1

Getting Started

The following slides outline the steps to planning and creating your PowerPoint slide show presentation.

2

The Four P’s of Presenting

Remember the Four P’s before you begin your presentation:

1. Plan 2. Prepare 3. Practise 4. Present

3

Plan, Prepare, Practise & Present

• Plan by defining your audience and purpose.

• Prepare the structure and timing of your presentation.

• Practise your content to build confidence.

• Present your topic with enthusiasm.

4

Six Steps to a Presentation

#2. Select a Design Layout

#3. Create Each Slide

#5. View Presentation#6. Edit and Rehearse

#4. Add Transitions and Music

#1. Write Your Report

There are six basic steps to creating a presentation.

5

Creating a New Presentation

When you start PowerPoint you have four options:

1. AutoContent Wizard2. Design Template3. Blank presentation4. Open Existing Presentation

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Auto Content Wizard

The Auto Content Wizard appears when you start a new presentation to move you step-by-step in creating different types of reports. “Generic” is a standard report.

7

Designing the Layout

Before you begin creating your slides, design a layout for your presentation.

8

Three Design Options

You have THREE options for designing the layout of your presentation

1. Blank Presentation to format each slide individually.

2. Master Slide and Apply to All

3. Design Template from the Gallery

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Option #1: Blank Presentation

Add your own ..BackgroundsTextGraphicsLayout

Option #1 : Start with a Blank Presentation if you wish to “start from scratch” and design the layout for each slide individually.

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Slide Sorter ViewSee all your slides in… View / Slide Sorter View

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Blank Slide

Titles Bar font is pre-formatted.

Text Box

Picture Frame

• You can change the layout later, go to… Format / Slide Layout

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Changing Background Picture

Format / Background / Fill / More Fills / Picture

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Changing the Background

Go to …Format / BackgroundBackground Fill /Fill EffectsMore Fills / PictureSelect Picture

click to advance

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Option #2: Slide Master

Slide Master allows you to design a personalized template for your entire presentation. You can make any changes later.

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Using Slide Master:

Go to..

View / Slide Master

Slide Master formats the fonts, titles and backgrounds for your entire presentation.

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Option #3: Apply Design TemplateGo to Format / Apply Design TemplateDesign Templates allow you to choose Presentation Design themes.

This is the Radar Design Template

18

Creating Your Slides

You have planned the content and layout for your presentation, Next introduce text, elements and animations to create your slides.

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Creating Slides

#2. Add Text

#3. Insert Elements

#5. Preview Slide#6. Save Changes

#4. Add Animations

#1. Select a Slide

• There are six basic steps to creating an individual slide.

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Adding and Deleting SlidesView / Slide Sorter View Press <Delete>to remove a slide

Insert / New Slide <Ctrl + M> to add a slide.

Click and Drag to rearrange the slide order

Ctrl+M

21

Auto Layout

• The Auto Layout dialogue box appears every time you insert a new slide.

• Your choices can be removed and changed later if you wish.

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Choose a Slide Layout Insert / New Slide / AutoLayout

Choose a layout for:Text and TitlesTables Charts & Graphs,Graphics

Music

Sounds

SlidesMovies

Photos & Graphics

Charts & Graphs

Add Elements with Insert Menu

Hyperlinks: http://www.yahoo.ca AutoShapes & Text

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Inserting the Text

Insert new Text BoxesGo to…Insert / Text Box

Copy the content from your reportType directly on the slide.

orType into Outline View

ClipArt Gallery

ClipArt Gallery is a database of design objects.

Insert / Pictures /Clip Art Gallery …

or Insert / Picture / ClipArt Gallery / Clips Online

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Inserting Slides from Files

• Work in Slide Sorter• Select where you wish to

insert files

• Insert slides from another presentation

• Go to … Insert / Slides from Files

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Apply Slide Transition Effects

Go to Slide Show / Slide Transitions

Transition Effects change the slides as you view the presentation

28

Transition Tips

Go to…Slide Show /Slide Transition

Select…Apply to All

Consistent transitions save time and look professional.

29

Save Your Presentation

Go to …File + Save As tosave your presentation as“filename.ppt”

Use Ctrl + S to save your changes after every slide.

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View Your Slide Show

View / Slide Show or

Slide Show / View ShowPress F5 to view the entire slide show presentation.

31

Presentation Review Tips

Plan your presentation Write your report before you begin your slide show.

Select the layout and design of the presentation before your start working on individual slides.

Create your slides Rehearse and edit your presentation.

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The End