getting work done for the pr professional

75
Getting Things Done for the #PR Professional

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Post on 08-May-2015

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I'm a huge fan of David Allen's book Getting Things Done. It has helped me develop strategies for managing the intense amount of work required to run our business. In this session, delivered to the graduate PR students of Fanshawe College's Trends in Technology class, I spoke about how to implement a GTD system, offered some ideas for project management and shared some of my favourite tools.

TRANSCRIPT

Page 1: Getting Work Done for the PR Professional

Getting Things Done for the

#PR Professional

Page 3: Getting Work Done for the PR Professional

WHAT YOU USE?

Page 4: Getting Work Done for the PR Professional

WHAT WILL IT TAKEto run an effective PR business?

Page 5: Getting Work Done for the PR Professional

MIND LIKE H2O

Page 6: Getting Work Done for the PR Professional

RIPPLES

Page 7: Getting Work Done for the PR Professional

100 % Attention

Page 8: Getting Work Done for the PR Professional

CAPTURE Everything

Page 9: Getting Work Done for the PR Professional

Get it out of your HEAD

Page 10: Getting Work Done for the PR Professional

CREATE SYSTEMS

Page 11: Getting Work Done for the PR Professional

DAVID ALLEN

Page 12: Getting Work Done for the PR Professional

GTD System

Page 13: Getting Work Done for the PR Professional

5 Steps to Control

Page 14: Getting Work Done for the PR Professional

1. Collect

2. Process

3. Organize

4. Review

5. Do !

!

Page 15: Getting Work Done for the PR Professional

NEXT ACTION

Page 16: Getting Work Done for the PR Professional

EMAIL EMERGENCY

Page 17: Getting Work Done for the PR Professional

LINDA STONE

Page 18: Getting Work Done for the PR Professional

EMAIL Apnea

Page 19: Getting Work Done for the PR Professional

1. Stop Breathing

2. Bad Posture

3. Stress Response !

!

!

Page 20: Getting Work Done for the PR Professional

YOU Control Your Email

Page 21: Getting Work Done for the PR Professional

1. Kill notifications

2. Change other’s expectations

3. Give it time

4. Never at 9:00

5. Learn to triage

6. Inbox Zero !

!

!

Page 22: Getting Work Done for the PR Professional

DATA CRISIS(100 % of harddrives will fail)

Page 23: Getting Work Done for the PR Professional

BACK UP (or else)

Page 24: Getting Work Done for the PR Professional

3 | 2 | 1

3 copies, 2 different media, 1 offsite

Page 25: Getting Work Done for the PR Professional
Page 26: Getting Work Done for the PR Professional

Dropboxdropbox.com

Page 27: Getting Work Done for the PR Professional

Cost: Free for 2 Gigs, 100 Gig for $100/year !

Windows Alt: works on all platforms

Page 28: Getting Work Done for the PR Professional

PASSWORD Problem

Page 29: Getting Work Done for the PR Professional

crack this

Page 30: Getting Work Done for the PR Professional

1Passwordagilebits.com

Page 31: Getting Work Done for the PR Professional

Cost: $50 !

Alt: lastpass.com (freemium)

Page 32: Getting Work Done for the PR Professional

MODERN Meetings

Page 33: Getting Work Done for the PR Professional

meetings suck

Page 34: Getting Work Done for the PR Professional

Al Pitampalli

Page 35: Getting Work Done for the PR Professional

1. Make preliminary decisions ahead

2. Start on time, move fast

3. Limit # of Attendees

4. ALWAYS come prepared 5. Goal - committed action plan

6. Cancel INFORMATIONAL meetings

7. brainstorming balance !

Page 36: Getting Work Done for the PR Professional

moving meetings

Page 37: Getting Work Done for the PR Professional

TOOLS FOR PR

Page 38: Getting Work Done for the PR Professional

wait. what?!?

Page 39: Getting Work Done for the PR Professional

what is your time worth?

(per hour. Outsource anything you can have done for less than 1/2 what you can charge out.)

Page 40: Getting Work Done for the PR Professional

Virtual Staffvirtualstafffinder.com

Page 41: Getting Work Done for the PR Professional

Cost: $395 !

Page 42: Getting Work Done for the PR Professional

learn to type

Page 43: Getting Work Done for the PR Professional

Typing Webtypingweb.com

Page 44: Getting Work Done for the PR Professional

Cost: Free !

Page 45: Getting Work Done for the PR Professional

stop typing

Page 46: Getting Work Done for the PR Professional

Dragon Dictatenuance.com

Page 47: Getting Work Done for the PR Professional

Cost: $100 !

!

Page 48: Getting Work Done for the PR Professional

focus, dammit

Page 49: Getting Work Done for the PR Professional

Focus at Willfocusatwill.com

Page 50: Getting Work Done for the PR Professional

Cost: Free or $36/year !

Page 51: Getting Work Done for the PR Professional

mousing is S_L_O_W

Page 52: Getting Work Done for the PR Professional

Alfredalfredapp.com

Page 53: Getting Work Done for the PR Professional

Cost: Free or £17 !

Windows Alt: launchy.net

Page 54: Getting Work Done for the PR Professional

keyboard shortcuts

Page 55: Getting Work Done for the PR Professional

snippets

Page 56: Getting Work Done for the PR Professional

TextExpandersmilesoftware.com

Page 57: Getting Work Done for the PR Professional

Cost: $34.95 !

Windows Alt: phaseexpress.com

Page 58: Getting Work Done for the PR Professional

project panic

Page 59: Getting Work Done for the PR Professional

WorkFlowyworkflowy.com

Page 60: Getting Work Done for the PR Professional

Cost: Free (for 500 items) or $50/year !

!

Page 61: Getting Work Done for the PR Professional

Asanaasana.com

Page 62: Getting Work Done for the PR Professional

Cost: Free for up to 15 people or $50/month !

!

Page 63: Getting Work Done for the PR Professional

Basecampbasecamp.com

Page 64: Getting Work Done for the PR Professional

Cost: $50/month !

Page 65: Getting Work Done for the PR Professional

organize ideas

Page 66: Getting Work Done for the PR Professional

MindMeistermindmeister.com

Page 67: Getting Work Done for the PR Professional

Cost: Free for 3, $4.99/month !

Page 68: Getting Work Done for the PR Professional

Xmindxmind.net

Page 69: Getting Work Done for the PR Professional

Cost: Free or $79 !

!

Page 70: Getting Work Done for the PR Professional

WHAT DO YOU USE?

Page 72: Getting Work Done for the PR Professional

CC Licensed Photos: Ripples - http://www.flickr.com/photos/yogendra174/4428131059/ !

!

Page 73: Getting Work Done for the PR Professional

Cost: Free or £17 !

Windows Alt: launchy.net

Page 74: Getting Work Done for the PR Professional

The secret of war lies in the communications ~N.B.

Page 75: Getting Work Done for the PR Professional

GROUP EXERCISE