GETCO

TRANSMISSION CIRCLE,

NAVSARI

TENDER NO: - TCNS/12/2015

Subject: - Hiring of Diesel Driven Closed Body Non A/c Jeep model 2013 onwards for the period of 24 months for 66kV Bilimora group 24 hrs. per day service under TR Circle, Navsari for minimum 3000kMs per month.

Estimated Cost: - Rs.1136136/-

EMD Cost: - Rs.11370/-

Price of Tender: - Rs.1140/-

Time Limit :- (24) Months

(TECHNICAL BID)

TRANSMISSION CIRCLE, NAVSARI

INVITATION OF TENDER NOTICE NO.

Sealed percentage rate tenders are invited in two separate sealed covers Super scribed

technical bid and price bid for Hiring of Diesel Driven Closed Body Non A/c Jeep model 2013 onwards for the period of 24 months for 66kV Bilimora group 24 hrs. per day service under TR Circle, Navsari for minimum 3000kMs per month from Registered Contractors in appropriate class with GETCO/Central/State Government / Railway/Semi. Govt. and who has executed similar nature of work and magnitude successfully. Tenderer should download the tender documents from this Website and submit the same as per instructions therein only by RPAD/Speed post

Tender. No

Name of work Estimated cost Rs

Time limit

Tender fee

EMD Rs

TCNS/12 Hiring of Diesel Driven Closed Body Non A/c Jeep model 2013 onwards for the period of 24 months for 66kV Bilimora group 24 hrs. per day service under TR Circle, Navsari for minimum 3000kMs per month.

1136136.00 24 Months

1140.00 11370.00

1) Last date of Download of tender : 26.02.15 (During working Hrs up to 12:00 Hrs)

2) Last date of submission of tender: (Technical and Price bids): (Only by RPAD / Speed post) (During working Hrs. up to 14.00 Hrs. 26.02.15 ) (Other terms and conditions remain unaltered)

3) Due date of opening of Tech. bid : 26.02.15 (at 15.00 Hrs. If possible)

4) Validity of tender: 180 Days from the date of opening of Technical Bid.

No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to postal services or any other reasons and the Corporation shall not assume any responsibility for late receipt of tender. The tenders are to be submitted by the intending bidders in single envelop with two separate sealed and super scribed envelopes as listed below: Envelope No.1: Technical bid and Post Qualification bid data, details specification. Envelope No.2: Price Bid.

Technical and post qualification bid details specification (envelope No.1) will be opened first and subject to evaluation based on the qualification criteria contained in the individual bid document. Price bids (Envelope No.2) of bidders who are assessed and declared as substantially technically responsive on evaluation of the technical bid will be opened for further commercial evaluation. The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank only situated at “NAVSARI”, drawn in favor of “GUJARAT ENERGY TRANSMISSION CORPORATION LTD.” Tender without EMD and tender fee shall be rejected. Two separate demand draft for Tender fee and EMD should be submitted with technical bid.

The GETCO reserves the rights to reject any or all tenders or accept any tender without assigning any reason thereof.

Superintending Engineer, (TR)

GETCO, Navsari

Qualification Requirement

Bidder to satisfy all the following Qualifying Requirements The tender documents are for two separate bids i.e. technical bid (i.e. qualifying bid) and price bid (i.e. commercial bid). Following credentials shall be submitted with the technical bid for qualification. 1 Registration: Bidder quoting for the bid shall have registration in appropriate class with

GETCO/Central/State Government / Railway/Semi. Govt. The bidder shall have Registered under Service Tax Act and should have PF Registration Certificate.

2 Experience: Contractor should produce evidence of having experience in executing similar nature & magnitude of jobs preferably photo copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government and satisfactory completion certificate from respective department. The bidder shall have individually executed minimum three numbers of similar job of 66KV and higher volt in last five years. (Supporting documents / Certificates of original customer to be submitted). Satisfactory completion certificate from the original customer shall have to be submitted for at least one Contract out of above.

3. Latest bank solvency certificate from any nationalized bank of a sum of minimum 20 % of the estimated cost shown in the tender.

4 Separate provident fund code number towards your firm registered with Regional P. F. Commissioner.

5 The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank only situated at “NAVSARI”, drawn in favor of “Gujarat Energy Transmission Corporation Ltd.”. Tender without EMD and tender fee shall be rejected. Two separate demand draft for Tender fee and EMD should be submitted with technical bid. Any tender submitted without tender fee and E. M. D. will be disqualified.

6 The details of tools and tackles, owned and available for using in this work. 7 Contractor should produce audited copy of the Balance sheet with profit and loss

account of last three Years. Minimum Annual Turn over (MAT) for best three individual years out of last five financial years shall not be less than the estimated amount of this tender. (Supporting documents shall have to be submitted).

8. Attested copy of Power of Attorney, if any, for signing the bid documents. The commercial bid (i.e. Price bid) shown in tender documents comprising schedule B shall be submitted in separate self-addressed envelope provided with tender documents. The technical bid shall be opened at 3.00 pm, if possible on due date. After scrutinizing of the technical bid, if party fails to fulfill the above requirement for qualification, the price bids of such parties will not be opened. The price bid of qualifying parties thereafter shall be opened on the date and time communicated to qualified parties afterwards in the presence of parties. The bid should be clearly subscribe with our reference number due date and title of work. The offer should be valid for acceptance for a minimum period of 6 months from the date of opening of technical bid.

Superintending Engineer, (TR)

GETCO, Navsari

Date: Signature and Seal of contractor.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED.

TRANSMISSION CIRCLE, NAVSARI

GENERAL CONDITIONS OF CONTRACT:

1. The Vehicle is to be hired for maximum 3000KM

2. Tenders are invited for Hiring of Diesel Driven Closed Body Non A/c Jeep

model 2013 onwards for the period of 24 months for 66kV Bilimora

group 24 hrs. per day service under TR Circle, Navsari for minimum

3000kMs per month. Tender shall be submitted in sealed covers along with

two demand drafts for the amount of EMD & Tender fee as mentioned in

tender notice drawn on any scheduled bank payable at Navsari in favor of

Gujarat Energy Transmission Corporation Limited.

The vehicle to be offered for hiring shall be in up-to-date condition including

its tubes, tyres, engine as well as conditions of its outside body and having

sitting capacity (9+1) = 10 person including driver. The vehicle to be offered

shall not have been registered before more than 2 Years as on the date of

tender opening. However, in case of a very poor response or to break off

likely carter, a relaxion can be granted for one year with permission of circle

head. However, the officers placing an order should ensure that the condition

of such vehicle is tiptop.

3. Rates for excess KM traveled by hired vehicle beyond 3000KM. per

month are admissible occasionally, with written permission of C.O Head.

4. The touring journey covers the area generally within Gujarat State and as per

the instructions of the Officer.

5. The conditions will be applicable in addition to those mentioned in Booklet

“Tender and Contract of Works” available for reference at the office of SE

(TR) Navsari.

6. The rates quoted shall be on annual rate contract basis. Thus, rates quoted shall

remain valid for complete period of twenty four months from date of

commencement of execution of order. The rates must be inclusive of the

salary of driver, cost of fuel, oil and other consumables, wear & tear of tyres

& tubes and maintenance charges including material cost to keep the vehicle

in full working and smooth running condition.

7. Any excess travel of vehicle beyond 3000Km by the officer in charge of

the vehicle, approval of Circle head and the same shall be regularized by an

office note giving clear reasons for the traveling beyond stipulated KMs.

8. The undersigned reserves right for extending contract by three months

without obtaining any confirmation and for a period of 12 months by

obtaining confirmation / mutual agreement.

9. The contract can be terminated at any time without assigning any reason at

any time. The contractor(s) shall not be entitled to any compensation for such

termination.

10. The rates shall include all taxes, levies pertaining to vehicles of the

class specified herein in the Schedule ‘B’ including but not limited to fuel

taxes, levies, salary and perks to the driver, charges levied by the Govt., /

Private bodies, CPF to the driver, etc. in force from time to time during the

period of contract.

11. The contractor will have to fulfill the condition of contract labour regulation

abolition Act-1970 and furnish the records failing which payment will not be

made.

12. Vehicle will have to be sent along with well-experienced, well-dressed driver

having good manners with necessary tools and tackles to meet the normal

breakdown while on road. The driver sent with the vehicle shall have valid

license having minimum experience of 5 years and Taxi badge. The driver

shall be well versed with R.T.O. rules. The driver shall be preferably below

the age of 40 yrs. & never above 55 yrs. The lodging and boarding of driver

shall have to be borne by the owner. The driver sent with the vehicle valid

licence & P.F. registration proof of copy of zerox.

13. The driver shall drive the vehicle only in accordance with the clear

directives of Officer-In-charge and as per the RTO rules. In case, if driving

found rough, contractor shall have to replace the driver with good one

immediately.

14. The bills for traveling of the vehicle shall be paid on monthly basis.

15. The driver should be provided with enough money to cover the cost of

diesel, repairs and incidental expenditure while in journey.

16. No tools, tackles and manpower for execution of order will be provided by

GETCO.

17. The GETCO may give advance intimation for requirement of vehicle in

emergency during odd hours also. The contractor shall have to provide the

vehicle immediately failing which vehicle shall be hired from market and

difference in expenditure will be recovered from the contractor.

18. The vehicle should be up to date and diesel driven only, with good

upholstery covered with clean covers, comfortable seating arrangement and

shall be washed at regular intervals of a week. Vehicle shall always be kept

neat and clean.

19. Contract may be extended further for 12 months on mutual agreement.

20. During the period of maintenance / breakdown of the vehicle etc, when the

vehicle can not be sent, the contractor will have to send another Car (Non

A.C) driven vehicle of same class or higher class and model year. In case of

failure to meet this condition, another vehicle will be hired by the GETCO

from the market at the prevailing market rates and difference of amount

paid, if any, shall be recovered from the contractor’s bill.

21. No advance for hiring of vehicle shall be paid. The bill in triplicate should

be forwarded to concerned engineer and payment will be made by A/c payee

cheque only. Income-Tax (if any) will be deducted at source from R.A.Bill

as per rules.

22. Challans for opening and closing Kilometers reading and kilometers traveled

should be got certified any duly signed by the officers traveling the vehicle.

In absence of these requirements the bill will not be paid.

23. Nothing will be paid extra during utilization of vehicle on Sunday or

Holiday on account of salary and wages, overtime of driver. If possible,

only one weekly off on Sunday or any convenient day will be given.

24. In case of accident to the vehicle, the whole and sole responsibility lies with

vehicle owner for payment of compensation or damages to the persons or

any other payment, involved as per law or Act and the GETCO will not be

responsible for any claim on this account.

25. The contractor shall follow all rules and regulations pertaining to the vehicle

and its running/working such as RTO, traffic, etc. scrupulously. Any

consequences arising due to non-observance of any such rules shall be to the

account of the contractor.

26. At any time during the period of the contract, if services of the contractor

found unsatisfactory, GETCO shall have discretionary power to cancel the

order in accordance with the clause no.9 above.

27. If contractor fails to execute the order successfully, the order will be got

completed through other agency (and if required to pay higher rate in that

case difference of rate will be recovered from the contractor.) at the risk &

cost of existing contractor.

28. In case of any dispute or any discrepancy, the decision of Superintending

Engineer (TR), Transmission Circle, Navsari will be final and binding to the

contractor.

29. Head Quarter of vehicle will be 66kv Bilimora s/s and journey kilometers

will be considered from Head Quarters to Head Quarters. However when

any officer is picked up / dropped the journey Km. will commence from first

pick up / last drop.

30. If contractor fails to provide the vehicle on any day, as per contract, penalty

of Rs.800/- per day will be recovered from the current R.A.Bill over and

above the actual expense incurred for any other vehicle used.

31. Agreement: As per GETCO’s rules, contractor will have to enter into an

agreement on Stamp paper of Rs. 100/- with the GETCO in prescribed

format before execution of work. The cost of stamp fees shall be borne by

the contractor.

32. The contractor will have to execute an indemnity bond on stamp paper of Rs.

100/- at his cost before commencement of order stating that for any

accidents or damages to the contractor’s staff/equipments or any other

persons/vehicle, GETCO shall not be responsible, for any such occurrence,

in any way.

33. Contract will start from the date of commencement order and the contract

will be in force for twenty four months.

33.A. The driver should always keep all documents relating to vehicle such as R.

C. book, insurance, valid license and PUC certificate or any other important

documents in original copy of vehicle.

34. The tenderers must quote prices on the basis of rates of Diesel prevailing on

the 15th

day prior to the due date of opening of tender. Please submit the

prevailing Govt. approved diesel price list of I.O.C. with tender copy.

35. Formula for considering price variation: No price variation will be

payable on cost of oil/tyres, tubes etc. Only changes in price of diesel will be

paid.

For every one-rupee rise/fall in the price of Diesel per liter, following

adjustment will be given.

Diesel driven vehicle – 10 paisa (increase / decrease in rate) per Kilometer or

any fraction thereof for Kilometers traveled by the vehicle during the month

will be paid.

36. Rs. 11370/-(1% of estimated cost) is required to be paid against Earnest

Money Deposit along with tender form by demand draft in favors of Gujarat

Energy Transmission Corporation Limited only.

37. The Superintending. Engineer (TR) Navsari reserves the right to reject any

or all the tenders without assigning any reasons thereof.

38. The 5% of tender value is required to be paid in by Demand Draft in favour

of Gujarat Energy Transmission Corporation Limited on acceptance of

tender as security deposit within 10 days or else EMD will be forfeited and

company will not deal with party for the period of 02 year.

39. Vehicle supplied should be comprehensively insured. Attested copy of

insurance policy should be submitted to this office before placement of

order. Insurance for driver should also be arranged by the contractor and

attested copy of the same should be submitted to this office.

40. The validity of the tender shall be six months from the date of opening of

tender.

41. Conditional tender will not be accepted.

42. The contractor is bound to furnish his rate justification in the form of rate

analysis, if asked.

43. The contractor bidding for the work must have vehicle registered in the

name of bidder. Failing to produce such proof EMD/SD paid by the

contractor will be forfeited.

44. All road tolls / bridge tolls shall be reimbursed on production of proof of

payment along with monthly RA bills.

45 Service tax will be reimbursed as applicable only against submission of

documentary proof of payment of service tax.

46. Income Tax: The Income tax will be deducted from each monthly

bill at the prevailing rate.

47. Vehicle must have facility for charging of Mobile.

SIGNATURE OF

CONTRACTOR. Superintending Engineer (TR)

GETCO, C.O. Navsari

Document submitted by contractor

The contractor shall be required to supply diesel driven close body jeep having

Taxi passing from RTO of not older than 2 Years strictly in accordance with the

specification laid down in the tender documents. Any vehicle not confirming to

the said specifications shall not be accepted.

The vehicles intended to the placed for hiring must have the following documents

completed in all respects and produced to Engineer for verifying:

i. Insurance certificate covering period up-to-date.

ii. Registration certificate book with tax paid up-to-date.

iii. Fitness Certificate.

iv. Road permits.

v. Any other documents relevant relating to hiring of vehicle.

vi. Registration as “MAXI”.

vii. PAN No. with Xerox copy duly attested.

Viii The driver’s valid license & P.F. registration no.

iX PUC certificate

The contractor shall make his own arrangements for the Boarding and

lodging of his drivers, agents and servants.

The vehicles when in service shall have to be parked at the GETCO’s

premises or as near as the work site is possible.

The contractor shall ensure that representative on his behalf is deputed by

him to keep in touch with the Engineer – in – Charge with regard to detailing

of vehicles, providing arrangements for substitutes in case of any vehicles

going off road looking after to general need of vehicle.

The contractor shall also make his own arrangements for refueling, repairs

and maintenance of his vehicle and provide other vehicle during

maintenance or repair period with all above-mentioned conditions.

The contractor must follow all the rules, regulations and enactments of the

labour laws relating to engagements of persons / driver by him.

The vehicle once inspected and approved by the Engineer for hire shall not

be changed or substituted by the contractor except on orders from the

Engineer or on becoming defective/off road due to accident, breakdown, etc.

In such an event, the contractor shall given immediate intimation to the

Engineer. Where a change of vehicle is likely to last for more than one

week prior approval of the Engineer – in - Charge shall be obtained.

The speedometers of the vehicles must be maintained with full accuracy and

in working condition/order at all times. Any defect noticed therein must be

rectified immediately within a period of maximum two days. Till such time,

the meter starts working; the KMs. of journeys for various places shall be

decided by the users/Engineers. If required Engineer – in – Charge may ask

for calibration of meter at third party Govt. approved testing laboratory. All

implications for any such tests will be to the Contractor’s account.

No interest shall be paid by the GETCO on Security deposit. Earnest Money

Deposit (EMD) received along with the tender shall also be converted into

security deposit in the event of awarding the contract to a successful party.

Tender fee paid for purpose of tender papers is non-refundable.

The security deposit shall be refunded to successful tendered only after

satisfactory completion of the contract or on its termination by the GETCO

due to its own reasons. The GETCO reserves the right to recover any dues,

outstanding against the contractors, from the Security Deposit or towards

any loss caused to the GETCO owing to negligence or default of the

contractor, his servants or agents. The refund shall be done only on

production of No Objection Certificates of all concerned Officers.

The rates quoted by the Tendered in the schedule of rates must include all

charges of every type such as fuel, taxes (except service tax), levies

maintenance/repairs, driver or contractors servant/agent wages, etc. over &

above all applicable taxes are to be separately shown in the Bid.

The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

In case any vehicle remains absent or fails to report for duty or a vehicle if

provided, as a substitute is not in an acceptable condition, the GETCO shall

recover penalty at the rate hereinafter specified. And in case of an

unacceptance of substituted vehicle, any journey covered by it may also be

disallowed apart from recovering penalty as if the vehicle is ‘absent’.

GETCO shall have right to hire vehicle from other agency at the risk and cost of

contractor in case of default, in the opinion of the Engineer – in – Charge.

SIGNATURE OF Superintending Engineer (TR)

CONTRACTOR. GETCO, Navsari C.O

GETCO

TRANSMISSION CIRCLE,

NAVSARI

TENDER NO: - TCNS/12/2015

Subject: - Hiring of Diesel Driven Closed Body Non A/C Jeep model 2013 onwards for the period of 24 months for 66kV Bilimora group 24 hrs. per day service under TR Circle, Navsari for minimum 3000kMs per month.

Estimated Cost: - Rs.1136136/-

EMD Cost: - Rs.11370/-

Price of Tender: - Rs.1140/-

Time Limit :- (24) Months

(PRICE BID)

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED,

TRANSMISSION Circle, Navsari.

SCHEDULE “B” (PRICE BID)

Sub: Hiring of Diesel Driven Closed Body Non A/C Jeep model 2013 onwards for the period of 24 months for 66kV Bilimora group 24 hrs. per day service under TR Circle, Navsari for minimum 3000kMs per month

Sr. No.

Particulars Qty. Rate Per Amount

Rs.

1 2 3 4

1. Monthly Vehicle Hiring charges of Diesel Driven Closed body Non A/C Jeep, model 2013 onwards for 24 Hrs. service per day for 3000 kms per month (Fixed), period of 24 months for 66kV Bilimora group having Maxi passing for transportation of tools & tackles, kits, insulators ropes etc for maint. Under 66kV Bilimora group Sitting capacity (9 + 1)=10 including driver

24 47339.00 Month 1136136.00

2. Vehicle hiring charges extra

KM beyond minimum 3000

KMs. (Rate Only)Fixed

- 6.50 Km --

Total amount in Rs. 11,36,136/-

I/We am/are willing to carry out the work at _________________% Above / below _______________________________________________ (Should be written in figures and words) the estimated rates mentioned

above. ‘Amount of my / our tender works out as under.

Total amount of the tender Rs.________________________ In words (______________________________________________)

.

STAMPED SIGNATURE OF

Contractor Superintending Engineer (TR)

Navsari.