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The Office 365 and Hybrid SharePoint Deployments bare essentials

#SPSWarsaw

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Gokan OZCIFCI

Director. SharePoint Architect. Microsoft Regional Lead. MVP

@xGokan

Find this session and all others here:

https://docs.com/gokanozcifci

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SharePoint Server

…2003 2006 2007 2010 2011 2013 20162001

BPOS

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Product Differences

Mobile / BYOD

Information

Management

Farm Management

Custom Solutions

Security

Hybrid / Cloud

Social Apps

Cloud Accelerated

Cloud Inspired

Intuitive Secure

SharePoint 2016SharePoint 2013SharePoint 2010

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Evolution SharePoint

Portal & sites Standard SharePoint set of Collaboration: Team sites

SharePoint Online Hyrbid Team sites

Documents Standard SharePoint set of DMS: Versioning, Check-ins, Check-outs, …2010 added co-authoring, extended in SharePoint 2013

Personal Files Standard SharePoint set of UPSA: My Sites Hyrbid

Enterprise social network

Limited With third PartyHyrbid

Search Basic SearchIntegrated Hyrbid

Business Intelligence

Applications Farm Solutions

Sandbox Solutions

Add-InsSharePoint Apps

Farm Solutions

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Business Productivity Infrastructure

Azure &

O365

Exchange &

Lync + Voice

Private &

Public Cloud

Windows &

SQL Server

Identity,

Active

Directory

System

Center 2012

ITSM / ITIL

Migrations &

Integrations

Desktop &

Win upgrade

Portals, Intranets, Business

Critical, Doc Imaging, Workflow…

(SharePoint)

Sales, Marketing, Dashboards,

Account Management, Etc. (Dynamics CRM)

Business AppsApplication

Development

Messaging,

Conference,

Presence, Video,

Voice (Lync)

Office

Designing a new topology from an IT

perspective.

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Business Productivity Infrastructure

Designing a new topology from an

Business perspective.

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SharePoint Topology

Topology is the physical architecture of a farmwhich service(s) run on which server(s) *

There is no perfect farm that you can downloadthat rule them all..

Any SharePoint topology should be create byBusiness Requirements and Budget.

The next-next-Finish ideology is not the way togo.

* Spencer Harbar Session #SPSMuch

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SharePoint Topology Truths

SharePoint is not designed from the cloud. It’s a legacy Windows DNA based platform using elements of every Microsoft technology since 1998

Some new key components are well from the Cloud DNA

According to Microsoft and what we can agree is:

MinRole

Cloud SSA

Zero Downtime Patching

Delve Office Graph

* Spencer Harbar Session #SPSMuch

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3 is the new 2 | 7 is the new 5

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3 is the new 2 | 7 is the new 5

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3 is the new 2 | 7 is the new 5

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3 is the new 2 | 7 is the new 5

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What is MinRole

By using the new MinRole feature in SharePoint Server 2016, SharePoint farm administrators can define:

• Each server’s role in a farm topology.

• The role of a server is specified when you create a new farm or join a server to an existing farm.

• SharePoint automatically configures the services on each server based on the server's role, and the performance of the farm is optimized based on that topology.

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Types of server roles in SharePoint Server 2016

Special Load Reserved for services to be isolated from other services, I.e. 3rd party, PerformancePoint, etc.

Web Front End Services end user requests, optimized for low latency.

Single Server Farm Provisions all services on the server for a single server deployment. This role is provided for evaluationand development purposes.

Search Reserved for Search services.

Application Services the backend jobs or the requests triggered by backend jobs, optimized for high throughput.

Distributed Cache Services distributed cache for the farm.

http://blogs.technet.com/b/wbaer/archive/2015/05/12/what-s-new-in-sharepoint-server-2016-installation-and-deployment.aspx

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Zero Downtime

According to Microsoft: there are a few methods available tominimize the amount of downtime; however it’s just not possible toachieve a zero downtime solution for your upgrade. A commonway to minimize downtime is via implementation of a parallelupgrade farm. [.SP2010 | .SP2013]

With SharePoint 2016, the patching of your Infrastructure is zerodowntime with a HA MinRole. Who know’s minimum required server for HA

MinRole

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MinRole

• Smallest supported MinRole farm is 4 servers

• Smallest MinRole with high availability is 9 servers

Search Application Distributed Cache

Web Front End

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How many servers needed for the following

MinRole

MinRole high available

Custom apps/add-ins

Workflow Manager

Office Online Server

Databases

4

+3

+2

+3

+2

+2

+16

Jussie Ronnie Session SPSDXB

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Drawbacks

Number of machines

#FutureOfSharePoint : First Feature Pack will be a light version of MinRole!

Not flexible enough for On Premises deployments

Significant changes in deployment scripts

* Spencer Harbar Session #SPSMuch

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MinRole server deployments

Do I need MinRole?

No. But by utilizing a combination of MinRole : For example twofront-end servers and two custom role servers can provide allthe services needed. However, only the two front-end serverswill benefit from the additional logic built into MinRole roles.

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Automatically configures the services?

• In SharePoint 2013, the Distributed Cache size is set to half of ten percent of the total RAM on the server.

• 8Gb RAM, the Cache Size is 410Mb (another 410MB is used for overhead).

• In SharePoint 2016, with the MinRole topology the Distributed Cache size is set to half of 80 percent of the total RAM

• 8Gb RAM, the Cache Size is 3276Mb.

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He will never pay for +16 servers and wants cloud.

This is Daniel, Jacques

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Office 365 Advantages

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No infrastructure worries

No need to run and maintain your service(s)

Infrastructure

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• Customers own their data• Data is stored “in region” (Primary and DR)• All data is portable and can be downloaded at any time• If data is accessed inappropriately customers will be informed• Data is not mined for advertising purposes• Microsoft can move your data to a new country

InfrastructureExchange

SharePoint

Yammer

Skype

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You reduce your costs

Limited MCS, MVP, MCP, …

Limited Maintenance ; BP&S Limited Updates

No Upgrades Limited Scripting

Infrastructure

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Remote working

External

sharing in 4

clicks

Infrastructure

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External Sharing

• Share a document or a site with an external user

• An external user is someone outside yourorganization without license

• Not the same capabilities as a licensed user• Can’t create their own personal sites

• Can’t execute searches against “everything”

• Extranl Sharing with Groups!

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Backup / Monitoring

Continuous data backup and disaster recovery

• SLA : 99,99 %

• Backups are performed every 12 hours and retained for 14 days.

• DR• 1 hour RPO: Microsoft protects your SharePoint Online data and has a copy of that data that is

equal to or less than 1 hour old.

• 6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center

Server monitoring• 24/24

• 7/7

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• SharePoint• 500 MB per subscribed user

• 10 GB + (500 MB * users) per tenant

• Up to 25 TB per site collection /!\

• OneDrive• From unlimited 1 To

• Office 365 Groups• 1 TB storage for document library

Storage

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• Always require MFA

• Require MFA when not at work

• Block access when not at work

AzureAD Conditional Access for Office365 Exchange & SharePoint preview!

https://blogs.technet.microsoft.com/enterprisemobility/2016/06/23/azure

ad-conditional-access-for-office365-exchange-sharepoint-in-preview/

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Upgrades

All is managed by Microsoft

• Upgrades

• Patching

Not everybody should be in First

Release

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Office 365 Groups

Azure Active Directory

Apps

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What is PowerApps?

Create apps with a Windows 10 App, share securely with Office 365

users

Access via mobile devices, tablets, web browser and Windows apps

Get & manipulate external data via Connections

A fully cloud-based platform for building, sharing and using business apps

PowerApps-based apps can contain:

Multiple data sources Multiple screens Ink & pen support Custom APIs

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Current limitations with PowerApps

Supported platforms for using PowerApps

PowerApps is still in Preview – not supported for production use

Documentation is somewhat limited and scarce, more like a reference

You will need custom development, if default connectors are not enough

Limited SharePoint support – does not replace forms/list views

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Microsoft Flow

A new workflow & activity engine for power users in the cloud

Design workflows with a simple design interface

Run workflows continuously or as triggered activities

Connect with PowerApps via control activity

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Flow Gallery

Reuse pre-defined recipes from Flow Gallery

Submit custom flows to Flow Gallery

Must not contain custom APIs

Office 365 drawbacks

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Software as a Service (SaaS)

Design.

Public Facing Websites.

Intranets / Extranets.

Ferrari. Renault. ING.

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Lack of Full Blown Central Administration

Some of the important admin functions you won’t get: The ability to control to the list view threshold (you are

limited to 5000 items) No web applications Still not enough analytics Insights A number of fine tuning options such as quota templates,

resource and request throttling, managed accounts and more.

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Software as a Service (SaaS)

Service Applications.

Not all Service Applications are available

Not all functionalities are available

Limited PoSH Automation

Limited Custom Framework

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Software as a Service (SaaS)

Roadmap.Delve. Clutter.

Groups. Videos.

Edge. Planner.

https://yos365.wordpress.com/2015/05/04/msignite-roadmap-sessions/

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Software as a Service (SaaS)

Governance (ITIL).

What about the local Helpdesk?

What about the Change Management

Incident Management

2th and 3th line(s)

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Profiles for Users

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New usage reports for SharePoint, OneDrive, Yammer and Skype now available

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No Plan B

What if Office365 is down?Facebook quote:

There is no cloud.

It’s just someone else’s computer.

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The three layers of hybrid

App Discovery

Apps

Data Discovery

App Launcher

Search SharePoint Insights

Selectively redirect users to OneDrive For Business in Office 365 and enable real time data

Enable organisation conversations in the cloud (embed)

Embed Office 365 videos into SharePoint On-premises

Enable cross modern sites (intranet/extranet)

Enable Contextual discovery of content and people

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Common Hybrid Scenarios

Extremely fast provisioning of new workloads/infrastructure

Migrate existing workloads in a phased approach

Being able to work from everywhere

Focus more on your applications and less on infrastructure

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Hybrid Challenges

What about the rest of the social experience. Groups vs. Yammer.

Where am I?!

No “Test” tenants in SharePoint Online…

Rapid (!), incremental updates to SharePoint online. First Release.

How do you handle IT Operations?

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$47.4 billion in 2013

more than $107 billion

in 2017

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But, how do you begin?

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On-Premises

Capacity planning and sizing.

Server acquisition and setup.

Deployment.

Scaling out, patching, and operations.

Backing up data.

Maintaining a disaster recovery environment.

Customizations are not limited.

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Office 365

(SaaS) Software as a Service.

(Rich) feature set is always up to date. (PowerApps, Groups, Delve Analytics,)

Includes a Microsoft Azure Active Directory tenant (can be used with other applications).

If single sign-on is a requirement, ADFS can be implemented.

Client communication over the Internet through encrypted and authenticated access (port 443).

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Microsoft Azure

(IaaS) Best native cloud platform for SQL Server and SharePoint.

Computing resources are available almost immediately with no commitment.

Focus on applications, instead of datacenters and infrastructure.

Inexpensive development and test environments.

SharePoint solutions can be accessible from the Internet

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On-Premises

In-country farms (when data is required to reside within a jurisdiction).

Complex (BI) solutions.

Highly customized solutions.

Legacy solutions that are not supported on Microsoft Azure Infrastructure Services.

Privacy restrictions that prevent synchronization of Active Directory accounts with Microsoft Azure Active Directory (a requirement for Office 365).

Organizations that desire control of the entire platform and solution.

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SharePoint in Office 365

Secure external sharing and collaboration (unique feature!).

Intranet/Extranet - Team Sites, My Sites, and Internal collaboration.

Document storage and versioning in the cloud.· Basic website.

OneDrive For Business.

PowerApps

Delve and Delve Analytics (to come…)

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Hybrid

Move My Sites (OneDrive for Business) to the cloud to make it easier for users to access their files remotely.

Get 1,000,000,000,000 Byte of free space

Push Service Applications (Cloud SSA).

Work from everywhere

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Microsoft Azure

Developer, test, and staging environments - Quickly provision and un-provision entire environments.

Hybrid applications - Applications that span your datacenter and the cloud

Disaster recovery environment Quickly recover from a disaster, only pay for use

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Compliance

https://absolute-sharepoint.com/2015/12/configure-dlp-in-sharepoint-2016-step-by-step-tutorial.html

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Search Service Application for cloud storageUnifies on-premises and cloud indexes

Provides support for Office Graph/Delve experiences on-premises

Supports Search as a Service / reduces search crawl footprint

Audio textAnd search

indexpropertiessignalsMetadata extraction and processing

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Hybrid deployment automation

Enables scenario selection (I.e. Search, OneDrive for Business, etc.)

Automated configuration of prerequisites and core infrastructure

UI-based configuration

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SharePoint 2016 and Office 365 distributed sites

Follow Sites, Documents, and People across on-premises and cloud (documents are mastered in Office 365)

Managed Metadata

Promoted Sites

Self-service site creation across on-premises and cloud

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The extensible App Launcher is

enabled when enabling hybrid

Team Sites and/or OneDrive for Business

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OneDrive

• When it works…

…it works …

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Delve Me

• Replaces MySite

• Dynamiccontent

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Delve Analytics

• Available with E5

• Intelligence for a collaborating team.

• Does not fit for 1 people organizations

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SharePoint Insight

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SQLAzure ContentDB

https://blogs.msdn.microsoft.com/sambetts/2015/04/10/hosting-sharepoint-content-databases-in-sql-azure/

• 99,9% SLA

• Enjoy Epic SQL Azure Features & Uptime

• 100% operational

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Video

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Sway

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Docs.com

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PowerBI

• Publish your report into SharePoint Server

• Maybe not the mostsecure way!

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PowerApps

• With gateways youcan now connect to SQL Server, SharePoint Server, …

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MS Flows

• Uses PowerAppsarchitecture

• Only Online, but on-premises is not to exclude!

• IFTTT Like

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Remote Working

Cloud SSA

External Sharing

SharePoint Hybrid

Compliance features

Durable links

Encrypted Connections

Fast Site Collection Creation

Filenames - special characters

IRM

Large file support

MinRole

Mobile experience

Open Document Format (ODF)

Project Server

Sharing improvements

Site Folders view

SMTP ports (non-default)

WOPI

SharePoint Search

New Recycle Bin in OneDrive and Team sites

Image and video previews

Storage

Life Cycle Management

Monitoring

Delve

Work Everywhere

Enterprise Level SLAs

Office Online Server

Groups

PowerApps

Inline Social (Yammer)

Planner

Power BI

Clutter

Insights

Office Graph

Videos

Apps

Delve Analytics

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Hybrid book!

http://hybrid.office.com/img/SharePoint_Book_2016.pdf

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Tools that will help you!

Questions?

gokan@neoxy.be© 2015 Neoxy SPRL-S, tous droits réservésToute reproduction interdite sans l'autorisation de l'auteur.

gokan@neoxy.be© 2015 Neoxy SPRL-S, tous droits réservésToute reproduction interdite sans l'autorisation de l'auteur.

Thanks!