Getting Acclimated as a New Delegate to Session

Academic Senate for California Community Colleges

Spring Plenary Session - 2012

Dolores Davison, Foothill College

Michelle Grimes-Hillman, Mt. SAC

Today’s Presenters

The Academic Senate for California Community Colleges (ASCCC) is a representative body.

Over 125 delegates attending Plenary Sessions provide the conduit between local senates and the ASCCC.

Each delegate represents the will of his/her local or district senate; the many ASCCC Committees and Liaisons represent this collective will.

Representation

Formed in 1968-1970 after initial legislation in 1963 calling for local academic senates.

Significant responsibilities added in 1988-1989 with passage of AB1725.

Specific roles chartered into Title 5 include maintaining the Minimum Qualifications list, officially representing the Faculty in academic and professional matters, etc.

ASCCC – History and Organization

The 10+1 1. Curriculum, including establishing prerequisites.

2. Degree and certificate requirements.3. Grading policies.4. Educational program development.5. Standards or policies regarding student preparation and success.6. College governance structures, as related to faculty roles.7. Faculty roles and involvement in accreditation processes.8. Policies for faculty professional development activities.9. Processes for program review.10. Processes for institutional planning and budget development.11. Other academic and professional matters as mutually agreed upon.

The ASCCC operations are composed of an Executive Committee, over 16 standing committees, an executive office located in Sacramento, and over 125 regular volunteers who serve as committee members and liaisons.

Executive Committee representation is by four officers, four areas (A, B, C, D), two North, two South, and two At-Large representatives.

ASCCC – History and Organization

Delegates come from local senates, district senates and the Executive Committee.

All delegates are voting attendees and voting is limited to these attendees.

All CCC Faculty are members of the ASCCC and may participate in all activities except for voting.

Senate Delegate – Roles and Responsibilities

The primary role of a local or district delegate is to represent the will of his/her local body.

It is important they be informed about local issues and concerns and statewide matters that will affect them locally and that they attend the Area meetings and Plenary Session breakouts and sessions.

Senate Delegate – Roles and Responsibilities

In preparation for, and during the sessions, delegates need to read session materials to be informed.

Delegates should be prepared to be asked to author or support (second) consideration of resolutions.

Senate Delegate – Roles and Responsibilities

The collective will of the body is produced by formal resolutions.

These come in several forms:◦ Taking a position◦ Directing action such as research, produce

papers, regulatory changes, or inform specific entities of our positions.

◦ Amendments to current resolutions or existing positions.

Area and Plenary SessionsResolutions

The Executive Committee does not act without a resolution defining that action or position.

Any faculty member of the ASCCC may author a resolution and it must be supported (seconded or endorsed) in one of several ways.◦ ASCCC Committees*◦ Area meetings*◦ 4 Delegate seconders at plenary session* These have already been brought forward for

discussion.

Area and Plenary SessionsResolutions

ASCCC committees and faculty representatives bring forth issues potentially needing consideration.

The Executive Committee approves them for consideration at the area meetings or returns them to the author for alternate consideration.

Area and Plenary SessionsResolutions - Process

Pre-Session Area meeting attendees consider all current resolutions as well as develop/bring forward new resolutions and amendments.

ASCCC Resolutions Committee combines all Area resolutions, resolving overlaps or contradictions.

Area and Plenary SessionsResolutions - Process

Session starts with compilation of all current resolutions in session packet.

Thursday is the last day for new resolutions.

Friday starts with a compilation of all current resolutions and Area meetings for final delegate considerations.

Friday is the last day for amendments.

Area and Plenary SessionsResolutions - Process

Saturday starts with a compilation of all current resolutions, including the consent calendar.

Saturday---no new or amended business may be introduced.

Proceedings are by modified Robert’s Rules as introduced by the President.

All registered attendees may debate or seek inquiry.

Area and Plenary SessionsResolutions - Process

Incidental, subsidiary or privileged motions beyond a point of inquiry may only be introduced by Delegates.

Pro-Con-Parliamentary Microphones

Area and Plenary SessionsResolutions - Process

• Votes may only be cast by Delegates (not every attendee is a Delegate).

• Voting responsibility can be given to another faculty attendee from your district (for voting on resolutions, not elections).

Area and Plenary Sessions Resolutions– Process

Are held in Spring Session (only at Fall Session if there is a vacancy)

Four officers serve one year terms, all others are two year fixed terms

Any can nominate but candidates must meet qualifications:◦ By local senate resolution◦ Current Delegate◦ Senate President (within the past three years)◦ Executive Comm. (within the past three years)

Executive Committee Elections

Executive Committee Elections Nominations are open until the end of the

lunch General Session of the first day. Candidates must provide a completed

“Intent to Seek Office” form and a one page candidate statement

You get your picture taken You get 3-5 minutes of sharing with your

colleagues during the candidate speeches.

Executive Committee Elections Elections Process….. Occurs from top down

throughout resolutions deliberation Trickle down, candidates may elect to run

for lower levels if they don’t prevail at their initial choice

Is conducted sequentially where possible Pick, lick and stick

Executive Committee ElectionsIf elected expect the following: 7 two to three day Executive Committee

meetings per year, plus both Plenary sessions Participating in one or more institutes Chairing at least one committee Attending various other meetings statewide Networking with hundreds of your colleagues Writing, researching, digging, planning,

consoling, cajoling, nudging and all the other things leaders love to do.

Accreditation and Student Learning Outcomes Basic Skills Counseling and Library Faculty Issues Curriculum Educational Policies Equity and Diversity Action (EDAC) Legislative and Governmental Relations Occupational Education Resolutions Standards and Practices

ASCCC Committees

Each committee has 5-9 members

Committee service is 7-10 meetings per year (most are by phone/internet, 2-6 hours)

Committee members are compensated for out-of- pocket expenses for travel and food, per ASCCC policy

Committee representation is diverse across a wide variety of spectrums

ASCCC Committees

Committee works includes:◦ Developing institutes, papers and Rostrum

articles, resolutions◦ Responding to inquiries from the field◦ Providing expertise and experience into ASCCC

activities◦ Providing support for local senates and issues

being addressed locally◦ Advocating for faculty in academic/professional

matters

ASCCC Committees

The ASCCC and its Executive and standing committee members also represent faculty in numerous venues.

For the Chancellor’s Office this includes:◦ Board of Governors◦ Consultation Council◦ Advisory committees (CTE, EDPAC, ETAC, SAC,

SACC, TTAC, SSAC, Regional Consortia) CCC Organizations (CCLC, CCCCIO,

CCCCSSO, CCCAOE, FACCC, ACCCA)

ASCCC Representation

Service at the State Level The ASCCC Application to Serve Statewide

can be found at on the Senate website under “forms”

One year appointments are made by the ASCCC President based upon a wide array of criteria.

ASCCC service will empower you as a faculty leader.

Website www.asccc.org Papers www.asccc.org/Res/pubSearch.aspx Rostrum Senate Directory Resolutions Committees ASCCC Office

ASCCC Resources

And enjoy your time at Session

THANK YOU!