giving part ii

Presentation Skills

B)Giving Presentation

Giving Presentation

skilled presenter can persuade, influence others.

Getting your points in a structured and interesting manner

Opening Presentation

Opening the Presentation

Search for What is the most unusual aspect of your

subject? What is the most dramatic element? What is the most humorous element? What is the most exciting aspect

Hooking your Audience

Start your presentation with a hook such as:

A joke (be careful) A question A shocking statement

30 second message

Once you have hooked the audience you can then state your main purpose by delivering a '30 second message'

That will keep their attention also at the end of presentation

Learn How to:

Identify what type of speaker you are Structure and develop presentation

materials Improve your personal presentation

delivery skills

Learn How to:

Manage visual aids Start and finish presentations effectively Keep the audience's attention Manage a questions session effectively

In order to be successful in giving presentations you will need to be convincing when you present your ideas.

You should be concise, clear and emphatic in the way you present.

What sort of presenter are you??

Presenter Types

AVOIDER

RESISTER

ACCEPTER

SEEKER

Avoider(1)

By doing presentations and forgetting the pain of failure

Set a target of say, one short presentation per month

Take a few risks - copy other people's techniques that you think work

Avoider(2)

Use a flipchart and practice managing it Don't use an overhead projector until

you're more confident Do a joint presentation with a colleague

Resister

Practice Often

Don't set too high standards

Pick issues you care about to present

Accepter

Seeking feedback on the quality of presentation.

Seeking advice from better presenters Identifying weaknesses Using more advanced techniques in

presentation

Seeker(1)

He is generally a good, and confident presenter.

there may be a lack of care in preparation

Seeker(2)

He may need some rectifications such:Check overconfidence Have a strong strategic purpose for your

presentationDon't rely on his skills only - follow checklists

Remember

overconfident Seeker is more likely to upset the audience than a presenter with less skills.

Communication & Presentation

non-verbal communication

non-verbal communication makes about 50% of your presentation success.

It conveys enthusiasm and commitment for a topic you present

non-verbal communication

Eye contact

Body Control

Voice Quality

A) Eye contact (1)

Eye contact is vital for improving your contact with the audience

Eye Contact will make The audience feel more engaged and more confident in the presenter.

Eye contact (2)

Lack of eye contact will: Distance you from your audience

Increase your fear and nervousness

Make your audience seem large and impersonal

Eye contact (3)

Good Eye Contact will: Make the audience feel more interested

Allow the presenter to become more fluent

Allow the presenter to get some feedback, e.g. nods, smiles

B) Body Control

Body Language is The visual impact you make when you present.

Some presenters actually LOOK boring before they have even said a word.

You can also convey nervousness very easily by the way you stand.

How can you Look??

Lifting your shoulders

Slightly dropping your shoulders

Thrusting your shoulders back

Avoid Annoying Habits

Hands in pockets Constant pointing Playing with a pen Twiddling with a tie

Avoid Annoying Habits

Touching your nose Tweaking your ear Scratching your head Pushing your hair back repeatedly Turning a ring on your finger

Practice

Get a friend to video you whilst practicing

part of a presentation and you find out what

habits you've got

Advices

Hands should be used actively to reinforce your points

manage the movement of your shoulders, body, head and hands. if you are in lectern

Lean forward when making a point.

Advices

Open your hands by your side when explaining issues

When use overhead projector you must move around to handle the transparencies.

With Flipchart you must move to and from it.

C)Voice Quality

C) Voice Quality

38% of your impact in presentation comes from the quality of voice

Good presenters learn to use the infinite variety of their voices to add emphasis and impact to their presentations

C) Voice Quality

It is important that you are heard comfortably from the back

practice in an empty room with a colleague at the back (Note when room full of people)

C) Voice Quality

Variation in volume is also important You should speak more loudly when you

make key points. speak more emphatically than in normal

conversation

C) Voice Quality

Pause significantly whenever you have made a key point

Pause when you have finished covering a step of the argument

Add a bit of eye contact to allow the audience to absorb the points you have made

C) Voice Quality

Range and Pitch Avoid Monotone record yourself and keep trying until it

sounds scary or exciting. The biggest problem is reading from a

script

General Tips

Train yourself to use :

Notes , Prompt cards, Overhead projector

slides, Pre-prepared flipchart and

Pre-prepared computer presentation screens.

General Tips

Make sure you end words and sentences clearly, pausing between sentences

Make sure you emphasize the correct words

Make it Memorable

General Tips

Managing Your Environment Moving in the room Using equipments(Make sure that the image is

square) Test Voice Talk to audience not to visual aids

With Projector

Touch

Turn

Talk

Touch: the part of the visual aid you want the audience to focus on

TURN (or raise your head and eyes) to make contact with the audience

TALK to your audience

Equipment

An inexperienced presenter can often create distractions by managing the equipment badly.

Train equipments to: position the equipment correctly concentrate on what you are saying

Equipment

A common mistake is to start talking to the visual aid rather than to the audience.

The audience won't be able to hear you properly

Handling Questions

Questions used to correct misinterpretations and to give additional information .

an opportunity to reinforce your presentation

Handling Questions

showing a positive approach in your answers and keeping control of the session

Allow enough time for questions

7Steps

1-Select a person who has a question

2. Listen attentively

3. Break eye contact

4. Rephrase or neutralize the question

5-Answer the question

6. Link back to the thrust of the presentation

7. Move on

Finishing Presentation


Try to finish your presentation attractively as started

Use flag for finishing like:"The last thing I'd like to say…… Finally…..


Keep audience interest by improving your personal delivery skills, When finishing, make sure 'finally' really means finally.


summaries what you have said

The presenter should ask the audience if they have any questions.

Tell how long you are allowing.

Effective Presentation is a complete unit good preparation , understanding your audience and driving your presentation well.

giving part ii

Technology