get organised time management

7/25/2019 Get Organised Time Management

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GET ORGANISED!

Time Management

Student Learning Development

Student Counselling ServiceE:[email protected]: http://student-learning.tcd.ie


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Learning Objectives

Become aware of importance of self-management

Learn about goal setting, timemanagement and procrastination

Controlling distractions and overcomingprocrastination

Practice strategies


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Self-Management

Effectively managing yourself

and your resources by:

Planning

Monitoring

Evaluating


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Self-Assessment

What study goals have you done thisweek?

If you didnt achieve them why not?

What do you hope to do the rest of theweek?

What have you done to get organised?EnvironmentRoutine

Notes

Mind


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Goal Setting

Goals help us focus, stay in control

Goals are motivatingDifferent types:

Long term goals

Medium term goalsShort term goals


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SMART Goal Setting

S = Specific

M = Measurable

A = Action

R = Realistic

T = Time-based


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EXERCISE

Discuss the various techniques or things

you do to help manage your time andresources

What works?What doesnt work?


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Time Management Strategies

Prioritise your tasks

How?


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Setting Priorities

HighUrgency

Low

Urgency

High

Importance

1

Do it now

2

Plan to do it

Low

Importance

3

Resistgiving ithigh priority

4

ime!asters

"#sy wor$


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Time Management Strategies

Prioritise

Specificity

Small bite-size piecesUse all available time

Structure the environment

Establish a routineScheduling


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Scheduling use a system

Diary and/or

Term PlannerTime Tables

To do lists weekly or daily

Relaxation time

Monitor, evaluate, reward


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Get a diary

EverythingCheck daily

Dates, meetings,

lectures, timetableSocial / Relaxation

Rewards


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www.printfree.com


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Plan Weekly short term tasks


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An example timetable

Before 9.00 9.00-11.00 11.00-13.00 14.00-15.00 15.00-17.00 After 19.00

Mon Lecture: Myth10-11 PB 101

Work in library

11-12

Lecture: Rome

12-1 HUM44

Keep free Seminar: Myth

3-4 URS21

Independent

study

Tues Swim Independentstudy

Independent

study

Lecture: Epic

4-5 PB105

Wed Seminar: Rome9-10 HUM15

Independent

study 10-11

Independentstudy

Badminton 2-3 Badminton 3-4 (Union night)

Thurs Swim Independentstudy

Independent

study

Lecture: Myth

2-3 PB101

Work in library

3-4

Lecture: Rome

4-5 HUM44

Film soc

Fri Lecture: Epic9-10 PB 105

Seminar: Epic

10-11 URS21

Independentstudy

Independentstudy

(Out withfriends)

Sat Paid work Paid work Paid work Paid work (Out withfriends)

Sun Independentstudy

Make to-do list

for next week


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The best thing I did was tomake lists of

thingsthat I needed to do andprioritizethem. It helped me to become more

organized and efficient.

It really helps me to keep ontop of thingsand also not to procrastinate.

Procrastination is the easiest thing to do

and the hardest thing to get away from.

Joanna

Lists


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To-do list

Make a list of all tasks

If it can be done in 2 mins

do it now

If not, add it to your list

Prioritise

Options:

www.rememberthemilk.com

Mobile Phone

Notepad

Diary
http://www.rememberthemilk.com/http://www.rememberthemilk.com/


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www.mindtools.com


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Distractions

EmailsPhone calls & texts

Facebook/Twitter/Bebo

Surfing the net

Computer games

Television

Food & Drink

Tidying/Housework

Family commitments


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PROCRASTINATION

Is to delayneedlesslysomething that we believe

would be to our benefit!


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Patterns of Procrastination

Perfectionist Focused on excellence at the expense ofgetting tasks completed on time. (Focused on the future)

Postponer Focused on having fun and avoiding difficulttasks. (Focused on the immediate present)

Politician Focused on social commitments and othersneeds cant say no. (Focused on externals)

Punisher Focused on own perceived shortcomings andfailures. (Focused on the past)

Patterns of Procrastination (Schubert Walker, 2004 in Counseling theProcrastinator in Academic Settings)


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Overcoming Procrastination

Take Action

Salami Technique

Five Minutes

Related Tasks

Worst first

Make Commitments


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Organise your learning

PURPOSESTRATEGY

REVIEW


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Making sense of the mess!

Setting up a filing system

Make it simple if its complicated, you wont use it

Aim to be able to file it quickly and find it quickly

Use box files or magazine holders to storedocuments, notes, small books etc label clearly

Use document folders to transport what you needeach day - empty and repack these regularly!


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Organise your mind!

Positive attitude

Positive language

Self-efficacy

Goals and wants


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Some work for you

Stop oin!

"ontinue oin!

Start oin!

Si!ne ############################################### $ate%##################################


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Summary

Plan, monitor and evaluate how youmanage yourself and your time

Set and achieve SMART goals

Use a time management system andeffective strategies

Get things started and finished beatprocrastination

Maintain balance


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Further information

W: http://student-learning.tcd.ieP: 896-1407

E: [email protected]

get organised time management

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