+

Google Documents

By Jasmine L. Jefferson

+ What is Google Docs?

Google Docs is Free Data Storage service Web Based Office Suite

Allows users to Create and edit documents Collaborate in real time with other users Made up of two separate products, Writley and Google

Spreadsheet Labs

+ Writely

Web based word processor Created by Upstartle Launched August 2005 Features included

Collaborative text editing Access controls Menus, keyboards and

shortcuts similar to Microsoft Word or Open Office

+ Google Spreadsheet Labs

Launched Jun 6, 2006

Originated from acquisition of XL2Web product by 2Web Technologies

+ Google Spreadsheets

Was the first public component of what is now Google Docs

Originally made available to limited number of users First come first serve basis Limited test replaced by beta version Became available to all Google account holders

+ Timeline

February 2007-Google Docs made available to Google App users

June 2007-Google changed front page layout Now included folders, not

labels

September 2007- Google released Presentation Programs for Google Docs

January 2010- Google announces that Google Docs would allow any file type including 1GB of free storage of free space and .25 cents for additional storage

+ Timeline Continued…

March 2010- Google acquires DocVerse, an online document collaboration company Allows multiple user

online collaboration on; Microsoft office Word Excel PowerPoint

September 2011- Google Docs supports offline viewing through opt-in beta HTML web app.

+What Can Users Do with Google Docs?

Users can make: Documents Spreadsheets Presentations Work saved as ODF, HTML, PDF, RTF, TEXT, formats Documents saved to Google Server Revisions automatically kept Past edits can be viewed (But no way to isolate changes)

+ Collaborative Editing Tool

Multiple users Notified when comments or discussions are posted Changes cannot be highlighted Editors to documents are shown in different colors Uses cloud computing documents sharing

+ Google Cloud Connect

Plug-in for Windows Microsoft Office (2003, 2007,2010)

Brings collaborative editing to Microsoft Products

Automatically stores and synchronizes documents to Google Docs

+ Google Form

Can be used to Plan events Send Surveys Make quizzes Collect data

Recipients’ responses automatically collected in a spreadsheet with the same file name

+ Who is Using Google Docs?

Students Helps promote group

work Peer editing Skills Encourages multiple

revisions Students can use

templates to create their work

+ Who is Using Google Docs?

Educators

Educators can use it to publish announcements about assignments

Monitor Student progress/Give guidance

Educators can see who has published what in the revision history

+ Who is using Google Docs?

Librarians can use Google Docs to Work on presentations

with others Use spreadsheets to

make employee schedules/Budgets that need to be shared

Use Google Forms to facilitate surveys for bibliographic instruction services

+ Google Docs- Demo

Creating a Google Doc Step 1: Open Google Docs

  Flashline Account/ Docs.google.com Step 2: Click create. To upload a new document click

"Upload". Step 3: Choose file you would like to create Step 4:Create your document. Step 5: click "File" and choose “Rename" in the drop down

menu.  Step 6: Now you are ready to share

+ How to Share

How to Share Your Document After you have renamed you document, now you can share it

with others for collaboration. Step 1: Click on the "Share" button in the top right corner of

the screen. Step 2: Here a new window appears.  In this window you can

choose who you would like to be able to view your document.

+ Continued…

After you make your decision, a box will appear allowing you to add additional editors to the document.

You can also decide whether they can edit, view, or only comment if you want to restrict a specific editor's access.  Once this is done, the recipients you have chosen will get an email invitation to view the document and provide comments, edit or simply view the document based on the access you have allowed for them.

+ Demo

Try It out! Get the email of the person next to you Set up a Google Doc Share it with that person Edit something See what happens

+ Google Form -Demo

How to use Google Forms (Survey) Step:1 Open Google Docs by logging into your Flashline account or

by going to docs.google.com Step 2: Click on the "Create" button and in the drop down menu click

"Form". Step 3: Type desired title and description for survey. Step 4: In the box labeled "Question Title"  type your first question.

You can also add explanatory text in the "Help Text" box. Step 5: In the "Question Type" drop down menu choose "Paragraph

Text", or "Text" which are open ended questions or "Multiple Choice" , "Choose from a List", or "Check Boxes" which are considered single choice/closed questions.

+ Continued…

Step 6: To make sure users answer your question, click the "Make this a required question" Box. 

Step 7: Click "Done". Step 8: To add another question, click the " Add Item" button.

You can also add page breaks and section headers using this button.  To change the color scheme of your survey you can click on the "Theme" button. When you have completed your questions, click save.

Step 9: To share your Survey/Quiz click “Email this Form”.

+ Continued

Step 9:To update the text that is seen when respondents take your survey click on "More Actions“ and then "Edit Confirmation".

Step 10: To copy the HTML code needed to embed the survey to you website click "More Actions" and select "Embed".

Step 11: To see the responses of respondents click "See Responses" then select "Summary" or "Spreadsheet" to show the collected data from the survey. The data is also available from the Google Docs document list. 

+ Demo

Try it Out! Make Sample question using Google Form Share question Check Results

+ Libguide

Libguide Link: http://libguides.library.kent.edu/Googledocs Resource List Available