get out of your inbox
DESCRIPTION
The deck from my Skillshare class: http://www.skillshare.com/GET-OUT-OF-YOUR-INBOX-How-To-Dominate-Email-in-1-hr-a-Day/360264219TRANSCRIPT
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GET OUT OF YOUR INBOX
How To Dominate Email in 1 hr a Day
Chris Schultz
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What email do you use?
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What email do you use?
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Email Goals
• Don’t leave Gmail to do stuff
• Don’t waste time on unimportant stuff
• Don’t get overloaded
• Don’t get ignored
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USING EMAIL
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Email that gets read
• Tools:• Plain text• CAPITALIZATION• Bullets• Line spacing• 2-3 sentence paragraphs• Links
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Email that gets read
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Email that gets read
One sentence intro
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Email that gets read
Clear CAPITALIZED headings
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Email that gets read
Descriptive links
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Email that gets read
Bulleted lists
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Email that gets read
Call to action
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Email that gets read
Thank you!
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A great header
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A great header
• Using [Brackets] for instant mental filing• Descriptive header with what you want• Forge a connection• Feed a need: ego, curiosity, fun
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Proper use of CC & BCC
CC• people who need to
know• reply to conversation
by one member of larger team
BCC• any list of people who
don’t know each other to prevent exposing emails
• take people off a thread
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Need BCC
SPAM
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Getting a response
• Send 3 sentence emails. Not 3 paragraphs, 3 sentences
• Don’t ask for meetings, ask for the one thing you want
• If you don’t hear back, ping her again
• Don’t send attachments, send links
• Make it easy for people to do what you want
• Use good plain text formatting
• Write a clear subject
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Reminder
DO• short• friendly• understanding• include original email
DON’T• Get pissed or passive
aggressive• be longwinded
Hi Peter -
I know you’re busy, so this is just a quick ping to see if you’ve had a chance to look at the proposal I sent.
It’s included below. I’d appreciate a quick update when you have a moment.
Thanks,Chris
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SignatureYES
• name• title• phone #• twitter• 1 or 2 URL’s - blog,
company• call to action
promotion
NO• images• physical address• legalese - unless you must • “please do not print”• embedded HTML iFrame
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Signature
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SignatureNO!
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Auto-responder etiquette
• Subject Line: Out of Office
• No cute vacation talk
• Give date you will be back
• Give alternative or emergency contact info
• Turn it off - NO “I check my email 2x per day”
http://shankman.com/auto-responder-email-replies-u-iz-doin-it-wrong/
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USING GMAIL
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Send attachments
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Send attachments
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Attachment hygiene
• Small files < than 1 meg or use Dropbox
• PDF or file format people can open
• NO Microsoft formats *.pdtx
• Think mobile
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Send calendar invites
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Send calendar invites
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Send calendar invites
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Send calendar invites
It’s on my CALENDAR
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Send calendar invites
It’s on my CALENDAR
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Tag, Folder, ArchiveTAG
• associate w/ a tag (or multiple tags) for bulk review later
• I use this to collect contacts
• I may want to find this later
FOLDER• active folders ie:
Sane Box are helpful
• use google rules to put things in folders
• I need to do something with this now
ARCHIVE• always get email
out of your inbox after acted upon
Use search to find stuff later, not folders, tagging.
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Find Stuff with Search
SEARCH
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Save stuff with LabelsTag with LABELS
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Find stuff with Labels
Search by LABELS
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HACKING GMAIL
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Syncing
Easy
Harder
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Taking Friday off!
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thank you!
Now Go out there and Dominate Email