0

Training Module 1.0 Getting Started with Google+ Hangouts

(Teacher)

1

Google+ Hangouts: Complete guide for Teacher

Table of Content

Table of Content

Requirements for Hangout

1.0 Getting Started

1.1 Activate your Google+ page on YES Account. 1.2 Accessing Google+ Hangout on yesMail 1.3 Enable and Initiate Hangout on yesMail 1.4 Turn off Hangouts and start using the old chat 1.5 Accessing Hangout from Google+ page

1.6 Initiate Hangout from Google+ Page

1.7 Starting a Hangout using the Google Hangout Extension

2.0 Initiate a Hangout on Air 2.1 Google+ Hangout on Air Interface Walkthrough 2.2 To accept Hangout On Air Invitation

3.0 Hangout Tools & Troubleshoot 3.1 Troubleshoot technical issues with Hangout

4.0 FAQ

2

Requirements for Hangout

Pre-hangout:

❏ Objective of hangout ❏ yesMails of participants’ G+ account ❏ Invitation via G+ or email ❏ Pre-reading materials (if any)

Technical set-up:

❏ Device (laptop) ❏ Internet connection ❏ Projector (for big groups) ❏ Headphone (optional) ❏ G+ account ❏ Start graphic

During hangout:

● Moderator (optional)

Post-hangout:

❏ Short report/reflection on hangout content

3

1.0 Getting Started

A “Hangout” is a 10 persons (9 people + YOU) video chat application developed as a part of the Google+ platform. Hangouts feel like a Skype video call where you can have ‘face to face’ conversations with another person using a computer, webcam, and microphone. That is where the similarities end.

Hangouts can contain as little as one person and up to 10 participants on the same call - all for free. It is also possible to participate in Hangouts from a desktop (with webcam and microphone) as well as a mobile device such as an iOS or Android phone, tablet or Chromebook. Hangout participation is able to be as tightly (or openly) control as you would like. This insures that only the people you want in on your Hangout have access to join.

While Hangouts are fun for personal use such as talking with family or friends, there are a nearly infinite number of ways to use Hangouts and Hangouts on Air for schools needs. This module will give an overview of how to get started with Google+ Hangouts.

4

1.1 Activate your Google+ page on YES Account.

1. Login to Frog VLE

· 2. Click > Quick Launch

3. Click > Yesmail

4. In your email, on the top navigation bar at the left, click > Apps

5

5. Click > Google+

6. Fill in your Family Name, Gender and Birthday and click > Upgrade

7. Add people you know or follow suggested circle (this can be done later) Click > Continue

6

8. Personalize your account and Click > Finish

9. Click > Hangout to install Google Hangout and try it!

7

1.2 Accessing Google+ Hangout on yesMail

There are 4 ways to access Google+ page and Hangout from your Yesmail page.

1. Profile button.

2. Hangout icon and Start a new one link.

3. User’s name +you link.

4. Apps tray and select Google+.

8

1.3 Enable and Initiate Hangout on yesMail

1. Click > your profile photo at the top of your Chat lists.

2. Click > Try the new Hangouts. (Refer activation guide 1.1)

3. Gmail will refresh, and you’ll be able to start using Hangouts.

4. Click > Search button

5. Type in your Google+ contact name or 1Bestarinet ID in the search bar.

6. Click the checkbox next to their name to add them to the list of invitees.

7. Repeat the first two steps to add additional people.

8. Click the message button or the video

call button to start your Hangout.

9

1.4 Turn off Hangouts and start using the old chat

1. In yesMail, click on your name.

2. Select Revert to old Chat.

3. Gmail will reload and you can start using Google Chat old version.

10

1.5 Accessing Hangout from Google+ page

Hot keys to access Hangout from your Google+ page.

1. Home - drop-down option to access the following:

Change your profile photo.

Add contacts to your Circles.

Upload images from your device.

Join Google+ communities.

Create and edit Hangout events.

Access to Google+ Hangout On Air.

Build a page for business.

Latest local news and announcement.

Access your settings

2. Google+ notification panel. 3. Open up a bar to add more friends. 4. Button to start a Hangout session.

11

You can also Click on +Your name link in the black bar of the Google.com home page to begin a hangout session.

From here forward, you will be able to access Google+ Hangouts and follow the following guide to start a Hangout session.

12

1.6 Initiate Hangout from Google+ Page

1. From Google+ page, Click > Hangout button

on top right of the screen.

2. Hangouts sidebar will appear on your right

screen.

3. Click > New Hangout or Start a new one

button.

4. Type in your Google+ contact name or 1Bestarinet ID in the search bar.

5. Click the checkbox next to their name to add them to the list of invitees.

6. Repeat steps 4 and 5 to add additional people.

7. Click the message button or the video

call button to start your Hangout.

Note: You can also add people by typing a person’s name and then pressing Tab to select the person.

13

1.7 Starting a Hangout using the Google Hangout Extension

Another way to start a Hangout is to install the Hangout extension for Google Chrome. Click

here to go to the Chrome Web Store and install the extension.

Once installed, you will see the extension appear in the upper right corner of Google Chrome.

The Hangout extension looks like a green speech bubble.

When you click on the extension, it will open Hangouts in a

small window in the bottom-right corner of your screen. This

will show you any previous hangouts you have participated in

as well as your current Google+ contacts.

A contact that has a green line underneath their profile picture

denotes that that contact is currently online. You can use the

Hangouts extension to access Hangouts without having to

move from the web site you're currently on.

When invited to a Hangout and you have

the extension installed, the Hangout

window will automatically appear in the

bottom-right corner of the screen and a

notification sound will play.

Clicking "Answer" will open the new Google Hangout window. If this is the first time

14

participating in a Google Hangout, you will be prompted to install the Hangout Plugin.

After the plugin has finished installed, you will be prompted to adjust your webcam and

microphone settings if needed. When you're ready to enter the Hangout, click > Hangout.

15

2.0 Initiate a Hangout on Air

Differences between Hangout and Hangout On Air:

Users Future Reference Interaction

Hangout 10 or 15 users at one session

Not recorded Only participant can interact during the session

Hangout On Air 10 or 15 users plus other audiences to watch your session publicly or privately

Recorded in YouTube Participant and audience can interact with organizer e.g. Ask question during session

To broadcast on Google+ Hangouts On Air, you’ll need both Google+ and YouTube accounts. To go beyond 15 minutes, you’ll need a YouTube account that’s been extended beyond that limitation.

16

To start a Google Hangout On Air, login to your Google+ page: 1. Click > Home and the drop-down menu on the extreme left will appear and choose Hangouts On Air.

2. Click > Start a Hangout On Air button in the upper right.

(If this is the first time you have run the Hangout feature, a wizard will walk you through downloading and installing the Hangouts Plugin. You may also have to agree to some terms and conditions along the way)

17

3. Name your Hangout in box 1 and invite participants in box 2.

(You can invite viewers in your circles or type in email addresses. However, you do not have to invite anyone to start the Hangout and you can invite people to join the Hangout after the Hangout begins)

4. Click > Click here button to verify YouTube account.

5. Click on the drop down option 1 and select Malaysia. Check boxes no 2 to choose your verification code sending method.

18

6. Enter your phone number and wait for the verification code.

7. Enter your 6-digit verification code in the box.

8. YouTube page will be open in a New window and click > Enable button to allow stream live events for your Hangout on Air.

9. Now your Google+ Hangout on Air is ready.

Next go back to Google+ Tab to proceed.

19

10. Click > Q&A button to enable audience to ask question.

11. Click > Start button to initiate session.

12. Click > Start broadcast button to begin live broadcast of Hangout On Air.

To end live session, click > Stop broadcast button at the same button location.

20

2.1 Google+ Hangout On Air Interface Walkthrough

When you click Start Hangout on Air, the Hangout starts and you are taken to the interface. Here is the quick walkthrough on the Hangout On Air interface:

1. Start button to initiate Hangout session. 2. Trailer button to enable session preview on Google+ page. 3. Q&A button to enable questionnaires for audience.

4. Edit event button to make changes on your event. 5. Links to copy or embed URL.

If this is your first time using the Google+ Hangout on Air, you need to accept the Hangout on Air terms agreement. After you click the Start Broadcast button, a message reminds you that you will be broadcasting publicly. Click that and the Hangout On Air goes live after a few moments of processing.

Important Note: There is about a 45 second delay between when you push the Start Broadcast button and when the video appears in YouTube or on your Google+ page. That is because Google has to input the streams from all participants, produce the multiple interactions offered during the broadcast (and later via video-on-demand) and transmits the streams to the On Air viewers. To be clear, you should not wait 45 seconds to start talking. Instead, you should start talking right away, and the video will appear about 45 seconds later to On Air viewers.

21

2.2 To accept Hangout On Air Invitation

To accept an invitation as guest or watch the session live as an audience,

1. Click > Home and drop-down menu will appear.

2. Select and Click > Hangouts, a new window will appear and scroll down to find Hangout On Air.

3. Click on view all to select Hangout On Air session.

4. Click on the Video Hangouts tab to accept invitation.

5. Or double click on the video to watch the session.

6. Or select and click > Yes on the video invitation. You can invite more audience to watch the session from this option.

22

2.3 Hangout On Air Q&A Application Guide

To use the questionnaires application, you need to enable the application first before initiating the session. (Refer guide 1.1) Below is a guide to use Q&A application:

1. Click > Q&A button on Hangout toolbar.

2. Audience can ask question by typing their question in available box. (Refer guide 2.4)

3. Question from audience will appear on right screen of hangout page.

Organizer can pick which question to answer by selecting favorite question from audience. +1. (Refer guide 2.4) to learn more.

4. Organizer can choose question to be answer by clicking > Select button.

Note: Make sure you Click > Select button before start answering question. This will enable audience to skip video Timeline according to question answered.

23

3. Click > Done button if question answered.

2.4 Hangout On Air Audience Guide

In this section we will learn audience user journey in participating a Hangout On Air session from Google+ page. Audience can participate in questionnaires and skip the video according to the answered question from the session.

1. Click > All tab to view the event from your main Google+ page.

24

2. Double-click > Video to initiate participation in the event.

3. If organizer enabled the Q&A application, audience will be able view questionnaire column on the right of the screen.

4. Click > Ask a new question to ask question to organizer.

5. Organizer can choose which question to be answer according to the audience vote.

Audience can vote for question by clicking > +1 button below the question.

25

3.0 Hangout Tools & Troubleshoot

Once the Hangout has begun, please note some basic tools available to users in the Hangout: In the top right corner of the Hangout -

1. 2. 3. 4. 5. 6.

1. Microphone level

2. Mute/unmute your microphone (NOTE: your microphone may automatically be muted

when first entering the Hangout. Click the microphone button one time to unmute it)

3. Turn off/on your webcam

4. Adjust bandwidth usage

5. Settings

6. Hang up/exit the Hangout

On the left side of the Hangout window you'll see another toolbar available to you that offers some great "in Hangout" functionality.

1. Open a chat window.

2. Share your screen with others.

3. Capture image from the window.

4. Draw ideas on the screen.

5. Remote desktop help.

6. Open Google Drive in screen.

7. Show YouTube video.

26

3.1 Troubleshoot technical issues with Hangout

If you are experiencing audio or video issues during a video call, try these troubleshooting steps:

1. Make sure your webcam and microphone are plugged in. 2. Make sure that your microphone and webcam are not being used by another application. 3. Check your settings to make sure the plug-in is using the correct webcam and

microphone.

4. To check your settings, click the gear icon at the top of the video call window. ○ If your microphone or webcam shows up as "USB video/audio device," you may

need to install software from the device's manufacturer to make it work. ○ If your camera is working properly, you’ll see your video feed on the bottom right

of the video call window. ○ To test the microphone, speak out loud. If your microphone is working, you’ll see

the meter next to the microphone icon move. ○ To check your speaker settings, click Play test sound. ○ Exit and rejoin the video call.

5. Restart your computer.

If the issue still continues, please visit the Hangouts forum to get help.

27

4.0 FAQ

1. What is Frog Connected Classrooms?

Frog Connected Classrooms is a new program that makes it easier for teachers to

Connect their students with virtual learning opportunities using Google+ feature of Yes Mail.

2. How do I take part in Frog Connected Classrooms?

By joining the Frog Connected Classroom G+ Community, you will be connected with other

teachers and educational organizations to participate and launch your own virtual field

trips.

3. What is a Hangout On Air?

Hangouts On Air are live video conferences with up to 10 participant screens that are

broadcasted on Google+, recorded onto YouTube, and are fully embeddable on external

websites.

4. What is a Virtual Field Trip?

Virtual Field Trips use Hangouts On Air to connect classrooms with unique learning

experiences provided by a variety of educational partners on Google+

For Connected Classrooms, virtual field trips can mean all kinds of learning experiences

provided via Hangout On Air. They could take the form of a virtual tour of a facility, a

conversation with an expert, a show-and-tell session with museum artifacts or a

collaborative activity with another classroom across the globe.

5. How do I watch a Hangout On Air?

● For past field trips, you can watch the Hangout on Air from the G+ Event page.

● For upcoming field trips, you can RSVP to get notified when the field trip goes

28

live. At the start time of the event, you can tune-in to live Hangouts on the field

trip’s Google+ event page, which will always been linked from the Connected

Classrooms website.

6. What do my students do while watching a live Hangout On Air?

Interactivity varies by virtual field trip, but many will include activities for students and

Q&A portions where students can pose questions to the live participants.

7. How do I sign up my class to be a live participant in a Hangout On Air Frog Connected Classroom?

To get started, join the Frog Connected Classroom Community, where partners will announce

upcoming field trips. Partners will select 1-4 classrooms to join the Hangout On Air event

as live participants.

8. What do I need in my classroom to participate?

❏ Google+ account

❏ Reliable high-speed Internet connection

❏ Projection system to display the Hangout On Air for students

❏ Webcam & Microphone

❏ Permission from parents for students under 13

29

z