glasgow city council: spend & opportunity presented by mark birrell, project management &...
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Glasgow City Council:Spend & Opportunity
Presented by
Mark Birrell, Project Management & Benefits Tracking Officer, Corporate Procurement Unit
Gerry Quinn, Contract Manager, Corporate Procurement Unit
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• Fiscal Year 12/13 - Commercial spend £698 million
• Of which 54% Glasgow-based suppliers
• Small and Medium Enterprise (SME) suppliers represent 50% of spend– Small 23%– Medium 27%
• Spend is categorised across 88 commodities and five procurement groups.
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Commercial Spend by Procurement Group FY 12/13
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- Facilities Management Services
- IT Services - Telecoms
- Mobile Phones - IT Equipment
- IT Software & Licenses
- Photocopiers & Facsimile
200 High StreetGlasgowG4 0QWTelephone: +44 (0)141 287 8104
www.access.uk.comE-Mail: [email protected]
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- Building Materials & Products
- Furniture & Fittings
- Electrical Supplies
- Adaptations - Industrial Supplies
- Industrial Cleaning
- Removals & Storage
- Exterior Cleaning350 Darnick StreetGlasgowG21 4BATelephone: +44 (0)141 287 2200
www.citybuildingglasgow.co.ukE-Mail: [email protected]
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- Food & Water
- Aids for Daily Living
- Cleaning & Janitorial Kit
- Medical
- Catering Equipment
- Catering ServicesBlair Court100 Borron StreetGlasgowG4 9XETelephone: +44 (0)141 353 9000
www.cordia.co.ukWeb form for enquiries at www.cordia.co.uk/About-Us/Contact-Us
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- Care Homes - Other Social Care
- Supplementation Establishments
- Residential School
- Accommodation For Clients
Social Work (Contract Management & Project Support)
City Chambers East40 John StGlasgowG2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.uk
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- 60 Commodities in total
- 14 Commodities utilising SXL or Scottish Procurement
- 46 Commodities contracted directly by CPU
City ChambersGlasgowG2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.ukE-Mail: [email protected]
Corporate Procurement Unit (CPU)
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- Refuse & Waste
- Vehicle Hire
- Teaching Supplies
- Sports & Recreation Equipment
- Clothing
- Advertising
- Photographic & Audio Visual Equipment
- Street Road Lighting
- SignsRenfrewshire HouseCotton StreetPaisleyPA1 1ARTelephone: +44 (0)300 300 1200
www.scotland-excel.org.ukWeb form for enquiries at www.scotland-excel.org.uk/home/Contactus
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- Recruitment & HR
- Stationery & Computer Consumables
- Post & Courier
- Utilities & Fuel
- Management Consultancy
Scottish Procurement & Commercial
Telephone: +44 (0)845 774 1741
www.scotland.gov.uk/Topics/Government/ProcurementE-Mail: [email protected]
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- Construction & Trades
- Financial Services
- Vehicle Purchase
- Coach Hire
- Vehicle Services & Parts
- Learning & Development
- Security & Safety Services
- Road Materials
- Events
- Constructions Consultancy
- Taxis
- Traffic Control
- Plant Hire
- Professional Services
- Legal Consultancy
- Demolition
- Timber
- Books & Publications
- Marketing & Promotion
- Grounds Maintenance
- Print & Reprographics
- Security & Safety Equipment
- Playground Equipment
- Plant Equipment
- Tools
- Linens & Fabrics
- Livestock, Animals & Plants
- Scientific & Technical
-Domestic Appliances
- Parking
- Franking Machines
- Minerals, Earth & Stone
- Pest Control
- Special Waste
- Distribution & Mailing
- Farming, Fishing & Forestry
- Testing Instruments
- Grit & Aggregates
Corporate Procurement Unit (CPU) - £235m (34%)
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• Corporate Procurement contracts are advertised and tendered electronically through Public Contracts Scotland (PCS)
• >£20k contracts (>£300k works) will be tendered via PCS-Tenders system.
– In FY 12/13 151 contracts totalling £83 million were awarded.
• <£20k contracts (<£300k works) will be tendered via Quick Quotes– In FY 12/13 818 quotes totalling £1.3 million were tendered.
• Pending approval, the threshold we utilise for Quick Quotes will be raised to £50k for goods/services and £500k for works.
www.publiccontractsscotland.gov.uk
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Quick Quotes
• Quick Quote process used for low value/low risk procurement for registered suppliers
• Straightforward and less intensive tender process which can benefit SME suppliers
• GCC Buyers use the PCS Supplier Finder
• Quotes <£1,500 will be issued via e-mail.
• Quotes between £1,500 & £20,000 will use PCS website
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Glasgow’s Supporting Businesses
Are you Glasgow Ready?
• To modernise our accounts payable practices we are asking our suppliers to be Glasgow Ready.
• This is a mandatory set of requirements and best practices for suppliers to follow that will allow your transactions to be validated and ready for payment through our Supplier Portal.
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Glasgow’s Supporting BusinessesHow will this benefit you?
• Efficient Credit Control
• Full visibility of the status of your transactions
• Reduced Administration Costs
• Improved Customer Service
• Submit Electronic Invoices and Credits
• Submit Proof of Deliveries
• 24/7 Access
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Glasgow’s Supporting BusinessesIf you use Purchasing Cards, there are other advantages:
• Payment within 4 Days
• Improved Cash Flow
• Eliminates Accounts “On Stop”
• Increased Business Opportunities
• Competitive Advantage
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Glasgow’s Supporting Businesses
What if my company is not Glasgow Ready?
• If you are not Glasgow Ready then you may not be taken on as a supplier
• Payments may be delayed
• We aim to have as many suppliers as possible Glasgow Ready and on the Supplier Portal by November 2013
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Glasgow’s Supporting Businesses
Glasgow Business Portal
– Glasgow 2014 Commonwealth Games– New South Glasgow Hospital– Glasgow Royal Concert Hall Redevelopment– Residual Waste Treatment Facility…and more
• GCC Dedicated Buyer Engagement Team– [email protected] 0845 272 2014– www.glasgow.gov.uk/businessportal
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Any Questions?You can contact CPU by emailing us at
View our page on the Glasgow Council Internet site under “Working”
If you have a freedom of information enquiry, please email it to [email protected] or phone 0845 270 1555. You can also use an
online form at www.glasgow.gov.uk/foi
Glasgow Proud Host of the Commonwealth Games 2014