getting things done
DESCRIPTION
Notes from Getting Things Done by David AllenTRANSCRIPT
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G E T T I N G T H I N G S D O N E
T h e A r t o f S t r e s s - F r e e P r o d u c t i v i t y
B o o k B y D a v i d A l l e n S l i d e s b y R y a n B a t t l e s
A L L E N , D AV I D . G E T T I N G T H I N G S D O N E : T H E A R T O F S T R E S S - F R E E P R O D U C T I V I T Y. N E W Y O R K : V I K I N G ,
2 0 0 1 .
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With the societal shift to knowledge work, new behaviors and tools are required to
successfully manage workflow.
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Too much "stuff" stored in a person’s short-term memory can blow a fuse
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The conscious mind is a focusing tool, not a storage place.
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One must write down the outcomes they wish to achieve
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For every outcome, one must determine the "next physical action" required to move the
situation forward
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This next physical action must be organized in a system one reviews regularly
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There are five stages of mastering workflow: to collect, process, organize, review and do.
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Collection tools include the physical in-basket, paper-based and electronic note-
taking devices, voice-recording devices and email.
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Every open loop must be in your collection system and out of your head.
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You must have as few collection buckets as you can get by with.
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You must empty them regularly.
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If an item is not actionable, trash it, put it into a tickler file, or a reference file.
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If an item is actionable, what is the next action? If it takes less than 2 minutes, do it. If
more, delegate or defer it.
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Project Planning Steps:
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#1 - Define the purpose and principles
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#2 - Envision the outcome
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#3 - Brainstorm how to get from here to there
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#4 - Organize sequences and priorities
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#5 - Identify the next actions
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To get started, take several hours or days to dump all of your projects and actions from
running around in your head, living on post-it notes, etc.
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Get your inbox to empty by acting, delegating, or deferring.
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Never put anything back into "in."
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To keep the system working, it is key that one continues to trust the system.
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Review the daily calendar and tickler folders.
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Take time each week for a weekly review.
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The Six-Level Model for Reviewing Your Own Work is presented in terms of altitude:
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50,000 + feet: Life
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40,000 feet: Three- to five-year visions
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30,000 feet: One-to two-year goals
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20,000 feet: Areas of responsibility
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10,000 feet: Current projects
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Runway: Current actions
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One should use the mind to think about things, rather than of things.
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Before the end of a meeting, one should ask, "So what’s the next action here?" to
increase clarity
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Even the slightest increase in the use of natural planning can bring significant
improvement.
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T H I S H A S B E E N A B R I E F O V E R V I E W O F T H E M A I N I D E A S O F G E T T I N G T H I N G S D O N E .
!
B U Y T H E B O O K F O R T H E F U L L E X P E R I E N C E !
A L L E N , D AV I D . G E T T I N G T H I N G S D O N E : T H E A R T O F S T R E S S - F R E E P R O D U C T I V I T Y.
N E W Y O R K : V I K I N G , 2 0 0 1 . ‘
A L L P R O D U C T A N D C O M PA N Y N A M E S A R E T R A D E M A R K S O R R E G I S T E R E D T R A D E M A R K S
O F T H E I R R E S P E C T I V E H O L D E R S . U S E O F T H E M D O E S N O T I M P LY A N Y A F F I L I AT I O N
W I T H O R E N D O R S E M E N T B Y T H E M .
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D O W N L O A D T H E B U S I N E S S B O O K C O L L E C T I O N
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