getting ready for the district choice state testing (dcst) administration of the act
DESCRIPTION
Getting Ready for the District Choice State Testing (DCST) Administration of the ACT. Presented by: Diane Peden. Agenda. DCST Overview Test Center Establishment Standard Testing Requirements Test Day Observers Testing with Accommodations Test Administration Training/Staff Responsibilities - PowerPoint PPT PresentationTRANSCRIPT
Getting Ready for the District Choice
State Testing (DCST)
Administrationof the ACT
Presented by: Diane Peden
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DCST Overview Test Center Establishment Standard Testing Requirements Test Day Observers Testing with Accommodations Test Administration Training/Staff
Responsibilities Ordering & Return of Materials Getting Started Now Resources
AgendaAgenda
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The DCSTThe DCSTAdministration of the ACTAdministration of the ACT
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DCST Administration of the DCST Administration of the ACTACT
District selects one of two test options The ACT, or The ACT Plus Writing The decision is then districtwide
English 75 items 45 min Math 60 items 60 min Reading 40 items 35 min Science 40 items 35 min Writing 30 min
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DCST Administration of the DCST Administration of the ACTACT
April 27, 2011 – initial test day May 11, 2011 – makeup test day April 27th - May 11th –
accommodations testing window
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DCST Administration of the DCST Administration of the ACTACT
Weekday, school based administration All grade 11 students at participating
schools take the test All schools must test their own
students Scores achieved accepted for
admission at ALL universities/colleges and for NCAA initial eligibility
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DCST Administration of the DCST Administration of the ACTACT
Only schools meeting The ACT for State Testing Standard Testing Requirements are eligible to serve as test sites
District notifies schools regarding participation in DCST
Schools communicate to Students Early— No refunds for students already registered
for a National ACT Test Date
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DCST Administration of the DCST Administration of the ACTACT
No “Registration” for DCST Estimated Enrollment during
Establishment Enrollment Confirmation Form Pre-test session held before test day
ACT fee waivers may not be used Technology requirements document
posted to District Choice State Testing website: http://www.act.org/aap/dcst/
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DCST Test SiteDCST Test SiteEstablishment ProcessEstablishment Process
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DCST Test Site DCST Test Site EstablishmentEstablishment
Establishment Packets shipped to High School Principals late September Envelope for Principal Envelopes for appointed testing
personnel in the principal’s mailing
Courtesy copy Establishment Packet mailed to District Assessment Coordinators
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DCST Test Site DCST Test Site EstablishmentEstablishment
Principals – Review key documents Checklist of Dates Testing Staff Qualifications and
Responsibilities Summary of Test Administration
Policies for the ACT Standard Testing Requirements
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DCST Test Site DCST Test Site EstablishmentEstablishment
Principal’s Responsibilities: Consider staffing requirements and
appoint testing staff Test Supervisor Back-up Test Supervisor Test Accommodations Coordinator
Distribute establishment information to appointed testing staff
Complete Online School Information/Appointment of Testing Staff Form
Plan testing rooms/facilities
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DCST Test Site DCST Test Site EstablishmentEstablishment Required Online Test Site Establishment
Forms: Principals – Appointment of Testing Staff/
School Information Form Test Supervisors - ACT State Testing 2010
Test Supervisor and Facilities Profile Back-up Test Supervisors - ACT State
Testing 2010 Back-up Test Supervisor Profile
Test Accommodations Coordinators - ACT State Testing 2010 Test Accommodations Coordinator Profile
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Standard Testing Standard Testing RequirementsRequirements
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Standard Testing Standard Testing RequirementsRequirements
Apply to both initial and makeup tests Facilities Personnel Security Exact timing of tests Documentation of test day procedures Other test administration requirements
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FacilitiesFacilities
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FacilitiesFacilities Choice of test rooms for
standard time administration Well lit, comfortable temperature, quiet
atmosphere Comfortable seating for 25-30 examinees Prefer no more than 100 examinees per
room for manageable security
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FacilitiesFacilities
Adequate writing surfaces Must accommodate both test booklet
and answer folder No lapboards or temporary surfaces
resting on chair arms permitted
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FacilitiesFacilities Seating arrangements (requirements
apply equally to tables and desks) Minimum of 3 feet apart side-to-side Minimum of 3 feet apart head-to-head All students must face the same direction,
directly behind one another
Seats must be assigned by testing staff as students enter room
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FacilitiesFacilities Freedom from distractions
Only persons assisting with that day’s administration may be in the room
Turn off bells and public address systems
Uninterrupted testing period required 3 ½ hours The ACT4 hours The ACT Plus Writing
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FacilitiesFacilities Freedom from distractions
Separate testing rooms from regularschool activitiesAway from noisy locationsQuiet wing of the high school – preferredLocal decision to have 11th grade only in
session on test day
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Off-site TestingOff-site Testing May request off-site testing location if unable
to meet Standard Testing Requirements for facilities
Consider off-site for initial test date and/or makeup test date
Each off-site location must be approved by ACT Community college, church or other
public facility, private facility
Off-site Request Form on DCST website: www.act.org/aap/dcst
Receipt deadline December 15, 2010
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PersonnelPersonnel
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PersonnelPersonnel Test Supervisors, Back-Up Test
Supervisors, and Test Accommodations Coordinators have access to secure test materials prior to testing
Avoid the appearance of a conflict of interest, and protect relatives (children, stepchildren, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety
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PersonnelPersonnel Test Supervisors & Back-up Test
Supervisors may not be related to any examinee taking the DCST administration of the ACT in 2011 anywhere in your state
Test Accommodations Coordinators may not be related to any examinee testing with accommodations taking the DCST administration of the ACT in 2011 anywhere in your state
Room supervisors & proctors may not assist in a room where any relative is being tested
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PersonnelPersonnel Testing staff must not engage in ACT
test preparation activities during current year for commercial gain May be part of testing staff only if:
Test preparation- part of regularjob responsibilities
Not employed by a commercial enterprise
Must not be enrolled in high school
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PersonnelPersonnel Each school is responsible for testing their
own students A person may not serve as a Test Supervisor,
Backup Test Supervisor or Test Accommodations Coordinator at more than one school
Athletic coach must not be a Test Accommodations Coordinator if any student athlete is testing with accommodations
Athletic coaches may not act as Room Supervisor in any one-on-one situation in which a student athlete is testing
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SecuritySecurity
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SecuritySecurity
Constant security of materials Receive and store secure materials
Receipt, check-in, and verification of test booklets by serial numbers
Restricted access at all times—documented “chain of custody”
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SecuritySecurity Constant security of materials
Test materials must not be transferred or shared between schools
This applies to all schools Schools within the same building
Multiple schools testing at same off-site location
Answer folders not returned to students after test responses are gridded
Immediate and complete return of all materials to ACT
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SecuritySecurity
All test sites must test on designated test days only
Testing must be the first activity of the morning for all students Students’ schedules must be adjusted
All Room Supervisors must begin reading the Verbal Instructions no later than 9:00 a.m. Bus schedules must be adjusted
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SecuritySecurity Proper identification of examinees by
Room Supervisor Direct consultation with ACT to handle
administration irregularities
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Exact TimingExact Timing
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Exact TimingExact Timing More than one timepiece must be used
in each room to ensure accurate timing Time remaining may not be posted Announcement of five minutes
remaining must be read verbatim from the Supervisor’s Manual
Timing and administration must be monitored in each individual room—not from a central location
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DocumentationDocumentation
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DocumentationDocumentation Testing Staff List returned with
answer folders Roster, Seating Diagram, Test Booklet
Count Form, and Time Verification Form returned for each room
Supervisor’s Report Form completed accurately placed on top of answer folders to be scored
Testing Irregularity Report Form(s) returned with voided answer folders
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Other Test Administration Other Test Administration RequirementsRequirements
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Other Test Administration Other Test Administration RequirementsRequirements
Standard time rosters must list all students expected to test—not just those who are present
Briefing Session 30 min. prior to test
No food or drink permitted in testing rooms—this applies to both staff and examinees
Tests must be administered in the order listed: Test 1 (first), Test 2 (second)…
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Test Day ObserversTest Day Observers
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Test Day ObserversTest Day Observers Only those directly involved in testing
may be in testing area Unannounced Authorized Observers
ACT Unauthorized Observers
Media Test prep companies Parents School board members District personnel
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Testing withTesting withAccommodationsAccommodations
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Testing withTesting withAccommodationsAccommodations
TAC Training— Fall mailing:
Accommodations training DVD ACT-Approved or State-Allowed
Accommodations Request Forms Examples of available accommodations
Extended Time, Testing over Multiple Days Alternate Formats (Large Print, Reader’s Script)
Late January/early February Test Administration Training
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Testing withTesting withAccommodationsAccommodations
ACT-Approved Accommodations Professionally diagnosed disabilities,
current IEP or 504 documentation College Reportable Scores Request Deadline – January 27, 2011 ACT will review all ACT-Approved
Accommodations requests If approved:
Student specific test materials Detailed testing instructions
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Testing withTesting withAccommodationsAccommodations
State-Allowed Accommodations School approved accommodations
NOT college reportable
Order Deadline – March 11, 2011
ACT will review and approve all complete State-Allowed Accommodations requests
If complete orders are placed: Student specific test materials
Detailed testing instructions
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Test Administration Test Administration TrainingTraining
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Test Administration Test Administration TrainingTraining
Late January/early February REQUIRED for ALL Test Supervisors,
Back-up Test Supervisors and Test Accommodations Coordinators
District Personnel may attend If your school staff (TS, Backup TS,
Test Accommodations Coordinator)has not been trained – YOUR school will
NOT be allowed to participate
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Test Administration Test Administration TrainingTraining
Training will cover: an ACT overview standardized procedures test administration policies test accommodation administration
policies return of materials questions
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Following Test Following Test Administration TrainingAdministration Training
Testing staff must read and be familiar with the Supervisor’s Manual
The Test Supervisor will organize an in-school completion of all pre-test information sections of the answer folder (before test day)
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Following Test Following Test Administration TrainingAdministration Training
The Test Supervisor and Test Accommodations Coordinator will: Select Room Supervisors and Proctors
Conduct a required local training session for all testing staff before testing (a separate training session is required for all staff who will be supporting students testing with accommodations conducted by the TAC at each school)
Distribute a complete copy of the appropriate Supervisor’s Manual to each Room Supervisor
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Test Administration Test Administration Staff ResponsibilitiesStaff Responsibilities
The testing staff must: read and be familiar with the appropriate
Supervisor’s Manual read verbal instructions in the Supervisor’s
Manual verbatim focus on monitoring testing – NO other
personal work is permitted circulate frequently around the room
to monitor examinees recognize prohibited behavior and take
action as instructed in Supervisor’s Manual
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Ordering & Ordering & Return of MaterialsReturn of Materials
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Ordering MaterialsOrdering Materials Enrollment indicated on Appointment of
Testing Staff/School Information Form filled out by Principal
Confirmation of enrollment is indicated on Confirmation Form submitted by Test Supervisor in mid February
Contact ACT to order additional materials
After the Initial Test Date, order makeup materials by 5 pm CT, April 28 for the Makeup Test Date
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Non-secure ShipmentNon-secure Shipment To arrive mid March, 2011 To Test Supervisor
Supervisor’s Manual Taking the ACT for State Testing Answer Folders (blank)
Someone must be at the school to receive this shipment We do not alter this shipment to
accommodate spring break schedules
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Secure ShipmentSecure Shipment To arrive in schools (not district offices)
the week of April 18, 2011 To Test Supervisor
Standard Time Test booklets To Test Accommodations Coordinator
ACT-Approved Accommodations materials State-Allowed Accommodations materials
Someone must be at the school to receivethis shipment If your school is on spring break April 18-22,
we will ship one week early
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Materials ReturnMaterials Return
The carrier will pick up materials the day following the test April 28 pick up for Initial Test Date May 12 pick up for Makeup Test Date
and accommodations materials Pick ups are pre-scheduled Carrier may arrive at schools anywhere
from 8:00 am to 5:00 pm
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Getting Started NowGetting Started Now
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Getting Started NowGetting Started Now
Principals, plan ahead— be thinking about who you will appoint
as testing staff consider your school in terms of
meeting standard testing requirements work with staff to submit
accommodations requests as this requires extra planning
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Resources for DCSTResources for DCST
Forms and materials: http://www.act.org/aap/dcst
Standard time questions: [email protected]
800-553-6244 ext. 2800
Accommodations questions: [email protected]
800-553-6244 ext. 1788