getting started with your cloud file sync tool. part i: getting started
DESCRIPTION
Overview Using your file sync tool, you can: Access your files, folders, and shared content across all of your devices. Access your content anytime you need it. Share content with your coworkers and with colleagues outside of your organization.TRANSCRIPT
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Getting Started with yourCloud File Sync Tool
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Part I:Getting Started
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Overview• Using your file sync tool, you
can:• Access your files, folders, and
shared content across all of your devices.• Access your content anytime you
need it.• Share content with your
coworkers and with colleagues outside of your organization.
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Goals• You will be able to:• Download and install agents,• Share files and folders,• Lock files and folders,• Install and configure the Outlook add-in,• Manage revisions,• Create and manage backups, and• Monitor and track activity.
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Before We Begin• You will need:• A welcome email from the administrator,• Internet access, and• A compatible browser.
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Part II:The Web Portal
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How to Log In• First, navigate to the URL listed
in your welcome email. • Log in using your credentials. • Demo
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The Basics• When you create folders and
upload files in the web portal, all of these items will propagate down to any of your connected devices. • Demo
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Part III:The Agent
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What is the Agent?• Using the agent, you have
access to a special folder that holds all of your synced content. • Content that is added to
your folder will automatically sync to the web portal and any other connected device.
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How to Install and Register the Agent• Demo
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How to Use the Agent• Drag your files or
folders into the explorer window.• The icons will help you
understand the sync progress.• Demo Syncing Successfully
synchronized
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Part IV:Mobile Apps
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Finding Mobile Apps• You can also manage
files and folders from an app on your mobile device. • You can access a
direct link to your device-specific app in the web portal.• Demo
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Part V:The Outlook Add-In
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What is the Outlook Add-In?• You can email a link to
files and folders from your Microsoft Outlook application. • This feature is useful
when you need to share large files or folders with recipients.
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How to Install the Outlook Add-In• Demo
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How to Configure the Outlook Add-In• Demo
Set default share settings.
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How to Use the Outlook Add-In• Demo
Click to access your files and
folders.
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Part VI:Sharing Content
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Team Shares vs. Individual Shares• Team Shares can be
configured for groups of users within your organization.• Individual share links
allow you to share a direct link to a file or folder.• Public Shares• Secure Shares
Team Shares provide long-term
collaboration areas.
Individual shares provide a recipient
with quick access to one file or folder.
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How to Create Team Shares• Demo
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How to Send Individual Shares• Demo
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How to Manage Shared Items• Demo
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Part VII:Guests
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• Guests are special accounts that are created for individuals outside of your organization. • You can manually create a guest account and
give that guest account access to content. • Alternatively, if you send a private individual
share invitation to a person outside of your organization, you are automatically creating a guest within the system.
What are Guests?
Guests can temporarily access content that you
share.
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How to Manage Guests• Demo
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Part VIII:File and Folder Locking
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What is File and Folder Locking?• File locking allows users to place locks on
files and folders. • This feature is useful when you want to
prevent other users from accessing your items when you are making changes, preventing sync collisions from occurring. • You can place locks on a whole Team Share, a
subfolder in a Team Share, or a file in a Team Share.
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How to Lock Files and Folders• Demo (Manual Locking and Auto-Locking
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How to Manage Collisions• If you forget to lock a file or folder,
you might encounter instances where another user has made changes to the same item at the same time.
• You can resolve your collision in the Resolve Sync Conflicts dialog bog.
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Part IX:Revisions
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What are Revisions? • When you edit a file, the system
keeps track of each revision. • Using the revisions feature in the web
portal, you can view—and optionally restore—older versions of files. • This feature is useful when you make
a mistake editing and saving a file, or if you want to see revisions made by other members of your Team Share.
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How to Manage Revisions• Demo
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Part X:Backups
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What are Backups?• You can create backups of files
and folders that exist on your local machine. • Backups cannot be shared with
another user account.• You can create backups using the Backups tab in the web portal, where you can also manage and restore backups. • You can also create backups
directly on your local machine.
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How to Create Backups• Demo
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How to Manage and Restore Backups• Demo
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Part XI:File Reports and theActivity Log
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What are File Reports and the Activity Log?• You can keep track of file listings
and activity directly from the web portal. • With the file report, you can generate
reports for all of your files and export the report to your local machine.
• Using the Activity Log page, you can track usage, view audit trails and follow activity on Team Share users and guest accounts.
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How to View File Reports • Demo
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How to Track Activity• Demo
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Thank You