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EuropeAid & EU Origin EU Origin Ordering Process

Version June 2013

June 20, 2013

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Contents

EU Origin Ordering Process

When is EU Origin required

How is EU Origin made available

Products available with EU Origin

Products with EU Origin

How to quote

How to order

EuropeAid Programs (EU External Aid)

See also the separate EuropeAid Thematic Programs document, which gives detailed information about:

EuropeAid IPA, ENPI, EDF and DCI Programs

Support from Global Sales

Role System Integrators in EuropeAid and other Public Tenders

Role Schuman Associates, the Brussels based consultant Agilent uses for EU External Aid and EU Structural Funds

Useful links

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EuropeAid TendersOrigin Requirements Origin requirements are defined in the tender dossier of EuropeAid tenders. (typically article 10 in the tender special conditions) These requirements can differ per tender.

Most common requirements is: “All goods purchased must originate in a Member State of the European Union (EU Origin), or a country covered by one of the EuropeAid Programs (IPA / ENPI / EDF / DCI)

Rarely EU Origin is deferred, but it happens in some cases

For these purposes, "origin" means the place where the goods are mined, grown, produced or manufactured and/or from which services are provided. The origin of the goods must be determined according to the EU Customs Code, or to the relevant international agreement applicable.

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EuropeAid TendersOrigin requirements specifically for products manufactured by Agilent

For Agilent products articles 24 and 41 of the EU Community Customs Code apply

Article 24: “Goods whose production involved more than one country shall be deemed to originate in the country where they underwent their last, substantial, economically justified processing or working in any undertaking equipped for that purpose and resulting in a manufacture of a new product, or representing an important stage of manufacture”

Article 41 determines how reasonable quantities of accessories, parts and consumables, obtain the same origin as the system manufactured under article 24 and of which they are an integral- and dependently functioning part. These goods must be shipped with the system and be part of the Certificate of EU Origin.

!! For independently functioning accessories such as chillers (coolers), gas generators, computers, printers, UPS systems, microwave digesters and robotic sample preparation devices, EU manufactured systems with a separate Certificate of Origin, or Long Standing Manufacturers’ Declaration must be supplied.

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How is EU Origin made available

In Waldbronn, Germany the EU Licensed Manufacturing Team makes a selection of Agilent instruments available with EU origin.

This results in Origin: “Federal Republic of Germany (European Community)”

Equipment available with EU Origin is listed in EU Order Guides in ELSA*.

These instruments have a unique EU Part Number. Always use this number!

For accessories, which by EU Customs Law are not eligible for EU Origin, EU alternative products are listed in the EU Order Guides.

Equipment and configurations which are not listed in the order guides are not available with EU Origin.

!! Never assume that EU Origin for a given system is/will be available.

Always ask your Channel Partner Manager, or Customer Sales Representative

* EU order guides are currently under construction and will one by one become available between July and September 2013

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Available Agilent equipment with EU Origin (June 2013)

(for more details see EU Order Guides in ELSA)

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EU P/N G1944A• 7890

EU P/N G1945A• 5975C inert MSD/DS• 5977A inert EI MSD/DS• 7000 Triple Quad GC/MS

EU P/N G2248A• HPLC 1220-1260-1290 Series• MX3000, G2938-39, G3100

EU P/N G2245A• 6120, 6130, 6150 Single Quad LC-MS• 6420, 6430, 6460, 6490 Triple Quad LC-MS• 6530, 6540, 6550 Q-TOF LC-MS

EU P/N G2246A• 7700X ICP-MS• 240-280 AAS• 720 ICP-OES

EU P/N G2247A• 8453 UV-Vis• Cary 60 UV-Vis; Cary Eclipse

GC

GC-MS

HPLC

LC-MS

Atomic Spectroscopy

MolecularSpectroscopy

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EuropeAid TendersHow to quote and order

Quotation Phase

• Involve EuropeAid Program Manager from the start• Define technically competitive configurations

compliant with tender specifications. Ask clarification questions to the tender committee.

• Assure availability of EU Origin• Determine effective Tender Bid Strategy (use

EuropeAid Tender Checklist)• Distributor decides whether to bid directly, or via

System Integrator• Know all tender requirements (eligibility, ground for

exclusion, documents, conflicts of interest, financial- & economic capacities, bank guarantees)

• Mind the dead lines! Avoid the typical rush at the end.

Ordering Phase

• Inform Agilent ASAP when a EuropeAid tender has been won

• Provide EuropeAid reference number, contract signature date, ultimate shipment date, need for IVL application (ICP-MS) and full configuration details

• In case a System Integrator is involved, make sure that all T&C’s of sale and shipping instructions are included in the PO on Agilent

• In the PO provide the EU Part number and follow the instructions in the EU order guides in ELSA

• Include all items in one purchase order to ensure that all products will be included in the Certificate of EU Origin and shipped in one shipment

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Good luck in winning EuropeAid Tenders!

Ask Global Sales for support and look for the latest version of this document

Contact EuropeAid Program Manager @: marcel.laane@agilent.com