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• This resource sets out the concepts for displaying travel requests and managing attachments.

• Prerequisite course: Create Travel Request.

About this resource

Look out for important information, marked with an

Look out for hints and tips, wherever you see this symbol

Key

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• After a travel request has been saved only, or saved and sent, it may be displayed and further attachments may be added.

• Displaying your trips/attachments is done via the ESS service Display Trip and Attachments.

Overview

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• Monash employees• HDR postgraduate students• Monash Adjuncts• Any other travellers who have lodged a travel

request within Employee Self Service (ESS)• The traveller may display and/or review attachments

in their own travel request, or • An administrator may perform this task on behalf of

travellers.

Who can complete this process?

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• There is no process flow.

• You can add an attachment without the system restarting the workflow process.

• From the time you add an attachment, it will be visible in the various agents’ workflows inbox.

• For example, if you add an attachment after your travel request is saved and sent, the travel administrator will see the attachment if they display your request.

What is the Process Flow?

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Log into ESS

• On the Employee Services homepage, select

• Then, select

Getting started

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Navigation1. Locate your trip in the list and click the row button.

This will highlight the row yellow.

2. Select one of the available options:• Add attachment• Display attachment• Display trip requests

3. Click when you are finished.

The system displays all of your trips for the past 12 months.

Exit

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Add Attachment

1. In the Display trip and attachment list, click

2. Click Browse to locate the file from your PC and then click

3. Click when you are finished.

The system currently does not accept Microsoft 2007 files. If you are uploading a Word, PPT or Excel document, please first Save your file as a 2003 document.

Upload Attachment

Add Attachment

Back

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Display Attachment

1. In the Display trip and attachment list, click

2. Double-click the relevant attachment to launch it.

3. Close the window in the launch attachment screen.

4. Click when you are finished.

The system currently does not accept Microsoft 2007 files. If you are displaying a Word, PPT or Excel document, please first Save your file as a 2003 document.

Display Attachment

Back

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Display Trip Request

1. In the Display trip and attachment list, click

2. Review your trip details.

3. Click when you are finished.Back

Display Trip Request

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Finishing up

When you have finished entering or reviewing your travel requests, please log off your ESS session. Just click

The number of open sessions slows down the response time for all ESS users, that’s why it’s important to log off your ESS session when finished.

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Related informationFrequently Asked Questions – Travel Management project’s website http://www.adm.monash.edu.au/procserv/travel/project/index.html

Strategic Procurement’s travel website http://www.adm.monash.edu.au/procserv/travel

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HelpNeed further help?

SAP Help DeskEmail: sapservice@its.monash.edu.auPhone: 990 51777 (press 2 for SAP)