GettingThingsDone

“Talkdoesnotcookrice”Chineseproverb

Me…

…maybeyoucanrelate?

Thenext60minutes

• Theproblemandwhyitexists

• Thesolution

• 5stepstomasteringworkflow

• Gettingprojectsundercontrol

Theproblem

“Yourmindisforhaving ideas– notholding them”

DavidAllen

Atypicalto-dolist(ofmine…)

PLUS– life’srandominputs…

Theresult- OVERWHELMED…

>>BROKENCOMMITMENTS<<

Thesolution

Managingcommitments…

1. AnythingunfinishedmustbeCAPTUREDinatrustedsystem– orcollectiontool– outsideyourmind

2. YoumustCLARIFYwhatyourcommitmentis,andwhatactionyoumusttaketofulfillit

3. Onceyou’vedecidedontheactions,youneedremindersofthem,ORGANISEDinasystemyoureviewregularly

Aquickexercise>>

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“Ruleyourmindoritwillruleyou”

Horace

5stepstomasteringworkflow

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• 100% oftheincompletes

• Capturetools:– In-tray– Paper-basednote-takingtools– Digital,email,text… integration

• Getitalloutofyourhead

• Emptythecapturetoolsregularly

DEFERITDELEGATEITDO IT

NOYES

Willittakelessthan2minutes?

YES

NOIsitactionable?

Whatisit?

What’sthenextaction?

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CalendarWaitingfor

Projectplanstoreview

MULTISTEPPROJECTS Reference

Incubate

Trash

DEFERITDELEGATEITDO IT

NOYES

Willittakelessthan2minutes?

What’sthenextaction?

YES

NOIsitactionable?

Whatisit?

Nextactions

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Quickquestion:Shouldyourcalendar oryouremailin-box ruleyourday?

• Stepbackregularlyandreview

• Agoodhabit:assoonasyoufinishsomething,concludeameeting,etc.,checktoseewhatelseremainstobedone

• Aim:keepeverythingoffyourmind

• Weeklyreview– criticalsuccessfactor

• Howtochooseactionsinthemoment:– Context:@Anywhere@Office@Homeetc…– Timeavailable– Energyavailable– Priority

• Howtoidentifydailywork:– Predefinedwork–Workasitshowsup– Definingyourwork

Gettingprojectsundercontrol

“Themostbrilliantandcreativeplannerintheworld:your

DavidAllenbrain”

Thenaturalplanningmodel

1. Definingpurposeandprinciples

2. Outcomevisioning

3. Brainstorming

4. Organising

5. Identifyingnextactions

Anexample…

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Thenaturalplanningmodel

1. Definingpurposeandprinciples• Purpose– “WHY?”• Principles– “I’dgivethistootherstodoaslongasthey…”

2. Outcomevisioning• WHAT?“wouldn’tifbegreatif…”

3. Brainstorming• “HOW?”

4. Organising• “What’stheplan?”– components,sequence,priorities

5. Identifyingnextactions• “What’snextaction?Who’sgoingtodowhat,when?”

Aquickexercise>>

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Summary

Powerofthecapturinghabit

• Initially,positiveand negativefeelings!– Anxietyandrelief– Overwhelmedandincontrol

• Sourceof-ve feelings:brokencommitments– Don’tmake– Complete– Renegotiate

• Capturinghelpsavoidthissituation

Powerofthenext-actiondecision

• Whendomostpeoplemakeactiondecisions?–Whenthingsshow uporwhenthingsblow up?

• Beingproactivetakespracticebutleadsto:– Clarity,accountability,productivity,empowerment

• Bestplans:‘who’sgoingtodowhat,when?’

• Neverletameetingfinishwithoutasking:“What’sthenextaction?”

Questions

GettingThingsDone

“Talkdoesnotcookrice”Chineseproverb

www.gettingthingsdone.comwww.next-action.eu