Getting Started with Microsoft PowerPoint

Vivien Hall (CCS)

Acknowledgements – Ali Parvin (CCS)

What you know already

• Similar menus, toolbars to Microsoft Word• Cut, Paste, Copy, Spell checker, Save, Print,

Help• Formatting (fonts, font sizes, add/remove

bullets, justification)• Insert objects from other packages e.g. Excel

charts

Main topics

• PowerPoint components – presentations, slides, objects

• Creating a presentation• Adding slides to your presentation• Adding objects to your slides• Rehearsing your show• Organising your slides

Design of presentations

• The corporate guidelines for Birkbeck are available from External Relations web site at http://www.bbk.ac.uk/er/corporate_id.pdf

• Stephen Tarling will address design issues in more detail later.

What is PowerPoint?

• Microsoft PowerPoint is a presentation graphics package.

• Features - text handling, outlining, drawing, graphing, clipart and so on.

• PowerPoint can produce Presentations, Slides, Handouts, Speaker's Notes and Outlines.

• Slides are made up of objects e.g. text and image objects

Starting Microsoft PowerPoint

3. Choose Microsoft Power Point

1. Click on Start

2. Select Programs

Creating a new Presentation

1. Click on Blank Presentation.

2. Click on OK

Views

View Toolbar

Drag border to resize

Creating a Title Slide

•Click anywhere inside the dotted line border.

•The instruction will disappear and the cursor will flash in the centre of the box.

•This box is called a text block.

•Type in a title. You can also add a subtitle if you wish

Creating a New Slide

• Click on New Slide button on the tool bar

• If you cannot see the button click on More buttons

• Default style is bulleted list.• Choose Format, Slide Layout to change it

Creating a Bulleted List

1. Click on the Title Block and type a title.

2. Click anywhere inside the bulleted text block and type a text.

3. Press Enter. Another bullet will appear

Working with objects on slides

• Select the object by clicking on it

• Here I’ve selected a text box object

• Drag corners to re-size objects

• Hold down shift key to select multiple objects.

Adding Graphics

• Choose Format, slide layout, text & clip art– Double click to add clip art

from the clipart gallery

– Select a picture and click here to insert clip

• Or

• Choose Insert, Picture, From File to insert your own graphics

Adding Objects

• Choose Insert, Object to add objects such as – Excel charts and tables– Word equations, drawings and organisational charts– Graphics created by packages such as Adobe Photoshop

or Paintshop Pro

Saving Your Presentation

1. Click on File on top menu bar.

2. Click on Save As…

Saving Your Presentation (cont.)

3. Select folder or create new folder (on N: in CCS rooms)

4. Type in a

file name.

5. Click on Save

Viewing your slide show

• From Slide Show menu choose View Show• To go to next slide click mouse or press

space bar• Right click mouse to get menu• Pointers – Pen lets you draw on slide

Rehearsing your show

• From Slide Show menu choose Rehearse Timings

• If you are interacting with an audience don’t save your timings

Click on No

Running an unattended show

• Set up show lets you have a continuously looping show.

• Select Browsed at kiosk (full screen)

• To stop the show press the Esc key

Slide transition

• Slide Transition allows you to introduce special effects

• Click here to display transition menu

• You can apply to the current slide or to all your slides

Slide Animations

• Choose Slide Show, Custom Animations

• Check the boxes to select the objects that you wish to animate

• Select the animation

Organising your slides

1. Click on the View menu on the menu bar

2. Click on slide sorter

3. Click on a slide to select it. You can now

1. “drag & drop” to a new position

2. Cut and paste to a new location

3. Delete it by pressing the delete key

Printing your show

• From File menu choose Print• Print What allows you to choose slides,

handouts, speakers notes etc.• For handouts you can choose number of

slides to page• Slides – can be copied as transparencies for

OHP’s

Finding out more

• Software made Simple Guide to Microsoft PowerPoint 2000

• PowerPoint Help• PowerPoint tutorial• Electric Paper – computer based training

material for ECDL

Using Help

• Choose Help, Microsoft PowerPoint Help• Click on Answer Wizard tab.• In our example we have chosen to Insert an

imported picture

PowerPoint Help

PowerPoint Tutorial

• Open the file C:\Program Files\Microsoft Office\Office\1033\overview.pps

• View the show• To see how the slides were created go to

Normal view

Exercise 1 – Practice some techniques

• Referring to the handout for this presentation practice the techniques that are identified in the speakers notes

• Take a break if you wish before creating your own presentation.

Exercise 2 – Create a simple presentation

• Create a slide show on a topic of your choice• Your show should run for 5 minutes