getting started with mca reports (in xbrl...

Getting Started with

MCA Reports 2011 (in XBRL Format)

The information contained in this document is current as of the date of publication and subject to change. Because Tally must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Tally, and Tally cannot guarantee the accuracy of any information presented after the date of publication. The information provided herein is general, not according to individual circumstances, and is not intended to substitute for informed professional advice.

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Version: Getting Started with MCA Reports 2011/Release 4.6/Oct 2013

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Contents

Lesson 1: Introduction .................................................................................................................. 1

1.0.1 Steps for Filing Financial Statements in XBRL form in MCA21 System................................................... 1

1.0.2 Features of MCA Reports in Tally.ERP 9 ................................................................................................. 1

Lesson 2: Enabling MCA Reports in Tally.ERP 9 ..................................................................... 3

2.1 Enabling MCA Reports in Tally.ERP 9............................................................................................ 32.1.1 MCA Reports (2011).................................................................................................................................. 4

2.2 Generating reports in XBRL format ................................................................................................. 5

Lesson 3: Configure List of Accounts.......................................................................................... 6

3.1 Configure MCA Taxonomy Elements.............................................................................................. 7

3.2 Profit and Loss Adjustments and Appropriations........................................................................... 12

3.2.1 Profit and Loss Adjustments are already accounted in the Books of Accounts....................................... 14

3.2.2 Profit and Loss Adjustments are not accounted in the books of Accounts .............................................. 15

3.2.3 Earnings Per Equity Share ...................................................................................................................... 18

3.2.4 Cash Flow Statement ............................................................................................................................... 19

3.2.5 Preparing Cash Flow Statement in Tally.ERP 9 ..................................................................................... 20

3.2.6 Select Previous Year Company................................................................................................................ 26

3.2.7 Restore Mapped List of Accounts ........................................................................................................... 28

3.2.8 View Checklist ......................................................................................................................................... 29

3.3 Configure Mandatory Information.................................................................................................. 30

3.3.1 Balance Sheet........................................................................................................................................... 31

3.3.2 Cash Flow................................................................................................................................................ 32

3.3.3 Company Information.............................................................................................................................. 33

3.3.4 Profit and Loss Account........................................................................................................................... 34

3.3.5 Show Unmapped List of Accounts ........................................................................................................... 35

Lesson 4: Generate MCA Reports............................................................................................. 37

4.1 Generate MCA Reports .................................................................................................................. 37

4.1.1 Attach instance document to the Form 23AC-XBRL and Form 23ACA-XBRL....................................... 38

4.1.2 Submitting the Form 23AC-XBRL and Form 23ACAXBRL on the MCA portal ..................................... 38

Introduction

XBRL is a language for electronic communication of business and financial data which is revolu-tionising business reporting around the world. XBRL stands for eXtensible Business Reporting Language and it is an open source format that is a language from XML family and it was developed to facilitate electronic exchange of business reporting Data across various computer platforms. It has already been accepted as a standard means of communicating information between businesses and on the internet in many countries and organizations across the world.

Steps for Filing Financial Statements in XBRL form in MCA21 System

1. Create XBRL Instance Document Map company’s financial element to corresponding element in taxonomy

Create the XBRL Instance Document for Balance Sheet and Profit & Loss Account

Review and verify the Instance Document

2. Download the XBRL Validation Tool form MCA Portal3. Validate the XBRL Instance Document and perform pre-scrutiny of the validated Instance Doc-

ument through the tool (to perform pre-scrutiny, enterprises should have a working internet connection)

4. Get the reports certified by any member of Institute of Chartered Accountants of India (ICAI), Institute of Cost Accountants of India (ICAI) and Institute of Company Secretaries of India (ICSI) who is in whole-time practice.

5. Attach the Instance Document to the Form 23AC and 23ACA6. Submit/Upload the Form 23AC and Form 23ACA on the MCA portal

Features of MCA Reports in Tally.ERP 9

Meeting all the requirements of MCA - XBRL Reporting, Tally.ERP 9 provides the option to generate the financial reports in XBRL format with a click of a button.

XBRL Validation Tool is provided by MCA to validate the XBRL Instance Doc-ument generated by IT vendors / IT departments from their respective prod-ucts/tools.

Form 23AC - Form for e-filing Balance Sheet with the Registrar

Form 23ACA - From for e-filing Profit & Loss Account with the registrar

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Introduction

Features of generating MCA Reports (XBRL Format) in Tally.ERP 9 are:

Easy to enter Company’s information (Financial & Non-financial), Audit and Director Report information with proper categorization of information.

Company Chart of Accounts (COA) with suggested mappings to respective elements of MCA Taxonomy.

Simple procedure/configuration for Grouping or Re-grouping of COA with Taxonomy Ele-ments as per the user choice.

Option to check (only) the Mandatory fields for proper validation as per Taxonomy Business Rules.

Facility to fill previous year data, if Books of Accounts are maintained manually.

Single report to check that all the required information to generate valid MCA Reports - Checklist for Generation of Reports.

Generate MCA Reports with a click of a button.

Generate Balance Sheet, Profit & Loss A/c and Cash Flow Statements.

For generating MCA Reports from Tally.ERP 9, let us take the example of ABC Company.

MCA Reporting is a default feature available in Tally.ERP 9. For generating MCA reports the subscription rates are as follows:

Till Dec 31st, 2013 - Zero rate with Tally.Net subscription.

From January 1st, 2014 - Users have to subscribe for MCA Reports Service

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Lesson 1: Enabling MCA Reports in Tally.ERP 9

1.1 Enabling MCA Reports in Tally.ERP 9

To enable the MCA Reports feature in Tally.ERP 9, follow the steps given below:

Go to Gateway of Tally.ERP 9 > F11: Features > Statutory & Taxation

Set the option Enable MCA Reports to Yes

Figure 1.1 Enabling MCA Reports

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Enabling MCA Reports in Tally.ERP 9

1.1.1 MCA Reports (2011)

On enabling MCA Reports feature, a new option MCA Reports is available in the Statutory Reports menu.

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports

Figure 1.2 Statutory Reports menu

Press Enter to open the MCA Reports menu with separate options for each reporting period:

Figure 1.3 MCA Reports menu

Select the required MCA Reports (either 2011 or 2012) and press Enter

To file your financial statements using MCA Reports(2011), select the option MCA Reports(2011) and press Enter

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Enabling MCA Reports in Tally.ERP 9

This will display the MCA Reports (2011) menu as below.

Figure 1.4 MCA Reports (2011) menu

1.2 Generating reports in XBRL format

Generating reports in MCA-XBRL format from Tally.ERP 9 is a 3-step process.

1. Map Tally.ERP 9’s default Groups to MCA Taxonomy Elements. You have to tag the respective applicable Taxonomy child elements to the Group/Sub group.

2. Verify the values are entered for Mandatory Fields.3. Generate the MCA Reports in prescribed MCA-XBRL format.

To configure the complete financial as well as non-financial information for the generation of the valid MCA Reports in XBRL format for the purpose of submitting to MCA, specify Additional Details, configure List of Accounts, generate Cash Flow and disclose Profit and Loss Adjustments & Appropriations.

To generate MCA reports in XBRL format the activities mentioned below have to be carried out.

List of Accounts: Tag the chart of accounts, groups or ledgers, to the respective child elements of each of the applicable Parent elements of the Taxonomy. In addition to this, provide the details regarding the Cash Flow Statement and Profit and Loss appropriations and adjustments.

Additional Details: Enter the operational and general information containing details with respect to the compliance of various statues, accounting principles, and, policies information of company, to capture the values.

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Lesson 2: Configure List of Accounts

The List of Accounts Configuration report displays the mapping details for each default Tally.ERP 9 Group with the MCA - XBRL Head with Group Closing Balance.

To view the List of Accounts Configuration report,

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports (2011) > List of Accounts

Figure 2.1 List of Accounts Configuration Screen

The List of Accounts Configuration report displays the Default Tally.ERP 9 Groups in Blue Colour. You have to map the Tally.ERP 9 default Groups/Subgroups/Ledgers from the above report.

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Configure List of Accounts

Navigate to the required Group/Subgroup/Ledger and press Ctrl+Enter to Configure MCA Taxonomy Element.

Select multiple items by pressing Spacebar key on required Group/Subgroup/Ledger and click Ctrl+C: Map Elements button to Configure MCA Taxonomy Element.

From List of Accounts Configuration screen, the Cash Flow and Profit & Loss Adjustmentscan also be configured.

To configure the Cash Flow Statement, select Cash Flow Statement option and press Ctrl+Enter.

To disclose the details of Profit & Loss Adjustments, select Profit and Loss Adjustmentsoption and press Ctrl+Enter.

2.1 Configure MCA Taxonomy Elements

To configure MCA Taxonomy Elements,

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports(2011) > List of Accounts

1. To view the detailed Chart of Accounts of the company, click F1: Detailed or press Alt+F1 keys. For easy identification, unmapped List of Accounts are displayed in Blue colour.

2. Select the Default Tally.ERP 9 Ledger for MCA - Taxonomy element tagging.

3. Click Ctrl+C: Map Elements when multiple items are selected or press Ctrl+Enter to display the applicable MCA Taxonomy element to tag to the selected ledger. The elements of MCA -Taxonomy are shown in a tree structure and you can select the applicable element for the selected ledger.

Press Spacebar key to select multiple Default Tally Group/Ledger.

The Taxonomy Elements are shown in its reporting structure by default. You can see this in the form of Alphabetical Order or Taxonomy Head as per the reporting structure of the taxonomy.

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Figure 2.2 Taxonomy Elements Display Screen

4. Select the appropriate MCA - Taxonomy Element from the MCA - XBRL Taxonomy. The newly mapped ledger will be displayed in Selected Element field.

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Figure 2.3 Selection of Taxonomy Elements

5. Press Enter to save the tagging.

The List of Accounts Configuration report with the mapped MCA Taxonomy Element appears as shown:

Tally.ERP 9 will allow to re-configure the default mapping only with the MCA - XBRL Taxonomy displayed in Blue (child taxonomy element). It will not allow to map the MCA - XBRL Taxonomy displayed in Black (parent Taxonomy element).

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Figure 2.4 Mapped List of Account

After mapping the List of Accounts with MCA Taxonomy, the colour of the mapped Ledger changed to Black indicates that the ledger is mapped.

To map Tally.ERP 9 Default Groups with MCA Taxonomy:


1. Select the Default Tally.ERP 9 Group for MCA - Taxonomy element mapping.

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Figure 2.5 Group tagging to MCA Taxonomy

2. Click Ctrl+C: Map Elements when multiple items are selected or press Ctrl+Enter to display the applicable MCA Taxonomy element to tag to the selected group.

3. Select the appropriate MCA - Taxonomy Element from the MCA - XBRL Taxonomy.

Figure 2.6 Selecting MCA Element for tagging

4. Press Enter to save the mapping.

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Figure 2.7 Group and associated ledgers mapped to MCA Taxonomy

On mapping Groups with MCA Taxonomy, all the ledgers created under it will be mapped with the MCA Taxonomy selected for the Group.

2.2 Profit and Loss Adjustments and Appropriations

In Profit and Loss Adjustments & Appropriations screen, a company can disclose the details of Profit utilisation after Net Profit is arrived.

Net Profit = Gross Profit - Administration & Selling Expenses - Other Expenses - Taxes - Depreci-ation + Other Incomes.

To disclose the details of Profit and Loss Adjustments & Appropriations,


Select Profit and Loss Adjustments& Appropriations and press Ctrl+Enter

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Figure 2.8 Profit and Loss Adjustments screen

1. In Profit and Loss Adjustments & Appropriations screen, two different values are displayed for Net Profit.

2. Net Profit as per Profit and Loss Account: Net Profit displayed in this field is captured from Profit & Loss A/c.

Net Profit as per MCA - Taxonomy Elements: Net Profit is displayed based on the mapping of MCA - Taxonomy Elements.

The Net Profit displayed in both the fields should be the same to confirm that the books of accounts and the details disclosed in Instance Document are correct.

As different companies follow different methods to arrive at Profit, difference in Net Profit may be found.

For Example: ABC Company has recorded all the adjustment entries in the books of accounts but has not mapped to Taxonomy elements to generate XBRL Instance Document. In this case, Net Profit as per Profit and Loss Account will be less than the Net Profit as per MCA - Taxonomy Elements.

Hence, while disclosing the Profit and Loss Adjustments details, companies can follow one of the methods given:

Profit and Loss Adjustments are already accounted in the Books of Accounts

Profit and Loss Adjustments are not accounted in the Books of Accounts

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2.2.1 Profit and Loss Adjustments are already accounted in the Books of Accounts

If the company has already recorded all the Profit & loss adjustment transactions then, the adjusted values can be entered/specified for the appropriate Taxonomy elements manually. The values that are entered manually will be considered only for Taxonomy elements and will not affect the books of accounts.

To enter the value of current tax in Profit and Adjustment & Appropriations screen manually,

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports(2011) > List of Accounts > Profit and Loss Adjustments > Press Ctrl + Enter

Click Current tax pertaining to current year and enter the adjustment value.

Figure 2.9 Profit and Loss Adjustment screen after manually adjusting tax paid

On disclosure of all the Profit and Loss Adjustments, the Total profit (loss) for period (as per MCA Taxonomy Element) and Total profit (loss) for period as per Books of Accounts trans-ferred to Balance sheet will be displayed.

Total profit (loss) for period (as per MCA Taxonomy Element) = Net Profit as per MCA Taxonomy Elements - Taxonomy Element amount (addition/Subtraction)

Total profit (loss) for period as per Books of Accounts transferred to Balance sheet = Net Profit as per Profit & Loss Account

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2.2.2 Profit and Loss Adjustments are not accounted in the books of Accounts

In case the company has not accounted the Profit and Loss Adjustments, for example: ABC Company wants to allocate Rs. 51,500 towards Tax Payable. The same has not been accounted for in the Books of Accounts.

To disclose such information for taxonomy elements and Books of Accounts and adjust the value in Profit and Loss Adjustments & Appropriations screen,


1. Select Profit and Loss Adjustments & Appropriations and press Ctrl + Enter2. Navigate to the appropriate Taxonomy element and click F7: Create Voucher button or press

F7 key to navigate to Journal Voucher to record the adjustments.

Figure 2.10 Selecting Create Voucher option

The Profit/Loss displayed in both the fields should be same to confirm that the books of accounts and the details disclosed in Instance Document are correct.

In case there is any difference, the Difference amount will be displayed in Red.

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In Journal Voucher,

3. Debit - Profit & Loss A/c and enter the amount allocated in Amount field.4. Credit - Tax Payable ledger. On selecting the ledger, Tally.ERP 9 displays the Profit and Loss

Adjustments and Appropriations sub-screen to select the Taxonomy elements towards which the value will be mapped. In this screen, select the appropriate taxonomy element.

Figure 2.11 Selecting Adjustment Type in Journal Voucher

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The completed Accounting Voucher Creation (Journal) screen appears as shown below:

Figure 2.12 Completed Journal Voucher

5. Click Yes or press Enter to save.

All adjustments have to be accounted using the ledger Profit & Loss A/c. If Profit & Loss A/c ledger is not used to account the adjustments, such transactions will be considered as normal adjustments and will not be displayed in Profit and Loss Adjustments & Appropriationsscreen.

6. Press Escape from Journal Voucher to navigate back to Profit and Loss Adjustments & Appropriations screen.

On accepting the voucher, the allocated value will be displayed in Profit and Loss Adjustments & Appropriations screen as shown:

From Journal Voucher, Tally.ERP 9 will not allow the user to navigate to any other vouchers.

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Figure 2.13 Profit and Loss Adjustment screen with Auto filled value

On disclosure of all the Profit and Loss Adjustments, the Total profit (loss) for period (as per MCA Taxonomy Element) and Total profit (loss) for period as per Books of Accounts trans-ferred to Balance sheet will be displayed.

2.2.3 Earnings Per Equity Share

Company has to disclose Basic and Diluted Earnings per share on the undistributed profits, Basic and Diluted Earnings per share before extraordinary items along with the information of Nominal Value of per equity share.


1. Select Profit and Loss Adjustments & Appropriations and press Ctrl + Enter2. Navigate to the section Earnings per equity share

The Profit/Loss displayed in both the fields should be same to confirm that the books of accounts and the details disclosed in Instance Document are correct.

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Figure 2.14 Earnings Per Share Calculation in Profit and Loss Adjustments and Appropriations screen

3. Enter Basic earnings per Share, Diluted earnings, Average number shares for diluted earnings per share per equity share against the respective line item.

2.2.4 Cash Flow Statement

Every enterprise has to prepare a Cash Flow Statement to report cash flows during the period classified by Operating, Investing and Financing Activities in a manner which is most appropriate to its business.

An enterprise can report cash flows using either,

1. Direct method – Major classes of gross cash receipts and gross cash payments are dis-closed.

2. Indirect method – The net profit or loss is adjusted for the effects of transactions of a non-cash nature, any delays or accruals of past or future operating cash receipts or payments, and items of income or expense associated with investing or financing cash flows.

An enterprise has to disclose details for the following while reporting the cash flows of Operating, Investing and Financing activities.

Foreign Currency Cash Flows

Extraordinary Items

Interest & Dividends

Taxes on Income

Investments in Subsidiaries, Associates and Joint Ventures

Acquisitions and Disposals of Subsidiaries and Other Business Units

Non-cash Transactions

From Profit and Loss Adjustments screen, users can view the Journal Vouchers recorded using F7: Create Vouchers button.

To view Journal Vouchers recorded from Profit and Loss Adjustments screen, click on F8: Show Vouchers button or press F8 key.

Journal Voucher lists only those Journal Voucher which are recorded from Profit and Loss Adjustments report.

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Components of Cash and Cash Equivalents

Other Disclosures

2.2.5 Preparing Cash Flow Statement in Tally.ERP 9

Tally.ERP 9, allows the user to prepare the Cash Flow Statements using Direct Method or Indirect Method.

In Cash Flow Statements screen, Indirect Method will be displayed as the default method used for generation of Cash Flow Statement. In this report, information for Cash flows from operating activities, Cash flows from investing activities and Cash flows from financial activities are entered. Given below are the list of activities:

Cash flows from operating activities

Adjustments of amortization, finance costs, dividend income, gain or loss on unrealised for-eign exchange, share-based payments, non-cash items etc.

Changes in trade payables, trade receivables, current and non-current liabilities, invento-ries, provisions.

Dividends received, Interest Paid and Received, Income Taxes paid/refund received and Other Inflows/Outflows of Cash.

Proceeds from/Payments of Extraordinary items.

Cash flows from investing activities

Cash Flow from losing control of/ used in obtaining of subsidiaries

Receipts from/Payments to Sale/Purchase of Equity or Debt Instruments of other entities

Receipts from/Payments to Sale/Acquisition of interests in Joint Ventures

Share of profits from/Investment in Partnership firm or Association of Persons

Sale/Purchase of Tangible Assets

Advances and loans made to/received from other parties

Payments for/Receipts from contracts - Future, Forwards, Option and Swap

Dividends and Interest Received

Income taxes paid/refunds received and proceeds from government grants

Proceeds from/Payments of Extraordinary items

Cash flows from financing activities

Proceeds from Issue of Shares, other equity instruments, debentures, notes and bonds

Proceeds from/Repayments of Borrowings

Dividends and Interest Paid

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Income taxes paid/refunds received

Proceeds from/Payments of Extraordinary items

The value of Effect of Exchange rate changes is entered under Cash and Cash Equivalents.

If the company is following a different Type of Cash Flow Statement, the same can be config-ured in General Information about Financial Statements from the Additional Details screen. When the Type of Cash Flow Statement is configured, the same will be captured in Method Used to Generate Cash Flow Statement field in Cash Flow Statements screen.

Disclose Details in Cash Flow Statement - Manual

For Example: ABC Company has generated revenue from sales of goods and sales of service.

To enter these values in Cash Flow Statement manually,

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports(2011) > List of Accounts > Cash Flow Statement

The Cash Flow Statement appears as shown:

Tally.ERP 9 will not allow the user to change the Type of Cash Flow Statement in Cash Flow Statement screen. Cash Flow Statement Type can be configured only from General Information about Financial Statements only.

To change the type of Cash Flow Statement:

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports (2011) > Additional Details > General Information

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Figure 2.15 Cash Flow Statement

1. In Reporting Year column tab down to Proceeds from sales of tangible assets and enter the value for sales revenue.

2. Similarly, tab down to Proceeds from sales of intangible assets and enter service revenue value.

3. Enter the cash flow values for operating activities, investing activities and financial activities against the respective line items.

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The Cash Flow Statement appears as shown:

Figure 2.16 Cash Flow Statement after updating details

4. Save the changes after entering all details.

Disclose Details in Cash Flow Statement - Auto Fill

Company can disclose the Cash Flow details by either entering the value manually or using the auto-fill feature. For Example: ABC Company has to disclose details of Decrease or Increase in Trade Receivables during the Period.

In this case to auto-fill the value,

Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > MCA Reports(2011) > List of Accounts > Cash Flow Statement

1. In Reporting Year column tab down to Adjustments for decrease (increase) in trade receivables field.

In case the company has previous year’s data, then the data can be loaded using the option Ctrl+F3: Previous Cmp. The previous year’s closing balances will be displayed in Previous Year Amount column.

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2. Click S: Show Ledger button or press Alt+S keys to view the List of Ledgers. By default the List of Ledgers screen displays the ledgers grouped under Bank Account.

Figure 2.17 List of Bank Ledgers

3. Select the HDFC Bank LTD A/c ledger from List of Ledgers, to view the List of Transactions for Selected Ledger.

4. In List of Transactions for Selected Ledgers screen, select the appropriate transaction (use Spacebar to select the transaction).

Figure 2.18 List of Transactions for Selected Ledgers

5. Press Enter.

To view the transactions in Display mode for more information, press Ctrl+Enterkey or click the button Ctrl+Enter: Voucher.

.

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The transaction amount will be displayed against the ledger.

Figure 2.19 Ledger with Amount of Transaction selected

6. Press Ctrl+A or click Ctrl+A: Accept button.Amount will be auto-filled for Adjustments for decrease (increase) in trade receivables in the Amount column.

Figure 2.20 Cash Flow Statement with Auto filled Amount

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2.2.6 Select Previous Year Company

All those items that are having values in the current year should have corresponding previous year values. If any previous year data is available in Tally.ERP 9 in another company, the same can be loaded using the Ctrl+F3 option by specifying the data directory path. Once the previous year data is loaded, the current mappings can be copied and previous year information can be entered by selecting the respective previous year company in respective screens.

To add previous year’s data of a company,


Click Ctrl+F3: Previous Cmp. button or press Ctrl+F3 keys to open the previous year’s company selection screen.

Figure 2.21 Selection of Company with Previous Year’s Data

In case MCA - Reports feature is not enabled for the Previous Year’s Company Data, while selecting the company. Tally.ERP 9 displays the message - MCA Reports are not enabled, do you want to enable?

All the information for the Cash Flow Statement is mandatory and to be filled com-pulsorily. If value is not available, then Zero (0) needs to be specified.

Default Cash Flow report available in Tally.ERP 9 can be viewed using Ctrl+C: Default CF button or by pressing press Ctrl+C keys.

The status of completion of the Cash Flow Statements report can be marked as Complete or Incomplete by using the F9: Status button or by pressing F9 key. The same will appear in the Status Column in Additional Details screen.

To return to XBRL Cash Flow Statements, press Escape from Default Cash Flow report.

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Figure 2.22 Message Displayed for Confirmation to Enable MCA Report feature for Previous Year Company

To load Previous Year Company select Yes. On enabling, company will get loaded and dis-played in Previous Year Company field.

Figure 2.23 2.24 Display of Previous Year Company Loaded

Load Previous Year data from the same company

In case the data is having information with respect to current financial year and previous financial year, then the previous year information can be retrieved.


Click F2: Period button or press F2 key.

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Figure 2.24 Previous Year Period

In the Assessment Year screen, enter the previous year date in the Beginning field under Financial Year.

Press Enter.

The Previous Year Company field will be changed to Previous Year Period and based on the Financial Year Beginning period the Previous Year Period will be displayed.

2.2.7 Restore Mapped List of Accounts

Restore option will revert all the List of Accounts mapping for the selected Group/Subgroup/Ledgers. You can revert mapping for all Groups/Subgroup/Ledgers or individual line items using the Restore option.

To restore list of mapping,


Click Ctrl + F10: Restore or press Ctrl+F10 keys to restore the List of Accounts configura-tion/mapping.

If the Restore option is used without selecting any of the Ledgers/Groups/Sub-groups, then system will understand that the restore instruction is for all the List of Accounts and will display the following message.

Figure 2.25 Message to Restore All the Accounts

Click Yes or press Y to confirm restoring of mapping.

On confirmation it will revert all the set mapping which cannot be undone.

To revert the configuration of One or Few List of Accounts,

In the List of Accounts screen, select the Ledgers/Groups/Subgroup using spacebar

Click Ctrl+F10: Restore button or press Ctrl+F10 keys

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Click Yes or press Y in the confirmation message

2.2.8 View Checklist

A Check List for Generation of Reports is also provided in Tally.ERP 9, this report displays the details which are mandatory and they indicate completion of disclosure of details for MCA Taxonomy. Before generating MCA reports, this check list can be referred to verify whether all the information is disclosed.


Click L: Checklist or press Alt+L keys to view the Check List for Generation of Reports.

Figure 2.26 Check List for Generation of Reports

From this screen user can drill down to respective screens for each list item to disclose the details.

Navigate to a line item and press Enter

Disclose the details for the selected line item and accept the changes to return to Check List for Generation of Reports screen.

Similarly, you can drill down for each item and disclose respective details.

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2.3 Configure Mandatory Information

For proper disclosure of financial reports, the Ministry of Corporate Affairs has defined certain guidelines, where some of the Operating and Non-Operating Informations are identified as mandatory to be disclosed in the financial reports by all the Registered companies.

In Tally.ERP 9, you can view the Mandatory Information to be captured in:

Balance Sheet

Cash Flow

Company Information

Profit and Loss Account

The mandatory informations will be automatically captured from the Books of Accounts that is maintained by the company. Company can configure the values/details of mandatory information as per the requirement to generate valid Instance Document.

To configure Mandatory Information,


Click M: Mandatory Info. or press Alt + M to view Select Report screen

In Select Report screen, select the report (For Example: Balance Sheet) from the List of Report Names

The Mandatory Information for Balance Sheet screen is displayed as shown:

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Figure 2.27 Mandatory Information for Balance Sheet

2.3.1 Balance Sheet

In Mandatory Information for Balance Sheet screen, the mandatory taxonomy elements for balance sheet appear on the left side. Current and previous year amount for each mandatory taxonomy head appears on the right side of the report along with the current and previous period details.

In Mandatory Information for Balance Sheet screen, values for the Taxonomy heads under EQUITY AND LIABILITIES and ASSETS will be automatically captured based on the List of Accounts configured.

If any of the mandatory information is not applicable then it must be filled with Zero to generate valid MCA Reports.

To fill Zero against taxonomy without values in the Mandatory Information for Balance Sheet,


1. Click M: Mandatory Info. or press Alt + M to view Select Report screen2. In Select Report screen, select Balance Sheet from the List of Report Names3. In the Mandatory Information for Balance Sheet screen, click Z: Set Zero button or press

Alt+Z keys

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Figure 2.28 Set Zero for Balance Sheet ledgers

Zero will be displayed for the mandatory informations without value.

2.3.2 Cash Flow

In Cash Flow Statements all the fields are mandatory. The Cash Flow Statement configured from MCA-XBRL Master Configuration screen will be displayed here. From this screen, you cannot enter/specify the amount to taxonomy elements. However, this can be used to double check the amounts for all taxonomy elements and also to compare the amount entered in cash flow statement with default cash flow statement.

To open Cash Flow with mandatory information,


1. Click M: Mandatory Info. or press Alt + M to view Select Report screen2. In Select Report screen, select Cash Flow from the List of Report Names

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Figure 2.29 Cash Flow Statement

2.3.3 Company Information

This screen displays the mandatory taxonomy elements in Company Information screen and also allows you to fill or correct company information using the Fill Mandatory Info option

To open Company Information with mandatory details and fill missing details,


1. Click M: Mandatory Info. or press Alt + M to view Select Report screen2. In Select Report screen, select Company Information from the List of Report Names

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Figure 2.30 Company Information Screen

3. To fill the mandatory Company Information, click F: Fill MandatoryInfo button or press Alt+F keys to view General Information screen.

4. Enter the missing details or make changes needed in the General Information screen.5. Save the changes and return to Company Information screen.The details added or changed is updated in Company Information screen.

2.3.4 Profit and Loss Account

In Profit and Loss Account, all the fields are mandatory. The Profit and Loss Adjustments & Appropriations done from MCA-XBRL Master Configuration screen will be displayed here. From the Mandatory Information for Profit and Loss Account screen, you cannot enter/specify the amount to taxonomy elements. However, this can be used to ensure all taxonomy elements carry some amount, not zero. Else, configure the same in Profit and Loss Adjustments screen.

If any of the Mandatory Information is not applicable or is without value, then zero (0) needs to be filled for the same.

To fill Zero in mandatory field without value,


1. Click M: Mandatory Info. or press Alt + M to view Select Report screen

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2. In Select Report screen, select Profit and Loss Account from the List of Report Names3. In the Mandatory Information for Profit and Loss Account screen, click Z: Set Zero button

or press Alt+Z keys

Figure 2.31 Profit & Loss Account

Zero will be displayed against the mandatory informations without value.

2.3.5 Show Unmapped List of Accounts

You can configure the List of Accounts screen to display only unmapped Groups/Sub-Groups/Ledgers using the Show Unmapped option.


Click S: Show Unmapped or press Alt+S keys to view the unmapped Group/Sub-groups/Ledgers.

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Figure 2.32 Display of Unmapped List of Accounts

Press Alt+F1 to view the unmapped List of Accounts.

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Lesson 3: Generate MCA Reports

3.1 Generate MCA Reports

When the List of Accounts is configured and Additional Details are verified, you can generate MCA Reports from List of Accounts screen. For information about Additional Details refer to XBRL section in Tally.ERP 9 Reference Manual.

To generate MCA Reports,


1. Click Ctrl+E: Generate Reports button or press Ctrl+E keys to view Configuration screen.

2. In Configuration screen,

The Export Location field displays the path where Tally.ERP 9 is installed, retain the path or enter details of the path where files are to be exported.

In the Output Balance Sheet File Name field, Tally.ERP 9 by default displays the output Balance Sheet file name as BS.XML. You can retain this name or specify a different out-put file name.

In the Output Profit and Loss File Name field, Tally.ERP 9 by default displays the output file name as PL.XML. You can retain it or specify a different output file name.

Figure 3.1 Export Location Configuration Screen

Press Enter.

The exported files are saved in the selected directory with the file names specified in configuration screen.

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Generate MCA Reports

Figure 3.2 Exported Files in Tally.ERP 9 Folder

You can proceed to validate, pre-scrutinise and export the xml files after validation.

3.1.1 Attach instance document to the Form 23AC-XBRL and Form 23ACA-XBRL

There is a separate set of Form 23AC-XBRL and Form 23ACA-XBRL available on the MCA portal for filing in XBRL format.

First fill up the Form 23AC-XBRL and Form 23ACA-XBRL. Thereafter, attach the validated and pre-scrutinised Instance Document for Balance sheet to Form 23AC-XBRL. Similarly, the Instance Document for Profit and Loss account is to be attached to Form 23ACA-XBRL.

3.1.2 Submitting the Form 23AC-XBRL and Form 23ACAXBRL on the MCA portal

After the forms are filled, you are required to perform pre-scrutiny of the form, sign the form and then upload the same as per the normal e-form filing process.Ensure that the attached instance documents are validated and pre-scrutinised using the XBRL Validation tool.

Ensure that the latest validation tools and forms are used for filing. It is recommended to check the validation tool updates regularly on Ministry of Corporate Affairs website.

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Generate MCA Reports

For more information on MCA Reports and XBRL Formats, refer to XBRL section in Tally.ERP 9 Reference Manual.

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getting started with mca reports (in xbrl...

Documents