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GERMANTOWN SCHOOL DISTRICT

Notice of Building Committee Meeting April 21, 2015

6:00 PM

To Be Held at Germantown School District Administration Building N104 W13840 Donges Bay Rd.

Germantown, WI 53022

AGENDA I. Meeting Called to Order II. Roll Call III. Agenda Revisions and Approval IV. Approve Minutes

A. March 11, 2015 Meeting Date V. Reports & Updates

A. Report on 2014-2015 Committed Capital Projects B. Updates on Previously Approved Actions C. Update on Matters Resulting from Board Tour on December 2014

VI. Unfinished Business

A. Energy Exemption Act 32 – Discussion with Possible Action B. 2014-2015 Capital Project Budget and Project Priorities - Discussion with Possible Action C. Village of Germantown Intergovernmental Agreement – Discussion with Possible Action D. Kennedy Middle School Art Room Sink(s) - Discussion with Possible Action E. Germantown High School Technology Education – Discussion with Possible Action F. District Properties: Board & Legal Requirements to purchase properties - Discussion with Possible Action G. District Properties: Property in Open Grading & Seeding - Discussion with Possible Action H. District Properties: Germantown High School Soccer Field Grading - Discussion with Possible Action

VII. New Business

A. Rockfield Elementary School Recreation Department Facility Use for Early Childhood Programming Option – Discussion with Possible Action

B. Rockfield Elementary School Wall Painting – Discussion with Possible Action C. Germantown High School Display Case – Discussion with Possible Action D. Constellation Alternate Gas for Heat Purchase – Discussion with Possible Action

VIII. Adjourn Note: School Board members who are not members of the Building Committee may be present at this Building Committee meeting.

GERMANTOWN SCHOOL DISTRICT Minutes of March 11, 2015 Building Committee Meeting

Held at 6:00 p.m.

Germantown School District W104 N13840 Donges Bay Road

Germantown, WI 53022

1. The meeting of the Building Committee was called to order by Committee Chair Bruce Warnimont at 6:07 p.m. Building Committee Members Present: Bruce Warnimont, Brian Medved, Michael Loth, Absent Excused-Mark Koenke. District Administration, Staff and Public Present: Ric Ericksen, Don Erickson, Steven Williams, Billie Jo Mohn, Jeff Holmes-As needed, KMS Teachers-Jeff Thielke, John Parrish and Aaron Gaskell, Jack Klebesadel

2. Motion by Medved. Second by Loth to approve the agenda. Motion Carried

3. Motion by Medved. Second by Loth to approve February 11, 2015 Building Committee minutes. Motion Carried

4. Erickson led the discussions on the 2014-2015 Committed Capital Projects. The unit at County

Line was replaced last week and is up and running. The crane will arrive on Friday to lift the Germantown High School unit off the second floor. Amy Belle’s specs for the fire panel are drawn and bids have been requested. Erickson will provide a written report with an update on the fire panels at the next meeting.

5. Ericksen led discussions on the update of District surveys. All surveys and titles have been

completed and a binder with all property surveys and titles, including a CD with aerial photos with most sites will be kept in the offices of the Director of Business & Auxiliary and the Director of Buildings and Grounds. MacArthur’s survey & an aerial view was handed out to the Committee. Discussion on the back drive at MacArthur School. The Committee agreed to have Warnimont initiate conversations officially regarding the back drive at MacArthur School. The remaining property surveys were handed out for the Committee to review.

6. Warnimont led discussions on the property tree line at Germantown High School that meets

with the Industrial Park. Warnimont would like Erickson to come back to the next meeting with costs of clearing the tree line for the entire length of the property.

7. Ericksen led discussions on the re-coring that was approved at the last Building Committee

meeting contingent on the Board Policy being written and approved. The Policy was approved at the March, 9, 2015 meeting. There was a consensus of the Committee to move forward with the purchase order process of getting the cores ordered. The Policy guidelines still need to be written and developed, with Soderberg meeting with Holmes.

8. Erickson led discussions on a new generator request at Germantown High School that services

the server. The current generator is unreliable. Erickson will bring a list of big ticket items back to the next Building Committee meeting for them to review. Discussions continued about the generator and the lines that run to our property from River Lane.

9. Holmes showed the scattergrams that he had completed for all elementary students attending

Germantown School District. Separate scattergrams were also completed for Kennedy Middle School and Germantown High School students. Discussions on how the scattergrams were developed. Holmes will make the scattergrams available on line for the Committee to review.

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10. Erickson led discussions on the Kennedy Middle School art room sink. The contractor/plumber

looked at the room and gave Erickson a different option. The project is on hold and Erickson will report back at the next meeting with numbers on this new option.

11. Warnimont led discussions on the District’s two vacant properties. (Holy Hill and Preserve

Parkway) The Committee agreed to have Erickson bring back costs to the next Committee meeting for grading, seeding, etc. of these properties. Erickson received clarification that these green spaces would then need mowed.

12. Warnimont led discussions regarding Principal Williams request to reconfigure the front office

at MacArthur School. The new reconfiguration would serve a better security and customer service purpose. Action of the Committee by unanimous consent.

13. Warnimont led discussions regarding the request to repurpose and change the Kennedy Middle

School Library storage room. Medved asked Gaskell to briefly describe the plan for that space. Discussions on the size and space of the room. Action of the Committee by unanimous consent.

14. Warnimont asked Kennedy Middle School teacher John Parrish to present his request to the

Committee. Parrish gave a power point presentation on the changes that are being requested and reasons why this will be an asset to the students and classroom programs. Thielke described the current Project Lead the Way room, and how the changes being requested will help those programs more align with PLTW. Medved asked Ericksen about funding in the budget for this project. Erickson asked Hassinger for a budgetary number which was presented to the Committee. This gives the Committee a number that it should not exceed. Bids for the project will still need to go out. Motion by Medved to approve and move forward to the Finance Committee with a positive recommendation, to be funded out of Fund 41. Seconded by Loth. Discussion with Parrish and Thielke. Motion Carried

15. Erickson presented a list of items that Germantown High School teacher Jon Stachowiak

provided. Discussion regarding eye wash stations and eye wash bottles. Discussion regarding the electrical needs in the Wood Shop. Discussion on over loading and acquiring new equipment that the panels can’t handle. Erickson has cautioned the High School of this concern. Erickson suggested a survey of the electrical needs at Germantown High School be done for what they have, what needs upgraded to handle that equipment and what can be added in the future. Discussion on funding an electrical survey. Warnimont would like to know how we would pay for this survey and then work on an electrical RFP for the entire B wing at Germantown High School. Warnimont asked where Stachowiak’s list was currently at and Erickson said it was on hold pending more discussions with Germantown High School Administration and teachers. He will update the Committee at the next meeting.

16. Klebesadel led discussions regarding the Germantown High School Datka Stadium scoreboard.

Klebesadel’s recommended options were included in the Committee’s packet. Klebesadel described Option E, discussed funding options, donations and advertising funds. When asked by Medved, Klebesadel said he was confident about the fundraising portion that was presented for the next two school years. Discussion on Option E and the ability to add Option F in the future if desired. Discussion regarding caissons, beams and how far they might be going into the ground for the beams. Motion by Medved to take to the Finance Committee with a positive recommendation to fund the project as closely as possibly as structured in the attached outline labeled Option E.

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17. Motion by Medved, Seconded by Loth to table the Village of Germantown Intergovernmental Agreement until the next meeting.

18. Warnimont led discussions regarding the fill that was used on the Varsity Soccer Field at

Germantown High School when it was first constructed. Discussions on settling, drainage, and low spots. Ericksen will see if he can find the gentleman from the original construction of the field and look into a survey for the field. Discussion on the Kennedy Middle School fields.

19. Motion by Loth to adjourn. Seconded by Medved. Motion Carried. Adjourned at 7:45 p.m.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: V. A. – Report on 2014-2015 Committed Capital Projects Chair Warnimont is providing an opportunity to for committee members to ask questions regarding the status of the Committed Capital Projects. Current approved projects may be found on Capital Projects Planning List.

ATTACHMENT(S): None RECOMMENDATION: Informational Only

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: V. B. – Updates on Previously Approved Actions Chair Warnimont will lead discussions on these topics.

1. Scoreboard

See attached from Mr. Jack Klebesadel.

2. Population Scattergram

Mr. Holmes provided link. Further discussions as necessary.

3. Miscellaneous

See Attached from Mr. Don Erickson. ATTACHMENT(S): Several RECOMMENDATION: Informational Only

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Scoreboard Information

Only sport that requires a scoreboard by NFHS Rules or WIAA Regulations is basketball. Other sports are currently optional.

Currently there are 5 outdoor and 6 indoor scoreboards.

(1995) Football Stadium – Daktronics condescend bulbs, numerous problems, no longer support for parts or repair by Daktronics. No advertising. (1997) Varsity Baseball Field – Nevco, flip reflected digits, no lights. No scoreboard on lower baseball field. Fund raised by baseball as part of Field of Dreams Project. (1998) Kennedy Middle School and GHS - Gold Gym (1), Blue Gym (1) and GHS back gym (1) all Daktronics, LED bulbs. Coke contract, paid by Coca-Cola Milwaukee. Advertising upper corners per contract. (2003) GHS Soccer Stadium (1), KMS Softball fields (2, 1 each field) All Daktronics, LED bulbs. Part of referendum project passed in 1998. (2007) GHS Lower gym - Daktronics, LED bulbs still supported. Fund raised by basketball and one advertiser, Roberts Frozen Custard. (2013) GHS Main Gym (2) - Daktronics, LED bulbs still supported. Donated and fund raised by basketball, wrestling and volleyball; no advertising; replaced 1995 Daktronics Scoreboards.

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Fire Alarm Panel Upgrades:

The Germantown High School panel upgrade was completed during spring break. MacAthur will be completed when school lets out for the summer with Kennedy Middle School after summer school has ended.

Kennedy Middle School Municipal water Hook-up:

The installation of the water lateral was started over spring break. Due to rain during this week of the project was not completed. The lateral will be completed the week of April 13 – 17 with the final tie into the building taking place on June 15, water in the building will need to be shut down for a day. A fire hydrant will need to be installed at a later date. There has to be easement rights granted to the village for the maintenance needed on the hydrant. A tee has been installed at the location where the hydrant will be placed.

Kennedy Middle School Tech Ed Area:

Two additional quotes have been received for the Kennedy Middle School Tech Ed. Door and windows. The District will be moving forward with JP Cullen for the project with an expected start date after summer school.

J.H. Hassinger Moore Construction J.P.Cullen $22,810 $16,548 $11,620

Germantown High School Air Conditioner:

Attached are pictures of the unit as it is installed. When weather permits the unit will be started up.

Germantown High School Electrical Survey:

Working with Steiner Electric and Kornacki and Associates to determine the best method to move forward with what we are looking to accomplish. Have a hourly quote for Steiner Electric to do some monitoring of minimum, maximum and average of circuits which we would identify along with completing some infrared scans of electrical equipment.

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Germantown High School Tree Line:

The tree line has been cleaned up and trimmed.

Germantown High School Asphalt:

Germantown High School will have the asphalt seal coated and striped this summer. All schools will have crack filling completed. Asphalt repairs are yet to be determined.

Kennedy Middle School Sidewalk Drain:

The sidewalk drain leading to the south east circle drive at KMS is becoming a safety hazard. It has been recommended to remove the drain. To accomplish this concrete from the sidewalk area inside the purple outline, curb and the drain will be removed. New sidewalk will be poured with a slight pitch toward the curb. A new ADA roll curb would be installed to allow the water to drain to the existing curb and gutter. $8,350

Kennedy Middle Windows:

Four additional court yard windows at KMS will be replaced for $9,660. The new windows will replace single pane windows in the D-wing art room and the office in B-8.

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Big Ticket Items:

1) Additional electrical service to GHS $42,000 budgetary number (Does not include any WE Energy fees)

2) Additional/ replacement GHS chiller $250,000 (rough estimate) 3) Warehouse water hookup $41,472 4) Back-up generator A.B. (only building on a well without a back- up generator) 5) County Line add univents to rooms 101 – 119 ($400,000 very rough number) 6) KMS Court yard windows 7) Upgrade all exterior wall packs and parking lot lighting to LED $170,000 8) Remove carpet areas above coat racks and replace with storage cabinetry at all elementary

schools 9) Server room natural gas back-up generator $24,373 budgetary number (Does not include roof

curbing) 10) GHS fire system upgrade continued $250,000 (rough estimate)

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: V. C. – Update on Matters Resulting from Board Tour in December 2014 Chair Warnimont requested this update.

See attachment from Mr. Don Erickson. ATTACHMENT(S): Report RECOMMENDATION: Informational Only

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BUILDINGWORK ORDER

ISSUES

DOOR COMPARTMENTALIZATION

ISSUESADDITIONAL DISCUSSION

/CONVERSATIONS NOTES/STATUSCounty Line Door across from Gym - Doesn't unlock Conversation about the lock down box being BLUE. Repaired by Hassinger

Door by Office - Doesn't unlock Comment on the speed of the closures on the compartmentalization doors closing quicker.

Repaired by Hassinger

Door closest to Door 2 - Doesn't close properly Conversation about maintenance & texting of the new compartmentalization doors.


Lock down tested 12/13/14 Question about how the fire dept. would get into building if needed.Discussion & update on the upgrade to fire system/smoke detector at CL.Comment that during snow, all exit doors, including Music Rm door at CL, should be cleared of all snow.

Comment on shed project.Discussion on door 4 storage in the hallways, & storage space issues at all sites. Comment that the warehouse doesn't have the space to store the schools extras either.

Discussion on the plan to upgrade the CL playground in the summer of 2015, similar to what MAC had done in 2014. Comment regarding drain tile for the playground to help with drainage. Discussion regarding foam/rubber padding in playground equipment area.

Will be completed summer 2015 after July 1

Amy Belle Gym Door - Left side not functioning

Doorway C1-5A didn't close. Comment on whether we had reports of a lot of injuries on lunch table boxed areas that stick out.


Gym Door - Right side not locking

Doorway by Kindergarten Hall did not close. Discussion regarding request to install permanent partitioned areas in library.

Work order completed 1/13/15

Door 5 vestibule too hot. Lock down tested 12/13/14 Carpeting in the library was looked at and discussion on whether it should be replaced and the condition it is in.

Cleaning ot the top of lunch tables needed asap.


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BUILDINGWORK ORDER

ISSUES



/CONVERSATIONS NOTES/STATUSRockfield Door 7 - Both sets of fire

doors need to have door stops removed and doors because they are fire doors and not hooked up to the alarm system, need to be shut/closed at all times.

Doors on back side of gym - not catching. Comments about computers left on in classrooms. Removed 12/16/14

Work Order to check all classroom signs and readjust and place in proper position.

Door across from Door 9, magnetic arm doesn't easily meet contact.

Discussion about classroom storage, items above cabinets, and discussion about the items that are requested at the beginning of the school year that have to be stored somewhere.

Survey flags in the back of the property.

Doorway ST-1 - Hardware needs changed. Comment on food service equipment that is stored in back hallway and whether there was any other place for it.

Flags removed

Lockdown tested 12/13/14 Discussion about classroom storage, items above cabinets, and discussion about the items that are requested at the beginning of the school year that have to be stored somewhere.Discussion about the copier that is stored/placed in the upstairs hallway, inside door 8. Questions on it being a safe place and how long it's been in the hall.

Discussion on why there are not compartmentalization doors in the upstairs at Rockfield.

Comment on the glass display cabinet in the front hallway.

Comment about wood chips being out into the walkway/sidewalk area.

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BUILDINGWORK ORDER

ISSUES



/CONVERSATIONS NOTES/STATUSGHS Door jam in choir room

doorway needs screwed down tighter.

Compartmentalization project not complete. Choir room visit to see the new floor and stage area. Work order completed 12/26/14 Compartmentilization complete

Ceiling tile issue outside of choir room. Check for leak. Replace tile.

Comment on choir room copier being on and whether it is a school copier.

"J" Stairwell - Wall 1/2 way down looks gray. Check for moisture.

Discussion on the hallway expansion joints. Work order completed 12/26/14

Back stage garage door - stripping is need in right corner. Comment that it is much better than last year.

Visit to the main gym to see new lighting. Work order completed 12/17/14

Stage Ladder - Check on staff use only, because of the height of the ladder

UAG Tour

Check ventilation in concession stand area and make sure fan is running.

Stage Area - Discussion on the stage flooring. Painting, sanding & plywood discussion. Discussion on time line and project planning. Comment that it would be a summer project.

The exhaust for the concessions has been discovered to be functioning but incorrectly installed. The present system needs to be turned on from the adjacent A.H.U./custodial closet. The exhaust vents into the same closet. To correct this issue a switch will need to be installed in the concessions area with the venting redirected to the outside through the roof. Due to budget restraints this will be looked at in the next budget year.

PLTW - Sink leaking Discussion on mens bathroom back stage that is out of commission and used for DI storage.


Door knob/handle - room 183 needs replaced.

Discussion on woman's bathroom and how loud it is when it is flushed and that it can be heard in the audience.

Work order

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BUILDINGWORK ORDER

ISSUES



/CONVERSATIONS NOTES/STATUSMetals Room - Wall repair. Discussion on the graffitti that is on the walls back stage. Door repaired wall will need to be

rebuilt during summerMetals Room - Paint peeling on right side wall.

Discussion on ventilation from the concession stand and that popcorn could be smelled on stage in UAG.

Auto Shop - AHU running - find out why.

Discussion with Jon Stachowiak regarding PLTW room and other tech area rooms.

Auto Shop - Filters stored above venting - Find out why.

Comment on fire drop curtain in tech ed hallway. Filters removed

Wood Shop - Wall above doorway - Check for moisture.

Discussion on the liability of the District for students working on cars that will be driven on the highways. Jon S. mentioned that he and Keith K. check over the students work before releasing the cars.

Room 240 - Missing room sign.

Discussion on the technology that the auto shop has. Discussion on having students work on lighting projects. Jon S. mentioned that the lighting they would teach would be entirely different from a house to the school setting/buildings.

Discussion on dusto collector for wood shop.2nd Floor Science Wing - Walls dirty, in need of paint.

Discussion on fire doors on second floor and why they needed replaced for the compartmentalization project.

Discussion on the roofs - flat, stone, and standing water.

Comment that generally speaking, GHS looked better than last year, but not good enough.Comment on Christmas decorations in the hallways.

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BUILDINGWORK ORDER

ISSUES



/CONVERSATIONS NOTES/STATUSKMS A21 - Broken temp guage Door by guidance area - Check closure. Not

latching completely once it is opened.Comment that concrete by door 1 on sidewalk is a tripper.

Bank of outside lights, by 6th gr. Hallways, on. Check photocells.

Main hall, right side door not latching. Looked at windows in room A11.

Door 5 - Door sweeps. Compartmentalization not tested. Looked at window situation in room A21Near door 6 - Locker door needs replaced.

Visited G140 to discuss the art room request for the room restructuring.

Room D1 - Remove door drops and replace with a hold open arm. Order if not in stock.

Visited G141 to discuss what the teacher would like to do differently in the room - window and door inbetween his two classrooms.

Remove insulation on computer door & window in room G141.


Doors outside of Gold Gym by cafeteria - left side doesn't latch. Repair/Adjusted.


Clean brick wall by door buzzer between doors 8 & 8A.

Work order completed 12/16/14 salting would not remove

Repair/Add cove base by B21.


MacArthur Heating vent by Door 6 needs sanded/painted.

Doors tested - No issues noted. Comment that staff have items stacked too high in their classrooms.

Summer project

Look at playground since it was completed.

Administration Bldg. No tour - but lunch served at.

Maintenance Bldg. No tour.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. A. – Energy Exemption Act 32 – Discussion with Possible Action

A presentation will be made at the meeting. Energy savings items are being prepared by Mr. Don Erickson and me and will include such things as lighting (inside and outside), window and wall replacement, and door replacement (i.e. high school auto shop exit door). It is possible that advance documents will be sent on Monday. ATTACHMENT(S): None RECOMMENDATION: Take to full board with a positive recommendation to engage legal

services to prepare an Energy Exemption resolution with a target date for adoption at either the June 8 or June 22 regular school board meeting. (keep in mind that the above motion is only intended to engage legal services to prepare the resolution)

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. B. – 2014-2015 Capital Project Budget and Project Priority

– Discussion with Possible Action Mr. Warnimont will lead discussions. Please see attached of Amy Belle Fire Alarm System. Please know that this item was previously approved at the November 13, 2014 Building Committee meeting and placed on the Fund 41 Capital Projects List an amount not to exceed $80,000. ATTACHMENT(S): Amy Belle Fire Alarm System Bid Results RECOMMENDATION: Forward to the Finance Committee with a positive recommendation to

award the Amy Belle Fire Alarm System contract to Simplex Grunnel using Uhilien Electric in an amount not to exceed $80,885 OR $92,011 (Committee should select one) to be fund from Fund 41 Capital Projects.

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Amy Belle Fire Alarm System:

The chart below lists the quotes for the replacement of the Amy Belle fire alarm system. The system was specified to be a Simplex Grinnell panel consistent with all the District buildings. There are two quotes from each electrical contractor based on the system installed. A voice option is included in the higher quote while this is not Wisconsin code at this time the 2015 IEC does require the voice component in schools serving over 100 students. The voice option can be used to replace the public address system in the building even during a power failure. To install the voice option in the future will cost significantly more. It will require additional wiring and the replacement of the horn strobes to speaker strobes if done on a later date.

Contractor Base Quote Quote with Voice Option Roman Electric $100,360.00 $111,162.79 Electrical Systems Electric $$93,397.00 $100,113.79 Uhilien $80,885.00 $92,010.79

It is recommended to include the voice option for $92,010.79

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI C. Intergovernmental Agreement: Village of Germantown Recreation

Department – Discussion with Possible Action This item was table at the March 11, 2015 Building Committee Meeting. The IGA ends September 1, 2015 – see provision 4 of the attached Use Agreement. The administration supports renewal of this agreement for a term of three years. The Village of Germantown Recreation Department officials have worked with school officials in an accommodating manner, as issues arise, throughout the term of this agreement. ATTACHMENT(S): Intergovernmental Use Agreement RECOMMENDATION: Forward to the Board of Education with a positive recommendation, not

later than May 11, 2015, to approve the IGA USE Agreement as presented for Term from September 2, 2015 ending September 1, 2018.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. D. – Kennedy Middle School Art Room Sink(s)

– Discussion with Possible Action From Mr. Don Erickson.

Kennedy Middle Art Room Sink: It will cost $2,890 to install a 16 gauge stainless steel four tub sink with two faucets, $3,830 for a 18 gauge sink or $3,975 to install a cabinet similar to the existing cabinets in the room with install two 33x22 stainless steel sinks and two kitchen sink faucets with spray.

ATTACHMENT(S): None RECOMMENDATION: Administrative recommendation(s) pending discussions of the Building

Committee.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. E. – Germantown High School Technical Education

– Discussion with Possible Action Mr. Jon Stachowiak, Technology and Engineering Instructor & Skills USA Advisor at Germantown High School, requested discussions with a number of matters relative to safety concerns in the Tech Ed Department. For example, dust collection equipment. Mr. Don Erickson and I met with Mr. Farren, Mr. Stachowiak, and Mr. Kohls on Tuesday April 14 to review their concerns, budget implications & funding sources in this regards. Some of the requests that would be related to energy savings could be funded thru Energy Exemption Act 32. Please see attached. Additional information may be provided. ATTACHMENT(S): Report and pictures. RECOMMENDATION: Administrative recommendation(s) pending discussions of the Building

Committee.

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Germantown High School Tech Ed Areas:

Discussions with the Germantown High School staff over safety concerns in the tech ed area took place last week. Major areas of concern include lighting, equipment, auto lifts, and waste oil storage. Major items which need to be upgraded include:

1) Auto lift $5,000 2) Drive on lift $20,000 3) Waste oil tertiary tank $5,000 4) Lighting $40,000

The top pic shows a modern design known as asymmetrical. Essential features are the posts placed ahead of the car’s front doors preventing a vertical dent in the door when opened. The safety stops are by one lever making sure posts lower simultaneously.

The lower pic shows old symmetrical design where the operator can dent a door when it is opened—very common occurrence. The safeties are controlled at 2 places and can allow one side to lower while the other stays up, causing a tilting maybe falling car!

This alignment lift aka drive-on lift is the once available shorter version which doesn’t accommodate trucks well. If a student has Suburban, F-150, etc. which is quite common at a high school, it barely fits with the risk of being driven off.

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Waste oil is now stored in vulnerable plastic 55 drums.

Proper oil storage should be in a secure tertiary (double walled) oil tanks capable of venting the oil vapors outside.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. F. – District Properties: Board & Legal Requirements to purchase

properties – Discussion with Possible Action This topic was requested by Chairman Bruce Warnimont. Information will be presented at the meeting. ATTACHMENT(S): None RECOMMENDATION: Administrative recommendation(s) pending discussions of the Building

Committee.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. G. – District Properties: Property in Open Grading & Seeding –

Discussion with Possible Action This topic was requested by Chairman Bruce Warnimont. From Mr. Don Erickson

Holy Hill and Donges Bay Property Seeding: The Holy Hill property would cost $350,000 to clear the site, rough grade, fine grade, amend the soil, seed and fertilize. The Donges Bay property would cost $250,000 to rough grade, fine grade, amend the soil, seed and fertilize. David J. Frank provided these approximate numbers and would need to come out to do an entire survey of the land to give an exact price.


Committee.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VI. H. – District Properties: Germantown High School Soccer Field Grading

– Discussion with Possible Action This topic was requested by Chairman Bruce Warnimont. Last spring I attended a Master Facilities workshop. One of the breakout sessions was sponsored by Waupaca Sand & Solutions. It was an impressive presentation on field care and maintenance. Attached are some materials from them and from the workshop. Please see my recommendation and know that the site review will be conducted the last week in April. Mr. Jack Klebesadel, Mr. Don Erickson, Mr. Jeffrey Holmes, myself, and others as appropriate will be in attendance. ATTACHMENT(S): Material from Waupaca Sand & Solutions RECOMMENDATION: Engage, Waupaca Sand & Solutions, free of charge, to complete a

preliminary site review of the Germantown High School varsity soccer field and report back their findings at the May Building Committee meeting.

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Ric Good Talking to you this morning in regards to your soccer field and other maintenance needs. I am the territory manager for Wisconsin for Waupaca Sand & Solutions. We are the Midwest’s leading supplier of golf and sportsfields materials for the purpose of construction and maintenance of golf course and athletic fields. We have an extensive background in sand & soils, physical properties analysis, general agronomy, sand/soil testing and evaluation, among other services. We provide many customers with site evaluations, recommendations, guidelines, tips, tricks, etc. for many site specific issues. We work with many installers, builders and contractors as well if there is a need for any referral services that you may not do in-house. We can generally guide you in the right direction to reputable companies for things we do not offer or do. After talking briefly with Ric, I would be happy to do an onsite visit and meet with parties involved with the facilities and give my perspective on the situation and offer opinions and recommendations moving forward. I have attached a couple of our general flyers/brochures as it relates to the topic. I look forward to hearing from you and visiting your facility after your Tuesday meeting. Let me know if there is anything else you would need prior to your meeting. Thanks again Ric and we’ll talk to you soon Sincerely Rob Johnson Territory Manager - WI/MI Waupaca Sand & Solutions ph: 715-258-8566 x137 cell: 715-412-0210 fax: 715-256-3983

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http://www.waupacasand.com/home.html

http://www.waupacasand.com/blog/sports-field-and-parks-blog-posts.html

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http://www.twitter.com/waupacasand

http://www.facebook.com/pages/Waupaca-Sand-Solutions/117050971648711


TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VII. A. – Rockfield Elementary School Recreation Department Facility Use

for Early Childhood Programming – Discussion with Possible Action From Principal Adrienne Schneider and Pupil Service Director Sally Kellman:

Germantown Rec Department Preschool Program

The Germantown Rec Department would offer a preschool program in their fall flier. The program would be available 2 mornings a week and offered to all children ages 3-5 in the community. A percentage of students enrolled would be serviced by Early Childhood staff. The Rec Department enrollment would be capped at approximately 18 with 6-8 of those being seats for EC students. There would be a mix of children who are demonstrating typical developing skills and children who have been identified with having a disability. The program would be team taught by a Rec Department teacher and an EC teacher. There are no additional costs for the district. There would be a minimal additional cost paid for through IDEA grant. The program would be housed in the Early Childhood location. The only change would be that a percentage of the students would be children who are not identified as having a special need. Initial discussions with the Rec Department would be approximately $60 per child per session. The plan is to have 3 sessions.

A PowerPoint presentation will be given on this topic. ATTACHMENT(S): None RECOMMENDATION: Administrative supports this program. Approve the program as

presented.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VII. B. – Rockfield Elementary School Wall Painting – Discussion with

Possible Action Mr. Don Erickson and Principal Adrienne Schneider will discuss this topic.

From Mr. Don Erickson Rockfield Wall Painting: Rockfield would like to paint the attached picture of a keyboard showing the proper finger use. Presently the picture is attached to the wall with tape. The tape is continually failing, needing to be re-attached.

The embedded picture is an example of the request.


Committee.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VII. C. – Germantown High School Display Case – Discussion with Possible

Action

From Mr. Don Erickson Germantown High School Display Case: A work order has been submitted to remove 2 display cases, pictured below, and paint the walls in the cafeteria hall over summer.


Committee.

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TO: Building Committee FROM: Ric Ericksen, Director of Business & Auxiliary Services AGENDA ITEM: VII. D. – Constellation Alternate Gas for Heat Purchase – Discussion with

Possible Action Mr. Jeffrey Holmes, Mr. Don Erickson, and I were approached by and have had multiple communications with Constellation is a division of Exelon Company and buys heating fuel from Koch Pipeline Company and resells it to business. This is a competitive choice to WE Energies. There are some school districts that participate in this program. The risk is buying fuel speculatively and the wrong pricing side. Attached are various documents and analysis. ATTACHMENT(S): Several RECOMMENDATION: At this time I am standoffish about buying fuel in this manner.

Administrative recommendation(s) pending discussions of the Building Committee.

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Germantown School District - GHS - Account #0005187575 - FG-3

Read Date Year Month UsageActual WE Charges

Total Charges w/ Constellation* $ cost %

1/31/2011 2011 Jan-11 16,543 12,730$ 10,055$ $2,675 21%3/1/2011 2011 Feb-11 20,529 15,787$ 12,694$ $3,093 20%3/30/2011 2011 Mar-11 2,059 1,917$ 1,368$ $548 29%5/1/2011 2011 Apr-11 6,142 5,081$ 3,887$ $1,195 24%5/31/2011 2011 May-11 6,170 4,449$ 3,985$ $464 10%6/29/2011 2011 Jun-11 1,858 1,504$ 1,351$ $153 10%7/31/2011 2011 Jul-11 516 800$ 554$ $247 31%8/29/2011 2011 Aug-11 246 601$ 391$ $211 35%9/28/2011 2011 Sep-11 689 877$ 615$ $262 30%10/27/2011 2011 Oct-11 4,293 2,988$ 2,580$ $408 14%11/29/2011 2011 Nov-11 12,358 9,449$ 6,799$ $2,651 28%12/29/2011 2011 Dec-11 13,894 10,561$ 7,428$ $3,133 30%1/30/2012 2012 Jan-12 17,039 12,950$ 8,458$ $4,492 35%2/29/2012 2012 Feb-12 15,166 11,085$ 6,849$ $4,236 38%3/29/2012 2012 Mar-12 8,622 6,672$ 3,809$ $2,864 43%4/29/2012 2012 Apr-12 8,741 6,892$ 3,566$ $3,326 48%5/29/2012 2012 May-12 5,399 2,840$ 2,232$ $607 21%6/27/2012 2012 Jun-12 1,850 1,080$ 999$ $81 7%7/29/2012 2012 Jul-12 327 346$ 388$ -$42 -12%8/27/2012 2012 Aug-12 374 374$ 418$ -$44 -12%9/26/2012 2012 Sep-12 709 514$ 542$ -$28 -5%10/25/2012 2012 Oct-12 4,608 2,492$ 2,445$ $47 2%11/27/2012 2012 Nov-12 12,822 8,628$ 6,968$ $1,660 19%1/1/2013 2012 Dec-12 15,866 11,231$ 8,932$ $2,299 20%1/30/2013 2013 Jan-13 16,867 11,483$ 8,584$ $2,898 25%2/28/2013 2013 Feb-13 17,754 11,826$ 8,795$ $3,031 26%4/1/2013 2013 Mar-13 16,083 10,384$ 8,213$ $2,171 21%5/2/2013 2013 Apr-13 12,196 8,593$ 6,925$ $1,668 19%5/30/2013 2013 May-13 6,924 4,471$ 4,182$ $289 6%6/30/2013 2013 Jun-13 3,046 1,928$ 1,966$ -$38 -2%7/30/2013 2013 Jul-13 428 395$ 465$ -$70 -18%8/28/2013 2013 Aug-13 472 403$ 478$ -$75 -19%9/29/2013 2013 Sep-13 857 604$ 669$ -$64 -11%10/28/2013 2013 Oct-13 5,432 2,793$ 2,964$ -$170 -6%11/26/2013 2013 Nov-13 12,206 7,844$ 6,405$ $1,439 18%1/2/2014 2013 Dec-13 24,013 16,479$ 13,115$ $3,364 20%2/2/2014 2014 Jan-14 25,131 18,220$ 15,373$ $2,846 16%3/3/2014 2014 Feb-14 21,204 18,562$ 18,414$ $148 1%4/1/2014 2014 Mar-14 15,458 19,580$ 16,250$ $3,330 17%5/1/2014 2014 Apr-14 9,844 10,579$ 6,599$ $3,980 38%6/2/2014 2014 May-14 6,529 6,948$ 4,392$ $2,556 37%7/1/2014 2014 Jun-14 2,816 1,695$ 1,960$ -$266 -16%7/31/2014 2014 Jul-14 427 401$ 497$ -$97 -24%9/1/2014 2014 Aug-14 471 478$ 491$ -$13 -3%9/30/2014 2014 Sep-14 3,157 2,161$ 1,947$ $214 10%10/29/2014 2014 Oct-14 7,562 4,660$ 4,375$ $285 6%12/1/2014 2014 Nov-14 16,041 11,754$ 8,713$ $3,040 26%1/5/2015 2014 Dec-14 18,453 14,415$ 11,823$ $2,593 18%

Term Therms WE $ Constellation $ $ cost diff % diffJan11-Dec11 85,297 $66,745 $51,706 $15,039 23%Jan12-Dec12 91,523 $65,105 $45,607 $19,499 30%Jan13-Dec13 116,278 $77,204 $62,761 $14,443 19%Jan14-Dec14 127,093 $109,452 $90,835 $18,617 17%

*As a Constellation customer, all charges are based on the calendar month.

Difference

*GHS would fall under WE Energies TF-3 rate if they were supplied by Constellation. GHS is currently supplied by WE on the FG-3 rate.

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From: "Zirbes, Brian G:(Constellation)" <[email protected]> To: "Zirbes, Brian G:(Constellation)" <[email protected]> BC Ric Ericksen Date: 2/6/2015 1:42 PM Subject: NATURAL GAS UPDATE Attachments: image002.png; image003.png; image004.png; image005.png; image006.jpg The recent moderation in temps has caused 2 smaller than normal weekly storage withdrawals totaling 209 bcf and thereby reducing our national inventory to 2428. That has flipped our 12-month running deficit to the 5-year average to a 57 bcf surplus. Furthermore, it has us more than 500 bcf ahead of last year at this time. So despite a cold week in progress and below normal forecasts for the 10 days after this weekend, our supply glut is keeping downward pressure on natural gas pricing. The Feb NYMEX contract expired on Jan 28 at $0.2866 per therm ($2.866 per dekatherm). The Mar contract is trading at $0.263 and the 7-month summer strip is averaging $0.275. Next winter can be locked in at $0.314 and the summer after that at $0.315. Don't look now but WTI domestic crude oil seems to have hit bottom and is on a bit of a run. It is back up above $50 per barrel and gasoline pump prices have jumped up to well above $2 again. Several major producers including Chevron and Shell have cut back on exploration, drilling and refining operations. And BP has reported a Q4 loss of $4.4 billion (compared to a $1 billion Q4 profit last year). But those dirt-cheap gas prices of the past few months have put a lot of extra cash back in the pockets of American consumers. Supposedly for every penny that gasoline went down, $1 billion in new national spending power was created. So following strong results during the back half of 2014, GM has now reported an 18% auto sales increase in Jan. Their big SUVs led the way. Likewise Toyota sales rose 16%, Ford and Nissan were up 15% and Chrysler was up 14%. With up-beat economic news pretty common these days, the US Commerce Dept quietly reported this week that factory orders dropped by 3.4% in Dec. That was the fifth straight month of decline as a strong dollar and global weakness continue to limit American exports. And in a sign of changing times, the Census Bureau reported that our home ownership rate has fallen to its lowest level in more than 2 decades as Gen-Xers and Millennials continue to prefer renting over buying. Have a great weekend, Brian Brian Zirbes Sr. Business Development Manager [cid:[email protected]] N21 W23340 Ridgeview Parkway Ste 100, Waukesha, WI 53187 Office: 262.506.6621 | Mobile: 262.391.1404 | Fax: 262.506.6611 [email protected]<mailto:[email protected]> www.constellation.com<http://www.constellation.com/> www.linkedin.com/in/brianzirbes/<http://www.linkedin.com/in/brianzirbes/> [cid:[email protected]]<https://twitter.com/ConstellationEG> [cid:[email protected]] <https://www.linkedin.com/company/constellation-energy> [cid:[email protected]] <http://blogs.constellation.com/energy4business/> [cid:[email protected]]

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From: "Zirbes, Brian G:(Constellation)" <[email protected]> To: "Zirbes, Brian G:(Constellation)" <[email protected]> BC Ric Ericksen Date: 3/9/2015 9:13 AM Subject: NATURAL GAS UPDATE It was consistently cold in the Midwest throughout February. In Chicago, the average temp of 14.6 tied a 140 year record dating back to 1875. The Heating Degree Day (HDD) total was 1369. By comparison, the HDDs added up to 1310 last Feb during the Polar Vortex. As a result, two more substantial withdrawals of 219 and 228 bcf have reduced our national inventory to 1710. And although that figure is 92 below the 5-year average, it is still 514 above last year. The Mar15 NYMEX contract expired on February 25th at $0.289 per therm ($2.89 per dekatherm). During the ultra-warm winter of 2011/12, the Mar contract expired at $0.245. Otherwise you would have to go back to 2002 for a lower settlement. But a major warm-up is blowing in from the southwest, with 50 degree temps possible by later next week. So forward price-locking opportunities remain very attractive. The 2015 NYMEX summer strip is trading around $0.28 per therm. And the 2015/16 winter strip is at $0.32. You could lock in the calendar 2016 strip at that same $0.32 and/or the 2017 strip at around $0.35. If budget certainty is goal #1, you could take care of 2 or 3 years right now and be a real hero in your office. But even if you are still trolling in search of the absolute bottom, grabbing at least a layer of these prices would make a whole lot of sense. Let's talk if you want to work on a plan. Thanks for your business and enjoy the heat, Brian Brian Zirbes Sr. Business Development Manager [cid:[email protected]] N21 W23340 Ridgeview Parkway Ste 100, Waukesha, WI 53187 Office: 262.506.6621 | Mobile: 262.391.1404 | Fax: 262.506.6611 [email protected]<mailto:[email protected]> www.constellation.com<http://www.constellation.com/> www.linkedin.com/in/brianzirbes/<http://www.linkedin.com/in/brianzirbes/> [cid:[email protected]]<https://twitter.com/ConstellationEG> [cid:[email protected]] <https://www.linkedin.com/company/constellation-energy> [cid:[email protected]] <http://blogs.constellation.com/energy4business/> [cid:[email protected]] The information contained in this e-mail, including any pricing, is for informational purposes only, is indicative, and is not a binding offer to provide electricity, natural gas and/or related services. A binding and enforceable agreement shall only exist if authorized representatives of both parties sign and deliver a written contract on mutually acceptable terms, and nothing herein shall be deemed to require that the parties enter into any such agreement. The information contained in this communication may be confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited. If you have received this communication in error, please re-send this communication to the sender and delete the original message and any copy of it from your computer system. CNEG is a physical energy provider and does not provide and is not providing advice regarding the value or advisability of trading in "commodity interests" as defined in the Commodity Exchange Act, 7 U.S.C. §§ 1-25m et seq., as amended (the "CEA"), including futures contracts, swaps or any other activity which would cause CNEG or any of its affiliates to be considered a commodity trading advisor under the CEA. This Email message and any attachment may contain information that is proprietary, legally privileged, confidential and/or subject to copyright belonging to Exelon Corporation or its affiliates ("Exelon"). This Email is intended solely for the use of the person(s) to which it is addressed. If you are not an intended recipient, or the employee or agent responsible for delivery of this Email to the intended recipient(s), you are hereby notified that any dissemination, distribution or copying of this Email is strictly prohibited. If you have received this message in error, please immediately notify the sender and permanently delete this Email and any copies. Exelon policies expressly prohibit employees from making defamatory or offensive statements and infringing any copyright or any other legal right by Email communication. Exelon will not accept any liability in respect of such communications. -EXCIP

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From: Ric Ericksen To: Don Erickson Date: 1/13/2015 3:03 PM Subject: Fwd: GSD - Natural Gas Attachments: image001.png; image002.png; image003.png; image004.png; image005.jpg Thinking we would have taken a hit ... aren't heating prices fuel dropping as well as oil prices !!! >>> "Zirbes, Brian G:(Constellation)" <[email protected]> 1/6/2015 3:00 PM >>> Good afternoon Don & Ric, I hope you enjoyed the holidays. The new year is upon us, along with winter! With the temperature plummeting and natural gas consumption on the rise, now is as good a time as ever to revisit natural gas and Constellation's program. In November WE Energies charged $0.64/therm for gas. Constellation rates were about $0.45/therm. In December WE Energies charged about $0.70 for natural gas, whereas Constellation customers were paying about $0.53. In January GSD will pay about $0.55 to WE and Constellation customers will be paying about $0.41. Let me know if I can help. Thanks, Brian Brian Zirbes Sr. Business Development Manager [cid:[email protected]] N21 W23340 Ridgeview Parkway Ste 100, Waukesha, WI 53187 Office: 262.506.6621 | Mobile: 262.391.1404 | Fax: 262.506.6611 [email protected]<mailto:[email protected]> www.constellation.com<http://www.constellation.com/> www.linkedin.com/in/brianzirbes/<http://www.linkedin.com/in/brianzirbes/> [cid:[email protected]]<https://twitter.com/ConstellationEG> [cid:[email protected]] <https://www.linkedin.com/company/constellation-energy> [cid:[email protected]] <http://blogs.constellation.com/energy4business/> [cid:[email protected]]

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