glen innes severn council meeting 21 december 2017

Glen Innes Severn Council Meeting

21 DECEMBER 2017

Glen Innes Severn Council – Open Ordinary Meeting – 21 December 2017

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GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 21 December 2017 at 6.00pm

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ............................................................. 5

2 OPENING BY MINISTER FROM THE FRATERNAL ......................................... 5

3 APOLOGIES ....................................................................................................... 5

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS .................................................................................. 5

5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 NOVEMBER 2017 TO BE CONFIRMED ................................................................................................ 5

1.12/17 RESOLUTION .............................................................................. 5

6 MAYORAL MINUTE ........................................................................................... 6

6.1 Australia Asia Flight Training .................................................................. 6 2.12/17 RESOLUTION .............................................................................. 6

7 NOTICE OF MOTIONS ....................................................................................... 7

8 NOTICE OF MOTION OF RESCISSION ............................................................ 7

9 REPORTS ........................................................................................................... 7

9.11 Development Application 56/16-17 Aus Tin Mining Ltd Emmaville ...... 7

3.12/17 RESOLUTION .............................................................................. 7 4.12/17 RESOLUTION ............................................................................ 29

5.12/17 RESOLUTION ............................................................................ 30

9.3 Presentation of Financial Reports for the Year ended 30 June 2017 . 30 6.12/17 RESOLUTION ............................................................................ 30

9.1 Formation of a Joint Organisation (JO) ................................................ 30 7.12/17 RESOLUTION ............................................................................ 31


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9.2 Lease options for Arts North West ........................................................ 32 8.12/17 RESOLUTION ............................................................................ 32

9.4 Review of Corporate Credit Card and Purchase Card Policy and Procedures .............................................................................................. 32 9.12/17 RESOLUTION ............................................................................ 32

9.5 Finance Report - November 2017 .......................................................... 33 10.12/17 RESOLUTION .......................................................................... 33

9.6 Rates and Charges Collections - November 2017 ............................... 33 11.12/17 RESOLUTION .......................................................................... 33

9.7 Glen Innes Saleyards Advisory Committee - Election of Committee . 34

12.12/17 RESOLUTION .......................................................................... 34

9.8 Workplace Injury Management Report - November 2017 .................... 34 13.12/17 RESOLUTION .......................................................................... 34

9.9 Library and Learning Centre Report - November 2017 ........................ 34 14.12/17 RESOLUTION .......................................................................... 34

9.10 Department of Corporate and Community Services: Monthly Report - October and November 2017 ................................................................. 35

15.12/17 RESOLUTION .......................................................................... 35

9.12 Recreational Vehicles Signage - Town Entrances ............................... 35

16.12/17 RESOLUTION .......................................................................... 35

9.13 Review of Floral and Other Tributes for Lawn Cemeteries Policy ...... 36

17.12/17 RESOLUTION .......................................................................... 36

9.14 Review of Public Cemetery Policy ........................................................ 36

18.12/17 RESOLUTION .......................................................................... 36

9.15 Department of Development, Planning and Regulatory Services: Monthly Report - November 2017 .......................................................... 37 19.12/17 RESOLUTION .......................................................................... 37

9.16 Recommendations from the Roads Consultative Committee............. 37 20.12/17 RESOLUTION .......................................................................... 37

9.17 Infrastructure Services: Capital Works Progress Report - November 2017 .......................................................................................................... 37

21.12/17 RESOLUTION .......................................................................... 37

9.18 Department of Infrastructure Services: Monthly Report - November 2017 .......................................................................................................... 38 22.12/17 RESOLUTION .......................................................................... 38

10 CORRESPONDENCE, MINUTES, PRESS RELEASES .................................. 38

10.1 Correspondence and Press Releases ................................................... 38 23.12/17 RESOLUTION .......................................................................... 38


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10.2 Minutes of Council Community Committee Meetings for Information .............................................................................................. 38

24.12/17 RESOLUTION .......................................................................... 38

10.3 Minutes of Non-Council Community Committees for Information ..... 39 25.12/17 RESOLUTION .......................................................................... 39

10.4 Minutes of Other Organisations for Information .................................. 39 26.12/17 RESOLUTION .......................................................................... 39

11 REPORTS FROM DELEGATES ...................................................................... 39 27.12/17 RESOLUTION .......................................................................... 42 27.12/17 RESOLUTION28.12/17 RESOLUTION ................................... 42

12 MATTERS OF AN URGENT NATURE ............................................................. 42

13 CLOSED COUNCIL REPORTS ........................................................................ 43 29.12/17 RESOLUTION .......................................................................... 43

13.1 Proposed Industrial Development - Lot 1 DP 500396 Dumaresq Street Glen Innes ............................................................................................... 43 30.12/17 RESOLUTION .......................................................................... 43 31.12/17 RESOLUTION .......................................................................... 44

32.12/17 RESOLUTION .......................................................................... 44


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COMMUNITY CONSULTATION (Commenced at 5.55pm)

Ms Jennifer Henry presented a petition to Council which has been signed by 91 people regarding the admission prices to the Emmaville Pool.

Ms Henry spoke about the admission price that was introduced last year for concession holders, and raised her concerns that the new pricing structure, which is now in place, is inequitable and exorbitant.

Ms Henry advised that the petition is to change the entrance fees for Emmaville Pool, currently a flat $4 for all swimming patrons, regardless of age or income. Ms Henry requested that the entrance fees be changed to $4 for adults, $3 for pensioners and health care holders, $2 for children and $1 for spectators, and noted that people are staying away because of the costs of admission.

Ms Henry acknowledged that the pool is now being very well managed and the quality of its water is excellent, however, the admission fees are not fair and equitable.

The Mayor conveyed to Ms Henry that Council sets its fees and charges during the annual budget preparations, and that it takes time to make a change during year. He advised that Council will take the petition on board for consideration now and leading up to next year’s budget.

Mr Peter Williams, Aus Tin Mining Ltd, addressed Council in relation to Item 9.11 “Development Application 56/16-17 Aus Tin Mining Ltd Emmaville”, providing background information of Aus Tin Mining Ltd and a brief overview of the Taronga Tin Project at Emmaville. Mr Williams spoke about the objectives of Stage 1 of the project advising that it will comprise of the construction of site infrastructure, a trial mine and pilot plant to produce saleable tin concentrate, and site rehabilitation. Mr Williams highlighted the local benefits that will be generated by the project which include the creation of approximately 15 full time equivalent positions over 12 to 24 months. He also states that Stage 2 of the project could bring a capital investment of around $90 million to the local government area and 110 full time equivalent jobs over nine (9) to 10 years. However, this second stage development will be State Significant Development; which will have to be approved by the State Government as not Council.

Mr Williams extended his thanks for the opportunity to present this information.

PRESENT: Cr Steve Toms, Cr Carol Sparks, Cr Glenn Frendon, Cr Dianne Newman, Cr Andrew Parsons, Cr Colin Price and Cr Jeff Smith. IN ATTENDANCE: Mr Hein Basson (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Greg Doman (Acting Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services), and Mrs Debbie Duffell (Executive Assistant). Mr Paul Della (Chief Financial Officer) and Ms Keiley Hunter (Contractor Planner) also attended part of the Meeting for the consideration of items 9.3. and 9.11 respectively. OPENED: 6.11pm.


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1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I acknowledge the Ngoorabul people as the traditional custodians of this land and pay my respect to the Elders both past and present. I also extend that respect to Aboriginal people here today.”

2 OPENING BY MINISTER FROM THE FRATERNAL Pastor Lance Jackson opened the Meeting with a prayer.

3 APOLOGIES No apologies were given as all Councillors were in attendance.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

Cr Jeff Smith declared a significant conflict of interest with regards to Item 9.7 “Glen Innes Saleyards Advisory Committee – Election of New Committee” because of a personal matter. He indicated that he would leave the room and not partake in any discussions or voting on this matter.

5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 NOVEMBER 2017 TO BE CONFIRMED

Moved Cr D Newman Seconded Cr J Smith

1.12/17 RESOLUTION

That the Minutes of the Ordinary Meeting of the Council held on 23 November 2017, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.

CARRIED


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6 MAYORAL MINUTE

6.1 Australia Asia Flight Training

The Mayor read out the contents of a letter that has been received from Mr Kingsley Mundey from Australia Asia Flight Training in regards to the proposed Glen Innes Flight Academy:

Following a Board meeting today of Australia Asia Flight Training, it has been decided that after some 12 years of attempting to realise our vision for an independent residential pilot training academy in regional Australia, we have decided to abandon the project as at 31 December 2017.

In doing so we will, as promised, hand back to Council the lease, land and approved DA, to enable Council to market this opportunity to others in the future.

As you know Phil and I have always promised that Council and the community, would not be left out of pocket from our proposed development, and as such all debts owing to Council will be paid in full.

We will separately notify Jobs NSW of this decision so that they may reallocate their grant funds in the remainder of the year.

We sincerely regret having to take this action and Phil and I will write-off a very significant investment over the past 12 years. We know Council and the community is also heavily invested in the outcome of this project and they very much regret not being able to deliver it to you and the community.

We are very grateful to Council and the Glen Innes community for your support and enthusiasm for this project and we wish you every success for the future.

The Mayor congratulated Australia Asia Flight Training for the effort they have put in to this project, and also expressed his thanks to the General Manager and all other staff for all they have done and their efforts in supporting this development.

The Mayor noted that this decision by Australia Asia Flight Training does not necessarily mean that the project will not proceed, and his expectation that a report will be prepared for Council’s consideration regarding its future options with the Glen Innes Airport.

Moved Cr S Toms Seconded Cr A Parsons

2.12/17 RESOLUTION

That Council notes the information contained in the letter from Mr Kingsley Mundey.

CARRIED


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7 NOTICE OF MOTIONS

There were no notice of motions received.

8 NOTICE OF MOTION OF RESCISSION

There were no notice of motion of rescission received.

9 REPORTS The Mayor ruled that Item 9.11 “Development Application 56/16-17 Aus Tin Mining Ltd Emmaville” be brought forward for discussion and consideration, as particular community members in the gallery were waiting on the outcome of the deliberations.

9.11 Development Application 56/16-17 Aus Tin Mining Ltd Emmaville

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES

Author: Keiley Hunter - Consultant Town Planner Moved Cr C Price Seconded Cr G Frendon

3.12/17 RESOLUTION

1. That Development Application 56/16-17 for the Stage 1 Taronga Trial Tin Mine within Lot 2 DP 1008294 located off Grampians Road, Emmaville, be approved subject to the following conditions:

PRESCRIBED CONDITIONS

1. The development is to be undertaken in accordance with the prescribed conditions of Part 6 - Division 8A of the Environmental Planning & Assessment Regulations 2000.

Reason: To comply with legislative requirements.

GENERAL CONDITIONS

2. Development is to be in accordance with approved plans

The development is to be carried out in accordance with the plans and supporting documents set out in the following table, as stamped and returned with this consent, except where modified by any conditions of this consent.


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Plan No. / Supporting Document(s)

Prepared by Dated

Environmental Impact Statement Taronga Tin Project – Stage 1

Aus Tin Mining Limited

March 2017

Bushfire Assessment Report Aus Tin Mining Limited

July 2017

Ecological Assessment – Addendum, Taronga Tin Project

GeoLINK 12 September 2017

Biodiversity Risk Assessment – Addendum


12 September 2017

Letter to Glen Innes Severn Council:

Response to request for further information regarding mine rehabilitation.


14 November 2017

Taronga Tin Mine Stage 1 EIS -Water Balance Modelling Clarification

ATC Williams 16 November 2017

Letter to Glen Innes Severn Council:

Response to request for further information regarding mine rehabilitation.


20 November 2017

In the event of any inconsistency between conditions of this development consent and the plans and documents referred to above, the conditions of this development consent prevail.

Reason: To ensure that the development is in agreement with that approved in the development consent.

3. Documentation

A copy of all the approved documents related to this consent, shall be kept on site at all times and shall be made available upon inspection by Council or an authorised government agency.

Reason: To ensure all documents are available on inspection.

4. Approval Period

The development is approved for a period of no more than seven years from the commencement of operations.


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Reason: To comply with the recommendations of NSW Planning & Environment Resources & Geoscience.

5. Section 94A Contributions Plan

In accordance with the provisions of Council’s Section 94A plan, a contribution towards the provision, extension or augmentation of public amenities or services, is required to be paid prior to issue of the construction certificate. The required contribution is 1% of the estimated cost of the development works, being $25,000.00.

Reason: To ensure the requirements of Council’s Section 94A plan are met.

6. Voluntary Planning Agreement

The applicant shall enter into a Voluntary Planning Agreement (VPA) with Council and the NSW Office of Environment & Heritage, in accordance with Part 4 Division 6 of the Environmental Planning and Assessment Act 1979 and the terms of the offer made to the Council on 25 October 2017 by the Applicant. The VPA shall be prepared at the cost of the proponent. The VPA shall be publicly notified as required under the Regulations and executed by all parties prior to the commencement of any work or action associated with this development consent.

Reason: To provide for flexibility in the location of biodiversity offset areas.

7. Mitigation measures to minimise ecological impact

Mitigation measures listed in Section 6 of the Ecological Assessment Addendum (GeoLINK, 12 September 2017) and the Biodiversity Risk Assessment – Addendum (Aus Tin Mining, 12 September 2017) shall be implemented. Monitoring and maintenance of mitigation measures, including the installation of nest boxes, shall be undertaken by a qualified ecologist at the following frequency:

Six months after installation

Six months after Stage 1 mining operation

A report demonstrating that maintenance and monitoring has taken place as required in this approval shall be submitted to Council and the NSW Office of Environment and Heritage.

Reason: To maintain and improve the biodiversity value of the area.

8. Classified Road

Any works required on a classified road must be designed and constructed in accordance with the current Austroads Guidelines, Australian Standards and RMS Supplements.

Reason: To ensure works are completed to an appropriate standard and documented.


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9. Water bodies – Final Land Use

The consent does not approve a final land use where any water bodies (such as the tailings dams and sediment dams) are used for aquaculture or tourism fishing.

Reason: To comply with referral comments and recommendations from NSW Planning and Environment (Resources and Geosciences).

10. Rehabilitation Objectives

The Applicant must rehabilitate the site to the satisfaction of the Division of Resources & Geoscience. This rehabilitation should comply with the objectives in the Table below:

TABLE: REHABILITATION OBJECTIVES

FEATURE OBJECTIVE

Mine site (as a whole)

Safe, stable and non-polluting.

Final landforms (including final voids) consistent with the landform plan (Figure 2 Decommissioning and Rehabilitation Plan, Aus Tin Mining, 14 November 2017) or as agreed with Division of Resources & Geoscience.

Final Landform to be designed to incorporate micro-relief and integrate with surrounding natural landforms.

Constructed landforms maximise surface water drainage to the natural environment (excluding final void catchments).

Minimise long-term groundwater seepage zones.

Minimise the visual impact of final landforms as far as is reasonable and feasible.

Final landforms designed in consideration of water licensing requirements, as calculated through consultation with DPI - Water.

Final voids Designed as to ensure sufficient freeboard at all times to minimise the risk of discharge to surface waters.

Minimise to the greatest extent practicable:

o the size and depth of final voids;

o the drainage catchment of final voids;

o any high wall instability risk; and


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o the risk of flood interaction for all flood events up to and including the Probable Maximum Flood.

Potentially Acid Forming Material Emplacement

Design, install and maintain emplacements to encapsulate and prevent migration of tailings, acid forming and potentially acid forming materials.

Tailings storages

Design and maintain tailings storage areas to encapsulate PAF material and prevent the movement of tailings seepage/leachate offsite.

Clean water diversion

Design, install and maintain the clean water system to convey the 100 year 24 hour ARI event.

Maximise as far as reasonable and feasible the diversion of clean water around disturbed areas on site.

Rehabilitation areas and other vegetated land

Restore disturbed areas to self-sustaining native woodland ecosystems characteristic of vegetation communities found in the local area,

Establish areas of self-sustaining agricultural land to support sustainable grazing activities.

Water management

Develop site-specific water quality objectives in accordance with ANZECC 2000 and Using the ANZECC Guidelines and Water Quality Objectives in NSW procedures (2006), or its latest version.


11. Progressive Rehabilitation

The Applicant must commence the rehabilitation program within a three year period after the conclusion of mining. Interim stabilisation and temporary vegetation strategies must be employed during this three year period when areas prone to dust generation cannot be permanently rehabilitated. Rehabilitation works must be completed as soon as is reasonably practicable following commencement.

Note: It is accepted that some parts of the site that are progressively rehabilitated may be subject to further disturbance pending future development consent.


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12. Rehabilitation Management Plan

The Applicant must prepare a Rehabilitation Management Plan to the satisfaction of the Division of Resources & Geoscience. This plan must:

a) be prepared in consultation with the Department, DPI - Water, NSW EPA and Council, and submitted to the Division of Resources & Geoscience for approval prior to the commencement of mining operations under this consent, unless the Secretary agrees otherwise;

b) be prepared in accordance with relevant Division of Resources & Geoscience guidelines;

c) describe how the rehabilitation of the site would achieve the objectives identified in the Table: Rehabilitation Objections in the consent condition above.

d) include a Potential Acid Forming (PAF) Material Management Plan that includes:

i. a detailed geotechnical and geochemical assessment; ii. a capping design, based on long-term management of

PAF; iii. a procedure for treatment of PAF during active mining

operations prior to capping (including acid neutralising treatments);

iv. a care and maintenance management plan; and v. consideration of the return of PAF tailings to the final

void. e) include a detailed soil and growing medium balance for the

development; f) include a detailed plan for the reinstatement and review of

the proposed: − agricultural land capability of grassland areas in the

final landform, including a protocol for periodic trials to demonstrate that the land capability is being achieved; and

− rehabilitated woodland areas and fauna habitat, including a protocol for periodic trials to demonstrate that the target vegetation community is being achieved;

g) include detailed performance and completion criteria for evaluating the performance of the rehabilitation of the site, and for triggering remedial action (if necessary);

h) describe the measures that would be implemented to ensure compliance with the relevant conditions of this consent, and address all aspects of rehabilitation including mine closure, final landform (including final void), final land uses and water management in the final landform;

i) include procedures for the use of interim stabilisation and temporary vegetation strategies, where reasonable and feasible to minimise the area exposed for dust generation;


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j) include a program for ongoing monitoring of rehabilitation to demonstrate the successful achievement of rehabilitation objectives and completion criteria.

The Applicant must implement the approved Rehabilitation Management Plan as approved from time to time to the satisfaction of the Division of Resources & Geoscience.

Reason: To comply with the referral comments and recommendations from NSW Planning & Environment Resources & Geoscience and ensure that the site is appropriately rehabilitated following decommissioning of the mine.

13. Transport

The Proponent shall:

a) assess all roads proposed to be used for over-mass and/ or over-dimensional transport (including intersections, bridges, culverts and other road features) to determine whether the existing road condition can accommodate the proposed haulage. Where improvements are required, the Proponent shall implement these in consultation with the relevant road authority, prior to haulage and at the full expense of the Proponent;

b) construct required upgrades to the Grampians Road and associated mine access road intersection; and

c) install any appropriate advance warning signs on Grampians Road.

Note: The Grampians Road will require upgrade to facilitate ongoing mining operations. Road upgrade works may be undertaken in stages, using any suitable by-product material from the mine, with the agreement of Council. A road opening permit application is to be submitted to Council and approved prior to any works within a public road reservation.

Reason: To comply with road legislation and ensure that all works are performed in a safe manner, consistent with Council’s development standards.

14. Traffic Management Plan

The Proponent shall prepare and implement a Traffic Management Plan for the Project, to the satisfaction of Council. This plan must:

a) be prepared in consultation with RMS and Glen Innes Severn Council;

b) be submitted to Council for approval;

c) include a program for implementing the Proponent’s commitments in the EIS;

d) include transport protocols that describe control measures for haulage:

− during school bus hours; and


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− during exceptional weather events

e) describe measures to minimise dust from roads that may be used for access to the mine site;

f) include arrangements to comply with haulage limits from the project;

g) include a monitoring program to audit vehicle movements, including the origin and destination of employees, against predictions in the EIS.


15. Drivers Code of Conduct

A Drivers Code of Conduct must be prepared by the proponent and approved by Council prior to commencement of development related traffic on public roads, and include:

A map of the primary haulage routes highlighting critical locations.

Behavioural safety practises and initiatives used by drivers to implement the transport protocols.

An induction process for vehicle operators and regular toolbox meetings.

A complaint resolution and disciplinary procedure.

Any community consultation measures for peak haulage periods.

Reason: To ensure that all works are performed in a safe manner, consistent with Council’s development standards.

16. Local Roads

The Proponent shall enter into an agreement with Glen Innes Severn Council whereby the proponent shall be responsible for the maintenance and upkeep of local roads, to the extent that they are affected by the project, to the satisfaction of Council. This agreement may be modified from time to time by agreement of the Proponent and Council.


17. Lighting

There is to be no unshielded flood lighting or security lighting within the site.

Reason: To ensure amenity of area.

18. Complaints Register

The operator of the mine shall nominate a contact person and telephone number for the benefit of adjoining neighbours and


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establish a complaints register that includes records of nature, time and date of complaint, climatic conditions such as wind direction and speed and the action taken to address complaint. The register shall be made available to Council upon request.

The developer shall notify all residents within a 5 kilometre distance of the boundary of the development site in writing of the contact details and associated information and that they may contact the quarry operator to complain about the operation of the quarry.

Reason: To maintain the amenity of area.

19. Dust

To minimise the potential for dust nuisance generated by the development, the measures outlined in Table 4.25 Mitigated Risk Assessment for Air Quality and Section 4.8.4 Air Quality Management Controls in the EIS shall be implemented during extraction operations and haulage on public roads.

Reason: To ensure compliance with application and plans.

CONDITIONS TO BE COMPLETED PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

20. Construction Certificate

No work shall commence until a Construction Certificate has been issued and the applicant has notified Council of: a. the appointment of a Principal Certifying Authority; and b. the date on which work will commence. Such notice shall include details of the Principal Certifying Authority and must be submitted to Council at least two (2) days before work commences.


CONDITIONS TO BE COMPLETED PRIOR TO WORKS COMMENCING

21. Site Management

The Stage 1 project area is to be managed for the entirety of work in the following manner:

1. Erosion and sediment controls are to be implemented to prevent sediment from leaving the site. The controls are to be maintained until the development is complete and the site stabilised with permanent vegetation;

2. Appropriate dust control measures;

3. Building equipment and materials shall be contained wholly within the site unless approval to use the road reserve has been obtained. Where work adjoins the public domain, fencing is to be in place so as to prevent public access to the site;

4. Building waste is to be managed via an appropriate receptacle;


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5. Toilet facilities are to be provided on the work site at the rate of one toilet for every 20 persons or part of 20 persons employed at the site.

6. Building work being limited to the following hours, unless otherwise permitted by Council;

Monday to Saturday from 7.00am to 6.00pm

No work to be carried out on Sunday or public holidays

The site management to be responsible to instruct and control sub-contractors regarding the hours of work.

Reason: To maintain the amenity of area.

22. Signage

A sign indicating the name, address and telephone number of the Principal Certifying Authority, and the name and telephone number of the principal contractor (if any) must be erected in a prominent position on the site and maintained until the building work has been completed. The sign must also state that unauthorised entry to the site is prohibited. The signage must be erected prior to commencement of work.

Reason: To maintain public safety.

23. Bushfire Protection

Prior to the commencement of mine operations, a Bushfire Protection Plan shall be prepared and approved by Council. The Plan shall be prepared in accordance with the NSW Rural Fire Service guideline Planning for Bushfire Protection, 2006 and shall be implemented prior to the commencement of mine operations. The Plan shall identify an appropriate response based on the bushfire risk to the site and the occupants including the following information:

a) Under what circumstances will the complex be evacuated; b) Where will occupants be evacuated to; c) Roles and responsibilities of persons co-ordinating the

evacuation; d) Roles and responsibilities of persons remaining with the

complex after evacuation; and e) A procedure to contact the NSW Rural Fire Service District

Office / NSW Fire Brigade and inform them of the evacuation and where people will be evacuated to.

f) The mine operators shall consult with the Northern Table Fire Control Centre in the development of the Bush Protection Plan.

Reason: To ensure bushfire safety and compliance with Planning for Bushfire Protection, 2006.

CONDITIONS TO BE COMPLETED DURING OPERATION

24. Noise

Noise from the premises must not exceed an LAeq (15 min) of 35 dBA at the nearest residential receiver.


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Noise generated by Stage 1 project-related traffic on public roads shall not exceed the LAeq(1hr) of 55dB(A) for 07:00 to 20:00 and LAeq(1hr) of 50dB(A) from 20:00 to 07:00.

Reason: To ensure amenity of area.

25. Cultural Heritage

Should any Aboriginal objects be discovered in any areas of the site then all excavation or disturbance to the area is to stop immediately and NSW Office of Environment and Heritage is to be informed in accordance with Section 91 of the National Parks and Wildlife Act 1974. Subject to an assessment of the extent, integrity and significance of any exposed objects, applications under either Section 87 or Section 90 of the National Parks and Wildlife Act 1974 may be required before work resumes.

In addition to the above, the recommendations made in Section 10 of the report titled An Aboriginal cultural heritage due diligence assessment - Lot 2 DP 1008294, Emmaville, Glen Innes Severn LGA, NSW prepared by Remnant Archaeology, 27 November 2016 must be complied with.

Reason: To ensure compliance with the EIS.

26. Approved Plans to be On-Site

A copy of the approved and certified plans, specifications and documents incorporating the conditions of approval and certification shall be kept on the site at all times and shall be readily available for perusal by any officer of Council or the Principal Certifying Authority.


27. Waste and Contamination

The exportation of waste (including fill or soil) from the site must be in accordance with the provisions of the Protection of the Environment Operations Act 1997 and the Office of Environment and Heritage “Waste Classification Guidelines”.

Any new information that comes to light during remediation, demolition or construction works which has the potential to alter previous conclusions about site contamination must be immediately notified to the Council and the Principal Certifying Authority.


INTEGRATED GENERAL TERMS OF APPROVAL CONDITIONS

These conditions are issued pursuant to Section 91A(2) of the Environmental Planning & Assessment Act 1979 by the NSW Environmental Protection Authority.

Notice No: 1559605

A1 Information supplied to the EPA


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A1.1 Except as expressly provided by these general terms of approval, works and activities must be carried out in accordance with the proposal contained in:

the development application Taronga Tin mine – Stage 1, Trial Mine and Processing Plant submitted to Glen Innes Severn Council on 13 March 2017;

any environmental impact statement including Environmental Impact Statement – Taronga Tin Project – Stage 1, dated March 2017 relating to the development; and

all additional documents supplied to the EPA in relation to the development, including letters authored by Aus Tin Mining dated 15 September 2017 and 20 November 2017.

A1.2 The maximum production for the life of the project is limited to 1,000 tonnes of tin concentrate.

A2 Fit and Proper Person

A2.1 The applicant must, in the opinion of the EPA, be a fit and proper person to hold a licence under the Protection of the Environment Operations Act 1997, having regard to the matters in s.83 of that Act.

Limit conditions

L1 Pollution of waters

L1.1 Except as may be expressly provided by a licence under the Protection of the Environment Operations Act 1997 in relation of the development, section 120 of the Protection of the Environment Operations Act 1997 must be complied with in and in connection with the carrying out of the development.

L3 Concentration limits

L3.1 For each discharge point or utilisation area specified in the table/s below, the concentration of a pollutant discharged at that point, or applied to that area, must not exceed the concentrations limits specified for that pollutant in the table.

L3.2 Where a pH quality limit is specified in the Table, the specified percentage of samples must be within the specified ranges.

L3.3 To avoid any doubt, this condition does not authorise the discharge or emission of any other pollutants.


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Discharge point from Farm Dam B Water and Land

Pollutant Units of Measure

100% concentration

limit

AI mg/L 2.80

As mg/L 0.011

Ca mg/L 4

Cu mg/L 0.002

Fe mg/L 2.49

K mg/L 2

Mg mg/L 3

Na mg/L 9

Pb mg/L 0.001

S mg/L <5

Zn mg/L <0.005

pH 6.5 – 8.5

L4 Volume and mass limits

L4.1 For each discharge point or utilisation area specified below (by a point number), the volume/mass of liquids discharged to water must not exceed the volume/mass limit specified for that discharge point or area.

Farm Dam B

Discharge Point Units of measure

Volume/Mass limit

Farm Dam B Kilolitres per day

XX

*volume/mass limit to be agreed between EPA and Proponent at time of licence application.

L5 Waste

L5.1 The licensee must not cause, permit or allow any waste generated outside the premises to be received at the premises for storage,


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treatment, processing, reprocessing or disposal or any waste generated at the premises to be disposed of at the premises, except as expressly permitted by a licence under the Protection of the Environment Operations Act 1997.

L5.2 This condition only applies to the storage, treatment, processing, reprocessing or disposal of waste at the premises if it requires an environment protection licence under the Protection of the Environment Operations Act 1997.

Note: Condition L5.2 is included to ensure that a premised based activity is not used as a waste facility.

L6 Hours of operation

L6.1 All construction work at the premises must only be conducted between 7am-6pm, Monday to Friday.

L6.2 Activities at the premises, other than construction work, may only be carried on between 7am-6pm Monday to Friday and 8am-6pm Saturday

L6.3 This condition does not apply to the delivery of material outside the hours of operation permitted by condition L6.1, if that delivery is required by police or other authorities for safety reasons; and/or the operation or personnel or equipment are endangered. In such circumstances, prior notification is provided to the EPA and affected residents as soon as possible, or within a reasonable period in the case of emergency.

L6.4 The hours of operation specified in conditions L6.1 may be varied with written consent if the EPA is satisfied that the amenity of the residents in the locality will not be adversely affected.

L7 Blasting

Overpressure - Airblast overpressure level

L7.1 The airblast overpressure level from blasting operations at the premises must not exceed 120dB (Lin Peak) at any time at any noise sensitive locations. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

L7.2 The airblast overpressure level from blasting operations at the premises must not exceed 115dB (Lin Peak) at any noise sensitive locations for more than five per cent of the total number of blasts over each reporting period. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.


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Ground vibration level

L7.3 Ground vibration peak particle velocity from the blasting operations at the premises must not exceed 10mm/sec at any time at any noise sensitive locations. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

L7.4 Ground vibration peak particle velocity from the blasting operations at the premises must not exceed 5mm/sec at any noise sensitive locations for more than five per cent of the total number of blasts over each reporting period. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

Blasting hours

L7.5 Blasting at the premises may only take place between 9:00am-5:00pm Monday to Friday. Blasting is not permitted on public holidays.

L7.6 Blasting outside of the hours specified in L7.5 can only take place with the written approval of the EPA.

Blast monitoring

The proponent should nominate a location for blast monitoring, ideally the nearest noise sensitive location. This information is to be provided by the proponent and is too finalised in the Environment Protection Licence with the EPA for the schedule activity.

L7.7 To determine compliance with condition(s) L7.1 to L7.4:

a) Airblast overpressure and ground vibration levels experienced at the following noise sensitive locations must be measured and recorded for all blasts carried out on the premises:

Noise sensitive locations are to be agreed to between the proponent and the EPA as part of the Environment Protection licence.

b) Instrumentation used to measure and record the airblast overpressure and ground vibration levels must meet the requirements of Australian Standard AS 2187.2-2006.

NOTE: A breach of the licence will still occur where airblast overpressure or ground vibration levels from the blasting operations at the premises exceeds the limit specified in conditions L7.1 to L7.4 at any “noise sensitive locations” other than the locations identified in the above condition.

L7.8 The airblast overpressure and ground vibration levels in conditions L7.1 to L7.4 do not apply at noise sensitive locations that are owned by the licensee, unoccupied at the time of the blast, or subject to a private agreement, relating to airblast overpressure and ground vibration levels, between the licensee and land owner.


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Operating conditions

O1 Odour

O1.1 No condition in this licence identifies a potentially offensive odour for the purposes of section 129 of the Protection of the Environment Operations Act 1997.

Note: Section 129 of the Protection of the Environment Operations Act 1997 provides that the licensee must not cause or permit the emission of any offensive odour from the premises but provides a defence if the emission is identified in the relevant environment protection licence as a potentially offensive odour and the odour was emitted in accordance with the conditions of a licence directed at minimising odour.

O2 Dust

O2.1 Activities occurring at the premises must be carried out in a manner that will minimise emissions of dust from the emission of air pollutants from the premises.

O2.2 The premises must be maintained in a manner that prevents and minimises the emission of air pollutants.

O3 Stormwater/sediment control - Construction Phase

O3.1 A Soil and Water Management Plan (SWMP) must be prepared and implemented. The plan must describe the measures that will be employed to minimise soil erosion and the discharge of sediment and other pollutants to lands and/or waters during construction and operation activities. The SWMP should be prepared in accordance with the requirements for such plans outlined in Managing Urban Stormwater: Soils and Construction (available from the Department of Housing).

O4 Stormwater/sediment control - Operation Phase

O4.1 A Stormwater Management Scheme must be prepared for the development and must be implemented. Implementation of the Scheme must mitigate the impacts of stormwater run-off from and within the premises following the completion of construction activities. The Scheme should be consistent with the Stormwater Management Plan for the catchment. Where a Stormwater Management Plan has not yet been prepared the Scheme should be consistent with the guidance contained in “Managing Urban Stormwater: Source Control” and “Managing Urban Stormwater: Treatment Techniques”.

O5 Tailings Storage Facility Design Requirements

O5.1 The Tailings Storage Facility must be designed to hold a 1 in 100 year AEP 72 hour event.


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O5.2 The Tailings Storage Facility must:

a) be clay lined (or equivalent) with a hydraulic conductivity less than 1x10-9m/s;

b) be a minimum of 1000mm thick or equivalent as agreed with the EPA; and

c) include a secondary under-liner leachate collection system to capture and return any leachate into the Tailings Storage Facility.

O5.3 The Tailings Storage Facility is to be designed, operated and managed as a closed system with no discharge of waters to the environment or to Farm Dam B.

O5.4 Prior to receiving Tailings and Reject material in the Tailings Storage Facility, the proponent must submit a validation report to the EPA that demonstrates the design capacity and lining requirements detailed in conditions O5.1 and O5.2 have been achieved.

O5.5 Prior to receiving Tailings and Reject material in the Tailings Storage Facility, the proponent must receive written advice from the EPA confirming the requirements of condition O5.1 and O5.2 have been satisfied.

O6 Farm Dam B Design Requirements

O6.1 Farm Dam B must be designed and constructed to hold a 1 in 20 year AEP 24 hour event.

O6.2 Farm Dam B must not receive any contaminated water from the Tailings Storage Facility.

O.7 Management of Waste Rock

O7.1 All Potentially Acid Forming Waste must be stored in the Open Cut Pit.

O7.2 The area of the Open Cut Pit used to store Potentially Acid Forming waste must be clay lined (or equivalent) with a hydraulic conductivity of less than 1x10-9m/s and be a minimum of 1000mm thick.

Note: The EPA is prepared to consider an alternative synthetic liner and with a leakage detection system that meets the same or better environment protection goals.

O7.3 At any time, a maximum agreed tonnage of potentially acid forming waste can be stored outside the open cut pit. The maximum tonnage is to be agreed between the proponent and EPA, as part of the Environment Protection licence for the development.

O7.4 The Potentially Acid Forming Waste referred to in condition O7.3 must be stored on a dedicated storage pad, of a size able to store the approved tonnage of Potentially Acid Forming waste and be clay lined


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(or equivalent) with a hydraulic conductivity of less than 1x10-9m/s and be a minimum of 1000mm thick.

O7.5 All water generated from the storage of Potentially Acid Forming waste at the premises and material in the Open Cut Pit must be captured and report to the Tailings Storage Facility.

O7.6 Prior to storing any Potentially Acid Forming waste, the proponent must submit a validation report to the EPA that demonstrates the design capacity and lining requirements detailed in conditions O7.2, O7.4 and O7.5 have been achieved.

O7.7 Prior to storing any Potentially Acid Forming waste, the proponent must receive written advice from the EPA confirming the requirements of condition O7.2, O7.4 and O7.5 have been satisfied.

Monitoring and recording conditions

M1 Monitoring records

M1.1 The results of any monitoring required to be conducted by the EPA’s general terms of approval, or a licence under the Protection of the Environment Operations Act 1997, in relation to the development or in order to comply with the load calculation protocol must be recorded and retained as set out in conditions M1.2 and M1.3.

M1.2 All records required to be kept by the licence must be:

in a legible form, or in a form that can readily be reduced to a legible form;

kept for at least four (4) years after the monitoring or event to which they relate took place; and

produced in a legible form to any authorised officer of the EPA who asks to see them.

M1.3 The following records must be kept in respect of any samples required to be collected: the date(s) on which the sample was taken:

the time(s) at which the sample was collected;

the point at which the sample was taken; and

the name of the person who collected the sample.

M2 Requirement to monitor concentration of pollutants discharged

M2.1 For each monitoring/ discharge point or utilisation area specified below (by a point number), the applicant must monitor (by sampling and obtaining results by analysis) the concentration of each pollutant specified in Column 1. The applicant must use the sampling method, units of measure, and sample at the frequency, specified opposite in the other columns:


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Farm Dam B Water and Land

Pollutant Units of Measure

Frequency Sampling

AI mg/L Daily during discharge

Grab sample

As mg/L Daily during discharge

Grab sample

Ca mg/L Daily during discharge

Grab sample

Cu mg/L Daily during discharge

Grab sample

Fe mg/L Daily during discharge

Grab sample

K mg/L Daily during discharge

Grab sample

Mg mg/L Daily during discharge

Grab sample

Na mg/L Daily during discharge

Grab sample

Pb mg/L Daily during discharge

Grab sample

S mg/L Daily during discharge

Grab sample

Zn mg/L Daily during discharge

Grab sample

TSS mg/L Daily during discharge

Grab sample

pH mg/L Daily during discharge

Grab sample

Note: - The EPA may review the requirement for water quality monitoring following collection and assessment of 12 months of water quality data.


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M4 Testing methods - concentration limits

M4.1 Monitoring for the concentration of a pollutant discharged to waters or applied to a utilisation area required by condition M2 must be done in accordance with:

a) the Approved Methods Publication; or

b) if there is no methodology required by the Approved Methods Publication or by the general terms of approval or in the licence under the Protection of the Environment Operations Act 1997 in relation to the development or the relevant load calculation protocol, a method approved by the EPA in writing before any tests are conducted,

unless otherwise expressly provided in the licence.

Blast Monitoring

M5.1 For the purpose of blast monitoring, the ground vibration or the overpressure must be measured at location to be provided by the proponent to the EPA as approved in the Environment Protection Licence.

Reporting conditions

R1.1 The applicant must provide an annual return to the EPA in relation to the development as required by any licence under the Protection of the Environment Operations Act 1997 in relation to the development. In the return the applicant must report on the annual monitoring undertaken (where the activity results in pollutant discharges), provide a summary of complaints relating to the development, report on compliance with licence conditions and provide a calculation of licence fees (administrative fees and, where relevant, load based fees) that are payable. If load based fees apply to the activity the applicant will be required to submit load-based fee calculation worksheets with the return.

Special Conditions

E1 Closure Plan

E1.1 The Rehabilitation Management Plan required by department of Primary Industries – Division of Resources and Geosciences (DRG) must include a Closure Plan for the premises. The Closure Plan must receive written EPA approval, prior to submission of the Rehabilitation Plan to DRG.

E1.2 The Closure Plan for the premises must detail actions and management measures to be implemented such that the premises does not cause land, water or air pollution, as defined in the POEO Act, when the Stage 1 trial mining and extraction operation cease.


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E1.3 The Closure Plan for the premises must include costs for the implementation of the Closure Plan and any ongoing management and maintenance costs.

E2 Financial Assurance

E2.1 The proponent must provide a financial assurance in the form of an unconditional and irrevocable guarantee from an Australian bank, building society or credit union in favour of the EPA for an amount to be agreed between the EPA and the proponent. The financial assurance is to be based on the costs of works agreed to in the site Closure Plan required by conditions E1.1, E1.2 and E1.3.

E2.2 The EPA may claim on a financial assurance under s303 of the POEO Act if a licensee fails to carry out any work or program required to comply with the conditions of the environment protection licence.

E2.3 The financial assurance must be replenished by the full amount claimed or realised if the EPA has claimed on or realised the financial assurance or any part of it to undertake a work or program required to be carried out by the environment protection licence which has not been undertaken by the proponent.

E2.4 The EPA may require an increase in the amount of the financial assurance at any time as a result of reassessment of the total likely costs and expenses of rehabilitation of the premises.

E3 Water Management in the Open Cut Pit

E3.1 The proponent must submit to the EPA, a report detailing how water generated within the Open Cut Pit will be captured and managed so that pollution of surface and groundwaters will not occur. This report must be submitted to the EPA with the licence application from for the proposed activity.

E4 Limited General Terms of Approval

Note: The EPA General Terms of Approval and any subsequent environment protection licence only relates to Taronga Tin Mine Project Stage 1 - Trial Mine and Processing Plant as described in the documents listed in condition A1.1. The EPA expects that a new development consent will be obtained for any future project stages.

The development must be carried out in accordance with the EPA Mandatory Conditions for all EPA licences.

ADVISORY NOTE

a) Dial Before You Dig

Underground assets may exist in the area that is subject to your application. In the interests of health and safety, and in order to protect damage to third party assets please contact Dial before you dig at


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www.1100.com.au or telephone on 1100 before excavating or erecting structures. (This is the law in NSW). If alterations are required to the configuration, size, form or design of the development upon contacting the Dial before you dig service, an amendment to the development consent (or a new development application) may be necessary. Individuals owe asset owners a duty of care that must be observed when working in the vicinity of plant or assets. It is the individual’s responsibility to anticipate and request the nominal location of plant or assets on the relevant property via contacting the Dial before you dig service in advance of any construction or planning activities.

b) Telecommunications Act 1997 (Commonwealth)

Telstra (and its authorised contractors) are the only companies that are permitted to conduct works on Telstra’s network and assets. Any person interfering with a facility or installation owned by Telstra is committing an offence under the Criminal Code Act 1995 (Cth) and is liable for prosecution. Furthermore, damage to Telstra’s infrastructure may result in interruption to the provision of essential services and significant costs. If you are aware of any works or proposed works which may affect or impact on Telstra’s assets in any way, you are required to contact: Telstra’s Network Integrity Team on Phone Number 1800810443.

2. That Council resolves to publicly exhibit the draft Voluntary Planning Agreement (VPA) and explanatory notes in accordance with the general terms of the agreement set out in the letter of offer from Aus Tin Mining to Council dated 25 October 2017; further that the General Manager be authorised to make any necessary minor variations to the draft VPA prior to its public notification for 28 days in accordance with the Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2000.

A division was called for, voting on which was as follows: For

Against

Cr S Toms Cr C Sparks Cr G Frendon Cr D Newman Cr A Parsons Cr C Price Cr J Smith

The division was declared CARRIED by 7 votes to 0.

CARRIED

http://www.1100.com.au/


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The Mayor ruled that Item 9.3 “Presentation of Financial Reports for the Year ended 30 June 2017” be brought forward for discussion and consideration, as Council’s Auditors were in attendance to give a presentation regarding the Financial Statements. Moved Cr S Toms Seconded Cr A Parsons

4.12/17 RESOLUTION

That the meeting suspends standing order(s) in order to allow Council’s Auditor to give a presentation regarding the 2016/17 Financial Statements and for discussion and questioning to be more easily facilitated.

CARRIED

Mr Chris Clayton from the Audit Office of NSW provided background information regarding changes to legislation which requires the Auditor General to audit all Councils in NSW.

Mr Clayton extended his appreciation to Council and the staff involved in the audit for the assistance that they provided.

He advised that the legislation provided two (2) primary mandates, being Financial Statements and Performance Audit, and explained what was involved with each of these. He stated that a report will be tabled to Parliament in March 2018 regarding the audits of all Councils, and that this report will give insight for better practice within the Local Government sector, as well as provide an opportunity to compare how individual Councils are performing against their peers. Mr Clayton advised that the benefit of the mandate is that it has the ability to drive consistency and lift financial reporting capabilities across the sector.

Ms Kylie Ellis, Crowe Horwath, presented a snapshot of the audit findings. She commented that an unmodified opinion on Council’s financial statements has been expressed, and noted that Council has seen a significant increase in income which is partly due to the commencement of the Wattle Vale Quarry and the supply of gravel to the Wind Farms.

Ms Ellis further noted that Council held $20.8 million in cash and cash equivalents as at 30 June 2017 and provided a the following summary of the financial performance ratios:

Operating Performance Ratio: This ratio has exceeded the industry benchmark over the past three (3) years, and this year’s ratio reflects the advanced receipt of 2017-18 Financial Assistance Grant instalments from the Commonwealth Government;

Own Source Operating Revenue Ratio: This ratio has been below the industry benchmark for the past three (3) years, however has increased to 58.7 percent in 2016-17, which is higher than the previous two (2) years;

Unrestricted Current Ratio: This ratio has exceeded the industry benchmark over the past three (3) years and indicates Council has sufficient liquidity to meet its current liabilities as and when they fall due;

Debt Service Ratio: This ratio has also exceeded the industry benchmark over the past three (3) years, indicating that Council has adequate revenue to cover the principal repayments and borrowing costs of its debt;


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Rates and Annual Charges Outstanding Ratio: This ratio is better than the benchmark for rural councils over the past three (3) years. It has improved slightly and is a reflection of sound debt recovery procedures;

Cash Expense Cover Ratio: At 30 June 2017, Council had the capacity to cover 9.9 months of cash expenditure without additional cash inflows; with this ratio far exceeded the industry benchmark over the past three (3) years;

Building and Infrastructure Renewals Ratio: Council did not quite meet this benchmark, however, this ratio should not be viewed in isolation and should be considered in conjunction with other financial indicators in determining Council’s financial position.

Ms Ellis also recognised the efforts of Council’s Chief Financial Officer and the Finance team for the assistance that they provided.

The Mayor also acknowledged the work of Council staff involved and acknowledged that positive financial figures can only be achieved with discipline. The General Manager extended his thanks to Mr Chris Clayton and Ms Kylie Ellis for their effort in attending the Council Meeting in Glen Innes.

Moved Cr S Toms Seconded Cr A Parsons

5.12/17 RESOLUTION

That the meeting resume standing orders.

CARRIED

9.3 Presentation of Financial Reports for the Year ended 30 June 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer

Moved Cr A Parsons Seconded Cr G Frendon

6.12/17 RESOLUTION

That Council notes the audited Annual Financial Statements for the year ended 30 June 2017, attached as an Annexure to the report and as distributed under separate cover. CARRIED

9.1 Formation of a Joint Organisation (JO)

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Hein Basson - General Manager Moved Cr C Price Seconded Cr J Smith


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7.12/17 RESOLUTION

That in accordance with Part 7 of Chapter 12 of the Local Government Act 1993 (Act), the Glen Innes Severn Council (Council) resolves:

1. That the Council informs the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution.

2. To approve the inclusion of the Council’s area in the Joint Organisation’s area.

3. That the Joint Organisation be established to cover the Council’s area and any one or more of the following Council areas:

a) Armidale Regional Council;

b) Glen Innes Severn Council;

c) Inverell Shire Council;

d) Moree Plains Shire Council;

e) Tenterfield Shire Council;

f) Uralla Shire Council.

4. That on the expiry of a period of 28 days from the making of this resolution, the General Manager provides the Minister:

a) with a copy of this resolution including the date on which Council made this resolution, and

b) inform the Minister that this resolution has not been rescinded,

for the purpose of the Minister issuing a certificate under Section 400P of the Act.

6. That Council’s preferred name for the proposed Joint Organisation is the “New England Joint Organisation”.

7. That Council requests the State Government to provide ongoing financial support towards the operational costs of Joint Organisations, as the Government has established this governance mechanism to better facilitate consultation and coordination between State Agencies and Local Government into the future.


Against


The division was declared CARRIED by 7 votes to 0. CARRIED


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Some discussion was held about the operational and procedural aspects of the to-be-established Joint Organisations. These considerations will be pursued when the new Regulations pertaining to Joint Organisations are developed by the Office of Local Government.

The meeting adjourned for a short refreshment break at 7.50pm. The meeting resumed at 8.11pm.

9.2 Lease options for Arts North West

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community

Services Moved Cr A Parsons Seconded Cr G Frendon

8.12/17 RESOLUTION

1. That Council requests the Chief Financial Officer to negotiate a lease of the former Baby Health Clinic building in King Edward Park with Arts North West Incorporated for minimal or no rent, for a period of at least three (3) years from 1 July 2018 or an earlier date by agreement.

2. That Council requests the Director of Corporate and Community Services to engage a contractor to oversee the internal and external maintenance and repairs necessary to bring the former Baby Health Clinic building in King Edward Park up to a standard to be leased for office space, if the lease in dot point one (1) above is entered into.

3. That Council requests the Director of Development, Planning & Regulatory Services to externally advertise a lease for the premises at the Glen Innes Visitor Information Centre, Level One (1), 152 Church Street, if the lease in dot point one (1) above is entered into.

CARRIED

9.4 Review of Corporate Credit Card and Purchase Card Policy and Procedures

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Donna McAllister - Management Accountant Moved Cr J Smith Seconded Cr C Sparks

9.12/17 RESOLUTION

1. That Council adopts the Corporate Credit Card and Purchase Card Policy as attached as Annexure A to this report.


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2. That Council notes the Corporate Credit Card Procedures as attached as Annexure B relating to this report, and the Purchase Card Procedures attached as Annexure C relating to this report.

3. That the Chief Financial Officer communicates the Corporate Credit Card and Purchase Card Policy to applicable new staff prior to issuing them with a Credit or Purchase Card.

CARRIED

9.5 Finance Report - November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer Moved Cr A Parsons Seconded Cr D Newman

10.12/17 RESOLUTION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $3,411,518.15;

The investment report disclosing total invested funds of $18,000,000.00 with total cash and investments of $21,411,558.15 (compared with $17,523,767.78 in November 2016); and

The loan liability report showing a total loan liability of $16,877,216.41 (compared with $16,230,640.54 in November 2016).

CARRIED

9.6 Rates and Charges Collections - November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer Moved Cr A Parsons Seconded Cr C Sparks

11.12/17 RESOLUTION

That Council notes the information in this report. CARRIED

Cr Smith left the room at 8.17pm as he had earlier declared a significant conflict of interest in the following item.


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9.7 Glen Innes Saleyards Advisory Committee - Election of Committee

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Debbie Duffell - Executive Assistant Moved Cr A Parsons Seconded Cr G Frendon

12.12/17 RESOLUTION

That Council endorses the following seven (7) Community Representatives as the newly elected Glen Innes Saleyards Advisory Committee:

Mr Paul Macrae (Landholder);

Mr Lyle Perkins (Landholder);

Mr Peter Trow (Landholder);

Mr Shad Bailey, Colin Say & Co (Agent);

Mr Geoffrey Schnitzerling, Elders (Agent);

Mr Brad Newsome, Landmark (Agent);

Mr Terry te Velde, Newberry te Velde Carige Agencies (Agent).

CARRIED

Cr Smith returned to the room at 8.18pm.

9.8 Workplace Injury Management Report - November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr C Sparks Seconded Cr A Parsons

13.12/17 RESOLUTION


9.9 Library and Learning Centre Report - November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre Moved Cr A Parsons Seconded Cr C Sparks

14.12/17 RESOLUTION

That Council notes the information in this report.


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CARRIED

9.10 Department of Corporate and Community Services: Monthly Report - October and November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community

Services Moved Cr A Parsons Seconded Cr C Sparks

15.12/17 RESOLUTION

That Council notes the information in this report.

CARRIED

9.12 Recreational Vehicles Signage - Town Entrances


Author: Peter Teschner - Manager of Tourism and Events Moved Cr J Smith Seconded Cr G Frendon

16.12/17 RESOLUTION

1. That Council thanks the authors of the submissions received in supporting the adoption of the Caravan & Camping Industry Association (CCIA) and Campervan and Motorhome Club of Australia (CMCA) RV Friendly programs.

2. That Council makes application to the Campervan and Motorhome Club of Australia (CMCA) to have Glen Innes recognised as an RV Friendly Town.

3. That Council makes application to the Campervan and Motorhome Club of Australia (CMCA) to have Emmaville Caravan Park recognised as an RV Friendly Destination.

4. That, on receipt of positive advice on the applications to the Campervan and Motorhome Club of Australia (CMCA), the necessary signage be erected and funded from the “Highway Signage” provision in the 2017/18 Operational Plan (Budget).

CARRIED


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9.13 Review of Floral and Other Tributes for Lawn Cemeteries Policy


Author: Graham Archibald - Manager of Recreation and Open Spaces


17.12/17 RESOLUTION

1. That Council adopts the Floral and Other Tributes for Lawn Cemeteries Policy as attached as an Annexure to this report.

2. That the Manager of Recreation and Open Spaces distributes the Floral and Other Tributes for Lawn Cemeteries Policy to:

Members of the Glen Innes Severn Cemetery Committee for information;

The local Funeral Directors for information;

The Recreation and Open Spaces staff for their information and to ensure compliance.

CARRIED

9.14 Review of Public Cemetery Policy


Author: Graham Archibald - Manager of Recreation and Open Spaces

Moved Cr A Parsons Seconded Cr C Sparks

18.12/17 RESOLUTION

1. That Council adopts the reviewed Public Cemetery Policy included as an Annexure relating to this report.

2. That the Manager of Recreation and Open Spaces distributes the adopted Policy and associated documentation to the Recreation and Open Spaces staff.

3. That Council allocates an annual budget of $124,000 to allow the ongoing implementation of the Public Cemetery Policy, and that this budget allocation be reviewed annually as part of the Operational Plan.

CARRIED


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9.15 Department of Development, Planning and Regulatory Services: Monthly Report - November 2017


Author: Kathleen Taminiau - Administration Officer Moved Cr A Parsons Seconded Cr D Newman

19.12/17 RESOLUTION


9.16 Recommendations from the Roads Consultative Committee

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant - Infrastructure

Services Moved Cr J Smith Seconded Cr C Sparks

20.12/17 RESOLUTION

That the Mayor writes to the Federal Minister for Roads expressing Council’s concerns regarding the Minister’s intention to require Roads to Recovery funding to be directed toward safety initiatives, noting that this may not achieve the desired outcome of a reduction in the road toll, but will divert much needed resources from Council’s already inadequate roads renewal budget.

CARRIED

9.17 Infrastructure Services: Capital Works Progress Report - November 2017

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr A Parsons Seconded Cr J Smith

21.12/17 RESOLUTION

That the Director of Infrastructure Services undertakes a full review of the Plant and Fleet Asset Management Plan as a priority, with an advanced level plan to be presented to the February 2018 Ordinary Council Meeting.

CARRIED


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9.18 Department of Infrastructure Services: Monthly Report - November 2017

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant - Infrastructure

Services Moved Cr G Frendon Seconded Cr C Sparks

22.12/17 RESOLUTION


10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor Moved Cr A Parsons Seconded Cr C Sparks

23.12/17 RESOLUTION

That the information be noted. CARRIED

10.2 Minutes of Council Community Committee Meetings for Information


24.12/17 RESOLUTION



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10.3 Minutes of Non-Council Community Committees for Information


25.12/17 RESOLUTION


10.4 Minutes of Other Organisations for Information


26.12/17 RESOLUTION


11 REPORTS FROM DELEGATES The following meetings were held by Section 355 Community Committees of Council during between 11 November and 10 December 2017:

Name of Committee

Councillor Delegate(s) Date

Glen Innes & District Sports Council Cr Parsons 13/11/17

Australian Standing Stones Management Board Cr Toms, Cr Price 15/11/17

Glen Innes Severn Cemetery Committee Cr Price, Cr Smith 16/11/17

Aboriginal Consultative Committee Cr Toms or Cr Sparks, Cr Newman

27/11/17

Australia Day Committee Cr Parsons 6/12/17

Australian Celtic Festival Committee Cr Price 6/12/17


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The following is a list of meetings and functions attended by Councillors between 11 November and 10 December 2017:

Name of Councillor Name of Meeting / Function Date

attended

Cr Toms (Mayor) Remembrance Day Service 11/11/17

Glen Innes Highlands Visitor Association Economic Development Forum

13/11/17

Glen Innes Highlands Rail Trail Working Group Meeting

14/11/17

Hunter New England Health AGM and Community Partnerships Forum (Scone)

16/11/17

Australian Standing Stones Management Board Meeting

22/11/17

Saleyards Advisory Committee Meeting 22/11/17

Ordinary Council Meeting 23/11/17

New England Group of Councils (NEGOC) Meeting at Inverell

24/11/17

Opening of Little Athletics Zone Championships at King George Oval

25/11/17

Glencoe Community Committee Meeting regarding fencing of the park

25/11/17

Red Cross Christmas Tree Opening 25/11/17

Westpac Rescue Helicopter “Dancing with the Stars” Glen Innes Services Club

25/11/17

Glen Innes TAFE Connected Learning Centre Opening

27/11/17

Significant Development Committee Meeting 27/11/17

Local Traffic Committee Meeting 29/11/17

Community Safety Precinct (CSPC) Meeting at Inverell

29/11/17

Roads Consultative Committee Meeting 30/11/17

Emmaville Central School Senior Presentation Evening at Ben’s Falls

30/11/17

Roads Consultative Committee Road Tour 1/12/17

LG NSW Conference 4-6/12/17

Cr Sparks (Deputy Mayor)

Safe in Our Town Steering Committee Meeting 14/11/17

Business Reference Meeting, RSL 15/11/17

Mental Health Forum, RSL 21/11/17

Safe in Our Town 22/11/17

Glen Innes Saleyards Advisory Committee AGM 22/11/17


Meeting with the National Wind Farm Commissioner at Matheson Church

24/11/17

Wytaliba School Presentation 24/11/17

Aboriginal Consultative Committee/ PAC Meeting 27/11/17

Local Traffic Committee Meeting 29/11/17

Pool Garden Opening at Play Group Centre 30/11/17



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LG NSW Conference 4-6/12/17

Sporting Fields Master Plan Workshop 7/12/17

Cr Frendon Councillor Workshop – Economic Development 16/11/17

Glen Innes Saleyards Advisory Committee AGM 22/11/17




Meeting with consultants re Sporting Fields at Glen Innes

6/12/17

Meeting with consultants re Sporting Fields at Emmaville

7/12/17

Cr Price Remembrance Day 11/11/17

Gallery Opening 11/11/17

Glen Innes Highlands Visitor Association Inc. Meeting

13/1/17

Glen Innes Severn Cemetery Committee Meeting 16/11/17

Councillor Workshop – Economic Development 16/11/17

Agricultural Research Station 17/11/17

Australian Standing Stones Management Board 22/11/17


Glen Innes TAFE Connected Learning Centre Opening

27/11/17



Cr Smith Ordinary Council Meeting 23/11/17



Meeting with consultants re Sporting Fields at Glen Innes

6/12/17


The Mayor provided the following two (2) verbal reports to Council: Local Government NSW Conference The Conference was held in Sydney from 4 to 6 December and was attended by himself, the Deputy Mayor and the General Manager. A key item of the Conference was the Board election. Cr Linda Scott (Sydney City Council) was elected as the new President. Two (2) Vice Presidents (one representing Regional/Rural Councils, and the other representing Metropolitan Councils) and seven (7) directors for each of these areas were elected. Cr Paul Harmon (Inverell Shire Council) was elected as a Director representing the Rural/Regional Councils. The Mayor advised that he has emailed Councillors a link to the Conference papers and information regarding the newly elected Board.


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The Business Paper included around 90 motions from Councils, which saw a great level of debate. Guest speakers included the Deputy Premier The Hon. John Barilaro, the Minister for Local Government The Hon. Gabrielle Upton, the Shadow Minister for Local Government The Hon. Peter Primrose, Mr John Carr-West from the United Kingdom who spoke on post trust politics and how it affect institutions, the Minister for Roads, Maritime and Freight The Hon. Melinda Pavey, and Mr Stuart Reeve from Micromex Research who spoke of the key contributors to the public’s perception of Local Government. The Mayor noted that the Constitutional Recognition for Local Government was again mentioned and supported to be pursued. Next year’s Conference will be held from 21 to 23 October in Albury, and the Mayor recommended that a third Councillors should also attend the Conference. Rail Trail Forum The Mayor, General Manager and Manager Tourism and Events attended this forum in Guyra on 12 December, which was held to gauge community support for the Rail Trail concept. The Mayor explained that the railway corridor is still “open” and that it takes changes to legislation to close the rail to use it for the purpose of a Rail Trail. He conveyed that the area from Black Mountain, through Guyra to Ben Lomond is the first priority and that there appears to be widespread support for the project – even though there were a number of people in attendance who are against a Rail Trail as they wish to bring trains back to the area. Moved Cr A Parsons Seconded Cr G Frendon

27.12/17 RESOLUTION

That the information contained in the report be noted. CARRIED Moved Cr S Toms Seconded Cr C Sparks

28.12/17 RESOLUTION

That Council acknowledges the two verbal reports from the Mayor. CARRIED

12 MATTERS OF AN URGENT NATURE There were no matters of an urgent nature.


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13 CLOSED COUNCIL REPORTS Moved Cr A Parsons Seconded Cr D Newman

29.12/17 RESOLUTION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

Item Report Reason

13.1 Proposed Industrial Development - Lot 1 DP 500396 Dumaresq Street Glen Innes

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CARRIED

All members of the public left the meeting room at 8.53pm.

13.1 Proposed Industrial Development - Lot 1 DP 500396 Dumaresq Street Glen Innes


Author: Graham Price - Director of Development, Planning and Regulatory Services


30.12/17 RESOLUTION

1. That Council delegates the General Manager the authority to sign a Development Application for “Catch Power” to develop a light industry on Lot 1 DP 500396.

2. That Council calls for further Expressions of Interest for the purchase of industrial land in Lot 1 DP 500936 using the draft lot layout in Figure 2 shown in the body of this report as an indicative guide.

3. That subject to the response from the Expressions of Interest, Council delegates the General Manager to sign a Development Application for a two (2) lot subdivision of Lot 1 DP 500396, comprising one (1) lot of approximately 9,922m2 and a residual lot of approximately 32,078m2.

4. That on completion of the two (2) lot subdivision, Council’s Solicitors be instructed to draw up a Contract of Sale for the lot comprising approximately 9,922m2 for a sale price of $70,000 plus GST (if applicable) to be repaid in equal instalments over five (5) years.


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Against


The division was declared CARRIED by 7 votes to 0.

CARRIED


31.12/17 RESOLUTION

That Council moves out of Closed Council into Open Council.

CARRIED


32.12/17 RESOLUTION

That the confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council.

CARRIED

The Meeting closed at 9.01pm.

glen innes severn council meeting 21 december 2017

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