www.gsu.edu/uets

georgia state university making the student technology fee work for students carolyn gard, director...

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