gg annual report 2012–2013 · annual report 2012–2013 151 indexes ips information publication...

Financial statements

84 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL

85Annual Report 2012–2013

Financial Statements

The Victoria Cross for Australia Medal, which was presented by the Governor-General to Corporal Daniel Keighran VC during a ceremony at Government House, Canberra on 1 November 2012.

Australian Honours and Awards

Indexes


Glossary, abbreviations and acronyms

administered items assets, liabilities, revenues or expenses that are controlled by the Australian Government but managed by the Office on the Government’s behalf

Administrator the person (conventionally, the longest serving State Governor) appointed by The Queen to administer the Government of the Commonwealth of Australia when the Governor-General is overseas or ill, or if the Governor-General temporarily absents herself from office, or if the position of Governor-General is vacant

Admiralty House the Governor-General’s official residence at Kirribilli in Sydney

aide-de-camp an officer of the military who is appointed to act as the honorary military attendant to the Governor-General

ANAO Australian National Audit Office

ASBA Australian School-based Apprenticeship program

CEIs Chief Executive’s Instructions

CPRs the Commonwealth Procurement Rules, which set out the Australian Government’s requirements for the procurement of goods and services by agencies

credentials ceremony ceremony at which a newly appointed foreign ambassador or high commissioner to Australia formally presents his or her credentials

Enterprise Agreement wage and working conditions negotiated within an organisation

EPBC Act Environmental Protection and Biodiversity Conservation Act 1999

departmental items assets, liabilities, revenues and expenses that are controlled by the agency in the production of its outputs

ESD ecologically sustainable development

FMA Act Financial Management and Accountability Act 1997

FOI Act Freedom of Information Act 1982

gazettal regulations rules, officially approved and published in the Commonwealth of Australia Special Notices Gazette, which set out service and actions that may qualify citizens for various award types

General Division of the Order of Australia

that section of awards in the Order of Australia through which community members may be recognised

Government House the Governor-General’s official residence at Yarralumla in Canberra

heritage property a property with particular aesthetic, historic, scientific, social or other values, listed on the Commonwealth Heritage List

IFA Individual Flexibility Arrangement

ICT information and communications technology


Indexes

IPS Information Publication Scheme

insignia a symbol or token of status or office; in this context medals and documents associated with an office, honour or award

investiture ceremony at which the Governor-General presents Australian honours and awards

long service awards awards made in recognition of long, diligent or efficient service, usually in uniformed service occupations

meritorious awards awards for which the recipient is assessed as having gone above and beyond normal expectations

NCA National Capital Authority

NEM National Emergency Medal

NGO non-government organisation

NPSM National Police Service Medal

official activities Constitutional, statutory, ceremonial and public duties undertaken by the Governor-General in carrying out her role

PPE personal protective equipment

post nominals letters placed after the name of a person to indicate that s/he holds a position, educational qualification, accreditation, office, or honour

PricewaterhouseCoopers the Office’s internal audit contractors

State Visit a formal visit by a foreign head of state to another nation, at the invitation of that nation’s head of state

UNHCR United Nations High Commissioner for Refugees

WHS work health and safety


Alphabetical Index

Aabbreviations, 150–1activities see official activitiesaddress, inside front cover, 56Administrator of the Territories of Christmas Island and Cocos (Keeling) Islands, 19Admiralty House, Kirribilli

environmental initiatives, 57events, 17, 31, 33heritage plan, 11, 16, 35, 53, 56–7management and maintenance, 2, 9, 11, 16, 35–7, 56–7security, 38, 49visits, 33, 35works of art, 38

advertising and market research, 54Agency Resource Statement, 74ambassadors and high commissioners, receipt of credentials, 19Antarctica, visit to, 2, 12, 28, 34Anzac Day commemorations, 20, 25, 26apprenticeships, 51artworks, 38asset management, 53Attorney-General’s Department, 49audit activities, 11, 49, 84–5Audit Committee, 47AusTender, 54Australia Day address, 28Australia Day Awards, 62–5 see also Order of AustraliaAustralian Antarctic Territory, 2, 12, 28, 34Australian Bravery Decorations

awards, 42, 66–8nominations, 35, 40, 42overview, 38, 39, 60

Australian Bravery Decorations Council, 39, 42, 60–1Australian Defence Force appointments, commissions and ceremonies, 19, 20 see also Defence, meritorious and long service awardsAustralian Federal Police, 38, 49Australian Honours and Awards system

administration see Program Component 2

awards made, 40, 42–3, 62–9councils and committees, 40, 60–1nominations, 39, 40, 42overview, 38–40see also Australian Bravery Decorations; Defence, meritorious and long service awards; Order of Australia

Australian National Audit Office, 11, 49, 54audit report, 84–5

Australian War Memorial, iv, 1, 20Australiana Fund, 33, 38awards see Australian Honours and Awards system

BBlazeAid volunteers, 10bravery awards see Australian Bravery Decorationsbriefings prepared, 17budget see financial management and performancebushfires see natural disastersbusiness continuity, 49business mission, 2, 29 see also plans and planningbusiness process efficiencies, 2–3, 40, 52–3 see also information technology

CCentenary of Canberra, 2, 3, 8, 28, 57ceremonial activities, 2, 9, 20–33, 42 see also visits by Governor-GeneralCharles, Prince of Wales, 2, 22, 34Chief Executive Officer (Official Secretary) see under Office of the Official Secretary to the Governor-Generalcode of conduct, 49Comcover risk benchmarking program, 48Commander-in-Chief role and activities, 19–20committees, 46–8Commonwealth Heritage List, 56Commonwealth Procurement Guidelines, 53communication and information, 2, 34–5community engagement, 2–3, 17, 27–8, 31, 33, 34 see also patronage of organisations; visits by Governor-Generalcompetitive tendering and contracting, 54


Indexes

congratulatory messages, 17, 35constitutional activities, 17, 19consultants, 54, 73consultative arrangements, 47–8, 51contact information, inside front cover, 56contracts, 53–4Cordiner, John, 36corporate governance, 46Corporate Services Branch, 4correspondence, 2, 17, 35, 42Council for the Order of Australia, 39, 60credentials ceremonies, 2, 19

DDefence, meritorious and long service awards, 39, 42, 69; Victoria Cross for Australia, 31, 34, 40, 42, 69Defence Force appointments, commissions and ceremonies, 19, 20Department of Defence, 20Department of Foreign Affairs and Trade, 19Department of Parliamentary Services, 38Department of the Prime Minister and Cabinet, 3, 40, 55Department of Veterans’ Affairs, 20Diamond Jubilee (Queen Elizabeth II), 2, 22, 34; Medal, 42disability reporting, 55discretionary grants, 54

Eecologically sustainable development, 56–7emergency services awards and medals see Australian Bravery Decorations; National Emergency Medalenergy consumption, 57enterprise agreement, 49, 51environmental performance, 56–7ethical standards, 49European Australian Business Council, 2, 29events attended (number), 17 see also community engagementExecutive and Protocol Branch, 4exempt contracts, 54external scrutiny, 49

FFederal Executive Council meetings, 17feedback and review, 8, 16Financial Management and Accountability Act 1997, 46, 49financial management and performance, 11–12, 15, 38, 53–5, 74financial statements, 84–147Financial Statements Sub-Committee, 47floods see natural disastersforeign awards for Australian citizens, 42–3foreign citizens, honorary Order of Australia awards, 42Fraud Control Framework, 49freedom of information, 54, 55–6

Ggardening practices at official properties, 37–8glossary, 150–1Government House, Yarralumla

environmental initiatives, 57events, 3, 17, 31, 33heritage plan, 11, 16, 35, 53, 56–7management and maintenance, 9, 11, 16, 35–7, 56–7profiles of staff members, 18, 36, 41security, 38, 49visits, 2, 16, 17, 33, 35works of art, 38

Governor‑General Act 1974, 3, 46Governor-General’s role, 3, 16, 17, 19–20 see also ceremonial activities; community engagement; visits by Governor-General; see also Office of the Official Secretary to the Governor-Generalgrants, discretionary, 54

Hheads of state and other dignitaries visits, 2, 22, 34health and wellbeing program, 50, 52 see also work health and safetyheritage management, 11, 16, 35, 53, 56–7high commissioners, receipt of credentials, 19Honours and Awards Branch, 2, 3, 4, 35, 39–42 see also Australian Honours and Awards System; Program Component 2


House of Representatives Speaker, 19human resources management, 50–3 see also staff

IIndigenous Australians delegation to Canada and New York, 2, 26, 32Indigenous cultural awareness, 50information technology, 48, 54–5Information Publication Scheme, 34–5, 55internal audit arrangements, 49, 54international organisation awards to Australians, 43international visits see visits by Governor-GeneralInternational Women’s Day, 2, 28, 30, 35Internet address, inside front coverinvestitures, 21–2, 42

JJobling, Sharron ,41

KKeighran, Corporal Daniel, 31, 34, 40, 42

Llandscape works at vice-regal properties, 37–8legal services expenditure, 54letters (correspondence) see correspondenceletters of credence see credentials ceremonieslong service and occupational awards see Defence, meritorious and long service awards

MManagement Committee, 46–7market research, 54medals/investiture items preparation, 43media coverage, 34meritorious service awards see Defence, meritorious and long service awardsmilitary anniversaries and ceremonies, 20Minister for Defence, 39Ministry swearing-in ceremonies, 17multicultural plan, 50

NNational Capital Authority, 17, 37National Emergency Medal, 2, 9, 39, 40, 41, 42, 61National Emergency Medal Committee, 39, 42, 61National Gallery of Australia, 38National Medals awarded, 42 see also Defence, meritorious and long service awardsNational Police Service Medal, 40, 42, 69natural disasters, 2, 8, 9, 10, 28 see also National Emergency Medalnominations for honours and awards, 35, 39–40, 42non-citizen honorary awards, 42

OOffice of the Official Secretary to the Governor-General

Chief Executive’s Instructions, 49, 53FOI Act provisions, 56Official Secretary’s review, 2–3Official Secretary’s role, 46outcome and program, 4, 8outlook for 2013–14, 2–3overview of Office, 3–5performance report see under Program and Program Components 1 and 2

official activities, 16, 17–20 see also ceremonial activities; visits by Governor-GeneralOfficial Establishments Trust, 16–17, 57official properties see Admiralty House, Kirribilli; Government House, YarralumlaOpen Days, 2, 3, 33Order of Australia

awards, 39, 62–5awards to foreign citizens, 42Military Division, 39, 42, 69 see also Victoria Cross for Australianominations, 35, 39–40overview, 38, 39–40, 60see also Council for the Order of Australia

organisational review, 52–3organisational structure, 5outcome and program, 4, 8

agency resource statement, 74–5financial performance, 11–12, 15performance summary, 8–9


Indexes

performance trend information, 14report on performance (details) see under Program and Program Components 1 and 2

outlook for 2013–14, 2–3overseas visitors see visiting heads of state and heads of governmentoverseas visits see visits by Governor-Generaloverview of Office, 3–5

PPapua New Guinea state visit, 24–5, 26Paralympic Games, London, 8, 9patronage of organisations, 6–7, 30performance pay, 51performance summary and report see under Program and Program Components 1 and 2plans and planning

Agency Multicultural Plan, 50business plans, 46, 48, 49fraud control, 49heritage plan, 11, 16, 35, 53, 56–7Landscape Management Plan, 37Procurement Plan, 54Reconciliation Action Plan, 50

police awards and medals, 40, 42, 69Portfolio Additional Estimates Statements, 11Portfolio Budget Statements, 4, 12, 38, 48Prime Minister, 3, 17procurement, 49, 53–4profiles of staff members

John Cordiner, 36Sharron Jobling, 41Paul Singer, 18

Program 1, Support for the Governor-General and Official Functions

financial performance, 15, 38objectives, 12performance indicators, 12–13performance trend information, 14resources for, 74–5

Program Component 1: Support of the Governor-General

financial performance, 15key results, 17–20overview, 15

performance report, 15–38Program Component 2: Administration of the Australian Honours and Awards System

financial performance, 15, 38Honours and Awards Branch, 2, 3, 4, 35, 39–42key results, 40, 42–3nominations, awards and investitures, 39, 40, 42–3, 62–9overview, 38–40, 60–1performance indicators, 13–14, 40performance report, 38–43see also Australian Honours and Awards System

property management, 16–17, 35–8 see also Admiralty House, Kirribilli; Government House, Yarralumlaprotective security, 38, 49Public Service Act 1999, 49purchasing, 49, 53–4

QQueen Elizabeth II Diamond Jubilee, 2, 22, 34, 42Queen’s Birthday honours, 62–5 see also Order of Australia

Rreceptions and community events see community engagement; visiting heads of state and heads of government; visits by Governor-GeneralReconciliation Action Plan, 50recycling, 57regional areas, visits to, 2, 8, 10, 18, 30–1, 34remuneration arrangements, 50, 51, 70resources for Outcome, 74–5Risk Management Framework, 48role

Governor-General, 3, 16, 17, 19–20Official Secretary, 2–3, 46

SSchmidt, Professor Brian, 28, 39school visits, 2, 16, 17, 33science and science education, 3, 27–8security management, 38, 49senior executive remuneration, 50


senior executives, 5Significant Service awards, 2, 39, 40, 41, 42Singer, Paul, 18Smith Family, 33social inclusion, 9, 55, 71social media, 35Speaker of the House of Representatives, 19speeches by Governor-General, 28, 34staff

development and performance management, 48, 51, 52employment arrangements, 48, 51numbers and composition, 51, 70–1, 75profiles of individuals, 18, 36, 41remuneration, 50, 51, 70support for charities, 50

state visits see visiting heads of state and heads of government; visits by Governor-GeneralStrategic Business Plan, 48Strategic Planning Framework, 48Sustained Service awards see National Emergency Medalswearing-in ceremonies, 17, 19

Ttraining and development, 51, 52

Uuniformed occupations awards, 42 see also Australian Bravery Decorationsurban outreach, 9, 34

VVice-Regal Heritage Property Master Plan, 11, 16, 53, 56–7Victoria Cross for Australia, 31, 34, 40, 42, 69video messages by Governor-General, 30, 34visiting heads of state and heads of government, 2, 22visits by Governor-General

Defence force bases/ceremonies, 20, 23, 25overseas, 2, 8–9, 11, 20, 21, 23–7regional areas of Australia, 2, 8, 10, 18, 30–1, 34see also community engagement

visits to vice-regal properties, 2, 16, 17, 33, 35volunteers, 9, 10, 30, 31, 33

Wwaste management, 57water consumption, 37website, 2, 34work experience, 51work health and safety, 51–2, 72Work Health and Safety Committee, 48workforce see staffWorkplace Consultative Committee, 47–8workplace giving program, 50

Yyear in review, 2


Overview

Front cover: Left: The Governor-General visits Antarctica on 5 February 2013.

Back cover: The Governor-General pays her respects at the grave of Sister Verdun Sheah, at the Rabaul (Bita Paka) War Cemetery on 23 April 2013.

Inside front: Left: The view across Lake Burley Griffin and Black Mountain Tower from the grounds of Government House; Right: The view from the verandah of Admiralty House towards Sydney Harbour.

Inside back: On 5 December 2012, 53 Office staff left their desks behind for several hours to don red caps and help with the biggest event of the year, the Governor-General’s Christmas party for children. All primary schools in Canberra and the surrounding area were invited to join in. Seventy per cent of schools were represented on the day, with the crowd swelling to around 1,200 students, teachers and carers. The Vista Lawn and the dry land area of the grounds were dotted with rides, jumping castles and other fun activities including a magic show, a petting zoo and face painting. Roving entertainment was provided by Questacon scientists and Kip Koala, and local vintage car enthusiasts chauffeured children around a special circuit within the grounds. The Red Caps cooked and served sausage sandwiches, jelly cups and cold drinks, manned pedestrian crossings and queues, helped children on and off pony rides and flagged down a Navy helicopter with Santa Claus on board.

gg annual report 2012–2013 · annual report 2012–2013 151 indexes ips information publication...

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