Goose Bay Remediation Project

5 Wing Goose Bay, NL

October 19 , 2011

Agenda Introduction to DCC Goose Bay project requirements Types of contracts and contracting processes Finding and bidding on contracts Insurance, bonding and security requirements

Our MissionTo deliver infrastructure and environmental projects and services required for the defence and security of Canada.

Our WorkWe solicit, award and manage construction and infrastructure contracts for projects on behalf of the Department of National Defence.

Our GoalTo keep a practical and fair working relationship with industry while ensuring secure, timely and cost-efficient procurement and contract management services for DND.

DCC has 39 Sites Across Canada

DCC Offices in the Atlantic

Gagetown Gander Goose Bay Greenwood Halifax Shearwater St. John’s

Head Office: OttawaRegional Office: Bedford,

Nova Scotia

The Goose Bay Remediation Project

Background

Over 100 individual contaminated sites, large & small, have been identified at Goose Bay.

Over 200 reports have been prepared since the late 1980’s.

We have a very good idea of the scope of the problem and are moving forward with remediation.

Project work is expected to be completed by 2020.

Goose Bay Remediation Project

Identify the type and extent of contamination & clean-upMain remedial components of the project: Remove fuel plumes from the subsurface Selective removal of buried waste Selective removal, remediation or risk management of

other contamination primarily impacted soil and sediments Identify long-term measures to protect human health and

the environment

Progress to Date

Delineation of site impacts

Financial approval for remediation work in 5 of the main subproject areas

Fuel recovery systems installed at the Main Gate, Area D and the Upper Tank Farm.

2012 Planned Work Start

Heavy Bomber Hydrant Areas - fuel recovery systems

Survival Tank Farm remediation - hydrocarbon impacted soils and areas of fuel

Dome Mountain – fuel recovery system and hydrocarbon impacted soils

Camps at Crooks and No Name Lake – waste, debris and impacted soil removal.

2013 Planned Work Start Area D - fuel recovery systems

North Escarpment - hydrocarbon impacted soils and shallow areas of fuel

Dome Mountain – PCB soil and sediment remediation

Transport Hydrant Area – delineation determining requirement for fuel recovery systems

Canadian Side – FFTA, Dumpsite, former hospital –work type will be remedial options analysis dependent

South Escarpment Dumps – work type will be remedial options analysis dependent

2014 Planned Work Start

Lower Tank Farm remediation - hydrocarbon impacted soils and shallow areas of fuel

Civil Aviation Area and Main Base – former CHP, transmitter areas, PMQs - RBC and remedial options analysis dependent

RCAF Former Tank Farm - hydrocarbon impacted soils and shallow areas of fuel

2015 Planned Work Start South Escarpment Stillwaters – impacted sediments

Types of work required in Goose Bay

Remediation system design, installation and operationWater / soil sampling and monitoringSolid / hazardous waste removalEarthworks and drillingConstruction / demolitionUXO clearancesSnow clearingHeavy equipment repair & maintenance

Typical trades / skills requiredConstruction foremanGeneral construction labourersHeavy equipment operatorsTruck driversEnvironmental technicians / technologistsEngineers – Civil & EnvironmentalHealth & safety professionalsSmall equipment repairPlumbers, Electricians & CarpentersTree cutters

Level of effort for the project

Types of Contracts

Types of ContractsConstruction Procurement

1. Regular Tender: More complex construction projects involving multiple trades Usually out to tender for a number of weeks

2. Tender Board: Generally for single trade and less complex projects Usually out to tender for two weeks

3. Quick Response Tender: Generally for small, simple projects <$100,000 off approved

source lists (QRT lists for various trades). Usually out to tender for one week

Types of ContractsConstruction Procurement

Tender form: Same format for all 3 types of construction tenders Typically a lump sum contract Occasionally a unit price table is included and must

be completed by the contractor Contract is awarded to the lowest compliant bid

Types of ContractsConstruction Procurement

How to complete a tender form: If it is a lump sum firm price enter it in the space provided For a unit price table, complete all spaces, do the extensions,

and then add each row for the total tender price Include, where required, your corporate HST registration number List all amendments included in the price (e.g. 1, 2, and 3) Complete the information as requested, applying the corporate

seal as required NOTE: if a correction is made to a tender form ensure that this correction is initialed by the signing authority

Item (1)

Description (2)

Unit (3)

Estimated Quantity

(4) Unit Price

(5) Total

(6)

A. Excavation and removal of soil.

Metric Tonne 100,000 $ $

B. Balance of Project, complete – all other costs (sediment erosion control, water control, site access control, etc.) not included in Items (A) LUMP SUM $

Total tender price inclusive of (A) to (B) (excluding HST) $

Types of ContractsConstruction Procurement

How to submit a tender: Register with MERX for the project to receive the correct

tender form and all amendments Submit to the specified closing location prior to tender

close Only original tenders will be accepted – no faxes or

photocopies Only include what is requested, such as bid bonds

Types of ContractsConsultant Procurement

SELECT DCC accesses professional consultants based on

discipline and experience as well as geographic location through Select for contracts up to $100K

The selected firm is sent an Invitation letter, briefing documents, Statement of Work (SOW), our consultant agreement, and is requested to submit a work plan and cost proposal

When the fees and services are agreed upon, a contract is awarded

Types of ContractsConsultant ProcurementRequest for Abbreviated Proposal (RFAP) – 1 step Typically for work with a limited number of potential

biddersExpression of Interest (EOI) and Request for Proposal (RFP) -2 step EOI responses short-listed based on highest score The short-listed companies are then invited to submit a

complete proposal in response to the RFP This process is used to bring the most qualified firms to the

RFP stage and not impose an undue cost burden on the industry

Types of ContractsConsultant Procurement

Evaluation Criteria Projects Qualifications Organizational Chart Approach & Methodology Work Breakdown Structure (WBS) Schedule Responsibility Assignment Matrix (RAM) Price

Types of ContractsConsultant ProcurementEvaluation (cont’d)Evaluations are typically done by a team of DCC/DND and technical experts including the Project ManagerThe typical scoring on consultant projects is 85% technical and 15% price (Scoring can vary depending on the project)For a two-step process, the EOI score typically forms 30% of the final score, while the technical score in the RFP stage is 55% and the price is15%The contract is then awarded to the highest scoring firm

Procurement Strategy for Aboriginal Business (PSAB)

The Department of National Defence encourages the participation of Aboriginal Business in the provision of the contract work. Contractors are encouraged to use qualified Aboriginal Businesses to the maximum extent possible in the provision of any or all areas of the contract (i.e. material supply, equipment, labour, transportation, accommodation, etc.) An Aboriginal Business is as defined by the Procurement Strategy for Aboriginal Business (PSAB). Further information may be obtained at: www.ainc-inac.gc.ca or 1-800-400-7677

Procurement Strategy for Aboriginal Business (PSAB)

Economic opportunities that may be provided to Aboriginal owned businesses in relation to this project may include:

Professional Services; Sub-contractors for technical support services; Suppliers in the provision of transportation services, lodging and

accommodations; Logistic support; and Procurement of goods (perishable and non-perishable).

Finding and bidding on contracts

Finding and bidding on contractsHow can I find out about new tenders?

Merxwww.merx.com

Newspaper Ads Local newspapers

Office LocationsConstruction associations, and local DCC offices

SELECT https://select.pwgsc-tpsgc.gc.ca/app/secure/

Finding and bidding on contracts - MERX -

Independent private sector tendering service: www.merx.com

All federal government publicly tendered projects posted on MERX.

Contractors can obtain contract documents by ordering them online through MERX.

Professional consultants can access RFP opportunities.

Search on “Defence Construction Canada” or a specific location such as “Goose Bay”

Project information Brief description of the project Closing date Estimate project value How to obtain the documents

Finding and bidding on contracts- MERX -

Finding and bidding on contracts Local information

Newspaper ads are placed on an occasional basis and posted in conjunction with a posting on MERX.

DCC site offices and local construction associations also have information.

Finding and bidding on contracts - SELECT -

A database list of registered suppliers managed by Public Works and Government Services Canada (PWGSC).

DCC accesses professional consultants through Select for contracts up to $100K.

This database provides opportunities on a rotational basis among the participants.

Visit https://select.pwgsc-tpsgc.gc.ca/app/secure/ for more information .

Insurance, Bonding andSecurity Clearance Requirements

InsuranceContractor Insurance Commercial General Liability ($5M minimum or $1M

with $4M Umbrella Liability Policy) Builder’s Risk “All Risks” Installation Floater “All Risks” Max $10K Deductible

Consultant Insurance Professional / Commercial Liability

Bid / Contract Security

Typically not required on contracts < $100K in value.

Bid security is required for contracts when the advertised estimate is greater than $100K.

Contract security is required when bids are over $100K.

Acceptable forms of security are Certified Cheque, Government of Canada Bonds, Surety Bonds, Irrevocable Letter of Credit.

Security Clearance RequirementsBackground

Increased attention on government security post 9/11.

Government Security Policy (GSP) in effect as of February 1, 2002.

Security Clearance RequirementsProcess Contractors and consultants who anticipate

bidding on DCC projects with security requirements should get a clearance.

DCC sponsors firms in anticipation of future tenders.

Response form on www.dcc-cdc.gc.ca under Contractors and Consultants.

Thank you for your interest in project opportunities with

Defence Construction Canadawww.dcc-cdc.gc.ca

DCC 5 Wing Goose Bay,Building 271, Room 130DND Headquarters,Labrador, NL, A0P 1C0Tel: (709) 896-6923Fax: (709) 896-6921