Global Grants 102RI Convention 2017 Breakout Session

13 June 2017

Moderator

Panelists

• Understand how to conduct a community assessment

• Understand how to develop a quality global grant project that addresses community needs and aligns with the goals of an area of focus

• Become familiar with the role of the local resource network in carrying out the community assessment and designing the project

Learning objectives

What is a community

assessment?

• Examines strengths, weaknesses, needs, assets

• Helps to identify relevant opportunities for projects

Community assessment

• Increased understanding of community dynamics

• Builds valuable relationships

• Helps you make decisions about service priorities

• Encourages community member participation

• Helps to build trust, community ownership and sustainability

Benefits

• Guatemala water buckets

• Ecuador village water system

The need is not what we see, but what the community sees.

A tale of two villages

• Interview

•Focus group

•Community meeting

•Survey

•Asset inventory

Assessment tools

• One-on-one conversation

• Allows for deeper understanding of respondent’s ideas and feelings

• Gives facilitator freedom

• Respondent is more likely to share personal opinions

• Can help identify potential partners

Interview

• Remain open minded

• Choose participants carefully

• Include overlooked or marginalized groups

• Consider yourself an outsider

• Don’t promise a project before you make a decision

• Good Assessment= Highest Priority Project

Tips

• Guided discussion

• Consists of six to 12 diverse stakeholders

• Participants are asked open-ended questions

Focus group

• Select convenient, comfortable location

• Provide training for facilitator and arrange for another facilitator to take notes

• Ensure that participants are representative of the community, interested and willing to provide feedback

• Explain purpose of group, introduce main topic and guide discussion using prepared questions

Focus groupTips

• Informal public gathering

• Brings together community members to discuss issues, voice concerns and share priorities

• Facilitator leads discussion and encourages attendee participation

• Facilitator directs questions to experts

Community meeting

• Identify your goals

• Prepare a list of questions

• Promote the event

• Be an active listener and ask participants to elaborate

• If many people, break into small groups

Community meetingTips

• Effective way to assess community’s perceived

• Strengths

• Weaknesses

• Needs

• Existing assets

• Can be general or targeted

• Delivered by email, phone or in person

Survey

• Explain why you’re asking the questions

• Keep it short and simple

• Make sure questions are unbiased

• Conduct small pilot of the survey

SurveyTips

• Identifies resources in a community

• People

• Physical environment

• Institutions

• Services

• Events

• Resulting inventory can be used to identify unmet needs in the community

Asset inventory

Resources

What’s the next step?

Make sure possible project:

• Falls within global grant guidelines

• Is sustainable

• Aligns with goals of area(s) of focus

• Is technically feasible

• Is one that you and your partner club are qualified to address

• Does not duplicate existing efforts

Project selection

• Collaboration is essential!

• Sponsoring clubs work together to develop project plan

• Involve community members

Project plan

• Community impact

• Measurable goals and outcomes

• Actions for each step of project

• Assignment of responsibilities

• Monitoring

• Possible alternative approaches

Project plan

Implementation plan

• [add]

Budget

• [add]

Financing

• Shows that you made a difference

• Enhances Rotary’s reputation

• Makes publicity easier

Measuring success

• Be specific about who will benefit and what benefits they will receive

• Establish baseline data

• Set benchmarks

• Specify measurement methods

• Create a timeline

Measuring success

Working with a local resource

network

• Assist Rotarians in creating more sustainable, higher-quality, global grants by:

Project Enhancement

• Improving project design

and implementation

• Strengthening mobilization

efforts

• Leveraging local, regional

Rotarian expertise

• Creating and

strengthening Rotarian-led

coalitions

• District International Service Committee Chair duties include:

District International Service Chair

• Promoting resources

• Encouraging involvement

• Building or expanding a district resource network

• Support the work of fellow district committees

Collaboration:

The most essential component

for success!

• Collaborate to identify and recruit local Rotarian and Rotary alumni with expertise in Rotary’s areas of focus grants, and project planning

District Resource Network

• Experts include

members of TRF

Cadre, Rotarian

Action Groups,

Rotaractors, Alumni,

Peace Fellows, and

others with valuable

experience and

technical skills

• Encourage clubs to initiate international service projects (focus areas)

• Offer guidance from local technical / process experts

• Raise awareness of RI resources for improving service projects and grants

• Increase the impact and sustainability of international service projects

• Raise awareness of club and district investment in Humanitarian Service

Purpose of a district resource network

Is there a difference?

• Host country (where the project takes place):• Expertise in community assessment / site assessments

(quantifying need) – (Rotary Community Corps)

• International partner (often remote from site)• Technical expertise, funding coordination, grant oversight

Host vs. international networks

Common to both:

• Sound understanding of Grants process

• Strong alliance – team effort

• Connecting across networks

BETTER TOGETHER!

Host vs. international networks

District

ISC

Compliance

Partnerships

Training

Communication

PROJECTS

Using Rotarian expertise

Kirawina WASH GG – PNG

The network: Project Proponent (R)

District ISC WASRAG Sanitation

Specialist Rotary Aust. World

Community Service District Chair

Donations in Kind Store District Foundation Grants

Coordinator District Funding

Coordinator TRF Coordinator RC Port Moresby

Botswana – Gaborone DP&T

Project (in planning)

The network: Project Proponent (Doctor

N-R)

District ISC 3 x Club Rotarians RC Gaborone (Doctor) Teaching Hospital

Gaborone Rotary Action Group for

Diabetes Medical Institutes in Paris

and York (UK) Global Directory IS Chairs

– 14 targeted Club funding partners

TRF DP&T - Child & Maternal Health Mgr. John Wahlund

Economic & Community

Development Scholar

The network: Applicant (N-R / PHD )

District ISC District TRF Scholarship

Chair Conflict Resolution

Scholar (Alumni)

What if there is no Rotary club near the project location?

• The international partner may apply for a District International Grant to carry out a community / site assessment

• EXAMPLE: Kirawina Global Grant (Papua New Guinea)

Other examples:

• Brokering DDF - from Brazil to support Aust Global Grant

• Reciprocal deals – e.g. ultrasound shipped to Brazil

• Connecting multiple International Partners – DDF India, USA

Clubs working with experts

Kirawina WASH Upgrade Global Grant

• Site suitability technical / technology advice;

• Pre site visit / planning phase

Community assessment

• Planning for site survey / data collection

Grant application review / suggested improvements.

Cadre consultation with TRF Grants Officer

• On behalf of the Club

• On issues raised by TRF in Grant Application

• Contributed to project approval

Clubs working with experts

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WATER SUPPLY MAPPING

Clubs working with experts

Kiriwina Island

- Pit latrine

- coral atoll

- high water table

Composting toilet

TECHNICAL GUIDANCE

Questions?

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