glencoe digital communication tools databases chapter contents 11 pg. 359-392 lesson 11.1lesson 11.1...
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Glencoe Digital Communication Tools
DatabasesDatabases
Chapter Contents1111
pg. 359-392
Lesson 11.1 Get Started with a Database (pg. 361)
Lesson 11.2 Sort Data and Create Queries and Reports (pg. 370)
Lesson 11.3 Use Online Database Forms (pg. 376)
Lesson 11.4 Integrate Databases with Applications (pg. 380)
Lesson 11.5 Create a Web Page with a Database (pg. 384)
Chapter Assessment
Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Digital Communication Tools
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You Will Learn To 1111
Create a database and enter data
Sort data
Create, run, and modify a query
Create and modify a report
Locate and use online database templates
Insert a database report into a Microsoft Word document
Copy a database table and paste it into a spreadsheet
Create and modify a data access page to view a database via the Web
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database A software application that stores a collection of related information and allows easy retrieval of the information.
DatabasesDatabases
pg. 361-36811.1 Get Started with a Database
What Is a Database?You can use Access, Microsoft Office’s database software, to store millions of records.
Business Use of DatabasesBusinesses use databases to keep track of: Customer orders
Personnel records
Inventory
Sales
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field A category that holds one piece of information in a database.
record A collection of fields for one item in a database.
primary key A field that contains a unique identification for each record in a database.
DatabasesDatabases
pg. 361-36811.1 Get Started with a Database
How Are Databases Structured?A database consists of: A table (columns and rows of data about one topic)
Columns (contain fields)
Rows (contain records)
Entries (the information that appears in the fields for each record)
A primary key (a field that contains information that is unique to each record)
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pg. 361-36811.1 Get Started with a Database 1111
What types of databases, including both paper and electronic, have you used either at home or school?
digicom.glencoe.com Lesson 11.1, Rubric
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21st CENTURY CONNECTION
Integrity at Work
Good General PracticesLiving with integrity allows you to be true to yourself, which benefits both you and those around you. You can practice living with integrity by: Working to achieve your own personal goals, as well as
those of others, so all will benefit
Sharing your knowledge with others and being open to learning from them
Putting your best effort into every project you do
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Integrity at Work
Technology and ToolsYou can show integrity at work by: Not using employer-owned digital tools and other
equipment for personal projects
Using your own digital tools on your own time
Using e-mail at your workplace for work-related correspondence only
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Integrity at Work
Communicating with IntegrityWhen writing or speaking at work, you should: Check facts carefully
Be clear and brief
Show respect and consideration for your coworkers’ responsibilities and goals
Be careful with humorous comments to avoid offending coworkers or employers
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21st CENTURY CONNECTION
Question
Why should you not check personal e-mail or make nonessential personal phone calls during work hours?
Possible answers include: Using work time for personal purposes will slow down your
productivity, which is unfair to employers, clients, and coworkers who may be relying on your commitment to your aspect of the job
By making personal phone calls from your cubicle or in public workspaces, you are not showing consideration for those around you who can overhear or be distracted by you
Claiming pay for hours spent responding to personal e-mail or making personal phone calls does not show respect for your employer or coworkers
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ascending sort A sort of data arranged in alphabetical (A–Z) order or numerical (0–9) order.
descending sort A sort of data arranged in high to low alphabetical (Z–A) order or numerical (9–0) order.
query A database object that enables you to locate records that meet a certain criteria.
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pg. 370-37511.2 Sort Data and Create Queries and Reports
Find Data QuicklyYou can arrange the data in a database table in a(n): Ascending sort
Descending sort
Query—An Important Database ObjectThe query, which will allow you to find the exact data you ask for, is perhaps the most important feature of databases.
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pg. 370-37511.2 Sort Data and Create Queries and Reports
Report—A Useful Database ObjectGive a report a professional appearance by adding: Titles
Column headings
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Database reports can be copied and pasted into Word.
Wizards provide step-by-step guidance for completing a task.
report A database object used to present the information in a database in a way that is easy to read.
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pg. 370-37511.2 Sort Data and Create Queries and Reports 1111
digicom.glencoe.com Lesson 11.2, Rubric
Brainstorm five different queries for a database created at the grocery checkout when purchases are scanned. Give examples of types of reports you might want to create if you were the grocery store marketing manager.
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pg. 376-37811.3 Use Online Database Forms
Find Database Forms OnlineWhen creating a database form, you can save time by: Downloading a template
Saving it to your computer
Editing the form to fit your specific needs
Saving TimeYou can access and download database forms from: Microsoft’s Web site
Independent Web sites
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Often, a particular business form could be created in Word, Access, or Excel. Large files created in any program can be zipped or compressed to make them easier to save or send via e-mail.
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pg. 376-37811.3 Use Online Database Forms 1111
Which of the business forms that you have learned about could have been created as databases?
digicom.glencoe.com Lesson 11.3, Rubric
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Setting and Meeting Your Goals
Be RealisticCreate a strategy for following through and achieving your goals by: Recording the things you want to accomplish
Calculating the time frame by which you hope to do this
Breaking goals into smaller parts
Tracking your progress
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Setting and Meeting Your Goals
Digital Tools Help Turn Ideas into RealityYou can use digital tools to help you plan for your future by: Using the Web as a source for postsecondary
educational programs and career information
Making a detailed map of your career goals in an Excel workbook
Recording your target goal dates and reminders in an Outlook calendar or PDA
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21st CENTURY CONNECTION
Question
How can using an Excel workbook to list your career goals help you to plan for your future?
Possible answers include: You can create separate sheets containing your
occupational interests, educational information, job facts, and relevant target dates
You can easily organize and update information as you gain more experience or change your mind about what you want to do in college or the workplace
You can record your thoughts about the process as you progress toward your goal
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pg. 380-38311.4 Integrate Databases with Applications
Integrating Access, Word, and ExcelYou can insert Access reports into: Word documents
Excel spreadsheets
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pg. 380-38311.4 Integrate Databases with Applications 1111
What are some reasons why you might want to use Access data in Word or Excel documents?
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pg. 384-38811.5 Create a Web Page with a Database
Publishing Access Data on the WebCreating a Web page from the data in your database table is an easy way to display database information on the Internet.
Creating a Data Access PageA data access page allows you to: Review and use the data in a table created in a database
Add to, edit, and manipulate the data stored in the database
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Word and Excel documents can also be saved as Web pages.
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pg. 384-38811.5 Create a Web Page with a Database 1111
Why do you think a company might want to display database information on a Web site?
digicom.glencoe.com Lesson 11.5, Rubric
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Chapter AssessmentChapter Assessment1111
Question 1
Give three reasons why businesses use databases. (Lesson 11.1)
Answers may include that businesses use databases to: Keep track of records such as customer contact
information, customer orders, personnel records, inventory, and sales
Find specific information about the records they hold and to create reports about the data
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Question 2
What is a query? (Lesson 11.2)
Answer:A query is a database object that enables you to locate records that meet a certain criteria.
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Chapter AssessmentChapter Assessment1111
Question 3
Describe the advantages of databases to a business. What are the possible disadvantages?
Advantages of databases to a business may include: Databases can store a huge amount of data, far more than
the business could manage using paper files or spreadsheets
Using queries, databases make finding and sorting data quick and easy
Databases also allow users to generate professional-looking reports
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Chapter AssessmentChapter Assessment1111
Answer 3
Possible disadvantages include: The records in a database can quickly become outdated
and need work to keep current The database needs to be designed carefully to make
sure all records are relevant to the business and will give useful reports
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For more resources on this unit, go to the Online Learning Center at http://www.digicom.glencoe.com.
Unit Resources33
Digital Communication Tools in the World of Work
Digital Communication Tools in the World of Work