geraldton futures governance alliance committee … · video presentation from townsville city...

GERALDTON FUTURES GOVERNANCE ALLIANCE COMMITTEE

MINUTES

22 JULY 2013

1

TABLE OF CONTENTS

1. DECLARATION OF OPENING BY THE CHAIR ................................................................. 2

2. ATTENDANCE ........................................................................................................................... 2

3. CONFIRMATION OF PREVIOUS MINUTES ....................................................................... 2

4. VIDEO PRESENTATION FROM TOWNSVILLE CITY COUNCIL – IBM SMARTER

CITIES INITIATIVES ............................................................................................................... 3

5. GFC02 SHORT-TERM ACTION PLANS FOR THE DIGITAL FIRST STRATEGY AND

IBM SMARTER CITIES CHALLENGE REPORT ............................................................... 4

6. URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY DECISION OF

THE COMMITTEE .................................................................................................................. 18

7. NEXT MEETING ..................................................................................................................... 18

8. MEETING CLOSURE ............................................................................................................. 18

2

CITY OF GREATER GERALDTON

GERALDTON FUTURES GOVERNANCE ALLIANCE COMMITTEE MEETING HELD

ON MONDAY 22 JULY 2013 AT 2.05PM IN THE COMMITTEE MEETING ROOM – CIVIC CENTRE

A G E N D A

1. DECLARATION OF OPENING BY THE CHAIR

2. ATTENDANCE Present: Darren Lee, Chair Andrew Outhwaite, Deputy Chair Jason Smith, Community Representative (from 2.38pm) Todd West, Deputy Chair, Midwest Chamber of Commerce and Industry Observers Cr Ron Ashplant, Councillor, City of Greater Geraldton (Proxy), (from 2.25pm) Alan Bradley, Executive Officer, RDA Midwest Gascoyne Region (Proxy) Noel Ferguson, Manager, Midwest Development Commission (Observer)

Officers: Cheryl Wood, Director of Organisational Performance Robert Smallwood, Manager Economy, Innovation and Technology Jimmy Ho, Coordinator Economics Development and Innovation

Apologies: Leonie Noble, Deputy Chair, RDA Midwest Gascoyne Region Leanne Sice, Deputy Chair, Durack Institute of Technology Cr Neil Mcilwaine, Deputy Chair, City of Greater Geraldton Andrew Pitcher, Deputy Chair, Midwest Development Commission Gavin Treasure, CEO, Midwest Development Commission (Proxy) Rob Jefferies, CEO, Midwest Chamber of Commerce and Industry (Proxy) Bert Beevers, MD, Durack Institute of Technology (Proxy) Ken Diehm, Chief Executive Officer

3. CONFIRMATION OF PREVIOUS MINUTES

Moved Andrew Outhwaite, Seconded Alan Bradley

That the minutes of the Geraldton Futures Governance Alliance Committee meeting held on 17 June 2013, as attached be accepted as a true and correct record of proceedings.

CARRIED

3

4. VIDEO PRESENTATION FROM TOWNSVILLE CITY COUNCIL – IBM SMARTER CITIES INITIATIVES

A video conference was held with Townsville City Council (TCC) to gain their insights and experiences with regard to the implementation of the IBM Smarter Cities Report strategies and initiatives in Townsville. Representatives from the TCC in this video conference session include:

i. Greg Bruce, Executive Manager, Integrated Sustainability Services;

ii. Andrew Hannay, Coordinator Environmental Management & Natural Resource Management;

iii. Chris Manning, Coordinator Strategic Sustainability Programs, Integrated Sustainability Services;

iv. Warren Cheetham, Coordinator Information and Digital Library Services.

An overview of Townsville IBM Smarter Cities Bid was presented by Greg Bruce. Accordingly, the focus of Townsville’s Smarter Cities Report was on the integration of smart technologies, data and social media/networks technology to better plan and develop Townsville as a sustainable and energy efficient city. Townsville has adopted an ‘Intelligent collaboration’ model to aggregate funding for implementing and managing the IBM Smarter Cities initiative. Multi stakeholders are engaged to pool funds for major projects and pilots, thereby avoiding spending waste, and leveraging maximum results from investments. Cooperation is strong across federal, state, and local government as well as with utilities (e.g. Ergon Energy), educational institutions (e.g. University of Melbourne), local businesses and communities. There are a number of city-wide sustainability projects and activities planned and implemented in line with the Townsville IBM Smarter Cities Challenge Report recommendations:

Townsville City Sustainability Hub – this is an online platform which aggregates digital services and products that extend and accelerate current capability of service delivery within Townsville to better connect and serve the local businesses and communities and to foster collaboration for achieving sustainable development and living;

Townsville Energy Demand Management Pilot Project - a multi stakeholder energy demand management program developed based on an ‘Open Data’ architecture which enable efficient data and information gathering as well as high level data analytics to be conducted and shared across multiple organisations. At the current pilot phase, the project is focussing on enabling efficient energy and water usage management. Data collected will be analysed and a report will be generated to enable planners and operational managers to improve insights in energy supply and transmission as well as to enable the end users (residents) to

4

understand and change and improve their energy usage and water consumption pattern;

NBN Connect to Townsville Library – this is to enable Townsville library to extend its existing services through the digital realm e.g. enabling online access to digital resources, sharing of information, and providing digital training and other services to the local community;

Townsville Public WiFi Project – wireless 'hot spot' was installed at several key locations within Townsville CBD e.g., Townsville library, TCC Civic Centre and Depots to allow people with a laptop, tablet or smart-phone to hook up on the City’s public WiFi and access the internet for free. However, service terms and conditions applies and limited downloads are allowed in order to discourage the misuse of Internet access and also to minimise other potential Internet security risks.

The possibility of organising an e-Summit between Townsville, Geraldton and Pilbara was also mentioned. The Committee is keen to explore further on this potential collaboration and the Chair suggested that a CGG officer discuss further with representatives from TCC during the upcoming CGG delegation visit to Townsville on 25-26 July 2013.

5. GFC02 SHORT-TERM ACTION PLANS FOR THE DIGITAL FIRST STRATEGY AND IBM SMARTER CITIES CHALLENGE REPORT

5

GFC02 SHORT-TERM ACTION PLANS FOR DIGITAL FIRST STRATEGY AND IBM SMARTER CITIES CHALLENGE REPORT

AGENDA REFERENCE: D-13- D-13-50667 AUTHOR: R Smallwood, Manager, Economy,

Innovation and technology EXECUTIVE: C Wood, Director of Organisational

Performance DATE OF REPORT: 22 July 2013 FILE REFERENCE: ED/5/0012 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: No

SUMMARY: The purpose of this report is to seek the Committee’s endorsement of the short-term and the short-to-medium term action plans developed to implement the Digital First Strategy and IBM Smarter Cities Challenge Report strategies.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: At the Geraldton Futures Governance Alliance Committee Meeting held on 17 June 2013, the Committee had resolved the following:

1. ENDORSE the strategic priorities of the Digital First Strategy and IBM Smarter Cities Challenge Report ; and

2. REQUEST that actions be developed to implement the short-term and the short-to-medium term priorities for the next meeting.

In line with this resolution the City sought additional inputs and feedback from the respective stakeholders and committee members on their short term and short to medium term action plans and projects initiated in line with the implementation of the Digital First Strategy and IBM Smarter Cities Challenge Report strategy. From the feedback received, a consolidated list of short term and short to medium term action plans for both the Digital First Strategy and the IBM Smarter Cities Challenge Report strategy is presented below for members’ consideration. Additional actions are highlighted in red.

6

Digital First Strategy Table 1: Short Term Priorities (Within 1 Year)

Strategy Actions/Initiatives Key Stakeholders Status

1.1

Convene a Leadership Alliance

a) GFGA Committee Info Session CGG Organised on 15 May 2013

b) GFGA Committee Formal Meeting

CGG Officially convened on 17 June 2013

1.3 Establish Benchmark and Monitor Progress

a) Benchmark to be established as per project basis Committee

b) Reports to be submitted to the Committee on quarterly basis

CGG

2.1 Extend the WI-FI Access

a) Phase 1 – WiFi access within CBD areas CGG Phase 1 to be launched by end July/ early August 2013

b) Extension to WiFi for QEII and QPT CGG End of August 2013

c) Phase 2 – Info page (landing page) for tourists & community + community information portal

CGG Phase 2 to be launched by end of 2013

7

Digital First Strategy Table 2: Short to Medium Term Priorities (Between 1 – 2 Years):


1.2 Proactively Provide Leadership, Promotion and Advocacy

a) Formation, engagement and involvement of the Community Trustees for the City’s Digital Initiatives

CGG The Community Trustees group was formed in Sept 2012

b) MW Regional Networks and Business Development Program MWCCI Project plan initiated and project coordinator will be appointed shortly.

c) Mid West Sustainability and Innovation Exhibition (and Science Week) 2013

CGG, RDA MWG, Pollinators, NACC

To be organised from 10 - 24 August 2013

1.5 Embracing Mobility and Mobile Devices

a) Use of appropriate mobile devices including tablet devices ALL Committee members are encouraged to support such initiative

b) Deployment of Digital Local Government (DLG) Unified Communications System (UCS) – testing Phase

CGG The DLG-UCS internal and external testing user training commenced in April/May 2013

1.6 Enhancing Council e-Services and create a ‘My Geraldton’ Digital Services

a) Introduce E-Council Applications for residents and businesses CGG Ongoing evolutionary process

b) A Facebook Page for asking tech questions and publishing tech info for the people of Geraldton

Jason Smith At conception stage, to be further explored

3.1 Adopt Digital First Policy for City Content

a) Adopt and Implement Digital First Policy CGG The Digital First Policy was adopted by Council in March 2013

b) Deploy a common content platform to publish new content CGG

8


3.6 Create Digital Youth Hub

a) Introduce a training program for youth at a Digital Hub CGG

a) The Geraldton Youth Facebook Page and Smartphone Application for youth (including a youth event calendar)

Jason Smith Run by Everything Geraldton to be used to promote youth programs online

4.1 Launch and support campaign that helps households get online

a) The Digital Hub Training Initiative CGG The Digital Hub training program started Nov 2012.

b) Support the NBNCo’s rollout initiatives, e.g, community info sessions and engagement activities

ALL Committee members are encouraged to support such initiative

6.1 Seek to create a telecommuting facility

a) The Pollinators’ CityHive initiative Pollinators CityHive coworking space was piloted since 2011, with larger facility opening in Sept 2013

6.2 Investigate the possibility of an incubator or startup hub

a) Support and engage with relevant stakeholders on the possibility of establishing an incubator / startup hub in Geraldton

ALL Committee members are encouraged to support such initiative

6.3 Review and further develop the City and regional online marketing strategy

a) The Geraldton Opportunities (www.geraldtonopportunities.com) Website Upgrade

CGG

The City’s Marketing department is currently working on an online marketing plan/strategy for Geraldton.

7.1

Build understanding capacity and capability in the retail, tourism and hospitality (RTH) sectors

a) The Digital Enterprise Training Initiative CGG Since Nov 2012

b) Employ a Place Manager to assist / work closely with the retail sectors on promoting the local online RTH sectors

CGG

The City Vibrancy Strategy was adopted by Council in May 2013 and it will be presented to the Committee by Sept 2013 for strategy prioritisation.

c) Retail Industry Strategy for facilitating on-line trading MWCCI At conceptual stage, to be developed through engagement with local traders

http://www.geraldtonopportunities.com/

9

IBM Smarter Cities Challenge Report Strategy Table 3: Short Term Priorities (Within 1 Year):


1.1 Build a free, public Wi-Fi network

a) Phase 1 – WiFi access within CBD areas

CGG Phase 1 to be launched by end July/ early August 2013

b) Phase 2 – Info page (landing page) for tourists & community


2.3 Create A Startup Hub a) Engage with Pollinators on its City Hive initiative ALL Committee members are encouraged to support such initiative

5.0 Launch a Leadership Alliance to drive results

a) GFGA Committee Info Session

CGG Organised on 15 May 2013


CGG Inaugural meeting 17 June 2013

10

IBM Smarter Cities Challenge Report Strategy Table 4: Short to Medium Term Priorities (Between 1 – 2 Years):


2.1 Create ‘MyGeraldton’ Digital Services

a) Engage with Everything Geraldton and other local application developers to promote Geraldton

Jason Smith Everything Geraldton is currently providing many of the ‘MyGeraldton” type of services

b) A Facebook Page for asking tech questions and publish tech info for the people of Geraldton

Jason Smith At conception stage, to be further explored

c) Deploy a common content platform to publish new content ALL Committee members are encouraged to support such initiative

2.4 Create A Digital Youth Hub

a) Introduce a training program for youth at a Digital Hub CGG

b) The Geraldton Youth Facebook Page and Smartphone Application for youth (including a youth event calendar)

Jason Smith Run by Everything Geraldton to be used to promote youth programs online

11

COMMUNITY CONSULTATION: Inputs and recommendations were sought from the respective Committee members representing key stakeholders and the community in Geraldton. COUNCILLOR CONSULTATION: There has been no councillor consultation undertaken for this item. STATUTORY IMPLICATIONS: There are no statutory implications for this item. POLICY IMPLICATIONS: There are no policy implications associated with this item. FINANCIAL AND BUDGET IMPLICATIONS: There are no financial implications associated with this item. However there may be financial implications for implementing certain key actions identified but these will be subject to the budget adopted by Council each year. STRATEGIC & REGIONAL OUTCOMES: Strategic Community Plan Outcomes: Goal 4: Economy Outcome 4.4 Research and Technology Strategy 4.4.1: Encouraging the development of industries and services

related to advances in telecommunications technologies and the National Broadband Network.

Regional Outcomes: The City is committed to proactively providing leadership, promotion and advocacy of the importance of adopting a clear Digital First Strategy and IBM Smarter Cities Challenge Report that contributes to the City’s future development and empowers the region as a leader in the global knowledge economy. ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic: The City promotes and encourages local businesses and individuals to become part of the digital economy and raises awareness of the benefits of incorporating new digital technology and broadband connectivity to transform business practices and lifestyle. Social: The City provides strategic consultation and insight into a range of digital community-related programs, e.g., Digital Youth Hub and free public CBD Wi-

12

Fi in order to enable the local community to take advantages of Geraldton’s digital assets and enjoy an improved digital future. Environmental: The City’s vision is to become an environmentally sustainable, carbon-neutral region through deployment of new digital technology and a smart energy network infrastructure. Cultural & Heritage: The City encourages greater collaboration and utilisation of digital media channels to further promote the development of the local cultural, arts and tourism industries, both locally and internationally. RELEVANT PRECEDENTS: There are no relevant precedents. DELEGATED AUTHORITY: There is no delegated authority. VOTING REQUIREMENTS: Simple Majority CONCLUSION: This report presents a consolidated list of the short-term and short-to-medium term action plans initiated/developed by the respective stakeholders represented in the Geraldton Futures Governance Alliance Committee to facilitate the implementation of the Digital First Strategy and the IBM Smarter Cities Challenge report in the short-term and short-to-medium term basis. EXECUTIVE RECOMMENDATION: That the Geraldton Future Governance Alliance Committee by Simple Majority in accordance with Section 5.20 the Local Government Act 1995 RESOLVES to:

1. ENDORSE the short term and short to medium term actions to facilitate the implementation of the Digital First Strategy and IBM Smarter Cities Challenge Report in Geraldton.

COMMITTEE DECISION Moved Andrew Outhwaite, Seconded Todd West That the Geraldton Futures Governance Alliance Committee by Simple Majority in accordance with Section 5.20 the Local Government Act 1995 RESOLVES to:

1. ENDORSE the short-term and short-to-medium term action plans for the Digital First Strategy and the IBM Smarter Cities Challenge Report.

13

Digital First Strategy Table 1: Short Term Priorities (Within 1 Year)


1.1

Convene a Leadership Alliance

a) GFGA Committee Info Session CGG Organised on 15 May 2013


CGG Officially convened on 17 June 2013

1.3 Establish Benchmark and Monitor Progress

a) Benchmark to be established as per project basis Committee As per project basis

b) Reports to be submitted to the Committee on quarterly basis

CGG On quarterly basis

2.1 Extend the WI-FI Access

a) Phase 1 – WiFi access within CBD areas CGG Phase 1 to be launched by end July/ early August 2013

b) Extension to WiFi for QEII and QPT CGG End of August 2013

c) Phase 2 – Info page (landing page) for tourists & community + community information portal


14

Digital First Strategy Table 2: Short to Medium Term Priorities (Between 1 – 2 Years):


1.2 Proactively Provide Leadership, Promotion and Advocacy

a) Formation, engagement and involvement of the Community Trustees for the City’s Digital Initiatives

CGG The Community Trustees group was formed in Sept 2012

b) The Digital Enterprise Training Program CGG The Digital Enterprise training program started in Nov 2012

c) Goodness Sustainability and Innovation Festival 2013 CGG, RDA MWG, Pollinators, NACC

To be organised from the 10 - 25 August 2013

1.5 Embracing Mobility and Mobile Devices

a) Use of appropriate mobile devices including tablet devices CGG CGG as early adopter and a role model of this initiative

b) Deployment of Digital Local Government (DLG) Unified Communications System (UCS) – testing Phase

CGG The DLG-UCS internal and external testing user training commenced in April/May 2013

c) The free Public WiFi access project CGG Phase 1 to be launched in August 2013

1.6 Enhancing Council e-Services and create a ‘My Geraldton’ Digital Services

a) Introduce E-Council Applications for residents and businesses CGG Pending the availability of project funding

3.1 Adopt Digital First Policy for City Content

a) Adopt and Implement Digital First Policy CGG The Digital First Policy was adopted by Council in March 2013

b) Deploy a common content platform to publish new content CGG It is currently being investigated by the CGG Marketing dept.

15


3.6 Create Digital Youth Hub

a) Introduce a training program for youth at a Digital Hub CGG To be further investigated based on age group and requirement


Market Driven Run by Everything Geraldton to be used to promote youth programs online

4.1 Launch and support campaign that helps households get online

a) The Digital Hub Training Initiative CGG The Digital Hub training program started Nov 2012.

b) Support the NBNCo’s rollout initiatives, e.g. community info sessions and engagement activities

CGG

On-going support is being provided to NBNCo, including hosting of public forums and educational programs

6.1 Seek to create a telecommuting facility

b) The Pollinators’ CityHive initiative Market Driven

CityHive co-working space has been piloted since 2011, with larger facility opening in Sept 2013

6.2 Investigate the possibility of an incubator or startup hub

a) Development of CityHive to establish an incubator / startup hub in Geraldton

Market Driven

Expanding CityHive’s capacity and capabilities to become an incubator centre will be further investigated

6.3 Review and further develop the City and regional online marketing strategy

a) The Geraldton Opportunities (www.geraldtonopportunities.com) Website Upgrade

CGG

The City’s Marketing department is currently working on an online marketing plan/strategy for Geraldton.

7.1

Build understanding capacity and capability in the retail, tourism and hospitality (RTH) sectors

a) The Digital Enterprise Training Initiative CGG Since Nov 2012

b) Employ a Place Manager to assist / work closely with the retail sectors on promoting the local online RTH sectors

CGG

The City Vibrancy Strategy was adopted by Council in May 2013. A City Vibrancy Coordinator is being recruited by CGG in August/September

c) Retail Industry Strategy for facilitating on-line trading MWCCI At conceptual stage, to be developed through engagement with local traders

http://www.geraldtonopportunities.com/

16

IBM Smarter Cities Challenge Report Strategy

Table 3: Short Term Priorities (Within 1 Year):


1.1 Build a free, public Wi-Fi network

a) Phase 1 – WiFi access within CBD areas

CGG Phase 1 to be launched by end July/ early August 2013

b) Phase 2 – Info page (landing page) for tourists & community


2.3 Create A Startup Hub a) Engage with Pollinators on its City Hive initiative Market Driven

Expanding CityHive’s capacity and capabilities to become an incubator centre will be further investigated

5.0 Launch a Leadership Alliance to drive results

a) GFGA Committee Info Session

CGG Organised on 15 May 2013


CGG Inaugural meeting 17 June 2013

17

IBM Smarter Cities Challenge Report Strategy Table 4: Short to Medium Term Priorities (Between 1 – 2 Years):


2.1 Create ‘MyGeraldton’ Digital Services

a) Engage with Everything Geraldton and other local application developers to promote Geraldton

Market Driven Everything Geraldton is currently providing many of the ‘MyGeraldton” type of services

b) A Facebook Page for asking tech questions and publish tech info for the people of Geraldton

Market Driven At conception stage, to be further explored with DigiHub

c) Deploy a common content platform to publish new content CGG It is currently being investigated by the CGG Marketing dept.

2.4 Create A Digital Youth Hub

a) Introduce a training program for youth at a Digital Hub CGG To be further investigated based on age group and requirement


Market Driven Run by Everything Geraldton to be used to promote youth programs online

18

6. URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY

DECISION OF THE COMMITTEE

6.1 Web Information Page for the Geraldton Futures Governance

Alliance Committee Andrew Outhwaite suggested to the Committee that the City could develop an online webpage to publish/tweet information and promote the current and future initiatives of the Committee to the general public. The Chair suggested that a City officer further explore this suggestion and come back to the Committee with recommendation.

6.2 Dealing with External Stakeholder’s Request The City informed the Committee on the process of responding

to external stakeholder’s request to present to the Committee, whether commercial and non-commercial. In order to maintain neutrality and to be committed to transparent reporting, it is advised that such request is to be channelled to the City’s officer for first level discussion and determination on whether the request needs to come to the Committee.

7. NEXT MEETING

The next meeting of the Committee will be held on Monday 12 August 2013 in the Committee Meeting Room. Civic Centre, 63 Cathedral Ave commencing at 2pm

8. MEETING CLOSURE

There being no further business the Chair closed the meeting at 3.30pm.

Signed: Dated:

geraldton futures governance alliance committee … · video presentation from townsville city...

Documents