Giving PresentationsGiving Presentations

Department of Mechanical and Department of Mechanical and Manufacturing EngineeringManufacturing Engineering

1pm – 2pm1pm – 2pm1515thth December 2009 December 2009

Maeve GallagherMaeve GallagherStudent Learning DevelopmentStudent Learning Development

4 Steps in Giving a 4 Steps in Giving a PresentationPresentation

PlanPlanPreparePreparePracticePracticePresentPresent

PlanPlan

Who is your audience?Who is your audience? Why are they there?Why are they there? What is the subject of your speech?What is the subject of your speech? What is the purpose of your speech?What is the purpose of your speech? How long will it be?How long will it be? Where will it take place?Where will it take place? Will you use visual aids?Will you use visual aids?

PreparationPreparation

Decide on what audience need to Decide on what audience need to know v what would be nice for them know v what would be nice for them to know (but is less important).to know (but is less important).

Methods and sources for researching Methods and sources for researching subject topic.subject topic.

Shape and Structure.Shape and Structure. Visual aids – key points only KISS!Visual aids – key points only KISS! Getting the nerves under control.Getting the nerves under control.

Researching itResearching it

Your own experienceYour own experience Listening and talking to othersListening and talking to others Books, Journal articles, Newspaper cuttings, Books, Journal articles, Newspaper cuttings,

internet, television programmes…internet, television programmes… Group the informationGroup the information Be choosy: decide on relevancy Be choosy: decide on relevancy Decide on a rough introduction, main argument Decide on a rough introduction, main argument

and conclusionand conclusion

Shape and StructureShape and Structure

Introduction

Main themeMain theme

Summary/Conclusions

Get audience attention.Let your own interest

shine through.

Facts should be in logical order. Make sure there is

sequence

Re-state your main points.Make it ‘punchy’ and interesting

Preparation of slidesPreparation of slides

One major concept per slideOne major concept per slide Few words per slideFew words per slide Try to limit levels and pointsTry to limit levels and points Limit slidesLimit slides Have back upsHave back ups Colours and font sizes use of Colours and font sizes use of

graphics.graphics.

PracticePractice

Check room, time and equipmentCheck room, time and equipment Awareness of self, voice, body Awareness of self, voice, body

language and confidencelanguage and confidence Rehearse!!!!!!!Rehearse!!!!!!! Organise visual aids, notes and Organise visual aids, notes and

handoutshandouts Prepare for audience questionsPrepare for audience questions

PresentPresent

Reasons for feeling nervousReasons for feeling nervous Lack of experienceLack of experience Lack of preparationLack of preparation Lack of enthusiasmLack of enthusiasm Negative self talkNegative self talk

Overcoming nervesOvercoming nerves

Be over-preparedBe over-prepared Rehearse and practiceRehearse and practice Know your subjectKnow your subject Use relaxation techniquesUse relaxation techniques Think positiveThink positive Allow for all eventualitiesAllow for all eventualities Avoid stressorsAvoid stressors

Resources for Resources for PresentationsPresentations

Http://sxc.hu/Http://sxc.hu/ (free stock photographs – an (free stock photographs – an alternative to PowerPoint)alternative to PowerPoint)

www.istockphoto.comwww.istockphoto.com (Commercial (Commercial photos)photos)

http://www.garrreynolds.com/Presentation/http://www.garrreynolds.com/Presentation/prep.htmlprep.html (Tips on presenting) (Tips on presenting)

http://www.ted.comhttp://www.ted.com (examples of (examples of presentations)presentations)

GOOD LUCK!